WHO Collaborating Centres : Developing a good workplan

1 WHO Collaborating Centres 10 June 2014

WHO Collaborating Centres:Developing a good workplan

WHO Collaborating Centres Coordination Meeting 10-11 June 2014, Tehran, I.R. of Iran

Dr Olla Shideed

WHO collaborating centres | Tehran 10 – 11 June 20142 |

What is important when drafting Terms of Reference (TORs)

and workplans?


Definitions…

Terms of Reference (TOR)Short, one-sentence points providing general high-level

overview of future collaboration. They must reflect the future collaboration between WHO and the proposed institution, rather than the usual work of the institution.

WorkplanThe list of detailed activities that the proposed institution will

implement if it is designated as a WHO cc. Activities correspond to the TORs, contribute to the achievement of a WHO task, and clearly describe the role of all participants.


WHO CC activities

WHO CC activities– are not the institution's standard activities;– are designed to support WHO strategic and operational plans;– are collaborative i.e. jointly planned and implemented

activities;– are specific, SMART, tangible;– are only those activities that are listed in the agreement with

WHO.


Developing the WHO CC workplan

WHO strategic plans

WHO operational plans

WHO CC Terms of

Reference and Workplans

WHO Task CC Activity

requires collaboration and communication between the responsible officer at WHO and the (proposed) head of the CC.


Workplan items

Activity title: a short, descriptive name that accurately captures the essence of the proposed activity.

Link to TOR: the TOR to which this activity relates.

Name(s) of responsible staff at the institution: who will lead the activity.

Type of activity Description of the activity and how it is implemented: a short

description of what the activity consists of and, in particular, what concrete actions will be undertaken to implement it.

Expected deliverables: the tangible product or service or output to be delivered (e.g. a complete technical guideline in printed format or a one-week training course delivered annually).


Workplan items (cont.)

Connected WHO task: the name of the WHO programme concerned and the contribution of this activity to WHO planned activities (as opposed to public health in general).

Name(s) of funding sources (incl. amounts, if specified): the detailed and complete list of names of funding sources that will be used for the particular activity, not for the institution as a whole, for example, "This activity will be funded by 1) the B&M Gates Foundation, 2) regular budget of the institution”.

Activity timeframe (incl. key milestones, if applicable): a specific timeframe for the implementation of each activity (avoid generalizations such as “ongoing” or “throughout the designation period”).


Checklist for TORs and workplan


Proposal Checklist

Designed to support WHO strategic and operational plans, institution's own activities are not included

Functions of WHO CCs are observed

Compliance with WHO processes and procedures is demonstrated (e.g. research with human participants; guidelines)

Together, the workplan covers the full period of designation

The focus is on quality not quantity


Proposal Checklist cont.

Terms of reference (TORs) and activities are linked

TORs are high-level e.g. "To contribute to WHO advocacy

material on water and sanitation".

Activities are specific e.g. "To draft and review a report on water and sanitation in sub-saharan

Africa in close collaboration with and as directed by WHO/AFRO"

Simple and clear language is used

TOR 1

Activity A Activity B

TOR 2

Activity C

TOR 3

Activity D Activity E Activity F


Proposal Checklist cont.

WHO's role in an activity is mentioned

Links and benefits to WHO programmes are provided (these may need to be provided by the responsible officer)

Activities are fully funded, in line with WHO policies

Publication on WHO web site or in WHO information products have been discussed and agreed

Intellectual property rights have been discussed and attribution is noted in the form

WHO Collaborating Centres 10 June 201412 |

Annual reports

are online forms, requested automatically via email every 12 months on the anniversary of the (re)designation;

are progress reports, used to monitor the implementation of the agreed workplan during the past year;

are not the place to report detailed technical or scientific results;

contain four short questions.


Annual report questions

1. a brief description about progress made for each workplan activity during the past 12 months;

2. a brief description of the collaboration with WHO in the context of the workplan activities;

3. a brief description of any interactions with other WHO CCs or a network of WHO CCs in the context of the workplan activities;

4. a brief description of any technical, programmatic, advisory or other support received from WHO (if applicable) in the context of the workplan activities.


Networks of WHO CCs

Benefits of collaborative networks: greater global application and impact of

the activities, new synergies and peer-to-peer

opportunities for WHO CCs, better alignment with WHO programmes,

and improved motivation for leadership

opportunities.


Networks of WHO CCs (cont.)

bioethics biological standardization communicable diseases family of international

classifications global foodborne infections global influenza surveillance health promotion health technology assessment

injury and violence prevention nursing and midwifery development nutrition occupational health radiation emergency medical

preparedness and assistance tobacco control traditional medicine.

Thematic networks of WHO CCs exist, in the fields of:


In conclusion…

Designation as a WHO CC is an opportunity – it is the start

A key to success is regular communication with:– responsible officer, – other WHO CCs in the thematic area, – other WHO CCs in the country, etc.


Resources

WHO web site:– Guide for WHO CCs – Frequently Asked Questions– Terms and Conditions– Links to the global database

and portal

http://www.who.int/collaboratingcentres/en/

For eCC technological problems, [email protected]



mailto:[email protected]

WHO Collaborating Centres : Developing a good workplan

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