Where do the subs go?Finance

What do I get for my membership?

Your membership for the whole academic year provides real value for money as you receive;

BUCS Affiliation

BUCS Entry Fee

NGB Affiliation

Transport

Coaching

Training Costs

First Aid

Team Teas

Insurance

Accommodation Subsidy

Shorts & Socks

Access to Committee App

Room Hire

Venue Cost

Hidden FeesCSU contribute twice the amount members’ pay per head to cover the activities throughout the academic year and all the ‘hidden’ fees such as;-

Hidden Fees

External Facilities

BUCS Affiliation

Team Teas

Committee App

Transport• Insurance• MOT & TaxInsurance

First Aid• Equipment• Courses

Equipment

Kit

Staff

DOC Cost

Sports - £57.50 work out less than £2.00 a week during term time which is less than £1.00 per training session.

Societies - £5.00 work out less than 16p per week during term time which is less than 8p per meeting.

Accounts

• Every sport and society has 2 accounts affiliated to them a GRANT and SOCIAL account.

• These accounts are operated by CSU and these are the only accounts you are allowed.

• Committee members must not hold money from members in any other accounts.

• Sarah Latham (Student Activities Manager) is the budget holder of all the Sports & Societies accounts.

Grant Account • The grant account is where the DOC membership

money is deposited as well as the money CSU allocated to your specific club or society for the year ahead.

• The grant account pays for all the essentials associated

with running your club or society and covers transport, kit, equipment, match officials, accommodation subsidy, speakers etc.

How we work out Grant Account?• Meeting with committee at Budget Meetings to discuss the

plans for next year.• Try our best to make your plans happen.

Example: The fishing society would like £50 for equipment and £200 for transport.Total = £250.00

20 members @ £5.00 = £100Grant = £150Total Budget = £250

Social Account • Your social account is where any sponsorship money

you collect is kept as well as any additional fundraising you do throughout the year.

• This money is yours to spend on your members but must be authorised by Student Activities Manager in advance.

• Examples: End of Season Meal, Day Trip to Chester Zoo, Posters

• Please note: The money will not be authorised to spend on alcohol.

• CSU have budgeted according to the membership target you stated in the budget meetings.

• Increase participation

• More members = More money

Membership Target

• It offers you the opportunity to sign up to your chosen club or society each year and be involved in their annual activities, whether it be social events or friendly matches.

• You can also carry on going to our wonderful bars, without having to pay the £1 visitor fee each time.

• It is only £10 for life time membership. Please fill in the form online then pay DOC price for your chosen sport/society.

• The combined number of life members, University and Union staff should not exceed one third of the total membership of a particular club or society.

Life Members

• Pay online at www.chestersu.com

• International Students – If don’t have an English bank account can pay at Student Activities Office.

• £10.00 for one off match fee

How to pay for DOC?

Taking Money

You should not collect money from other students. Student Activities office will

collect money on your behalf.

Please consult with Student Activities staff if you need to take money.

Use the website to take money online. This can be purchased in the extras section and monitored by you.

How to claim money back?1. Get your expenditure agreed in

advance by Student Activities Manager or you won’t be able to claim the money back.

2. Complete a Pink Expense Claim Form available from the Activities office.

3. Attach all relevant VAT receipts.

4. Hand it back into the Activities Office.

5. The claim will take approx. 10 days.

Referee/Speaker & Umpire Form

The form is slightly different we need to make sure that the money has been received by the Umpire/Referee/Speaker so a signature is required the money can then be transferred into the account.

Fundraising

• Fundraising is a great way to raise your profile on your club or society both on and off the campus and acts as a great group bonding activity.

• We want to hear about your fundraising so please get in contact with Savannah or Sarah so we can promote and celebrate your achievements.

• Don’t forget that all fundraising must be paid into your CSU social account and you can do this in the activities office.

2013/14 £8,0002014/15 Target £25,285

• Charity events can be held in CH1 Bar/Bar2010.

• CSU can provide a float if plenty of notice is given and committee member is responsible for the cash.

Charity Events

Sponsorship

• It is the responsibility of the committee to generate additional funds through for your club or society if you want additional money.

• Sponsorship is a great way of getting income which you can spend on coaching or extra equipment.

• All sponsorship deals MUST be authorised by CSU in advance just to ensure you are getting a fair deal and not being taken advantage of.

• CSU will sort out a contract to get everything formally agreed so they can’t back out.

• Please see the NEW Sponsorship Guidelines in the committee pack.

Budget Meetings

• Budget Meetings are near Easter Time.

• Budget Meetings assess all the activities you would like to do the next academic year.

• No Budget Meeting = No Money

Why do we budget?

The fishing society have 15 members that pay £10.00 duty of care. The society went on a fishing trip to Dover and

used the people carrier and went 150 miles at 50p per mile. The society also budgeted for new angling equipment at £50.00. The society then decided to go on spare of the

moment fishing trip which wasn’t budgeted and took 2 cars they travelled a total of 125 miles at 25p per mile they went

to the River Thames.

Did the fishing society overspend?

Planning B

Control Spending U

Set ExpectationsD

Adapt to change G

Best experience

for all members

E

Accountability T

• Budget emails were sent out by Sarah Latham in August. Please see Sarah if you did not receive your budget.

• All budgets will be closely monitored this year.

Any sport/society that requires accommodation and approved in the budget.

Chester Students’ Union pays £10.00 per member per night.

Book early especially as other Universities might need accommodation too.

Accommodation Subsidy

The request will be accepted for transport if confirmed in budget.

Transport

Car mileage allowance: 25p for the first 100 miles, then 18p a mile

People Carrier Allowance: 50p a mileMileage will come out of Grant Account at end of each month.

• Chester Students’ Union does not accept any payments for Tour.

• Tour will be as a group of friends not as your club or society.

• No kit with CSU logo, UoC logo, Team Chester or Chester in the garment.

Tour

• We have signed an exclusive deal with Puma for 2014/2015.

• All kit MUST be purchased by CSU.

• All social clothing is purchased ONLINE and can be purchased via PUMA Genesis Webpage.

Clothing

Instructions in all playing kit bags.

Playing Kit

• All kit MUST be signed back in at the end of the year.

• The committee member that signed the kit out is financially responsible for the kit.

• If the equipment is lost/broken/missing please report to Student Activities Staff.

Equipment

£65,000

• Payments MUST be agreed by Student Activities Manager.

• All Invoices MUST be submitted by Easter.

• Coaches/Instructors complete the coaches handbook.

Coaches/Speakers/Instructors

• All documents are in the Student Activities Office and can be found on www.chestersu.com.

• If you are confused would like to know how much money in your accounts please ask Sarah Latham (Student Activities Manager- Chester) or Claire Smith (Sports & Societies Co-ordinator – Warrington)

Ask?