West River Yacht Club Meeting Minutes · 2015. 2. 1. · West River Yacht Club Meeting Minutes...

West River Yacht Club

Meeting Minutes February 2, 2014

I. Call to order

Commodore Kathy Schmitz called to order the regular meeting of the West River Yacht Club at 1400 on February 2, 2014. Past Commodore Max Schmitz led the Pledge of Allegiance. Past Commodore Brian Hickman led the opening prayer.

II. Roll call

Secretary Angela Edwards conducted a roll call. The following members were present: Albrecht, Beall, Crosley, Dorris, Edwards, Hickman, Hilley, Kline, Lauer, Mason, McCaffrey, Reuschling, Schmitz, Stein, Tayman, and Watson. A quorum was present.

III. Approval of minutes from last meeting

The minutes of the December 2013 meeting were prepared and distributed electronically by Ron Albrecht prior to the meeting. The minutes were approved as corrected.

IV. Officer reports

1. Secretary/Treasurer Angela Edwards

S/T Edwards met with R. Albrecht on Friday, January 31, 2014 to make the necessary changes to the accounts held at Bank of America and take possession of the financial records.

The January 2014 bank reconciliation and financial report will be completed this week and included with the February meeting minutes.

As of December 31, 2013, the general checking account had a balance of $10,974.88. The Fleet Captain account balance was $3383.30. The CD value was $13, 467.68.

2. Fleet Captain Ed Dorris

F/C Dorris distributed an updated schedule of land and cruise events (see attached). Reservation information is included on this document. All members are responsible for making their own reservations and are encouraged to do so early.

The St. Patrick’s Day Party is scheduled for March 22, 2014 at 1730. The event is open to members and guests. The cost is $40/person. At the suggestion of Past

Commodore Tayman, a reduced price ticket ($15.00) is available for children 12 and under. Please RSVP to F/C Dorris by March 1, 2014.

3. Rear Commodore Steve Beall

R/C Beall repaired the skylight and asked that all members watch for signs of leaking or water damage. A new hot water heater was installed by Past Commodore John Lauer. Captain Glen Reuschling has been keeping the driveway cleared during the recent snow storms.

R/C Beall suggested replacement of the storm door on the entrance to the upstairs lockers. There was discussion of the pros and cons of having a storm door. No action will be taken at this time.

R/C Beall reminded all members to report problems or issues that are identified around the house so that they can be promptly addressed.

4. Vice Commodore Katy McCaffrey

V/C McCaffrey reported the following slip changes: Edwards has moved from Slip #12 to Slip #8. Hickman has moved from Slip #17 to Slip #12. Catlett has moved from Slip #19 to Slip #18. Currently Slip #1, 17 and 19 are unoccupied.

V/C McCaffrey reported that the bubblers have been working well through the exceptionally cold weather. All members are reminded that they must keep the power on in their slip year-round.

V/C McCaffrey requested permission to purchase replacement caps for the pilings at a cost of $800 or less. Motion: Moved by Past Commodore Mason, Motion Carried.

Captain Catlett will be upgrading Slip #8 to 50 amp service in February 2014.

5. Commodore Kathy Schmitz

Commodore Schmitz thanked the membership for a successful Change of Watch on February 1, 2014.

V. Committee reports

1. Budget – Captain Steve Edwards

No Report

2. Audit – Rose Tayman

The audit was completed and certified. The books are in order.

3. Hospitality – Sue Hickman

V/C Katy McCaffrey obtained her Master Mariner Captain’s 100-Ton License from the Annapolis School of Seamanship.

All members were reminded to report things that are going on with the membership so that it can be shared.

4. Change of Watch – V/C Katy McCaffrey

No Report

5. Bylaws – P/C William Crosley

No Report

6. Website – S/T Angela Edwards

Our current web hosting service has discontinued support for mailing lists due to security concerns. The quick email links on the website are still active. Using these links will send a message to a single address which will then forward the message to the list selected. These messages will appear to come from [email protected] and not the individual sender. The group email addresses are no longer active.

The 2014 website updated will be performed this week. Please forward any pictures from the Change of Watch.

