Greetings from our President

Dear NJ-NY ACRAO Colleagues,

I hope this brochure finds you rejuvenated and enthused for the start of

another academic year!

I also hope that you were able to relax and enjoy those activities that help you

recharge your batteries over the summer.

Another way to recharge your batteries is to attend a conference with those

who understand your challenges, share your concerns, and speak your

language. We hope you will find that the program outlined in this brochure for

our Fall conference at Hudson County Community College is full of resources,

new information, and helpful tips that you can put into practice at your

institution.

We look forward to your joining us for a day of professional growth,

camaraderie, and networking with colleagues – and don’t forget the great

food!

A delicious breakfast, lunch and some late afternoon snacks, prepared at

Hudson County Community College’s Culinary Institute are included with your

registration!

Hope to see you there!

Jacqueline L. Ottey

President

What’s Inside…

Greetings from our President pg. 1

Conference Agenda pg. 2

About NJ-NY ACRAO pg. 3

Registration Form pg. 4

WEB MANAGER Rajeev Jayadeva Assistant Registrar Molloy College 516-323-4300 webmaster@njnyacrao.org

INFORMATION MANAGER Eugenio Chong Associate Registrar LIM College 646-388-8437 Eugenio.Chong@limcollege.edu

TREASURER Avraham Rothman Associate Registrar Touro College 718-252-7800x223 treasurer@njnyacrao.org

PRESIDENT Jacqueline Ottey Dir. of Registration & Records Bergen Community College 201-447-7204 president@njnyacrao.org

SECRETARY Alison Maysilles Asst. Director-Transfer Evaluator New Jersey City University 201-200-3418 secretary@njnyacrao.org

NJ-NY ACRAO EXECUTIVE COMMITTEE 2014-2015

Hudson County Community College

Culinary Conference Center

161 Newkirk St

Building E

Jersey City, NJ

Just 1 block from the Journal

Square PATH station!

Directions and additional

conference details are online!

http://njnyacrao.org/conference/co

nference_information

8:30 a.m. Breakfast & Registration 9:00 a.m. Welcome Remarks 9:15 a.m. First Timers Session

First Session – 9:30 a.m. Second Session – 11:00 a.m. Third Session – 1:45 p.m.

FERPA Update and Case Studies This session will provide any updates to FERPA legislation and will provide an opportunity to discuss specific cases with FERPA implications. Attendees will be challenged to debate if appropriate actions were taken. Bring your own case studies if you have 'em! Susan Hamilton RBHS Registrar Rutgers Biomedical & Health Sciences

“Shake the Tree!: The Sequel” Last year, Bergen Community College shared their story of systematically shaking trees to unearth, analyze and radically change broken and archaic graduation practices. This year, watch their latest episode, “Shake the Tree! The Sequel” as they share their process and dramatic results of increased graduation numbers and rates. Get a sneak-peak of the newest paths being hewn in search of yet MORE COCONUTS. Denise Liguori Dean of Student Services Bergen Community College Monica Postle Coordinator of Student Services Bergen Community College

Registrar 101 This popular session is designed by the participants for the participants. Join us and share your thoughts, ideas and suggestions. The Registrar's Office is one of the busiest offices on most college campuses. We are the custodians of the student's educational records which places on our shoulders, great responsibility. So what do you want to talk about? FERPA, Records Retention, ERP Nightmares, Office Management and Best Practices, Scheduling, Diplomas and Graduation. Let’s talk about it together. Chester N. Barkan, Registrar Nassau Community College Thomas Castiglione, University Registrar Stevens Institute of Technology

Crisis Management! When awarding transfer credit gets political! “Six previous institutions, helicopter parents, students who won’t take ‘NO’ for an answer, straight to the President, and experiential learning credit” with all these factors, how do transfer evaluators award credit and process appeals? Join us for an interactive discussion exploring the different processes and avenues taken to handle transfer credit issues and appeals. Amber Carpenter-LaGattuta Assistant Director, Registrar’s Office Fashion Institute of Technology Alison L. Maysilles Asst. Director -Transfer Evaluator, Univ. Advisement Center, New Jersey City University

