What is ERP

7/18/2019 What is ERP

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Page 1FEB-2010 Management information System: ERP

What is ERP System

Presented to : Dr. Mahmoud Youssef

Presented By : Omar Khaled

Wael Omar

Sherif Aly

Ismail Shana

Sherif Adallah


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A! Introdu"tion

O#er#ie$

B! What is ERP System

%! SPIRIDO& im'lementation ( Siemens

E)y't

*! hat is S'iridon

+! Pro,e"t Plan

-! %han)e hy. hat / 0o$

1! %han)e 2ife"y"le

3! Benefits


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Introduction

The initials ERP originated as an extension of MRP (Material Requirements Planning; later

(manufacturing resource planning) and CIM (Computer Integrated Manufacturing). It as

introduced !" research and anal"sis firm #artnerin $%%&. ERP s"stems no attempt toco'er all core functions of an enterprise regardless of the organiation*s !usiness or

charter. These s"stems can no !e found in non+manufacturing !usinesses non+profit

organiations and go'ernments.

ERP s"stems sa a large !oost in sales in the $%%&s as companies faced the ,- pro!lem

(real or imagined) in their /legac"/ s"stems. Man" companies too0 this opportunit" to

replace such information s"stems ith ERP s"stems. This rapid groth in sales as

folloed !" a slump in $%%% at hich time most companies had alread" implemented their

,- solution.

ERP II a term coined in the earl" -&&&s is often used to descri!e hat ould !e the nextgeneration of ERP softare. This ne generation of softare is e!+!ased and allos

!oth emplo"ees and external resources (such as suppliers and customers) real+time

access to the s"stem*s data.

E12 3 Enterprise 1pplication 2uite is a ne name for formerl" de'eloped ERP s"stems

hich include (almost) all segments of !usiness using ordinar" Internet !rosers as thin

clients.


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Introduction

4est practices are incorporated into most ERP 'endor*s softare pac0ages. 5hen

implementing an ERP s"stem organiations can choose !eteen customiing the

softare or modif"ing their !usiness processes to the /!est practice/ function deli'ered in

the /out+of+the+!ox/ 'ersion of the softare.

Prior to ERP softare as de'eloped to fit indi'idual processes of an indi'idual !usiness.

6ue to the complexities of most ERP s"stems and the negati'e consequences of a failed

ERP implementation most 'endors ha'e included /4est Practices/ into their softare.These /4est Practices/ are hat the 7endor deems as the most efficient a" to carr" out a

particular !usiness process in an Integrated Enterprise+5ide s"stem. 1 stud" conducted

!" 8ni'ersit" of 1pplied 2cience sur'e"ed $%- companies and concluded that companies

hich implemented industr" !est practices decreased mission+critical pro9ect tas0s such

as configuration documentation testing and training. In addition the use of !est practices

reduced o'er ris0 !" :$ hen compared to other softare implementations.

The use of !est practices can ma0e compl"ing ith requirements such as I


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A! Introdu"tion

O#er#ie$


%! SPIRIDO& im'lementation ( Siemens

E)y't

*! hat is S'iridon

+! Pro,e"t Plan


1! %han)e 2ife"y"le

3! Benefits


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5hat is ERP >

Enterprise Resource Planning(ERP) is a !siness management system t"at integrates a## fa$ets

of t"e !siness% in$#!&ing '#anning% man!fa$t!ring% sa#es an& mareting ERP systems are

originate& to ser*e t"e information nee&s of man!fa$t!ring $om'anies +*er time t"o!g"% t"ey

"a*e gro,n to ser*e ot"er in&!stries% in$#!&ing finan$ia# ser*i$es% $!stomer goo& se$tor% s!''#ier

$"ain management an& "!man reso!r$e se$tor it" t"is gro,t"% ERP systems% ,"i$" first ran

on mainframes efore migrating to $#ient or ser*er systems% are no, migrating to t"e e an&

in$#!&e n!mero!s a''#i$ations ERP is a 'ro&!$t t"at "e#'s a!tomate a $om'any.s !siness

'ro$ess y em'#oying an integrate& !ser interfa$e% an integrate& &ata set% an& an integrate& $o&e

set

ERP !siness soft,are integrates t"e information !se& y an organi/ation.s many &ifferent

&e'artmenta# f!n$tions into an !nifie& $om'!ter system t is &esigne& to mo&e# an& a!tomate

many of t"e asi$ 'ro$esses of a !siness organi/ation% from finan$e to t"e man!fa$t!ring

management% ,it" a goa# of integrating information a$ross t"e $om'any an& e#iminating $om'#e%

e'ensi*e #ins et,een $om'!ter systems t"at ,ere ne*er meant to .ta#. to ea$" ot"er t !ses