7. Nominating – P/C Gary Tayman

No Report

8. Planning – P/C Brian Hickman

No Report

9. Safety – Captain Ron Albrecht

Captain Albrecht has offered to conduct vessel inspections at WRYC. Captain Stein has also offered to conduct courtesy examinations.

10. Historian – P/C Lew Mason

No Report

11. Membership – P/C Lew Mason

Provisional Members Ryan and Leigh Ann Moody have resigned. They remain interested in membership, should a larger slip become available in the future.

A new application for provisional membership is anticipated from Bill and Teri Petrohoy, neighbors of the Catlett’s. They will most likely occupy Slip #17.

VI. Old business

P/C Lew Mason thanked Commodore Kathy Schmitz and P/C Max Schmitz for hosting a fantastic Change of Watch.

VII. New business

Captain Reuschling suggested that the Commodore present new members with their burgee on their vessel. It was agreed that this would be a nice practice moving forward.

Captain Reuschling suggested that the club obtain estimates on crush and run for the driveway. He will coordinate with R/C Beall to obtain estimates.

Captain Reuschling suggested that the club obtain estimates on outdoor security cameras. He will work with R/C Beall to identify specific needs. R/C Beall will report back to the Board of Governors.

P/C Schmitz suggested that the club establish a minimum fee of $100 for use of the club for private events to cover the cost of cleaning in addition to any donation that may be offered. Motion: Moved by P/C Schmitz. Motion Carried. P/C Crosley will update the house rules to reflect this change.

P/C Schmitz suggested that the club replace the odiferous freezer in the bar if further cleaning does not resolve the issue. R/C Beall will follow-up on this matter.

VIII. Next meeting

The Board of Governors will meet on Sunday, April 6, 2014 at 1500. The General Membership will meet on Sunday, April 6, 2014 at 1600.

IX. Adjournment

Commodore Kathy Schmitz adjourned the meeting at 1455.

Minutes submitted by: S/T Angela Edwards


Meeting Minutes April 6, 2014

I. Call to order

Commodore Kathy Schmitz called to order the regular meeting of the West River Yacht Club at 1600 on April 6, 2014. Past Commodore Gary Tayman led the Pledge of Allegiance. Past Commodore Brian Hickman led the opening prayer.

II. Roll call

Secretary Angela Edwards conducted a roll call. The following members were present: Beall, Dorris, Edwards, Hickman, Kline, Lauer, Mason, McCaffrey, Schmitz, Stein, and Tayman. A quorum was present.


The minutes of the February 2014 meeting were prepared and distributed electronically by Secretary Angela Edwards. The minutes were approved as corrected.

IV. Officer reports


S/T Edwards presented the bank reconciliation and financial report for the period ending March 31, 2014. The general checking account has a balance of $50,633.92. The Fleet Captain account balance is $9851.02. The CD value is $13,470.89.

S/T Edwards reviewed several account adjustments that were made based on incorrect calculations of slip fees and dues. This included $208.31 of additional income, refunds to members in the amount of $198.75, credits applied to 2015 accounts in the amount of $14.18 and $5.55 written off for 2014.

S/T Edwards reported that the short-term CD will mature on April 9, 2014. The Board of Governors approved retiring the CD and depositing the funds in the general checking account at the time of maturity.

Rose Tayman has been instrumental in resolving an issue with outstanding Personal Property Taxes from last year. Delinquent returns have been submitted, along with the return for the current year. A response is expected this week.

The cost of WRYC burgess has been increased to $25 to account for an increase in our cost from the supplier.


The St. Patrick’s Day Party was held on March 22, 2014. There was a great turnout and the club made $278.75. F/C Dorris thanked John Lauer for cooking and all others for their help in making the event a success.

The Spring Clean-Up will be held on Saturday, April 12, 2014.

The Shakedown Cruise to Knapp’s Narrows is scheduled for April 26-27, 2014. To date, there are eight boats signed up. Reservations should be made directly with Knapp’s Narrows Inn and Marina.

Opening Day will be held on May 3, 2014. We will be crowing Princess Alexis Noud, niece of Commodore Schmitz. More information will be sent electronically this week.


R/C Beall presented a proposal from Captain Reuschling for the installation of a security system on the WRYC grounds. This was tabled until more information can be collected.

