When Skeletons walked into the SMU Library: the cataloguers’ Short

story

Presented By

Mmakgoshi Reetseng

Koena Moloto

16-08-2018 – LIASA IGBIS Workshop

Background to SMU Library

• Who we are

• Our target group

• SMU students and staff

• Lebone and numerous community hospitals were our students are placed for internship

The roles of SMU Library Cataloguers

Purpose:- Ensure access to “Things”

Motto:- Access at all costs

Responsibilities: (relevance)• Cataloguing and classification – SIERRA

• Material types• NLM, LCC, MESH, LCSH

• Digitization and preservation – SMU IR• Communities• Sub-groups • Collections• Metadata & Research Output

• Content Management – Ithute• Marketing output from cataloguing

Getting started with the project

What is in that black box Library

Approached • The Department of Anatomy

Challenge• Limited access to models in the

SMU Mausoleum• Human Bones accessible for

users for 4 hoursWhat a test - Material types

• Print• E-books• E-thesis• CD-ROMs• DVD

Getting started with the projectEnsuring accessibility to bone clones

• Starting point

• Organise – search – find – access - use

• Googled – simple list

• Emailed a colleague – University of Maryland in Baltimore

• Association of Academic Health Science Library - listserve

• Several meetings– all stakeholders - to ascertain need

Getting started with the projectWhat is required

Cataloguing begins

• Workflow

• Standards

• Material type

• Location and item type (loan rule)

• Classification number

• Administration

• Barcodes

• Super clue

• Cable ties

• Storage

Getting started with the projectWhat is already available?

• Each box had 1 information sheetwith names and codes for eachbone

• Each bone came in a plastic bagwith the name of the bone andcode.

• Bone clones Incorporated providedus with a printed catalogue, whichhad a link to the online catalogue

• The online catalogue was thusused as the chief source ofinformation

https://boneclones.com

Getting started with the projectEnsuring accessibility to bone clones

Fields decided on: Objects• Title• Author• Added title• Call number• Material type• Library location• Item type• Donation• Public Note - bone clones• Barcode• Volume/numbering

Example of a Bibliographic recordMARC 040 OE

CALL NO 090 Disarticulated skeleton

AUTHOR 110 2 Bone Clones Incorporated

TITLE 245 1 0 Human Male European Skull with Calvarium Cut :|bBC-212 /|c Bone Clones Incorporated

ADD TITLE 246 3 Skull

ADD TITLE 246 3 BC-212

ADD TITLE 246 3 Male calvarium cut skull

PUBLISHER 264 0 Chatsworth, CA :|b Bone Clones, Inc. ,|c [date of publication not identified]

DESCRIPT 300 A 3-part skull (cranium, jaw, and calvarium cap connected with removable hardware) ;|c7 ¾" L x 5 ¼" W x 7 ¾" H 19.9L x 13.4W X 19.6H (cm)

DESCRIPT 338 object |2rdacarrier

DESCRIPT 337 unmediated |2rdamedia

DESCRIPT 336 three-dimensional form |2rdacontent

DESCRIPT 340 Plastic.

NOTE 500 Title supplied by cataloguer, sourced from https://boneclones.com/

NOTE 500 Scientific name - Homo sapiens

NOTE 520 This medical quality skull of a European male is an excellent model for teaching anatomy to medical, dental, and nursing students, as well asundergraduate anatomy students. All internal and external osteological structures are accurately and crisply reproduced. The removal of the calvariumallows students to explore the complex anatomy of the endocranium, including internasal and median palatine sutures, foramen lacerum, foramenspinosum, foramen ovale, stylomastoid foramen, anterior and posterior ethmoidal foramen, and the foramina of the cribriform plate. Other detailsinclude the dorsum sellae and a clear distinction between the superior-posterior vomer and the body of the sphenoid. The KO-092 Human Brain fits thisskull - Information obtained from https://boneclones.com/product/human-male-european-skull-with-calvarium-cut-BC-212

.

Example of a item recordCOPY # 1 LCHKIN 03-08-2018 LOCATION mobj Library Objects

CESM/SAPSE 9 INVDA - - LOANRULE 0

ICODE2 dDONATION # RENEWALS 0 STATUS -AVAILABLE

I TYPE 45Objects # OVERDUE0

INTL USE 0 (Reserve)

PRICE R300.00 ODUE DATE - - COPY USE 0

OUT DATE - - : IUSE3 0 IMESSAGE ……

DUE DATE - - RECAL DATE - - Sapse Turf oLIFE SCIENCES

PATRON# 0 TOT CHKOUT 2

YTDCIRC 0

LPATRON 1157752 TOT RENEW 1 LYCIRC 2

VOLUME 09

BARCODE 3101490161

PUB NOTE Bone clones

Example of numbered bones

• COPY #:1 LOCATION:mobj STATUS: - VOLUME:21 ITEM DATA:

