Welcome to the University Library. This presentation should help you: Find your way around the UL...

Welcome to the University Library

This presentation should help you:

Find your way around the UL building

Learn about the catalogues and classmark system for our printed resources

Find out about our other facilities and services

Introduction to the UL

Introducing the UL

Major research collection: 7.5m itemsNational, Legal Deposit collection/ academic librarySingle-copy collectionRole defined as the research libraryPart of Cambridge library network: college, departmental, faculty libraries

Finding your way around …

Multiple catalogues

Open access and closed stacks

The layout of the 23 open access floors

The arrangement of stock on shelves

Ordering items from closed stacks

7 Reading rooms for specialist materials

Other facilities and services

No single online catalogue (as yet)Newton online catalogue: 5 million items – everything for 1500-1800 and 1977 onwardsSupplementary catalogues: non-academic material 1800-1977 – ongoing re-cataloguing projectSpecialist Reading Room catalogues: Maps, Music, Manuscripts, Official Publications, Chinese, Japanese ... Online coverage varies

Multiple catalogues

www.lib.cam.ac.uk/newton - freely accessible online

Catalogue terminals throughout the building, including bookstacks

Supplementary catalogues are located in the corridor outside the Reading Room

Multiple catalogues

Floor plan

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Multiple catalogues - tips

Use Newton first – comprehensive for academic material

Get a complete reference before using the supplementary catalogues - saves much misery!

Ask staff in reading rooms and at Helpdesk for assistance


Multiple catalogues







Open Access:

As much as possible – depends on physical format and content. Approx 2m volumes.

Closed Stacks:

Specialist, rare, fragile or valuable holdings – security and conservation. Approx 5.5m items.

Open Access or Closed Stacks?


Multiple catalogues







Open Shelf material

Open-access stock is broadly classified by subject, distributed across 23 floors of the Library.

7 floors on North Wing, 6 floors on North Front, 6 floors on South Front, and 4 floors on South Wing.

North and South Fronts connect on levels 1, 4, and 6.

Bookstacks

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Classmark run continues behind stairwells

Periodicals P222 - P240 Books 222 - 240


Multiple catalogues







Finding open access material

Firstly, make yourway to the correct floor,in this case the 6th floor ofSouth Wing.

Size matters

We arrange open shelf material according to size to make as much as possible open-access

Books are grouped in blocks according to their ‘size letter’: a, b, c, d

For example, 200-250.a precedes 200-250.b, 200-250.c and 200-250.d

Looking for a book amongst its wrong size letter is probably the commonest cause of not being able to find a book!

PERIODICALS END HERE

BOOKS START HERE

Mind the gap

The online catalogue showed Available but

the book is not on the shelf! It might be:

Being reshelved (24 hours)

900 seats in 7 reading rooms, 23 open floors, 2 photocopying rooms …

May have been reserved

Reserving books

To help undergraduates and others who cannot borrow

You can reserve up to 5 volumes (excluding Reading Room reference works)

Will not be moved (by Library staff) until the date shows that they have been left there for over three days


Multiple catalogues








5.5m items are kept in closed stacks and have to be ordered (30-120 mins – sometimes less)

All reading rooms have order slips (not interchangeable between rooms)

West Room and Reading Room material can also be ordered via the Newton catalogue

Save time by ordering before you come in Newton is freely available online

Ordering books on Newton

Firstly, have the full recordof the book you want to orderon screen. Only items that displaystack request available can be ordered online.

Enter your barcode (five charactersstarting with letter ‘V’ on your card) and last name in the appropriateboxes.

Then click Login.

By default the computer assumes you wishto place a Recall. To continue with online ordering, change the drop-down menu to show Stack Request.

If the item is part of a multi-volumeset you will need to click Specify aVolume and complete all fields.

Your barcode is needed a secondtime to confirm the order.