R/C Beall reported that the router in the clubhouse had to be replaced. The new network identification is: RQT7B and the new wireless password is: YTWRQW8CVDSQBBCB.

R/C Beall will be looking into installation of a MagicJack and new thermostats in an attempt to reduce cost. More information will be presented at the June 2014 meeting.


V/C McCaffrey reported that two slips are currently available, #1 and #19.

V/C McCaffrey reported that the new piling caps have been received and will be installed at the Spring Clean-Up Day.

V.C McCaffrey thanked Captain Catlett for upgrading Slip #8 to 50 amp service.


No report.



Captain Edwards reviewed the first quarter financial report and made a suggestion that the fuel oil and lawn service contracts be re-bid for the upcoming year. A proposal for the retirement of additional bonds will be brought up under New Business.


No report.


Edie Keller passed away as did Judi Seller’s mother.


No Report


Proposed changes will be introduced as New Business.


Our current web hosting service continues to present challenges for integration of several of the third-party services we use. An alternative hosting service is being investigated and will be discussed at the June 2014 meeting.


No Report


No Report


No Report.


No Report


The Catlett’s have applied for full membership. A vote will be conducted during New Business.

VI. Old business

None

VII. New business

R/C Beall suggested that up to $2000 be authorized for the repaving of the driveway with crush and run. Motion: Moved by R/C Beall. Motion Carried.

Captain Edwards presented a bond retirement analysis at the request of Commodore Schmitz. The recommendation is that a total of seven bonds be retired at the June 2014 meeting. Motion: Moved by Commodore Schmitz. Motion Carried.

P/C Mason read the application letters and letters of support for Kevin and Kelly Catlett. A vote was conducted and the Catlett’s were announced as the newest members of WRYC. P/C Mason will make notification and prepare a welcome package for the Catlett’s.

Commodore Schmitz presented two bylaw changes on behalf of P/C Crosley. The first change replaces all gender specific references throughout the document with gender neutral language. The second proposed change is to Article 7, Section 8 which deals with the Rights and Privileges Upon Death of a Member. These changes were posted on the Bulletin Board and will be voted on at the June 2014 meeting.

VIII. Next meeting

The Board of Governors will meet on Sunday, June 1, 2014 at 1500. The General Membership will meet on Sunday, June 1, 2014 at 1600.

IX. Adjournment




Balance Sheet As of March 31, 2014

ASSETSCurrent Assets

Checking/SavingsFleet Captain Checking 9,851.02Primary Checking 50,633.92Short-Term CD 13,470.89

Total Checking/Savings 73,955.83

Accounts ReceivableAccounts Receivable (14.18)

Total Accounts Receivable (14.18)

