What is a personal business letter?

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PERSONAL BUSINESS LETTERS

A formal document written by a person to another person or company/organization.

Types of personal business letters: Cover letter Complaint letter Thank you letter Fan letter

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Sender’s Address Date Line Inside AddressSalutationBodyComplimentary ClosingSender’s name

PARTS OF A PERSONAL BUSINESS LETTER

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SENDER’S ADDRESS

Sender’s InformationName Street AddressCity, State and ZIP Code

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DATE LINE

Month (type it out)

Day

Year

Type directly below sender’s address

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INSIDE ADDRESS

Receiver's InformationTyped four lines below date

Addresses’ nameBusiness/AffiliationStreet AddressCity, State and ZIP Code

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SALUTATION & BODY

Typed two lines below inside address

Salutation – Greeting Dear Sir or Madam: To Whom it May Concern: Dear Mr./Mrs. (Person’s Last Name)

Paragraphs are SINGLE spaced

DOUBLE spaced between paragraphs

What you are sending the letter about…

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CLOSING & SENDER’S NAME

Complimentary Closing Typed 2 lines below the end of the body

Sincerely, Cordially,

Sender’s Name Typed 4 lines below complimentary closeing

To leave room for signature Type name Business letter example

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PERSONAL BUSINESS LETTER FORMAT

Styles Block – left aligned

Punctuation Open punctuation – no colon after the salutation; no comma after the complimentary closing

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FORMATTING

Margins Top—2 inches Bottom, left, and right margins—1 inch

Font Times New Roman or Arial 12 pt Professional

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