What’s New in Microsoft PowerPoint 2007? Olathe District Schools Instructional Technology

Last Updated ~ July, 2008

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Introduction to MS PowerPoint 2007

You have already been introduced to the overall new features in Microsoft Office 2007, such as the

Microsoft Office Button, Tabs and Ribbons, and Groups and Commands.

This training manual will introduce you to some of the new features available in PowerPoint 2007. By

the end of the training, you should be familiar with how to create a new PowerPoint 2007 presentation

and incorporate many of the new enhanced features included with this version of the application.

NOTE: This is a hands-on tutorial. When you are asked to enter text, select an object or highlight text

throughout this tutorial, the instructions will appear in GREEN text as shown in the first direction below.

The MS PowerPoint 2007 Interface

Open MS PowerPoint 2007

The first thing you’ll notice, when you

open a 2007 PowerPoint application is

that there is no longer a File Menu or

Menu Bar, just as with 2007 Word.

The MS Office Button, Quick Access

Toolbar and the Ribbon replace the

old Menu, Standard and Formatting

Toolbars in PowerPoint 2003.

The Office Button is the access point to Create a New

Presentation, Open or Close an Existing Presentation,

Save a Presentation, Print a Presentation as well as

more commands.

Recent Documents are displayed in the right side of

the Office Button window. These documents can be

“pinned” to this window using the push pin icon as

shown at left.

The PowerPoint Options Button provides a means of

changing options for various commands and windows.

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Converting a Previous PowerPoint Presentation

If you open a presentation created in an earlier version of PowerPoint, the

Office Button will also provide a Convert command as shown at left. The

dialog box below will appear. Choosing this command will convert the ppt

file to a pptx file and all of the new features in PowerPoint 2007 will then be

available for use. The file size will also be reduced. Further, the ppt

document will be “replaced” with the pptx document.

Compatibility Mode

When you open a presentation in PowerPoint 2007 that was created in an earlier version of PowerPoint,

the Title Bar at the top of the window will indicate you are working in Compatibility Mode, as shown

below, if you do not choose to convert it to the new version type.

You will also not be able to use all of the new features in

PowerPoint 2007 unless you convert the file to a PowerPoint

2007 file type. The graphic to the left shows that a command

that is “currently disabled” as the presentation is a ppt file that

has not been converted to a pptx file.

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Compatibility Checker

When you create a new PPT 2007 file, you may

wish to run the Compatibility Checker before

sending it to others. The Run Compatibility

Checker checks to see if a feature used in the

PowerPoint 2007 presentation is compatible

with earlier versions of PowerPoint in case the

presentation needs to be saved in an earlier

format.

A detailed report of any complications will be

displayed. You will then need to decide

whether to save the presentation in a format

that will open in a previous version, using the

Save As command in the Office Button window.

IMPORTANT: Again, the CONVERT command converts an old ppt file to the new pptx format;

whereas, SAVE AS is used to save a new pptx file backwards into the old ppt format.

Key Tips

Key Tips are now available in all MS Office 2007 applications. Click the ALT Key to display the Key Tips.

Press the corresponding letter to activate the Key Tip.

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Working in a New Presentation

When you open either version of PowerPoint (2003 or 2007), a new blank presentation page appears.

Revisions in Office 2007 have created major changes in the layout of the PowerPoint 2007 display.

Notice the “Add Notes” area at the bottom of the PowerPoint 2007 window. This is an area where the

presenter can enter notes that will assist in the future delivery of the presentation. The notes can also

be viewed and edited under the View Tab.

The PowerPoint Ribbon, Tabs, Groups and Commands will be introduced as we work through this

training.

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The PowerPoint 2007 Ribbon

The PowerPoint 2007 Ribbon is similar to the ribbon in other applications but provides Tabs and Groups

and Commands related uniquely to PowerPoint 2007 presentations.

As Noted earlier, the Ribbon is broken up into three parts: Tabs, Groups, & Commands.