,e as a '#atform to ring $!stomers% *en&ors% s!''#iers% man!fa$t!rers an& em'#oyees

toget"er

o e $onsi&ere& an ERP system% a soft,are 'a$age m!st 'ro*i&e t"e f!n$tion of at #east t,o

systems For eam'#e% a soft,are 'a$age t"at 'ro*i&es ot" 'ayro## an& a$$o!nting f!n$tions

$o!#& te$"ni$a##y e $onsi&ere& an ERP soft,are 'a$age


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Page FEB-2010 Management information System: ERP

5hat is ERP >

Eam'#es of mo&!#es in an ERP ,"i$" former#y ,o!#& "a*e een stan&-a#one a''#i$ations in$#!&e:

Pro&!$t #ife$y$#e management% S!''#y $"ain management (eg P!r$"asing% Man!fa$t!ring an&

istri!tion)% are"o!se Management% !stomer Re#ations"i' Management (RM)% Sa#es +r&er

Pro$essing% +n#ine Sa#es% Finan$ia#s% !man Reso!r$es% an& e$ision S!''ort System7citation

needed

&ea##y% ERP &e#i*ers a sing#e &ataase t"at $ontains a## &ata for t"e *ario!s soft,are mo&!#es t"at

ty'i$a##y a&&ress areas s!$" as:

Man!fa$t!ring

Engineering% i##s of materia#% s$"e&!#ing% $a'a$ity% ,orf#o, management% 8!a#ity $ontro#% $ostmanagement% man!fa$t!ring 'ro$ess% man!fa$t!ring 'ro9e$ts% man!fa$t!ring f#o,

+r&er to $as"% in*entory% or&er entry% '!r$"asing% 'ro&!$t $onfig!rator% s!''#y $"ain '#anning%

s!''#ier s$"e&!#ing% ins'e$tion of goo&s% $#aim 'ro$essing% $ommission $a#$!#ation

Finan$ia#s

enera# #e&ger% $as" management% a$$o!nts 'aya#e% a$$o!nts re$ei*a#e% fie& assets

Pro9e$t management

osting% i##ing% time an& e'ense% 'erforman$e !nits

!man reso!r$es

!man reso!r$es% 'ayro##% training% time an& atten&an$e


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Page ;FEB-2010 Management information System: ERP

A! Introdu"tion

O#er#ie$


%! SPIRIDO& im'lementation ( Siemens E)y't

*! hat is S'iridon

+! Pro,e"t Plan


1! %han)e 2ife"y"le

3! Benefits


9/20

Page

21P is a m!#tinationa# soft,are &e*e#o'ment an& $ons!#ting $or'oration% ,"i$" 'ro*i&es enter'rise

soft,are a''#i$ations an& s!''ort to !sinesses of a## si/es g#oa##y

2tarte& in 1Systems =''#i$ations an& Pro&!$ts> "e goa# of t"e $om'any

,as to 'ro*i&e #arge enter'rise $!stomers ,it" t"e ai#ity to intera$t ,it" a $or'orate &ataase in rea#-

time o&ay% t"e $om'any states t"at its goa# is >to offer t"e in&!stry.s most $om're"ensi*e 'ortfo#io

of !siness 'erforman$e an& o'timi/ation so#!tions for $om'anies of a## si/es>

2piridon is a g#oa# 'rogram for "armoni/ing 'ro$esses in t"e Siemens ?o$a# om'anies s!''orte&

y a "ig"#y integrate& '#atform on t"e asis of S=P ERP stan&ar& soft,are

Stan&ar&i/ation of 'ro$esses an& information str!$t!res a$ross a## o'erating !nits% $o!ntries an&

!siness systems ens!re *erti$a# o'timi/ation an& "ori/onta# integration% ena#ing Siemens to tae

a&*antage of interna# synergies more 8!i$#y an& minimi/e its g#oa# $osts

Siemens ,as 8!i$ to re$ogni/e t"e $"a##enges an& o''ort!nities 'ro*i&e& y g#oa#i/ation "e

$om'any% ,"i$" is a$ti*e in many &ifferent marets in more t"an 1


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May

@!ne

@!#y

=!g!st

Se'temer

ee 1 ee 2 ee 3 ee 4

Pro$ess

ors"o'

3

ntegration

est

4

+ ?AE

='ri#

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raining

;

P

raining

1113

nitia# ors"o'