Total Current Assets 73,941.65

TOTAL ASSETS 73,941.65

LIABILITIES & EQUITYEquity

Opening Balance Equity 27,954.81Net Income 45,986.84

Total Equity 73,941.65

TOTAL LIABILITIES & EQUITY 73,941.65

Actual 2013Current

YTDBudget

2014% Budget

2014

Ordinary Income/Expense

Income

Facility Use (Clubhouse Rental) 300.00 200.00 200.00 100%

Fleet Captain Surplus 1,383.00 1,383.30 1,000.00 138%

Initiation Fee (Provisional) 2,000.00 1,000.00 2,000.00 50%

Investments 28.00 0.00 0.00 N/A

Locker Rental 280.00 80.00 310.00 26%

Membership Dues 27,350.00 26,850.00 29,982.00 90%

Ship's Store 120.00 0.00 200.00 0%

Slip Rental 26,113.00 25,376.59 25,488.00 100%

Transient Dockage 120.00 0.00 0.00 N/A

Total Income 57,694.00 54,889.89 59,180.00 93%

Expense

Accounting (Tax Preparation) 0.00 0.00 0.00 N/A

Bond Interest 5,850.00 0.00 5,100.00 0%

Bond Principal Repayment 10,000.00 0.00 10,000.00 0%

Dock

Repair/Maintenance 1,164.00 0.00 1,500.00 0%

Total Dock 1,164.00 0.00 1,500.00 0%

Facilities and Equipment

Real Estate, Personal Property Tax 7,998.00 0.00 8,000.00 0%

Total Facilities and Equipment 7,998.00 0.00 8,000.00 0%

Fleet Captain - Member Events 4,685.00 6,000.00 5,000.00 120%

House

Cleaning Service 3,039.00 180.00 2,000.00 9%

Clubhouse Supplies 621.00 9.59 2,400.00 0%

Fire Extinguisher Service 65.00 0.00 100.00 0%

Lawn Care 4,636.00 1,380.00 4,500.00 31%

Repair/Maintenance 608.00 510.00 0.00 N/A

Trash Collection 816.00 0.00 1,000.00 0%

Water Treatment 161.00 27.82 200.00 14%

Total House 9,946.00 2,107.41 10,200.00 21%

Insurance 1,728.00 1,521.00 1,800.00 85%

Operations

Office Supplies 0.00 4.45 0.00 N/A

Other Operational Expenses 471.00 211.96 100.00 212%

Postage, Mailing Service 91.00 46.00 700.00 7%

Web Hosting 0.00 59.97 450.00 13%

Total Operations 562.00 322.38 1,250.00 26%

Other Types of Expenses 599.00 187.73 100.00 188%

West River Yacht ClubIncome & Expense Statement

January - March 2014

Change of Watch 1,250.00 1,200.00 1,200.00 100%

Memberships and Dues 0.00 75.00 100.00 75%

Total Other Types of Expenses 1,849.00 1,462.73 1,400.00 104%

Utilities

Electricity 1,749.00 643.01 2,250.00 29%

Fuel Oil 2,132.00 2,503.91 2,250.00 111%

Telephone/Cable/Internet 2,349.00 583.44 2,500.00 23%

Water 453.00 95.60 500.00 19%

Total Utilities 6,683.00 3,825.96 7,500.00 51%

Total Expense 50,465.00 15,239.48 51,750.00 29%

Net Ordinary Income 7,229.00 39,650.41 7,430.00 534%

Other Income/Expense

Other Income 0.00 0.00 0.00 N/A

Other Expense

Ask My Accountant 0.00 5.55 0.00 N/A

Total Other Expense 0.00 5.55 0.00 N/A

Net Other Income 0.00 (5.55) 0.00 N/A

Net Income 7,229.00 39,644.86 7,430.00 534%


Meeting Minutes June 1, 2014

I. Call to order

Commodore Kathy Schmitz called to order the regular meeting of the West River Yacht Club at 1600 on June 1, 2014. Past Commodore Gary Tayman led the Pledge of Allegiance. Past Commodore Brian Hickman led the opening prayer.

II. Roll call

Secretary Angela Edwards conducted a roll call. The following members were present: Albrecht, Dorris, Edwards, Falk, Hickman, Hilley, Kline, Lauer, Mason, McCaffrey, Schmitz, Stein, and Tayman. A quorum was present.


The minutes of the April 2014 meeting were prepared and distributed electronically by Secretary Angela Edwards. The minutes were approved.

IV. Officer reports


S/T Edwards presented the bank reconciliation and financial report for the period ending May 31, 2014. The general checking account has a balance of $62,735.20. The Fleet Captain account balance is $5486.23

S/T Edwards reported that the short-term CD was retired on April 11, 2014. The full amount of the mature CD, $13, 473.99 was deposited in the general checking account.

S/T Edwards thanked Rose Tayman for her assistance in resolving the issue regarding outstanding Personal Property Tax returns from 2012. Confirmation of receipt of both the 2012 and 2013 returns has been received as WRYC is once again reported as “in good standing”.


F/ C Dorris reported that the next cruise will be to Georgetown on July 3-6, 2014. There will be a Happy Hour aboard One and Only on Friday, July 4, 2014. There will be a raft out on the Sassafras on Saturday, July 5, 2014, followed by a cookout.


No report.


V/C McCaffrey reported that two slips are currently available, #1 and #19.

V/C McCaffrey reported that the new piling caps have installed.

V.C McCaffrey reported that new line hangers are available. The replacement cost is $10.


No report.



Captain Edwards reviewed the financial report. Two unbudgeted expenses, the repair of the driveway and the retirement of two additional bonds, account for the difference between budgeted and actual expenses.