• COPY #:1 LOCATION:mobj STATUS: - VOLUME:16 ITEM DATA:

• COPY #:1 LOCATION:mobj STATUS: - VOLUME:14 ITEM DATA:

• COPY #:1 LOCATION:mobj STATUS: - VOLUME:11 ITEM DATA:

Exercise

• Hlogo

• Magetla

• Sehuba

• Letheka

• Mangwele

• Menwana

List created for the Department of Anatomy

1 b13002533 Human Male European Skull with Calvarium Cut : BC-212

2 b1300265x Human Adult Male Left Hand, Articulated Rigid : H-02-M

3 b13002661 Human Male Asian left leg Femur : SC-092-F

4 b13002673 Human Male Asian Left Leg Tibia : SC-092-69

5 b13002697 Human Male Asian Left Arm Radius ; SC-092-61

6 b13002703 Human Male Adult Left Arm Humerus : KO-092-H

7 b13002715 Human Male Asian Left Leg Fibula : SC-092-70

8 b13002727 Human Male Asian Left Arm Ulna : SC-092-62

9 b13002739 Human Male Asian Left Scapula : SC-092-04

10 b13002740 Human Male Asian Sternum Plate : SC-092-05

11 b13002752 Human Male Asian Left Patella : SC-092-72

12 b13002764 Human Male Asian Hyoid : SC-092-02

13 b13002776 Human Male Asian Left Clavicle : SC-092-01

14 b13002788 Human Male Asian Left Innominate : SC-092-57

15 b1300279x Human Male Asian Sacrum SC-092-77

16 b13002806 Human Adult Male Left Foot, Articulated Rigid F-02-M

17 b1300282x Human Male Asian Coccyx : SC-092-59A

18 b13002831 Human Male Asian Lumbar Vertebrae, Set of 5 : SC-092-05-SET

19 b13002843 Human Male Asian lumbar Rib L-5 : SC-092-LRS

20 b13002867 Human Male European Right Rib 1 : SCM-192-09

21 b13002879 Human Male European Left Rib 1 : SCM-192-09

Handing over of the skeletons to clients services section

Project AssessmentWhat is in the transparent Boxes

From the Department of Anatomy we got

• Pure white synthetic

cloned bones

To the Library Client Services Department we handed over

• Bones in transparent boxes

• Each bone barcoded

• Each bone numbered

• Each bone linked to the Sierra System

Project Assessment

Input/Before

• Access request from the Department of Anatomy

• 21 bones

• 40 black boxes

Output/After

• Access provided : 4 bone /1 user : 4 hours

• 21 bibliographic records created

• 480 item records linked

• 480 barcoded and numbered bones

• 28 transparent boxes (varying sizes)

• Created a list for Dept. of Anatomy

• New material type, i-type (loan rule) and location

• Improved collaboration with Dept. of Anatomy

• Improved use of the library and discussion rooms

• Display in the glass cabinet in the library foyer

• IGBIS Presentation

• To do List• Article in the SMU Newsletter + Library Webpage + Blackboard

page• Flyers• Review of loan rule and number of bones per user

Display in the Library

Lessons learned

• Its not as scary as it looks

• Networks we make at LIS events will be of use *One Day in the life of a cataloguer*

• If they want access then why don’t we ensure that they get it?

• Silos vs interdepartmental (Team work)

• We provide access to knowledge for better health.

Mission Accomplished

Project role playersService requester

• Prof. A. Oettle, Anatomy Department

Project leader

• Mmakgoshi Reetseng – Senior Librarian, Technical Services

Systems Librarian

• Mittah Masilela – Senior Librarian, Systems

Cataloguing section

• Matsedi Mahlatji - Cataloguer

• Koena Moloto - Cataloguer

• Zanele Mnisi – Intern-Librarian

• Siphiwe Ziba – Library Assistant

Client services section

• Modisa Khosie – Senior Librarian, Client Services

• Bongisa Mlisana – Librarian, Client Services

Advisor

• Sarah Kibirige - Director, SMU Library and Information Services

Did we?

Purpose:- Ensure access to “Things”

Motto:- Provide Access at all costs

Bibliographical references

• Association of Academic Health Science Libraries

Https://www.aahls.org/

• Bone clones Inc. 1992-2018. https://boneclones.com/ [Online] : Accessed June 2018

• Maxwell, RL. 2014. Maxwell’s Handbook for RDA: explaining and illustrating

RDA: Resource Description and Access using MARC 21. UK edition. London, Facet Publishing.

Mmakgoshi.Reetseng@smu.ac.zaKoena.moloto@smu.ac.za012 521 4527/4545/3645