14 15

Pro9e$t

Pre'aration

5

+$toerata Migration

1< 26

En&-!ser

raining

2;

est ata

Migration

Co*emer

122 ays to o

Pro9ect Plan


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Change 5h" ? 5hat

5h">

Ens!re $om'any an& staff are rea&y for $"anges in t"e ,or sty#e

m'#ementation of a stan&ar&i/e& 'ro$ess or ERP so#!tion ie S'iri&on ,"i$"

is !se& ,i&e#y in ME region

ommon '#atform for a## i*isions for &ai#y !siness to im'ro*e 8!a#ity% f#eii#ity%

integrate& 'ro$ess an& re&!$e& 'ro$essing $ost

+ 5@1T>

or Profi#eD@o es$ri'tion (=&&itionDe#etion))

or F#o,DPro$ess o$!mentation (Re*ision)Signat!re Reg!#ation

+rgani/ationa# Str!$t!re

A 2ignature RegulationB o ens!re t"at t"e $om'anies signat!re reg!#ations are met ,"en !sing

t"e ne, SPR+C system &ifferent met"o&s "a*e to e !se&:

P"ysi$a# Pro$e&!res

Ao!$"ers% Forms an& Stam's

System =!t"ori/ations


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Change @o

+ @o>

Communication method

=,areness 'rogram

E&!$ate staff ao!t ,"at is $oming

SeminarDors"o' for fo$!s gro!'

Ce,s#etter (n*o#*ement of #!ster ME= omm!ni$ation eam) enera# information ao!t S=P an& SPR+C

ntranet - information on SPR+C in t"e intranet

=$$ess to S"are 'oint

=*ai#a#e to Pro9e$t eam an& Po,er sers

nformation on $om'#ete 'ro9e$t str!$t!re% '#an% et$

o$!mentation on S'iri&on


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Change ifec"cle

Change LifecycleChange Lifecycle

6"namics6"namicsof Change over timeof Change over time6"namics6"namicsof Change over timeof Change over time

2ustaining2ustaining2ustaining2ustainingAcceptanceAcceptanceAcceptanceAcceptanceDuestioningDuestioningDuestioningDuestioning1areness1areness1areness1areness


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8nclear on scope rationale and nature of change 8nrealistic expectations Rumors 2ee0ing information

Change announcement Pro9ect 'isiondesired state document

Ensure compelling !usiness reasons are clear to all

emplo"ees 2et expectations and !egin preparing people to change

Response

Tools

Tactics

"e a,areness '"ase is t"e 'erio& people recognie that the change is

going to occur.

1areness Phase


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Duestioning Phase

Realiation of the effort and complexit" 8ncertaint" and confusion


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1cceptance Phase

Recognition of personal !enefits 7alue to the organiation is understood Comfort achie'ed

5illing to use the technolog"

Performance measures Training Progress reporting

Influence people to tr" to accept the ne a" of doing things Emphasie !enefits 6e'elop s0ill required

Respons

e

Tools

Tactics

"e a$$e'tan$e '"ase is t"e 'erio& in ,"i$" t"e 'eo'#e are !eginning to

support the changey e'erimenting ,it" t"e ne, te$"no#ogy


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2ustaining Phase

Change internalied 2upporting !eha'iors demonstrated Impro'ed performance

Reards and recognition Progress reports Performance measures 2uccess stories

Reinforce the desired !eha'ior in the changed organiation Promote the internal rationaliation of ne !eha'iors to

esta!lish ne culture To encourage sustained acceptance and internaliation of the

ne culture

Respons

e

Tools

Tactics

"e s!staining '"ase is t"e 'erio& in ,"i$" 'eo'#e "a*e effecti'el"

adapted to the changean& are ,oring effi$ient#y ,it" t"e ne,te$"no#ogy


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Page 1;FEB-2010 Management information System: ERP

4enefits

Benets

Peo'#e $#ear#y !n&erstan& t"e *ision% an& t"e

ro#e of t"e $"ange in a$"ie*ing t"at *ision

Resistan$e to $"ange is 'roa$ti*e#ymanage&

Performan$e #e*e#sare maintaine& &!ring t"e

transition 'erio&% an& signifi$ant#y en"an$e& after

t"e transition 'erio&

Peo'#e !n&erstan& t"e $"ange a$ti*ities t"at are

!n&er,ay% an& "a*e rea#isti$ e'e$tationsof t"eim'a$t of t"ose $"anges

"e $"ange initiati*e gains moment!m

t"ro!g"o!t a## #e*e#s in t"e organi/ation

"e !siness enefitsof t"e $"ange initiati*e are

rea#i/e&

?ess System maintenan$e ,or

onsistent Stan&ar& an& ontro#

ost time sa*ings

SuccessfulImplementatio

nof ERP system

Result


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