– Tabs: 8 tabs representing common related activities

– Groups: Sections containing Related items or tasks

– Commands: Buttons, boxes or Menus relating to specific functions within PowerPoint

The Power Point 2007 Tabs

• Home: Popular PowerPoint options found on the Standard and Formatting Toolbars in PowerPoint 2003

• Insert: Items associated with the Insert Menu

• Design: Items relating to how a presentation is set up before any text is typed on the screen

• Animations: Replaces the Animation Task Pane in PowerPoint 2003. the same functions were also found

on the Slideshow Menu

• Slide Show: The Slideshow Tab replaces the functions located on the Slideshow Menu in PowerPoint 2003

• Review: Options for Proofing, Comments, Tracking Changes and presentation protection

• View: Options for how you view/see presentations on the screen

• Add-ins: Converts presentation to PDF or Flash Paper format

Contextual Tabs Depending on what is selected on the slide, contextual tabs will appear in the

Ribbon. For example, if a Photo or Clip Art is selected, the Picture Tools Contextual

Tab will appear in the Ribbon along with the Format Sub-Tab.

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Quick Access Toolbar

As you work with PowerPoint 2007, you may find that it would be handy to have some of your

more frequently-used tools more readily accessible. The PowerPoint 2007 Quick Access

Toolbar can be modified just as with other Office 2007 applications to add these tools.

Example #1: to add the “Insert Picture” button to the toolbar, do the following.

Click the Insert Tab and then RIGHT-click the Insert Picture button.

Click “Add to Quick Access Toolbar”.

The Insert Picture button is added. You can

add any button you choose by repeating this

process or using the process shown below.

Example #2: to add the Crop button to the

toolbar, do the following.

Click the down arrow at the right side of the Quick Access Toolbar.

Choose More Commands.

Click “Choose Commands from”.

Choose Picture Tools from the drop-down list.

Choose the Crop command.

Click Add.

Click OK.

Notice the change in the Quick Access Toolbar at the top of your window.

To remove buttons from the Quick Access Toolbar just RIGHT-click on the button you desire to

remove and choose Remove from Quick Access Toolbar.

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Building a New Presentation

We will now begin to build a short new PowerPoint 2007 presentation incorporating some of

the new PowerPoint 2007 features. We will create a mini-version of the popular “Shift

Happens” educational presentation many of you have seen. You should currently have a new

blank presentation open in PowerPoint 2007.

Slide #1: Title Slide

Click in the Title Text Box in the first slide and enter the text “Shift Happens” as shown below.

Click the border of the subtitle box to select the entire box and press Delete.

Click the Design Tab and click the down arrow at the bottom right-hand corner of the Themes

Group to display More Choices for Themes. Notice you are provided a tip that right-clicking a

theme will provide more options for applying that theme.

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PowerPoint 2007 provides a LIVE PREVIEW of the themes as you hover over them with your

mouse.

Right-click on the Verve Theme to view the options for applying this theme.

Click once on the Verve Theme to apply it. Slide 1 should now be similar to the slide below.

Click inside the Text Box and drag to highlight the text.

Click the Drawing Tools Format Tab.

Click the Word Art Styles More Button to display the available styles.

Choose the Fill-Accent 2, Double Outline – Accent 2 option as shown below.

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Highlight the resulting text.

Use the Control-Key and the Right-Bracket Key (above the Enter Key) to increase the point size

of the text to approximately 80 point, as shown below. (right-click to view the Mini-Toolbar)

Resize and Reposition the Text Box so that it appears as shown below.

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Click the Insert Tab and click the Picture command. Insert the graphic titled: pic1.jpg from the

network drive.

Position and resize the graphic as shown below.

Click the picture once to select it.

Click the Picture Tools Format Tab.

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Click the Picture Shape Command and choose Flowchart: Multidocument.

The result should be similar to the following.

Click on the Home Tab.

Highlight the text “Shift” and change the Font Color to Black, using the Font Command.