No Report.


No Report.


No Report


No Report


No Report


No Report


No Report


There were 10 safety inspections conducted by Captain Albrecht and Captain Stein during Spring Clean-Up.


No Report


No Report

VI. Old business

The driveway repaving has been completed and came in under budget at $1800. The discussion of the security system until the October meeting. Two bylaw changes were passed. The first change replaces all gender specific references throughout the document with gender neutral language. The second proposed change is to Article 7, Section 8 which deals with the Rights and Privileges Upon Death of a Member.

VII. New business

Commodore Schmitz proposed that the August 2014 meeting be cancelled. Motion: Moved by Commodore Schmitz. Motion Carried.

V/C McCaffrey discussed the current fees paid for clubhouse cleaning and a misunderstanding that exists regarding cleaning after special events. A recommendation was made that we continue to pay $90/regular biweekly cleaning. If an event occurs before a regularly scheduled cleaning, Diane would receive a bonus of $50 and the remaining cleaning fee would go to WRYC. If a special cleaning has to be scheduled because of an event, Diane would be paid the entire cleaning fee collected, $90. Motion: Moved by V/C McCaffrey. Motion Carried.

P/C Mason presented information on repair and/or replacement of the bulkhead. After extensive discussion, it was suggested that this be tabled and assigned to P/C Hickman and the planning committee. Motion: Moved by Commodore Schmitz. Motion Carried.

A total of seven bonds were retired. Bonds #1, 8, 9, 10, 12, 16 and 60.

VIII. Next meeting

The Board of Governors will meet on Sunday, October 5, 2014 at 1500. The General Membership will meet on Sunday, October 5, 2014 at 1600.

IX. Adjournment




Meeting Minutes October 4, 2014

I. Call to order

Commodore Kathy Schmitz called to order the regular meeting of the West River Yacht Club at 1605 on October 4, 2014. Past Commodore Ed Hilley led the Pledge of Allegiance. Past Commodore Bill Crosley led the opening prayer.

II. Roll call

R/C McCaffrey conducted a roll call. The following members were present: Albrecht, Catlett, Crosley, Dorris, Edwards, Falk, Hickman, Hilley, Mason, McCaffrey, Reuschling, Schmitz and Stein. A quorum was present.


The minutes of the June 2014 meeting were prepared and distributed electronically by Secretary Angela Edwards. The minutes were approved.

IV. Officer reports


S/T Edwards was not present. In her absence, Captain Steve Edwards reported that the general checking account has a balance of $27,667.99. The Fleet Captain account balance is $4,469.71. The third quarter financial report is available on the website. Third quarter expenses appear to be in line with the budget and net income of $3,585.00 is projected for 2014.

Commodore Schmitz reported that there was no correspondence received.


F/C Dorris reported the Bull and Oyster Roast will be held on October 25, 2014 and encouraged members to invite guests and sign up for the event.

F/C Dorris reported eight boats are signed up for the final cruise to St. Michaels the first weekend in November. There will be a cocktail party on the F/C’s boat and a dinner at Mike and Eric’s restaurant.

F/C Dorris encouraged everyone to participate in Fall Clean Up Day on November 22nd. There will be a chili cook-off, details to follow.


R/C Beall asked the membership if they have noticed an improvement in the Wi-Fi service on the docks. The response was mixed. He is investigating alternatives for improving service including adding a box with a multi-directional antenna. He will make a recommendation to the membership at an upcoming meeting.

R/C Beall also reported he has not been successful in modifying our existing phone service because his name is not on the Verizon account. The person associated with the account on Verizon’s records is no longer a member of the club. Because the membership wants to maintain a landline for emergency purposes, R/C Beall recommended installation of a Magic Jack system, which while it will require a new phone number, will provide landline service at a greatly reduced annual cost. There was concern about whether the club address would be available to 911 operators in case of an emergency, and it was agreed that R/C Beall will register the new number with 911 to ensure the WRYC street address is in their system.


V/C McCaffrey reported that slips 1 and 19 are still empty and available.

