What Is Your Story?

Presented by Valerie Radcliffe – OCCPTA SecretaryRenee Huggins – OCCPTA 2nd VP

Today you will learn...

• How the PTA Reflections program supports student success and connects families and schools to one another and to their community.

• The steps to leading your program and how to gather resources and tools to help make your program a success!

Founded in 1969, National PTA Reflections encourages all students in

prekindergarten through grade 12 to explore the arts for fun and recognition.

To support student success

by providing opportunities for

all students to explore and

be involved in the arts.

AnnualTheme Search Contest

The search is on for a future program theme!

PTA Reflections 2016-2017 Theme:

Step 1.Starting the Arts

• Register pta.org/reflections between Jul. 1—Jan. 1

• Report Participation pta.org/reflections between Sep. 1—Jan. 1

• Reflections Forms & Leader’s Guide

• For Students

• Awards and Events

• Art Gallery on National site

• #ArtsEd Tools

www.FloridaPTA.org/Programs/Reflections

• Training Resources

o eLearning Course

• Access State-Specific Resources www.FloridaPTA.org/programs/Reflections

• Everything else you need to plan, promote, review entries, recognize students and wrap up your program

PTA.org/ReflectionsToolkit

Step 2. Organizing and Planning

Your Program

Customize your Checklist

Download this template to:

• Brainstorm tasks.

• Assign roles and responsibilities.

• OCCPTA Reflections due date is December 6

www.FloridaPTA.org/programs/Reflections

Recruit 4-8 volunteers

Divide up tasks using this sign-up sheet. Roles include:

• Publicist

• Judging Coordinator

• Computer Wiz

• Celebration Event Coordinator

Choose the Grade

Division(s)to offer at

your school

Primary Grades Pre K—2

Intermediate Grades 3—5

Middle School Grades 6—8

High School Grades 9—12

Special Artist All Grades

Dance Choreography

Film Production

Literature

Music Composition

Photography

Visual Arts

Choose the Arts

Categoriesto offer at your school

Recruit Volunteer Judges (1 or more for each Arts Category)

1. Start early by identifying local arts and cultural organizations/businesses in your community.

2. Make personal connections and introduce PTA Reflections using the program flier.

3. Recruit artists with formal training/experience in the literary, media, performing and visual arts to increase the credibility of your program.

“The World Would Be a Better Place IfMore People Cared About Each Other”

Maria Elana Tovar2015 National Award of Merit

Monte Sano Elementary PTA, Alabama

Step 3.

Promoting Reflections

Encourage Reflections participation this October in Celebration of

Introduce Reflections to school and

community partners using this

Reflections Flier

www.FloridaPTA.org/programs/Reflections

Announce yourCall for Entries

using this customizable Themed Flier

www.FloridaPTA.org/programs/Reflections

Distribute program rules and entry form provided by your State PTA

www.FloridaPTA.org/programs/Reflections

Official Rules

1. Eligibility2. Arts Categories3. Grade Divisions4. How To Enter5. Entry Requirements6. Finalist Selection and Notification7. Ownership and License8. Participating Entities9. State Specific Instructions

For Students: Special Artist Rules

Special Artist Rules

1. Eligibility2. How to Enter3. Guidelines4. Allowable Accommodations

For Students: Arts Category Rules

6 Arts Category Rules

1. Arts Category Description2. Accepted Forms/Styles/Technology 3. Tips for Artist Statement4. Judging Criteria5. Originality6. Copyright7. Presentation8. Packaging9. State Specific Instructions

Consider These Tips:

• Work with student leaders to hang posters and encourage their peers to participate. They may even create a Reflections commercial announcing a call for entries.

• Connect with all parents, school teachers and leaders in support of classroom lessons and after school activities based on the theme.

• Customize key messages provided in your Local Leader’s Guide and at the state website.

• Share your ideas with over 8,000 program leaders on social media using #PTAReflections.

Step 4.

