When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox
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Transcript of When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox
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When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox
When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox
Annette MarquisGini Courter
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Problems with E-mailProblems with E-mail
Clogs mailboxes
Documents are hard to find
Poor communication tool
Creates misunderstandings
Virus-prone
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The new alternative to email!!
The new alternative to email!!
Microsoft Windows SharePoint Services(WSS) Team Sites
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In this sessionIn this session
Brief explanation of WSS Tour a Windows SharePoint Services
site See how to use and customize a site Demonstrate WSS and Office
Integration Review Top 10 Reasons Businesses
Use WSS Provide shared hosting resources Answer your questions
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Windows SharePoint Services (WSS)Windows SharePoint Services (WSS)
Full-featured collaboration Web site Sites can be created and
administered by users Free with Windows Server 2003 (so
many businesses already own it), no client licenses required
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WSS Team SitesWSS Team Sites
Post announcements
Schedule events
Share documents
Create hyperlinks
Survey members
Hold discussions
Assign tasks
Share contacts
What can you do on a WSS team Site?
Post photos Monitor site usage
Collaborate!
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Site TourSite Tour
Announcements Events Lists Links Libraries (Documents and Forms) Photos Discussions Surveys Presence
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Customizing SharePointCustomizing SharePoint
Themes Web parts
Online Gallery Virtual Server Gallery
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Managing SharePointManaging SharePoint
Users Permissions Subsites
Meeting Workspaces Document Workspaces
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Office/WSS IntegrationOffice/WSS IntegrationFeature Programs
Open and Save from File menu Excel, FrontPage, InfoPath, Microsoft Project, OneNote, Outlook, PowerPoint, Publisher, Visio, Word
Shared Workspace task pane Excel, Microsoft Project, OneNote, PowerPoint, Visio, Word
Create shared attachment Outlook
Synchronize calendar and contact list sites
Outlook
Document updates for shared attachments
Excel, PowerPoint, Visio, Word
Automatically collect metadata Word, Excel, PowerPoint
Check-in / check-out Word, Excel, PowerPoint
Version Tracking Word, Excel, PowerPoint
Store inline discussions on the server Word, Excel, PowerPoint
Import SharePoint list as data Excel, Access
Export data as SharePoint list Excel, Access
Source: Microsoft
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Demo - Sharing DocumentsDemo - Sharing DocumentsSaving and opening shared documents
from the file menu
Using the Shared Workspace task pane
Creating a shared attachment in Outlook
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Demo – Synching with OutlookDemo – Synching with OutlookImporting contacts from Outlook
Linking to a SharePoint address book
Exporting events to your calendar
Creating a Meeting Workspace
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Demo – Working with ListsDemo – Working with Lists
Publishing an Excel list to SharePoint
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Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Single source of truth. Takes file
sharing to a new level: document storage and retrieval with check-in/check-out and version history.
“Smart Places” for sharing info. Store event calendars, contacts, Web links, discussions, issues lists, announcements.
User administered. Users can create sites, control site membership, monitor site usage, and moderate content submissions.
Source: Microsoft and TRIAD Consulting
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Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS User Driven. Users set alerts to
be notified of changes in specific folders or documents.
Scales Up. Support tens of thousands of sites and hundreds of thousands of users. If you want to start small, Windows SharePoint Services runs on a single computer.
Source: Microsoft and TRIAD Consulting
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Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Scales Down. Runs well on
deployments for small business, departmental, or pilot environments.
Customizable. Site owners and users can add Web Parts to their site, adding new features to the sites they already use.
Full Featured Out of the Box. Manage and configure Windows SharePoint Services right out of the box using a Web browser. Source: Microsoft and TRIAD Consulting
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Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Office Integration. Programs in
the Microsoft Office use information in SharePoint sites natively.
Integration with SharePoint Portal Server. SPS adds site organization and navigation, content topics, targeted news, personalized sites, content search, organization-wide alerts, enterprise application integration, and more to a Windows SharePoint Services deployment.
Source: Microsoft and TRIAD Consulting
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How Do You Get WSS?How Do You Get WSS?
Included with Windows Server W2K3 (2003) and can be installed by your IT department
Subscribe to a shared hosting environment such as: Apptix (apptix.net) – free 30 day, 5 user
trial 1&1 (1and1.com) Verio (verio.com)
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Questions?Questions?
Workshop materials will be available on www.triadconsulting.com