V/C McCaffrey reported the electric problem in slip 9 was diagnosed and is corrected. She thanked Kevin Catlett for his assistance in resolving the situation. Kevin Catlett has agreed to do maintenance on the electrical pedestals on Clean Up Day, and requested three volunteers to assist him.

V/C McCaffrey also reported that Norm Stein used the new extension tool to change the light bulbs in the club that were too high to reach with a ladder and thanked him for his efforts.


No report.



Captain Edwards reviewed the 2014 budget and compared it to year to date expenses. The 2015 budget categories were adjusted to better reflect the actual income and expenses the club experienced in 2014. He recommends the lawn care and fuel oil service contracts be rebid to be sure we are getting the best possible prices.

No dues increase is projected.

In order to simplify year-end billing and accounting, Captain Edwards recommended the club stop charging a separate $5 locker fee and consider the locker as part of the dues. It was noted that priority for attic lockers should go to slip holders if there is an increased demand for lockers.


No Report.


In Sue’s absence, P/C Mason reported that Judy Sellers is having rotator cuff surgery on December 1st and that she and Paul are celebrating their 50th wedding anniversary in February. He asked members to remember them with a card or a phone call.


V/C McCaffrey reported Change of Watch will be at the Annapolis Yacht Club on January 31, 2015 from 6 – 10 pm. P/C John Lauer has graciously offered members a special rate at Gibson’s Lodging for the event. Members may make room reservations directly by calling Meredith Lauer at Gibson’s Lodging (410) 268-5555.


No Report


No Report


No Report


No Report

9. Safety – Captain Ron Albrecht and Captain Norm Stein

The fire xxtinguishers need to be inspected. WRYC has a contract with Dutch Fire Protection Services. R/C Beall will look into the inspection requirements.

It was noted that the WRYC first aid kit is located under the sinks in the ladies rest room.


No Report


P/C Mason thanked members who promote the club to prospective members as they are boating. He asked that members be sure to provide him with contact information for any prospective members they encounter so the membership committee can follow-up.

VI. Old business

V/C McCraffrey and P/C Hickman report they have met with several contractors to explore options for repairing/replacing the bulkhead. Three bids with varying levels of specificity were received. Costs range from $65,000 to $140,000 for a corrugated fiberglass bulkhead with pilings. It appears that stone riprap will not be a cost effective solution.

After much discussion regarding costs, timing, permits and the scope of work, it was agreed that P/C Hickman and V/C McCaffrey will continue to investigate our options and will seek more detailed bids from the contractors they are working with. They will also contact Norris Marine Construction for a bid and will check into the references of the other contractors and look at their work. Anyone who is interested in helping with the investigation should contact them and volunteer.

As the scope of work is refined and costs are narrowed down the club will need to decide how to pay for the work and will need to understand the time frame for the permitting and construction phases of the work.

VII. New business

Slate of Officers: In the absence of P/C Gary Tayman, the Commodore announced the slate of officers proposed for 2015 is as follows:

Commodore: Katy McCaffrey

Vice Commodore: Steve Beall

Rear Commodore: Ed Dorris

Fleet Captain: Glen Reuschling

Secretary/Treasurer: Angie Edwards

Board of Governors: The Commodore called for nominations from the floor for the Board of Governors. The following nominations were made.

Steve Beall nominated Lew Mason

Katy McCaffrey nominated Brian Hickman

Max Schmitz nominated Gary Tayman

There being no other nominations, the slate for the Board of Governors was closed.

Yearbook: P/C Ed Hilley asked that we consider reviving the yearbook. There was discussion about its usefulness as a record of club activities, seniority standing, and a directory of current members versus the time and expense required to produce it each year. It was agreed that the S/T should produce printed copies of the directory pages and make them available to the membership annually.

Website: The website needs to be updated and pertinent club information should be available on-line. Commodore Schmitz and Barbra Dorris volunteered to assist S/T Edwards with improving the website 2015. In the interim members were asked to check their directory listing online and send any updates/corrections to Laurie Crosley at [email protected] as soon as possible. She will compile a list of required updates and forward it to S/T Edwards.

VIII. Next meeting

The Board of Governors will meet on Sunday December 7, 2014 at 1200. The General Membership will meet December 7, 2014 at 1300.

