Who is the Owner of Material Master

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SAP ERP - Logistics Materials Management(SAP MM): Who is the owner of MaterialMaster?

Posted by Bijay Kumar Barik Jun 23, 2014Sometimes I wonder how many implementations you completed, one needs to brush up on designing ofmaterial master before getting into a new implementation project, no matter his/her of experience level.Background:Every time a transaction run with financial postings, financial account determined based on valuation class inmaterial master, triggered by a movement type with automatic account determination process.

So, here's a simple explanation -Who is the owner of material master in spite of the same material number/code used by business in a module/in all modules.

Concept:

Material Master!!!!!!!!!!!

Very well in default attracted to Material Management module where it is comprises withother modules data too as required by business scenarios ie.Finance & Controlling , Sales &Distribution, Quality Management, Production Planning and Warehouse Management etc. Basedon material properties with different characteristics and how material behave to business oninventory and accounting, the material type determined to use with standard material type orcustom material type.

Precisely material master available with user departments like Basic data , Purchasing, Sales, Workscheduling, Accounting, Classification, MRP(For Materials planning and control), Production resources/tools,Costing, Storage, Forecasting, Quality management, Warehouse management, Plant stocks, Storage location

SAP ERP - Logistics Materials Management (SAP MM): Who is the owner of Material Master?


stocks and based on material properties to business these user departments on material type and latermaterial are created.

In our day to day business consulting, materials are created with standard transaction code MM01 or materialsare created through uploading tools by business. I refer back with my previous involvement for a large projectwhere material creations have following process

1. Business end user search material list or catalog for his/her daily usage for transaction.

2. If material not available, then he /she fill the material request form

3. Material request form sends to central material creation officer with his/her manager approval.

4. On appropriate check and verification by central material creation officer and if he is happy, then he /she cannew material code or upload file with custom transaction code for new material code.

5. Once new material code created in system, central material creation officer convey message to businessend user.

Since different departments in a business work with the same material, but each departmentuses different information on the material, the data in a material master record is subdivided byuser department. As we all know, material created by a user and material used by all differentdepartment users but, the question is who is the material owner in business those who createdmaterial or those who use material on department wise or MRP controller or Buyer (purchaser).

Conclusion fiction:

With referring to the above informations, business system can deal to work by deciding materialowner by creating Lab/Office(MARA-LABOR) and assigning to material master in Basis data-1view. The field Lab/Office in material master is known as Laboratory/design (engineering) officewhere this Key represents for the design office, laboratory or laboratory worker responsible.



For certain case, the field Lab/Office in the material master record is used if the material is achemical component but also the same field can be used for design and engineering purposedefining ownership of material master.

Reference:

http://scn.sap.com/thread/3414912

http://scn.sap.com/thread/3449752

http://scn.sap.com/community/erp/logistics-mm/blog/2013/10/31/account-category-reference-acr--grandfather-of-automatic-account-determination-process

Before concluding, the Lab/Office field will be used on the Material Master to identify theownership of the material. The Lab/Office field will be used for this purpose only and this is atClient level. If new Lab/Office field values will be identified by Business Lead Users and given tothe Supply Chain Team. The Supply Chain Team will add the new values to the system and maydelete previous entries which are not required by business.

Thanks for your time to read my 3rd Blog. Also I would like to thank all my present project team members fortheir great encouragement and strong motivation.

Regards,

Biju K1826 Views

Bhargav tJul 25, 2014 1:43 PMHello Biju Sir,



superb document thanks for sharing keep it up sir..

ThanksBhargav

SACHIN GAMBHIRJul 24, 2014 2:58 PMHi Biju,

Can be used, but need a careful decision in using standard fields for other purpose like this.I would recommend to have new cusomized field (configurable) in basic view for identifying owner like plant,Market or region , which can also be used as a check authorization parameter.

Regards

Cem AtesJul 24, 2014 2:14 PMHi Bejay,Good information.Thks

Venkata Subramani RamakrishnaJul 19, 2014 10:07 AMDear Bijay, all

The fact that this has generated good discussion indicate that issues such as 'ownership, accountability' withthe content of the master data is quite high in the minds of consultants.

More so, in global organizations where we have a shared global SAP instance, I guess.

In terms of fixing responsibility of data, we have some attributes such as Purchasing Group, MRP Controller,Production Scheduler that SAP has already provided. These fields map the responsible individual for thecontent / parameters for the specific plant.

Probably, this Lab Office field can be used to indicate the 'responsible' person within the Master data team forthis material attributes defined at the global level - say description, Material Group, UOM etc..thanksmani.

Tushar SonawaneJul 18, 2014 4:39 PMDear SAP master,

Really very thanks to you.



