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June 2013

Jijo Dominic/Hans Dewitte

Product Management

What’s new in WebCenter 12.1

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Ease of Use

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Annotation overview

● Quick view on annotations without going into the viewer

● Printer-friendly

Annotation location

Detailed annotation

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Customization with few clicks

● Customization of WebCenter can now be done from user interface

– UI in Admin to do quick customization

– Supports changing logos, color schemes, text etc

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Menu customization with drag & drop

● Drag & Drop user interface to customize menu

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Context Sensitive Online help

● Context sensitive online help connected to help.esko.com

● Supports customization on help content

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Better handling of Viewer and Workflow Canvas

● Java tightening security is creating issues with WebCenter Viewer

– Viewer is not giving warning when user try to copy and paste annotations

– Viewer has issues when printing from viewer

● WebCenter supports both signed and unsigned applet types now and user can select both options

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Forgot password functionality

● Forgot password link at login page to request password reset

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One step less in Installation process

● Remote running of database script

– You can run the scripts remotely from the appserver installation

● Integrated into the installscript

● Advantages

– Faster

– No login needed to the DB server computer, only access to the DB itself

– Integrated into the installscript less chance that it is forgotten or done at the

wrong moment

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Workflow ‘Canvas’ Improvements

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Retry a Workflow Node

● A user with the right to view the workflow can right click on the failure icon (the red ellipse) and click on Retry

● Use cases:

– A workflow failed because there was no valid approval setup

– A work flow failed because user uploaded a document to a wrong folder

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Stop & Re-launch Workflow

● A user with the task edit rights can stop a workflow and re-launch the workflow from any completed node ( a node has an output pin with a number)

● Workflow must be stopped first for re-launch and it only works for first-level workflows

● Use cases:

– Legal department requested modification on Artwork after work order is submitted to the studio

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Error Handler node in a Workflow

● A dedicated error handler node is created to capture the error condition in the workflow

● If error handler node is used in the canvas and the workflow node has a failure and error dot of that node is not connected to anything, the system will place the token on the output dot of the error handler

*Note: Make sure to NOT connect the error handler node (or the following nodes) to the main Workflow as this will lead to unexpected results.

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Task Due date calculation based on reference due date

● One can specify lead time of workflow task as a percentage of workflow due date

● New tab „due date‟ in Edit Parameter dialog with a option to specify either „fixed lead time‟ or „percentage lead time‟

● Use case: Due date of sub tasks can get automatically adjusted by changing the due date of master workflow task

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New functionalities

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Bill of Materials

● Bill of Materials (BOM) – representation of all parts and assemblies required to build a complete shippable product.

● Make it immediately clear what will be created/delivered with a project

● In WebCenter context, it is list of documents representing the deliverables

Bill of Materials

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Use cases

Order labels via the web: start by saying which labels you

want

Clear difference between the labels and other documents

Specify list of packaging components for a project

Labels, Folding carton, Corrugated shipping container

Order/specify components of a display

Base, Trays etc

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Bill of Materials support in WebCenter

● Bill of Materials (BOM) – representation of all parts and assemblies required to build a complete shippable product.

● Make it immediately clear what will be created/delivered with a project

● In WebCenter context, it is list of documents representing the deliverables

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Feedback in project dashboards

● Project Search results can have a column with status of the BOM items

– For example: first project has 4 items in the BOM, 1 approved, 1 pending approval and 2 under creation

– Clicking on icon will show documents included in the BOM

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Benefits

● Easier to manage multiple SKU‟s in 1 project

● Faster follow-up of your projects

– No need to go looking in each of them to see progress of the deliverables.

● Integrated with ArtiosCAD

– Bill of Materials supported in ArtiosCAD is now shows the same in WCR and you can edit from both

● Smoother and richer integration of customer facing and prepress operation

– The BOM links (2-directions) with products/parts in Automation Engine

● Avoid mistakes/confusion about what will be delivered

– Changing the BOM of the project is a right

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Features for future versions*

● Bill of materials with deep complexity

– Documents linking to other documents allowing deep inclusions

– Uses document to document links

– Example

● Display 347289

– Base 43789_red count=1

● Graphics:43789_red.pdf

● CAD: 43789.ard

– Tray 34279_red count=2

● Graphics: 34279_red.pdf

● CAD: 34279.ard

*This will not be in WebCenter 12.1 release

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Braille Reader* in the viewer to verify the Braille Content

Barcode Reader* in the viewer to verify the barcode including

QR code

* The technology used for these tools is from Global Vision and these tools are a part of ‘Advanced Approval’ Module

Barcode and Braille Reader

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CAD file comparison in WebCenter Viewer

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Calendar View

● Show a list of projects against a calendar

– Past and prediction of the future (only when planned tasks exist)

● Configurable and reusable as saved search

● Benefit: See immediately which projects need attention

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Reporting Improvements

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Reports run by non-admins

● Administrator can determine which groups can run a report

– 1 or multiple, for example SALES_MANAGEMENT;GENERAL_MANAGEMENT

● People in these groups will see the reports show up in the Search/Reports list and can run the reports.

● Use cases:

– Sales management can run reports for their regions

– Site management can run reports for their (visible) sites

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Project Reports

● Special type of report with only data coming out of the project

● Run it from the project itself: More actions – Run Project report

● Output directly to the browser or save inside the project

– Typically in some pre-defined folder

● Can be run by the project manager and people from certain groups and/or certain roles in the project

● Example:

– Project summary with attributes output as a PDF, which then can be sent to suppliers as a quote request

● Can be run by the PM but also by a procurement officer, but not by a printer.

– Approval overview of all documents in the project with who approved what and how long it took. Output to PDF to be attached to billing for the project

● Can be run by the CSR and the invoicing services only

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Other New Capabilities

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Document download link

● E-mail download link to somebody who is not a WebCenter user

– This person can download purely from the link

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Support for document export

● Export document (archival)

– Document itself and all its metadata and history (as XML) zipped up and pushed to the folder of your choice

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Performance Improvements

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Performance Improvements

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Where are these differences noticeable?

● Search is much faster

– „mywork‟ page loaded 50% to 94% faster for all users.

● Projects I am In/I Manage is much faster (when you are in a lot of projects)

– Page loads were over 30 seconds is reduced 2 seconds with 80000 projects

● Adding/Removing users to groups

– Certainly when these groups have access to large amounts of projects

● Project creation (certainly complex projects) is much faster

● Far less “temporary hiccups” which are typically caused by other users concurrently doing one of the above operations

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WebCenter 12.1 Search speed improvement

Server normally loaded All searches < 2 seconds

Server under heavy load 20 people executing searches at the exact same time

Search speed remains acceptable

S.S_1 13 = different types of search (docs, projects, tasks, …)

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