IX. Adjournment


Minutes submitted by: Laurie Crosley

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ASSETSCurrent Assets

Checking/SavingsFleet Captain Checking 4,469.71Primary Checking 27,667.99

Total Checking/Savings 32,137.70

Accounts ReceivableAccounts Receivable (14.18)

Total Accounts Receivable (14.18)

Total Current Assets 32,123.52

TOTAL ASSETS 32,123.52

LIABILITIES & EQUITYEquity

Opening Balance Equity 27,954.81Net Income 4,168.71

Total Equity 32,123.52

TOTAL LIABILITIES & EQUITY 32,123.52

West River Yacht ClubBalance Sheet

As of September 30, 2014

Page 1

Actual 2013 Current YTD Budget 2014% Budget

2014

Ordinary Income/Expense

Income

Facility Use (Clubhouse Rental) 300.00 490.00 200.00 245%

Fleet Captain Surplus 1,383.00 1,383.30 1,000.00 138%

Initiation Fee (Provisional) 2,000.00 1,000.00 2,000.00 50%

Investments 28.00 0.00 0.00 N/A

Locker Rental 280.00 80.00 310.00 26%

Membership Dues 27,350.00 26,850.00 29,982.00 90%

Ship's Store 120.00 75.00 200.00 38%

Slip Rental 26,113.00 25,376.59 25,488.00 100%

Transient Dockage 120.00 0.00 0.00 N/A

Total Income 57,694.00 55,254.89 59,180.00 93%

Expense

Accounting (Tax Preparation) 0.00 0.00 0.00 N/A

Bond Interest 5,850.00 5,100.00 5,100.00 100%

Bond Principal Repayment 10,000.00 14,000.00 10,000.00 140%

Dock

Repair/Maintenance 1,164.00 1,004.94 1,500.00 67%

Total Dock 1,164.00 1,004.94 1,500.00 67%

Facilities and Equipment

Real Estate, Personal Property Tax 7,998.00 7,943.29 8,000.00 99%

Total Facilities and Equipment 7,998.00 7,943.29 8,000.00 99%

Fleet Captain - Member Events 4,685.00 6,000.00 5,000.00 120%

House

Cleaning Service 3,039.00 1,410.00 2,000.00 71%

Clubhouse Supplies 621.00 200.15 2,400.00 8%

Fire Extinguisher Service 65.00 0.00 100.00 0%

Lawn Care 4,636.00 2,655.00 4,500.00 59%

Repair/Maintenance 608.00 2,425.21 0.00 N/A

Trash Collection 816.00 628.24 1,000.00 63%

Water Treatment 161.00 120.66 200.00 60%

Total House 9,946.00 7,439.26 10,200.00 73%

Insurance 1,728.00 1,521.00 1,800.00 85%

Operations

Office Supplies 0.00 4.45 0.00 N/A

Other Operational Expenses 471.00 211.96 100.00 212%

Postage, Mailing Service 91.00 46.00 700.00 7%

Web Hosting 0.00 179.91 450.00 40%

Total Operations 562.00 442.32 1,250.00 35%

West River Yacht ClubIncome & Expense Statement

January 1, 2014 - September 30, 2014

Other Types of Expenses 599.00 629.36 100.00 629%

Change of Watch 1,250.00 1,200.00 1,200.00 100%

Memberships and Dues 0.00 75.00 100.00 75%

Total Other Types of Expenses 1,849.00 1,904.36 1,400.00 136%

Utilities

Electricity 1,749.00 1,711.48 2,250.00 76%

Fuel Oil 2,132.00 2,503.91 2,250.00 111%

Telephone/Cable/Internet 2,349.00 1,806.53 2,500.00 72%

Water 453.00 286.80 500.00 57%

Total Utilities 6,683.00 6,308.72 7,500.00 84%

Total Expense 50,465.00 51,663.89 51,750.00 100%

Net Ordinary Income 7,229.00 3,591.00 7,430.00

Other Income/Expense

Other Income 0.00 0.00 0.00 N/A

Other Expense

Ask My Accountant 0.00 5.55 0.00 N/A

Total Other Expense 0.00 5.55 0.00 N/A

Net Other Income 0.00 (5.55) 0.00 N/A

Net Income 7,229.00 3,585.45 7,430.00


Meeting Minutes December 7, 2014

I. Call to order

Commodore Kathy Schmitz called to order the regular meeting of the West River Yacht Club at 1300 on December 7, 2014. Captain Don Kline led the Pledge of Allegiance. Commodore Kathy Schmitz led the opening prayer.