Click the Insert Tab.

Choose the Shapes Command and select the basic RIGHT triangle.

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Draw a triangle in the location and using the approximate size as shown below.

Notice that the shape is drawn using one of the “theme colors” by default.

Slide #2: Content – Did You Know?

Click the Home Tab and click the down arrow for the “New Slide” command.

Choose the “Two Content” Slide Format.

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Complete the following steps on this slide.

Click the border of the title text box. Delete the Title Text Box.

Click the Bullet Tool in the Home Tab to remove the bullet from the left placeholder box.

Click in the left placeholder box and enter the text as shown below.

Click the Drawing Tools Format Tab and apply the Word Art Style as shown below.

Highlight the text and increase the font size.

Click in the right placeholder box and remove the bullet format.

Enter a Question Mark as shown below.

Increase the font size for the question mark.

Click inside the right text box and then click the Drawing Tools Format Tab.

Use the Shape Styles Group, Shape Fill command to create a background fill effect as shown.

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Slide #3: Chart Object

From the Home Tab, insert a New Slide. [Choose Title and Content]

You will create a slide with a Pie Chart similar to the following.

Enter the 2-line Title Text as shown above.

Use the Drawing Tools Format Tab to format the text on both lines.

Highlight the 2nd line of text.

Click the Home Tab.

Use the Character Spacing command in the Font Group to change the character spacing to

“Very Loose.” Notice the effect in the 2nd line of the title.

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Click the Insert Chart icon in the 2nd text box.

Choose Pie Chart. Choose Exploded Pie in 3D. Click OK.

An Excel 2007 Window appears with pre-existing data.

Highlight the contents of Row 4 and 5 and press Delete.

Close the Excel Window.

Click to select the resulting title and the data legend in the PowerPoint Chart that appears and

delete them. The result should be similar to the illustration below.

Click once on the red piece of pie. Click once again to select only the darker piece of the pie as

shown above.

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Use the Chart Tools Format Tab and the Shape Fill command to change the fill color for that

piece of pie to black.

The resulting slide should be similar to the illustration below.

Slide #4: Text Box with Animation

Insert a Blank Slide from the Home Tab.

Use the Insert Tab, Illustrations Group, Shapes command to insert a bent arrow shape like the

one shown on the slide below.

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Insert a Simple Text Box for the 2nd object and enter the text as shown.

Click inside the text box.

Use the Drawing Tools Format Tab and the Shape Fill, Shape Outline and Shape Effects

commands to change the Text Box attributes to match those shown.

The “Perspective Contrasting Right” option was chosen for the 3-D Rotation Shape Effect.

Click the Animation Tab.

Click inside the Text Box.

Click the Custom Animation Button in the Animations Group.

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Click the Add Effects Button in the Custom Animation Pane that opens on the right side of the

window.

Choose Add Effect…Entrance…More Effects.

Choose Color Typewriter from the Moderate section. Click OK.

Close the Custom Animation pane.

Preview the Presentation

Click the first slide in the presentation.

Click the “Slide Show” icon in the Task Tray at the bottom of the window to preview the

presentation thus far.

Press Escape at any time to end the preview of the presentation.

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Slide #5: Duplicate the “Did You Know?” Slide

Right-click the “Did You Know?” Slide in the Slide Panel at the left side of the Window.

Choose Duplicate Slide.

Drag the duplicated slide to the bottom of the thumbnail icons to make it the last slide.

Slide #6: Using a ClipArt Object as the Background

Insert a new Title and Content slide in the presentation.

Delete the 2nd Text Box.

Right-Click on the background of the slide and choose “Format Background”.

At the resulting Format Background Dialog Box, click “Picture or Texture Fill”. Choose Clip Art.

In the Select Picture Dialog Box, enter “clock” in the Search Text box. Click the “Include

Content from Office Online” option. Click Go. Choose the Clock shown above.

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Click Close.

Enter the Title Text shown below.

Format and reposition it as shown.

