www.cardmanagement.eu

EDUCATIONPROJECTS 2014/2015

West College was aiming to simplify the photo capturing part of the enrolment procedure. Issuing Student and Staff campus cards for a total of around 32.000 West College cardholders is very time consuming and the enrollment procedure was not efficient enough.

Screencheck suggested CardsOnline as a solution.Next to all the benefits of working with a central online system for card production and card man-agement, CardsOnline also offers the userfriendly and effective E-Photo request feature that perfectly fit the enrollment needs of West College.

THE CHALLENGE Having to deal with the long queues at the photo studio, the challenge for West College was finding a campus card system that would make the enroll-ment procedure, especially the photo capturing part, efficient and fast.

Further, the data flow between their HR/Student system and the campus card system needed to be fully automated.

The aim was finding a system, that not only makes card production less time consuming, but also is ready for future needs such as an upgrade to smart cards to integrate facility systems.

WEST COLLEGE SCOTLAND IS MODERN, AMBITIOUS, INNOVATIVE AND WORKS WITH CARDSONLINE

CLIENT PROFILE

The College has 30,000 students and 1,200 staff, 3 campuses

One of the biggest educational institutionsin the country

The large scale allows for better facilities and enhanced services

Provides more than 3,000 courses to senior-phase pupils in college, school and online

OUR SOLUTIONWest College finds CardsOnline to be the online campus card system that fits their card production and management needs. A special request was made by West College Scotland, to automatically sent a E-Photo request email to the student after the studentsrecord has been imported into CardsOnline, so no operator has to perform an action to initiate the e-photo request. ScreenCheck facilitated in this request by creating a special data agent in CardsOnline with the above function.

By making use of data agents which import data from the student admin and human resources systems into the database of CardsOnline, the processing of cardholders data is fully automated.

The system is now based on PVC campus cards with a Photo printed on, for the future it will be possible to upgrade to smart cards to integrate facility systems, CardsOnline prepared to facilitate this upgrade

PROJECT DETAILS Software:

Install type:

Server:

Database:

Card Printer:

Aux:

Card Type:

Card Amount:

CardsOnline 6.0

Local installation at College Servers

Microsoft Server 2012 with IIS

Microsoft SQL 2012

Printers Magicard Rio Pro, Rio2e and Enduro

Cameras on site Lifecam HD3000

PVC ID cards

Approx. 30,000 Cards Issued

CardsOnline helped West College Scotland automate the card production process. Especially making the photo capturing process faster. Using CardsOnline is efficient, clear, cost-cutting and creates the possibility to grow into a one card solution, intergrating new facility systems in the future.

PHOTO

WORKSPACE/ WEBBASED MANAGEMENT

CARD PRINT MANAGER

CARD PRINTER

DATABASE

PHOTODATABASE

STUDENTDATABASE

HRDATABASE

AGENT

CARDSONLINE: THE ONE CARD SOLUTION

CONNECTED SYSTEMS

Student Administration System (MSSQL database view)

HR Staff Administration system (MSSQL database view)

Photo export to College internal photobook

E-PHOTOREQUEST

AGENT

AGENT

STAFF & STUDENTS

AGENT

www.cardmanagement.eu

Reseller information

Cloud solution

Centralized data management

Connects to existing databases

Advanced user management

Design your own cards

Import and export data

Single or batch Printing

Manage cards at any point in the card life cycle

CARDSONLINEIn response to the growing demand for integrated and more efficient campus card systems, CardsOnline offers an easy and cost effective solution. CardsOnline is the binding element between the systems related to the campus card i.e. systems for HR, Access Control, Payment and Print & Copy, making production and managing of the card simple and effective.

Individual cards or batchwise printing and encoding is as easy as pushing a button. The CardsOnline inline printing and encoding process ensures flawless production of cards ready to use.

Advanced password protection ensures protec-tion of both users and data in the entire system. Management of users is quick and easy by creating and assigning specific roles to certain access levels or features.

With CardsOnline organizations create a central application with all card related information and more. Photo's, fingerprints, personnel data, as well as certificates, signed documents and copies of ID cards.