II. Roll call

S/T Edwards conducted a roll call. The following members were present: Albrecht, Beall, Catlett, Crosley, Dorris, Edwards, Hickman, Kline, Mason, McCaffrey, Reuschling, Schmitz, Stein and Tayman. A quorum was present.


The minutes of the October 2014 meeting were prepared and distributed electronically by Secretary Angela Edwards. The minutes were approved.

IV. Officer reports


S/T Edwards reported that the general checking account has a balance of $27,461.04 as of November 30, 2014. The Fleet Captain account balance as of November 30, 2014 is $3,063.82 The November financial report is available on the website.

S/T Edwards announced that the invoices for 2015 membership dues and slip fees have been issued. Payment is due by January 1, 2015 in order to maintain membership in good standing.


No Report


R/C Beall reported on a successful Fall Clean-Up Day and thanked the membership for their efforts in keeping up the club.


V/C McCaffrey reported that slips 1 and 19 are still empty and available.

V/C McCaffrey announced that the water supply to the docks would be turned off the week of December 8, 2014.


No report.



In the absence of Captain Edwards, S/T Edwards reviewed the November financial statement. The driveway repair and the retirement of two additional bonds in 2014 account for the difference between actual and budgeted expenses for the current year. It is expected that the net income for 2014 will be approximately $3500.


No Report.


No Report


V/C McCaffrey reported that Change of Watch will be at the Annapolis Yacht Club on January 31, 2015 from 6 – 10 pm. P/C John Lauer has graciously offered members a special rate at Gibson’s Lodging for the event. Members may make room reservations directly by calling Meredith Lauer at Gibson’s Lodging (410) 268-5555. There will also be a pot-luck dinner hosted at Gibson’s Lodging on Friday, January 30, 2015 for those interested.


No Report


S/T Edwards reported on updates to the Document Locker. Day-to-day maintenance of the website will be turned over to Commodore Schmitz and Barbra

Symonds as of January 1, 2015. Commodore Schmitz will primarily manage the calendar while Barbra will manage the photo gallery.


No Report


P/C Hickman reported that the committee continues to investigate options regarding the bulkhead repair and will present a report at the February 2015 meeting.

9. Safety – Captain Ron Albrecht and Captain Norm Stein

No Report


No Report


No Report

VI. Old business

The Planning Committee will update the membership on the Bulkhead Project at the February 2015 meeting.

VII. New business

The proposed budget for 2015 was presented by Captain Edwards at the October 2014 meeting. Commodore Schmitz called for a vote on the proposed budget. Motion: Moved by P/C Mason. Motion carried.

The slate of officers and governors for 2015 was announced at the October 2014 meeting. Commodore Schmitz announced that P/C Tayman withdrew as a candidate for Board of Governors. Commodore Schmitz called for a vote on the proposed slate of officers and governors. Motion: Moved by Captain Stein. Motion carried.

Commodore Schmitz read a letter from Provisional Members Bill and Teri Petrohoy requesting an extension of provisional membership for 2015 and announced that this had been approved by the Board of Governors.

Commodore Schmitz thanked the membership for their support of her charity, Children with Hair Loss and announced that more than $750 had been collected and would be donated to the cause.

R/C Beall discussed the need for a new refrigerator and requested approval to spend up to $1000 for replacement of the existing unit. Motion: Moved by P/C Mason. Motion carried.

VIII. Next meeting

The Board of Governors will meet on Sunday, February 1, 2015 at 1200. The General Membership will meet February 1, 2015 at 1300.

IX. Adjournment


Minutes submitted by: S/T Edwards

West River Yacht Club Meeting Minutes · 2015. 2. 1. · West River Yacht Club Meeting Minutes...

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Transcript of West River Yacht Club Meeting Minutes · 2015. 2. 1. · West River Yacht Club Meeting Minutes...