Organizing Artwork

for Judging

Familiarize Yourself with Program Rules

Students must be affiliated with a PTA/PTSA in good standing, as determined by State PTA.

Only new and original pieces of artwork inspired by the theme may be submitted.

Artwork must be the work of one student only and follow all rules and submission requirements.

Submission must contain a completed student entry form with artwork title and artist statement.

Collect submissions and organize by Arts Category and Grade Division.

Qualify submissions and address student ineligibility, as needed.

A Million Squares but One World by Priti Godhuly Das2015 National Award of Excellence

Inglewood Middle School, Washington

Prepare Submissions for Judges’ Review

PTA.org/ReflectionsToolkit

Tri-fold Student Entry Form to show judging information

Provide Judging Guidelines & Score Cards

PTA.org/ReflectionsToolkit

Rank Scores & Assign Awards

Award of Excellence

Award of Merit

Honorable Mention Award

Participant Award

Photo Credit: LifeTouch

Step 5. Celebrating and Recognizing Your

Participants

Celebrate All Participants• Use toolkit templates to share

public announcements.

• Present awards and prizes at PTA/School awards ceremony.

• Showcase students and their work at PTA, school board or city council meetings.

• Use #PTAReflections to share photos.

PTA.org/ReflectionsToolkit

Present Awards &Showcase Student Works

Photo by @pshrivasFuller Elementary PTA, Wake County, NC

Video by @RedlandsUSDSuptRedlands Unified School District PTA, CA

Photo by @thornell5Northwest ISD PTA, TX

National PTA Traveling Art Exhibit

National PTA at U.S. Dept. of Education

Opportunity for Additional Recognition

In Florida, we have three levels:1. First, the local unit submits entries to a county council. Local units may determine the number of awards given at their level, but must submit only 3 entries for each arts category in each grade division no later than December 6, 2016.

2. Next, Orange County Council submits three entries for each arts category in each grade division no later than January 13, 2017.

3. Finally, Florida PTA advances 1 entry for each arts category in each grade division no later than March 3, 2017. Florida PTA awards 1 Excellence and up to 6 Merits for each arts category in each grade division. Awardee are announced no later than March 31, 2017, via website, emails, Facebook, and Twitter.

Photo Credit: LifeTouch

Go toPTA.org/Reflections

See your Local Leader’s Guide for Instructions on using the

National PTA Student Entry Portal

Orange County Council Awards AnnouncementJanuary 2017www.occpta.org/reflections

Florida Awards AnnouncementMarch 2017www.FloridaPTA.org/programs/Reflections

National Awards CelebrationTBA – late April / early May 2017Orlando, Florida

PTA Reflections Program PTA Awards & Events

National Awards AnnouncementMay 2017PTA.org/Reflections

National Awards CelebrationJune 2017Annual National PTA Convention Las Vegas, NV

National Art Exhibit OpeningJanuary 2018U.S. Department of Education Washington, DC

2016-2017 PTA Reflections Program National Awards & Events

PTA.org/Reflections

Step 6.

Wrapping Up

Report participation numbers by logging

back into PTA.org/Reflections.

Recognize Partners and Volunteers, Including:

• Students leaders who helped to promote or administer the program

• PTA and community volunteers

• School personnel

• Judges

• Community partners that provided donations, such as prizes or exhibit space

Dream With Eye Wide Open by Vy Nguyen2014 National Award of Excellence

Austin Parkway Elementary PTA, Texas

Return Student Artwork

• Non-advancing original photography and visual arts pieces should be returned to student artists as soon as possible after local recognition.

• Artworks submitted electronically are not returned.

• Please be sensitive to secondary students needing to submit their artwork to portfolios for finals, scholarships and college admission. Love by Lucy Samuelson

National Award of ExcellenceNorthridge Elementary PTA, Utah

Evaluate Your Program

Collect feedback from your team.

Share with your PTA President/New Reflections Chair.

Questions?reflections@occpta.org

www.occpta.org/reflectionswww.FloridaPTA.org/Programs/Reflections