Teaching the old dog new tricks – How to keep your staff motivated in a continuously changing environment You’ve probably heard that saying before: you can’t teach an old dog new tricks. But what does it mean? And is it true? This popular old saying means it can be difficult to teach a seasoned person — or animal! — something new. The assumptions behind the saying are that it can be hard for seasoned people to learn new things and that it can be difficult to get someone to try something new if they don’t have any experience with it or have always done something a certain way. In this session, we will discuss strategies and techniques to keep your staff motivated in a continuously changing environment. Diana Chadi, University Registrar Yeshiva University

Our Story: One’s Schools Response to State Authorization Requirements This session will review how one school, within a large university, responded to state authorization requirements for a multi-disciplinary unit. Being comprised of in-person, online, and hybrid programs, some of which require clinical/experiential components, the school created a strategic approach to gain authorization, while continuing to fulfill the mission and vision of the school. Alexis Fulks Director, Planning and Strategic Initiatives Rutgers, School of Health Related Professions Bianca M. Thompson-Owen Assistant Dean for Enrollment Services Rutgers, School of Health Related Professions

Social Media Is Not Going Away If you can't beat them join them. Every campus can agree there is no one proven method of getting important information and deadlines out to students. The question is no longer, should we get on social media? But rather, what are the most popular social media platforms for our students? Join a roundtable discussion on what your campus is doing on social media or get some tips if you're interested in joining a social media platform. Nubia Guzman Counselor Associate Fashion Institute of Technology

Transcript Evolution: Making the change from paper to electronic Follow one college's plan to move to an E-Transcript solution. The moderator will discuss what changes will be needed in College policies and procedures, the project management process, and her research findings. A panel made up from schools who have implemented changes will review their results; vendors used, and discuss what benefits the shift has achieved. Susan Weisman Registrar St. Francis College

Chopped! Four teams of administrators, three scenarios, only one chance to win! The challenge: Create an unforgettable plan from the mystery items hidden in baskets before time runs out. Our distinguished panel of seasoned professionals will critique their work and one by one they must face the dreaded chopping block. Who will win the title of Chopped Champion and who will be chopped! Darlene Benzenberg, Associate RBHS Registrar Rutgers Biomedical & Health Sciences Diana Chadi, University Registrar Yeshiva University Wendy Silverman, Manager of Admissions and Transfer Services Rutgers, School of Health Related Professions

Federal Regulations - Understanding Your Role in Compliance Compliance with Federal Regulations has recently become much more complex and involves many offices around campus. Whether or not there is a compliance officer on campus, the Registrar often becomes directly involved with compliance. This session will discuss the role of the Registrar in compliance and will discuss resources for Registrars to utilize regularly to stay current with regulations. Attendees should be prepared to discuss their own experiences and share solutions to common issues. Michael Maysilles University Registrar New Jersey Institute of Technology

Baptism by Fire…Veterans Join us for a soup to nuts roundtable discussion on Veterans best practices. Topics will include The Choice Act: Section 701 (Fry-Scholarship)/702 (In-State Tuition), creating a Military-Friendly campus, recruitment efforts, compliance, Yellow Ribbon Program, VA-Once, DOD-MOU, Principles of Excellence, GI Bill Comparison Tool, Veterans Outcome Measures, and the 85/15 Rule. Bring your questions and your answers. Elaine Gargiulo NJAVPA President/ Director Military & Veterans Services New Jersey City University

Collaboration: How You Can Create a More Inclusive Environment for Students with Disabilities Access for students with disabilities is everyone's responsibility, but sometimes it's difficult to know how that pertains to you. Have you ever wondered what makes a classroom "accessible" or been unsure of how to help a student with a disability? Join us for a session to examine many aspects of campus life and discuss the potential barriers students with disabilities may face. We will also examine the ties this has to creating a veteran friendly campus. You will leave the session with a better understanding of how to serve students with disabilities, and the foundation of a plan to serve students, promote collaborative community and create an inclusive environment for all. Carlie Andrews Director, Office of Disability Services Rutgers University

The New Jersey - New York Association of Collegiate Registrars and

Admissions Officers is a volunteer organization dedicated to professional

development.

