Who Tagged This?!!!

Ken Black, CPPMTexas Department of State Health Services

(or didn’t tag it)

Proper Asset Tagging

• Identification– Most important phase of asset’s life– Tagging is critical part of this phase

• Important decisions for tagging– Where to put the tag– Who tags it (and when)

Should be in your policy

Decisions for Tagging

• Where to put the tag– Must be visible– Standardized location

6.1.4 Tagging:…Tags will be placed in a conspicuous location that can easily be scanned during inventory. Tag locations for some items are standardized. Refer to DSHS Asset Tagging Guide.

Decisions for Tagging

• Who tags it (and prints it)– Interested, trustworthy person– Centralized – PM staff is best– Decentralized – Property

Coordinator/Administrator

6.1.4 Tagging:…Inventory tags will be affixed to the assets by the Inventory Coordinator for regions and hospitals, and by the PMO for Central Office.

Decisions for Tagging

• When to put the tag– Promptly after receipt– Before leaving warehouse/delivery point– Warranty replacements

6.1.4 Tagging:…Inventoried Assets will not be delivered to the user or put into use prior to placing the inventory tag on them.

Tags Gone Bad!

And my favorite!

What does it affect?

• Inventories

• Audits

• Disposals

• Your sanity!

Assessed Problems• Lack of concern at warehouses

‒ Poor placement of tags‒ Deliver without tagging

• Tags handed over to program staff• Not covered in policy & procedures• Lack of training

• Lots of idle surplus

Solutions

• Assign tagging duties to PM staff

• Training– Property Coordinators– Receiving staff

• Revise policy & procedures

• Push management to release surplus

Available in most industrial or office supply catalogs

http://www.cabletiesandmore.com/flag-cable-ties.php http://www.bradyid.com/bradyid/pdpv/56930.html

http://www.grainger.com/search?searchQuery=cable+tag

http://www.idplate.com/product/windshield-tags-with-bar-code-labels

• Identify ownership• End guess work

Summary

• Tag in a visible location with unobstructed scan path

• Train PM and receiving staff

• Specify who, where and when in your policy & procedures

• Be careful who you trust!!!

Questions?

Ken Black512-776-2738ken.black@dshs.state.tx.us