Thanks & Regards,Tushar Sonawane

Mahi KamJul 11, 2014 5:35 PMHello Biju,Subject of SAP WARROOM!However, Well crafted and Nicely touched with simple suggested approach....expection was more from titlethough!Suggest, to focus on following aspects:1. MDG is well approach provided by SAP, especially useful for large organisations with multi SAP instancesincl. various business suites.2. Ownership differs due to various business reasons..all respected and can not be challenged...since itisbusiness specifics and controlling practices in place. MDM being used by many as a best controlling practice toavoid duplication...ownership is bit later.3. Phases plays role too....Pre Go Live (Data Migration Phase), After Go Live, BAU, Archiving phase (designchange, Product closure etc.)

Hope this may help to strengthen the BLOG.Best RegardsMahi

Clayton Luiz de AndradeJul 11, 2014 4:00 PMDear Mr. BijuWarm greetings form Brazil.I really enjoyed "the fight for material ownership" picture, specially the purchasing hat. This is a very eye-catching subject. I liked you tip. I'll probably use this "Lab./Office" field to distinguish material ownership.Best regards,Clayton

shyamalendu singhJul 10, 2014 7:51 AMDear Bijay Bhai,

It is nice blog.

Thanks&Regards,Shyam

HHC MMJul 7, 2014 3:16 PMBiju sir,



Very informative, and is it possible to track the PR's, PO's If we maintained this field in material masterby department wise, instead of maintaining Requirement tacking number in PR. (means presently we aremaintaining dept's in requirement tracking number in PR by z-table).

Atul Mahajan in response to Bijay Kumar Barik on page 6Jul 7, 2014 12:58 PMDear Bijay sir,

1stly nice blog, but I wanted to take this opportunity to express following -many time I wanted to have interaction with you in some SAP MM doubts but since you have not added/followed me in your circle, I was not able to interact/send direct message with.Please add-or-follow me (anyways)so that sometime I can send you direct messageBecause you are answering the queries to the 'Pint"

Please do the needful this time!!!!!

karthikeyan sJul 4, 2014 2:30 PMHi Bijay,

Very use full information :-)

Regards,Karthik

TAMILVANAN RENGASAMYJul 1, 2014 1:05 PMHi Bejay, good information. Thks

Best RegardsTamil vanan R

Prabhakaran MJul 1, 2014 12:21 PMHi Bijay, Nice presentation. Thanks a lot. Regards, Prabhakaran M

ismail jaafariJul 1, 2014 6:00 AMHi Bijay,Very useful informative taught, thank you very much.

Amit DeshpandeJun 29, 2014 11:00 AM

Very Nice information provided by you sir. Thank you.



Bijay Kumar Barik in response to Shrinivas Siddapur on page 8Jun 28, 2014 5:31 AMShrini,

Thank you

Regards,Biju K

Mallinath Bheemrao PatilJun 27, 2014 10:02 AMHi Bijay, appreciate your time and work..

Bijay Kumar Barik in response to Divakar C on page 8Jun 27, 2014 9:23 AMPrakash & Divakar,

Thank you for your appreciation.

Regards,Biju K

Martin Hinderer in response to Bijay Kumar Barik on page 8Jun 27, 2014 8:30 AM

Bijay Kumar Barik wrote:

(...)

In general this blog provides maximum possible real thought who owns the material masterrecord universally (...)

No, it does not. It does not even touch the essentials of "who should own a material master".

Sorry,MH

Bijay Kumar Barik in response to h# ##wd on page 9Jun 26, 2014 9:02 AMMohsin Abbasi,Ravindra and Bhg,



Thank you for your appreciation

Regards,Biju K

Shrinivas SiddapurJun 26, 2014 6:00 AMThanks Bijay, Sharing your knowledge all time / Shrini

Divakar CJun 25, 2014 8:08 PMHello Biju,Thanks for the useful information; keep on publishing similar blogsDivakar

Karan DJun 25, 2014 7:55 PMHi Bijay,Thanks ; though relatively small but a very e useful information;waiting for your next blog.BRKaranD

Prakash ANJun 25, 2014 1:02 PMHi Bijay,

Very usefull information :-)

Regards,Prakash

Bijay Kumar Barik in response to Joao Sousa on page 8Jun 25, 2014 12:43 PMJoao Sousa,Thanks for your input!

Good that this blog title is catchy and has much more impact!

In general this blog provides maximum possible real thought who owns the material master record universallybut in your case, if you allow much important to each view and your business agree, then be happy!

Regards,Biju K



Joao Sousa in response to Bijay Kumar Barik on page 9Jun 25, 2014 9:21 AMWhy is i that important that someone owns the "Paper"? You fail to demonstrate that in your text, yourargument is basically "You will know if you work on a large project".

For me it's much more importante to make sure the person that fills each views details has the competence todo so. Someone who selects the valuation class should know the impact of the valuation class, insatead of ageneric "owner".

And you say ownership should not be distributed but dont say why. What is your argument against it? Becauseyou say so is not an argument.

h# ##wdJun 25, 2014 6:58 AMDear BijayEasy to understand and simply illustrated informative blog.

