WI Head of Office Meeting

10-15 April 2011 in Steenwijk

Introduction: stand in a line

• How many years at WI? Share name and office (most years left, least years right)

• What is something you’re proud of, a highlight in your work, since our last HoO meeting? (in pairs)

• Share• When will you call this

meeting a success?

Focusquestion for this meeting

How can we enhance our effectiveness and efficiency in:

• strategy development and implementation, • resource development, • network roles, responsibilities and collaboration

mechanisms • personal and team leadership development?

Objectives: Strategy Development

• clarify how the different levels of strategies will connect and how we will monitor and report on progress

• get an overview of the planned contributions to the targets

• agree how we can best organise network exchange and collaboration for Strategy implementation, for some priority themes

Expected products of Strategy session

• Agreement on the role of regional strategies and on collaboration needs

• a table that shows the regional / national targets that contribute to each collective target as well as the planned (tangible) contributions towards these targets,

• Agreement on steps needed to improve alignment of the strategy targets

• Agreement on CT lead role(s) and who, how will operate

• Agreement on how we will monitor, evaluate and report on achievements

• Agreed next steps

Other issues

• Ground rules• Participatory decision making diamond• Timeline• Parking lot• Preparation group (sign in)• Mini workshops (sign in)• Research master thesis Esther

Global/ Regional/National

• what is the status and how will these strategies bring value at each scale?

• Jane• Ibrahima, • Ritesh, • Szabolcs, • Julio

Thematically take stock

• What are the planned tangible contributions to the collective targets for the coming 5 years?

• First round of 1 hour:• 3 tables, with resource person + reporter:• Livelihoods: Ward + Conny• Water: Chris+ Jane• Greening the economy: Alex +Frank• Reporter notes down in excell sheet

Thematically take stock

• Individually draw: what results do you expect related to this theme and where?

• Share• Use handout to guide your discussion• Make it visible in which sub regions the

achievements are likely to happen. Distribute in consensus 10 stickers per CT

• Insights? Write on clouds and add • Opportunities for synergy between the work of

different offices? Write on honeycomb• How can it be improved? On white cards

Thematically take stock

• What are the planned tangible contributions to the collective targets for the coming 5 years?

• Second round of 1 hour, • 2 tables, with resource person + reporter:• Biodiversity: Szabolcs + Frank• Climate and DRR: Alex+ Jane• Reporter notes down • (If groups are too large, split in 2)

Thematically take stock

• Individually draw: what results do you expect related to this theme and where?

• Share• Use handout to guide your discussion• Make it visible in which sub regions the

achievements are likely to happen. Distribute in consensus 10 stickers per CT

• Insights? Write on clouds and add • Opportunities for synergy between the work of

different offices? Write on honeycomb• How can it be improved? On white cards

Marketplace

• Take 5 minutes to walk around and look what results we expect on the 12 collective targets in which sub regions

• Have a look at the insights, opportunities and points for improvement, mentioned on the cards

• What conclusions can we draw?

Allignment

• Reflecting on the work in the subgroups

• Is there anything said in the subgroups about alignment?

Monitoring and reporting

• In 3 groups: format,

• What do you miss?

• What is superfluous/not needed?

Monitoring

• Monitoring our Performance by Conny

• Discuss in subgroups format

• Plenary debrief

How can we best organise ourselves for strategy implementation?

• Conclusions/capturing

• What does this all tell us about how can organise ourselves best?

• What are needs for collaboration?

• What are things to be aware of?

• What are critical points of coordination

Reflection

• How did we work and communicate together today (process)?

• What to do (even) better tomorrow?

• Please add post-its on time line

• Volunteers for preparation group?

• Enjoy your evening!