The slide should now be similar to the following.

Slide #7: Inserting a Smart Art Object

Insert a new Title and Content slide in the presentation.

Click the Smart Art object in the 2nd text box.

Choose the Vertical Picture Accent List as shown below.

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Click inside the Text Box area at the left side of the Smart Art object.

Enter the text as shown below.

Close the Text box area using the small “x” at the top right corner of this section.

Click on the picture icon inside the top pink circle to select a photo to appear in this area.

Import the corresponding pictures for each baby from the network drive as shown below.

Delete the Title text box.

Insert a new “chevron” shape as shown on the next page.

To duplicate the shape, hold down the Control Key and drag out from the existing shape to

create a duplicate of the shape.

Change the Fill Color for 2 of the shapes.

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The resulting slide should appear as shown below.

Apply and modify the animation for each shape as shown below, using the Custom Animation

Pane.

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Apply and modify the animation for the Smart Art object as shown below.

Applying Slide Transitions

Click the Animations Tab.

In the Slide Transitions area choose the Comb Horizontal slide transition from the “More

Transitions” down arrow.

Click “Apply to All”.

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Apply Sound Transitions

Apply the “Voltage” transition sound on both of the “Did You Know?” slides.

Changing the Theme Color and Theme Font

Click the Design Tab.

In the Themes Group, click the Colors drop-down arrow and change to the “Paper” color

group. Notice that all slides update to this color group, but all slides remain in the same

Theme.

Press Control + Z to undo this change.

Use the Fonts drop-down arrow to change to any other Font Group for this Theme.

Again, press Control + Z to undo this change.

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Inserting Tables

Now that you have inserted various objects and modified and formatted the objects in PowerPoint

2007. Try inserting one last blank slide and insert a Table Object and Format it as shown below, without

being provided step-by-step directions.

Tips:

This is a 2 x 3 table.

The 2 cells in the top row are merged together.

The alignment command is used to center the text within the top cell vertically.

The Shape Fill command from the Home Tab is used to insert the 2 pictures shown. The

photos are located on the network drive.

The resizing handles are used to resize the table and the column widths.

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Insert a Photo Album

PowerPoint 2007 includes a wonderful new feature that allows for inserting a group of photos into a

presentation. The command creates a new PowerPoint 2007 file and gives the option for placing each

photo one per page or multiple photos per page, as well as many formatting options.

From the Insert Tab, choose Photo Album.

Choose to Insert Pictures from: “File/Disk…”

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Browse to locate the photos. They should be placed in advanced in the same folder for easy

access. The photos are located in the photo album folder in the training folder.

Choose the desired settings as shown below.

Click Create.

Modify the new file as desired, including changing the Theme, Font Style, etc.

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The Lower Right Corner

Another efficient feature of 2007 Office is in the lower right corner of Word, Excel, PowerPoint

and Access. When you open these applications you will see that the “zoom” feature is now

available, as well as other logical “view” features for each application. The PowerPoint View

commands for Normal, Slide Sorter and Slide Show Views are located in the bottom right corner

of the PowerPoint 2007 window, along with the Zoom Controls.

File Type Considerations for Saving and Sharing Documents

For Word, Excel and PowerPoint 2007, the default file extension has an added “x” to the end of

it. This indicates the Office Open XML [Extensible Markup Language] format that Office 2007

now uses. This change in file format permits some new features to be made available to you.

Some of the new features are:

Reduced File Size

Increased Security

Reduced Chance of File Corruption

Office 2007 will be able to open any document

created with an earlier version of Microsoft Office. If

you send files to someone that doesn’t have the new

2007 version of Office, they will be prompted to

download and install the Microsoft Office

Compatibility Pack.

Note: Remember, that some PowerPoint 2007 features will not be available when opening a

pptx file inside of earlier PowerPoint versions.

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Microsoft Office Help Button

The Microsoft Office Help Button is located in the top right corner of all Office applications.

You may also press the F1 function key on your keyboard to access Help.