Location, location, location

There are many kinds of classmark:

Classmark AV.10.5Location UL: Order in Microform Reading Room (Not

borrowable)

Classmark Moh.0.6.17.2 Location UL: North Wing, Floor 6

Classmark NPR.D.6Location UL: Order in West Room (in Rare Bks if pre-1900)

Always note the Location to ensure you order in

the correct room or visit the correct floor.


Multiple catalogues







Reading rooms

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Rare Books (First floor)Manuscripts (Third floor)

Floor plan

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Map Room

Floor plan

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Music Department(Anderson Room)

Floor plan

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East Asian Reading Room(Japanese, Chinese and Korean

Collections), Aoi Pavilion

Floor plan

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WCommonwealth Room (Official Publications,Inter-Library Loans: Third floor)Digital Resources Area (First floor)


Multiple catalogues







BorrowingOpen access material and items fetched to the Reading Room

University members (undergraduates – not until final year)

Everything else – not borrowable (preservation)

Renew once: either online using Newton or in person

Recalls must be returned within 7 days or you will be fined

Borrowing

Items that cannot be borrowedwill show this clearly as partof the Location statement.

Borrowing

Items that can be borrowedwill show that they are Availableas their Status.

Borrowing

Items that are on loan will showtheir due date as their Status.

You can place a Recall for an Item on loan.

Electronic resources

400 databases

30,000 electronic journals

250,000 e-books (1,500 catalogued individually on Newton; others on large databases)

Access from outside the University by Raven password (current UCam staff and students)

e-resources@cambridge

CrossSearch

External access

For current UCam staff and students only

August 2008: changeover from Athens to Raven

Always use your Raven password

First time: ‘Alternative’ or ‘Institutional login’ via Athens screen

I.T. Services

Digital Resources Area: 64 online PCs with Word, Access, Excel etc.

Registration required (one-off)

Printing facilities in the DRA @ 10p/sheet

Wireless available in Reading Rooms and Tea Room (with Raven or guest password)

Walk-in access to e-resources for external readers

Wireless network

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Commonwealth Room (Third floor) Rare Books (First floor)

Manuscripts (Third floor)

Digital Resources Area (First floor)

West Room Tea Room

South Wing (all floors) Map Room

Anderson Room

Other Services

Photocopying:Self-service (rechargable card)Imaging Services: advice and staffed service

Inter-Library Loans (Commonwealth Room):£3 charge to university membersInternational service

Tea Room:Meals, snacks, hot and cold drinksNo books!

Photocopying

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Self-service photocopiers (First Floor)

Imaging Services (Ground Floor)Self-service photocopier,

Commonwealth Room (Third Floor)

Inter-Library Loans

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N

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Commonwealth Room, Third Floor

Tea Room

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First Floor

Regulations

Please leave bags in locker room (£1 coin)

No food or drink, including bottled water

Mobile phones on silent mode. Please don’t talk! (except in Tea Room, courtyards, and locker room)

No scanners, cameras, personal hi-fi

Never mark a book: fine + replacement cost

Overdue charges have no upper limit

Unwritten rules

Please don’t take other people’s fetched items

Please don’t leave your property unattended – thieves operate everywhere, including here

Please don’t let anyone use your card: you may get (and be liable for) a nasty bill, or be prevented from using the Library

Help

Research Skills ProgrammeWhat’s available in your subject areaHow to use electronic resourcesHelp with catalogues

Library website: www.lib.cam.ac.uk

Introductory leaflets / catalogue guides

Staff in Reading rooms, Enquiry helpdesk

Your library! Size makes us bureaucratic - we have to deal with readers consistently and fairlyBut we are humane! We listen to all problems impartially and will deal with individual problems as appropriate

We value your feedback!...

Comments slips available in all roomsEnquiries: www.lib.cam.ac.uk/contact/contact.php Training: [email protected]

Thank you for coming!Please let us know what you think …

Welcome to the University Library. This presentation should help you: Find your way around the UL...

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