The objectives of the Association are:

To perpetuate, encourage, and expand the professional

educational development of its membership

To promote the interchange of ideas on educational problems

To advance professional competence; and

To promote mutual helpfulness and friendship within the

association

To these ends, the Conference Host, Session Presenters and Conveners,

Executive

Committee members, Steering Committee members, and others contribute

their time and expertise to conferences held each Fall and Spring.

If you are interested in becoming a member of the NJ-NY ACRAO Steering

Committee, hosting a conference, or presenting a session, please contact

a member of the Executive Committee.

Peggy R. O’Neill

September 18, 1944 – July 2, 2015

The New Jersey - New York Association of Collegiate Registrars and Admissions Officers would like to remember past

president, Peggy R. O’Neill. Peggy served as the NJ-NY ACRAO President from 1999-2000. She was a Counselor and

Advisor to international students at Bergen Community College, until her retirement in 2007. She worked at Bergen

Community College for 34 years, and brought her knowledge and expertise to NJNYACRAO. Her countless friends

include students in many countries who were the beneficiaries of her concern for them. We are grateful to all of our

past presidents, including Peggy who contributed so much to our organization.

Peggy’s favorite charity was St. Jude Children’s Research Hospital. If you would like to make a donation in Peggy’s

name, you can send your donation to:

St. Jude Children’s Research Hospital

PO Box 1000, Dept. 142

Memphis, TN 38101-9908

In Memoriam

Yes, I can’t wait to attend the conference! Yes – I will need a Kosher meal

(please respond by October 2, 2015)

No, Sadly I cannot attend the conference; but please update my information

For online registration, please visit http://njnyacrao.org/conference/conference_registration.

For paper registration, please complete this form and mail it with your payment. If you are only updating information,

you may fax this form to us at 718‐253‐6479 or email it to treasurer@njnyacrao.org.

Complete one form per attendee; payment may be combined for multiple attendees.

Payment must be received by October 9, 2015 to qualify for the discounted registration rate of $70. Registrations

received after this date including those made on site at the conference will be charged the full rate of $90.

The NJ‐NY ACRAO Federal ID# is 22‐3787696 and a copy of the W‐9 is available at

http://njnyacrao.org/images/w9/w9ls.gif.

Presenting? Please check here:

Name

Institution

Title

Mailing Address

City State Zip Code

Phone Number Fax Number

Email

Is this your first conference? No, it is not Yes, and I’ll be sure to attend the First Timers Session at 9:15am!

Please select the sessions that you would like to attend

First Session Second Session Third Session

FERPA Update and Case Studies “Shake the Tree!: The Sequel” Registrar 101

Crisis Management! When awarding

transfer credit gets political!

Teaching the old dog new tricks –

How to keep your staff motivated in a

continuously changing environment

Our Story: One’s Schools Response to

State Authorization Requirements

Social Media Is Not Going Away Transcript Evolution: Making the

change from paper to electronic

Chopped!

Federal Regulations - Understanding

Your Role in Compliance

Baptism by Fire…Veterans Collaboration: How You Can Create a

More Inclusive Environment for Students

with Disabilities

Please make your check payable to NJ-NY ACRAO and mail to:

NJ‐NY ACRAO Treasurer

Avraham Rothman

Associate Registrar

Touro College

1602 Avenue J

Brooklyn, NY 11230

treasurer@njnyacrao.org

Registration Fees

Early Registration Rate – $70.00 – By October 9, 2015

Standard Registration Rate – $90.00 – After October 9, 2015