Welcome!Welcome!West Allis:West Allis:

Yes you can!Yes you can!

Terms:Terms:

• Data – Any form of information stored in a Data – Any form of information stored in a computercomputer

• Database – A computer program or file Database – A computer program or file that stores lists of informationthat stores lists of information

• Web – The internet accessed through a Web – The internet accessed through a web browserweb browser

• Server – Any computer which allows Server – Any computer which allows people to access resources on it through a people to access resources on it through a networknetwork

The tasks ahead:The tasks ahead: Needs and Needs and

solutionssolutions• Reduce laborReduce labor• Integrate systems to increase data accuracyIntegrate systems to increase data accuracy• Increase ease of use Increase ease of use (computer system and member use of chamber (computer system and member use of chamber

resources)resources)• Increase data stabilityIncrease data stability• Increase (ease of) access to dataIncrease (ease of) access to data• Increase data update (change) speedIncrease data update (change) speed• Increase stability of computer systemsIncrease stability of computer systems• Reduce chance and risks of catastrophes Reduce chance and risks of catastrophes • Increase membership satisfactionIncrease membership satisfaction• Increase revenue while increasing member satisfactionIncrease revenue while increasing member satisfaction

Where do we start?Where do we start?

with what we havewith what we have

Needs:Needs:

• More computersMore computers

• Access to the same data on multiple Access to the same data on multiple computerscomputers

• Faster printing and access to that Faster printing and access to that printing from multiple computersprinting from multiple computers

Needs:Needs:

• Backup data automaticallyBackup data automatically

• Access to data regardless of what Access to data regardless of what people are doing on each computerpeople are doing on each computer

• Prepare for database integration:Prepare for database integration:– WebWeb– Export for Chamber MembersExport for Chamber Members– Mailings (labels)Mailings (labels)

Need:Need:

• Off site automated data backupOff site automated data backup• Real time database integration with the web site.Real time database integration with the web site.• Web site statistics to determine usage of Web site statistics to determine usage of

resources*resources*• Modernize web site navigation, an increase Modernize web site navigation, an increase

professional look and feel of the site.professional look and feel of the site.• Easier communication:*Easier communication:*

– Sue@westallis.orgSue@westallis.org jim@westallis.orgjim@westallis.org karen@westallis.orgkaren@westallis.org contact@westallis.orgcontact@westallis.org

* - Already available with current resources* - Already available with current resources

Need:Need:

• More work to be done on the More work to be done on the computercomputer

• Need more machines to access data Need more machines to access data fromfrom

• Refine database for things like the Refine database for things like the golf list*golf list*

• Chamber event communication via Chamber event communication via email* (mail merge from database)email* (mail merge from database)

Need:Need:

• Reregister all Chamber members for Reregister all Chamber members for 20052005

• Update all chamber members in Update all chamber members in database for 2005*database for 2005*

• New optional services: Conference New optional services: Conference room for membersroom for members

Need:Need:

• Access database and chamber Access database and chamber information from remote locations.information from remote locations.

• More machines for chamber office.More machines for chamber office.

• Chamber members update their own Chamber members update their own records online.records online.

• Chamber members can submit news Chamber members can submit news onlineonline

Needs:Needs:

• Chamber members want to submit Chamber members want to submit feed back on chamber business feed back on chamber business (Local business with ebay type (Local business with ebay type credentials / feedback)*credentials / feedback)*

• Maintain and update components of Maintain and update components of the current systemthe current system

Cost projectionCost projection

• CurrentCurrent

• FutureFuture– ServicesServices– HardwareHardware

Current: Budget $2000Current: Budget $2000• Additional main PC workstation w/ 3 year parts Additional main PC workstation w/ 3 year parts

warranty $680warranty $680• Network switch w/ wireless, labor to integrate Network switch w/ wireless, labor to integrate

switch and fix network cable: $109.66switch and fix network cable: $109.66• Problems with building power, add UPSs to Problems with building power, add UPSs to

system to create stability: $267.61*system to create stability: $267.61*• Support in new system config: $221.20Support in new system config: $221.20• Server (Bowing): $689.00Server (Bowing): $689.00• Total: $1967.47Total: $1967.47• Chamber purchase of printer: ~$500?Chamber purchase of printer: ~$500?• New Total: ~$2467.47New Total: ~$2467.47* - Unforeseen problem which had to be dealt with * - Unforeseen problem which had to be dealt with

immediately.immediately.

Future ServicesFuture Services• High speed internet connection: ~$100 / monthHigh speed internet connection: ~$100 / month• Remove old dial up service -$220 / year (not needed)Remove old dial up service -$220 / year (not needed)• Web / data hosting services: $0 Web / data hosting services: $0 ($200 / year)($200 / year)• Automated off site backup service: $0 Automated off site backup service: $0 ($40 / month @ 1 GB of data)($40 / month @ 1 GB of data)• IT consultation and training services: $0IT consultation and training services: $0($313.50 / month @ 3 hours / month)($313.50 / month @ 3 hours / month)• Hardware support and maintenance: $125 / monthHardware support and maintenance: $125 / month(30% discounted estimated to 40% by 2005.)(30% discounted estimated to 40% by 2005.)• Web development and feature generation: $125 / monthWeb development and feature generation: $125 / month(This depends heavily on need for features and time lines(This depends heavily on need for features and time lines30% discount -> estimated to 40% by 2005.)30% discount -> estimated to 40% by 2005.)

Why do we want to do this?Why do we want to do this?

• We believe the chamber is going to evolve We believe the chamber is going to evolve to an information based business to an information based business

(visibility of advertising)(visibility of advertising)

• We believe the internet is going to become We believe the internet is going to become the primary way for the chamber to the primary way for the chamber to communicate.communicate.

(visibility of advertising)(visibility of advertising)

• We believe in the product we sell and we We believe in the product we sell and we stand behind it and it’s performance 100%stand behind it and it’s performance 100%

Future HardwareFuture Hardware

• Conference laptop $1000Conference laptop $1000• Conference projector $1300Conference projector $1300• Sue laptop $1000Sue laptop $1000• Jim laptop $1000Jim laptop $1000• Hardware maintenance:Hardware maintenance:

– 3 pc @7 year replacement: 3 pc @7 year replacement: ($1000 for a PC + support) * 3 pc / 7 years($1000 for a PC + support) * 3 pc / 7 years$428 / yr$428 / yr- 3 laptops 3 laptops ($1200 for a laptop + support) * 3 / 4 years($1200 for a laptop + support) * 3 / 4 years$900 / yr$900 / yr- ProjectorProjector$1300 + $400 for 2 replacement bulbs over 5 years / 5 years = $1300 + $400 for 2 replacement bulbs over 5 years / 5 years =

$340 / yr$340 / yr

Questions and commentsQuestions and comments

Suggested:Suggested:• Contact information?Contact information?Brian Kerhin (Byte Harmony, Inc.)Brian Kerhin (Byte Harmony, Inc.)www.byteharmony.comwww.byteharmony.com 414.443.9594 414.443.9594• Availability? 24x7: 414.831.0654Availability? 24x7: 414.831.0654• Chamber web statistics?Chamber web statistics?• http://usage.westallis.orghttp://usage.westallis.org

– Username: chamberUsername: chamber– Password: commercePassword: commerce

• Sign up process?Sign up process?• These slides?These slides?www.byteharmony.comwww.byteharmony.com - Chamber - Chamber

Visits is the amount of times the site has been viewed.

Monthly site visits est: 3261

Data taken from Mar 13th – Mar 23rd