Regards,Bhg

Ravindra DevarapalliJun 25, 2014 5:55 AMHi Biay,

Wonderful and peaceful presentation. Thanks a lot....

Best Regards,Ravindra

Bijay Kumar Barik in response to Joao Sousa on page 10Jun 25, 2014 3:27 AMJoao Sousa,

Yes, blog started with consulting experience on designing material with material type, how material postingtriggers G/L account, material used in different modules ,material used in different user departments, businessuser on material usage and material creation officer where ownership is a question mark for material master.

Splitting material ownership based on material types create confusion on large size project wherebusiness have few material types with more than lakhs material master record. Truly, unlessone is work on large size project and use this field, he/she cannot accept importance of this field.Referring to your example: Paper material requested by requester (business users), Papermaterial purchased by Buyer (purchasing group), Paper material received by store keeper andPaper material used by business users where Paper material transferred between differentuser departments but who own the Paper material?



For a single Material Mater, the ownership should not be distributed based on each view!

Regards,Biju K

Mohsin AbbasiJun 24, 2014 10:35 PMDear Biju,

Nice presentation........

Best RegardsMohsin Abbasi

Bijay Kumar Barik in response to Jaheer Hussain on page 11Jun 24, 2014 4:12 PMJaheer,Thank you.

Regards,Biju K

Joao SousaJun 24, 2014 1:28 PMYou start with modules (you start by mentioning them) and then go on to question who owns the material,which is a bit confusing.....

Usually, I think it's a good practice to split material types between "owners". Even if everyone uses "paper"there is usually a department that handles "Paper" distribution and posts the consumptions in the system whenit is handed to another departments.

The most important issue for me is who should open each view of the material. The solution I use is acustom workflow, where each view is basically sent to a different user. Accounting view goes to Accounting,Warehouse View to Logistics, etc.

Bijay Kumar Barik in response to Martin Hinderer on page 10Jun 24, 2014 1:26 PMMH,Yes, it is true. This is an information which can be used for large size project.

Regards,Biju K

Martin Hinderer in response to Bijay Kumar Barik on page 11



Jun 24, 2014 1:09 PMSorry Biju,

you just say that one can use the lab field for maintaining the owner of a material master (which is in myopinion the only statement of this blog). This is a bit too less for justifying a new blog.

Nevermind,MH

Jaheer HussainJun 24, 2014 1:01 PMThank you Biju...Nice information.. Well done...

With Regards,Jaheer Ismail

Bijay Kumar Barik in response to Martin Hinderer on page 11Jun 24, 2014 11:45 AMMH,Thanks for your input!

In general, this blog only provide the real practical application solution to any business organization with allpossible vital parameters. From the headline to end of discussion where both portions are interrelated andprojected for all possible business scenarios.

Consultants have versatile experience from different vertical industries and needs much more consultingskills to arrive for a specific solution. Yes, I agree that material type play vital role for a material and userdepartments needed for it but user department would not carry ownership for any material.

Fair enough!!!! You still agree to disagree, but in SAP there are normally at least 2 to 3 viable solutions for anybusiness requirement!

Regards,

Biju KBijay Kumar Barik in response to PRASOON AKPT on page 12

Jun 24, 2014 8:50 AMAKPT,

Thank you for your appreciation.

Regards,Biju K



Martin HindererJun 24, 2014 8:30 AMFrom your headline I would have expected more than just the conclusion "use the field laboratory to identify theownership of a material".

How do you decide who will be the owner? Might it be different for different material types? There are severalconcepts existing to cope with this. You do not really answer this question.

RegardsMH

PRASOON AKPTJun 24, 2014 7:23 AMHi Bijay, Nicely presented and very informative. Thanks for sharing the valuable information. We didnt use / suggestthe field to our clients till now. Will make use of it in future!

Thanks & Regards,AKPT

sivakumar Annamalai ShanmugamJun 24, 2014 7:20 AMHi Bijay,

Very nice blog. This is very useful to all module consultant. Try to post more useful blog like this. Thank you.

Regards,A.S.Sivakumar

sivakumar Annamalai ShanmugamJun 24, 2014 7:14 AMHi Bijay,

Very nice blog. This is very useful to all module consultant. Try to post more useful blog like this. Thank you.

Regards,A.S.Sivakumar

Bijay Kumar Barik in response to Manosij Basu on page 13Jun 23, 2014 7:23 PMManoij,

Thank you very muchI will immediately view your suggested blog



Regards,Biju K

Manosij BasuJun 23, 2014 5:55 PMHello Biju, Nice blog.

You can also maybe touch upon SAP MDG for materials as many organizations opt for this now as a centralrepository for all master data including materials. This wiki also provides details on the functionality.

SAP Master Data Governance for Material Data Overview

Who is the Owner of Material Master

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