WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8

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WELCOMEto the

New Jersey Assessment of Skills and KnowledgeFor Grades 3 through 8

DISTRICT TEST COORDINATOR TRAINING

Sessions March 19 – Whippany20 – Jamesburg21 – Mt. Laurel22 – Egg Harbor23 – Saddle Brook

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I. Welcome

II. Contacts / Calendar of Events

III. Program HighlightsA. Test Dates and Sections

B. Timing of Test SectionsC. Calculator UseD. NJ ASK 3-8

IV. Who is to be TestedA. General Information

B. Limited English Proficient – Providing AccommodationsC. Special Education – Coding APA and Providing Accommodations

AGENDA

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V. Sending/Receiving Districts [Public/Private]A. Responsibilities of Sending District

B. Responsibilities of Receiving Districts / Private SchoolsC. Out-of-Residence Placement

VI. Before TestingA. Temporary Section 504 Plans

B. Gathering Student Information / Creating Student Rosters

C. Test SecurityD. Security PlanE. Pre-ID Labels/Student Linking Labels

AGENDA

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VII. Test AdministrationA. Test Security / Security Forms

B. Receiving Materials for TestingC. Unpackaging and Distributing Test MaterialsD. Security FormsE. Makeup Test ProceduresF. Irregularity Reports

VIII. After TestingA. “School Use Only” Section

B. Header SheetsC. Returning Header Sheets/Used Answer Folders D. Returning Test Booklets, Security Forms, etc.

AGENDA

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IX. Monitoring and Follow-upA. Security Visits

B. Follow-Up on Missing Test BookletsC. MI Follow-up – complete profiles!

X. Record ChangesA. Student Information Roster

B. Implications for Reporting and State Summary

XI. Things to Look ForA. Parent, Student, Teacher Information GuideB. Writing Handbook

Adjourn

AGENDA

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NJDOE Test Coordinators:

NJASK 3-8 Orlando Vadel 609-341-3456 [email protected]

HSPA Veronica Orsi 609-292-8739NJBCT Diane Kubinski 609-292-3226APA Elizabeth Celentano 609-984-0107AHSA Faye Ball 609-984-1970

Information

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NJDOE Measurement Specialists:Score Reports/Cycle II/State Summary :

NJASK 3-8 Don White 609-777-2051APA Jo-Lin Liang 609-633-6884 HSPA & NJBCT Rob Akins 609-984-1435

NJDOE WEBSITE:(released tests/test specs/test results/Title 1/SE office)

www.state.nj.us/education

Information

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Measurement Incorporated (MI):* Material Survey* Authorization Form* Materials Not Received* Test Material Return Form* Record Changes• Reports Not Received• NJ Assessments Website support______________________________________________________________________________________________________________

NJ ASK Helpline: 1-866-783-2280E-Mail Helpline: [email protected] NJASK 3-8 Web site: www.measinc.com/nj

Information

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1. Questions regarding Adequate Yearly ProgressOffice of Title IPhone number: 609-943-4283

2. Questions regarding LEP StudentsOffice of Bilingual EducationPhone number: 609-633-6889

3. Questions regarding SE/APA StudentsOffice of Specialized PopulationsPhone number: 609-292-2912

Information

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March 19, 2012 Coordinator Training (Northern Region)

March 20, 2012 Coordinator Training (Central Region)

March 21, 2012 Coordinator Training (Southern Region)

March 22, 2012 Coordinator Training (Southern Region)

March 23, 2012 Coordinator Training (Northern Region)

(Scheduled by District) Examiner/Proctor Training

TRAINING SCHEDULE

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March 27 – April 9, 2012 Testing Materials Received by

Districts

April 17, 2012 Last Day to Order Supplemental

Shipments of Test Materials from MI

If you have not received your test materials by noon on April 10, 2012 call MI at 1-866-783-2280 so that the shipment may be traced and additional materials sent, if necessary.

RECEIPT OF MATERIALS

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April 27 – May 18, 2012 Return All USED answer folders/test booklets via FedEx Regular

Overnight.

May 28 – June 8, 2012 Return All UNUSED and NONSCORABLE

TEST BOOKLETS from all test administrations via the

DESIGNATED CARRIER. DO NOT FEDEX!!!

June 11 , 2012 Used answer folders/test booklets received after this date will not be processed

RETURN OF MATERIALS

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TEST DATES/TIMINGMonday/Tuesday-April 23-24, 2012 LAL Day 1 and 2 (Grades 7 & 8)

36 Multiple-Choice 2 Writing Tasks

4 Open-Ended Field Test Component

1 HOUR, 45 MINUTES – DAY 11 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY

2

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TEST DATES/TIMINGWednesday/Thursday-April 25-26, 2012 Math (Grade 7)

42 Multiple-Choice

5 Extended Constructed-Response

10 Short Constructed-Response

(*includes field test)

64 MINUTES – DAY 1 69 MINUTES – DAY 2

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TEST DATES/TIMINGWednesday – April 25, 2012 Math (Grade 8)

42 Multiple-Choice

5 Extended Constructed-Response



133 minutes – DAY 1

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TEST DATES/TIMINGThursday – April 26, 2012 – Science (Grade 8)

63 Multiple-Choice 3 Open-Ended(*includes field test)

2 HOURS – DAY 1NOTE: The Periodic Table of Elements is not in the test booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students.

Make-up Administration for Grades 7 & 8

Monday – April 30, 2012 FlexibleTuesday – May 1, 2012 FlexibleWednesday – May 2, 2012 FlexibleThursday – May 3, 2012 FlexibleFriday – May 4, 2012 Flexible

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TEST DATES/TIMINGMonday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 6)



1 HOUR, 45 MINUTES – DAY 11 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY

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Monday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 5)



90 MINUTES – DAY 190 MINUTES – DAY 2

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TEST DATES/TIMINGWednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 6)

43 Multiple-Choice 4 Extended Constructed-Response 8 Short Constructed-Response (*includes field test)


Wednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 5)

43 Multiple-Choice 5 Extended Constructed-Response 10 Short Constructed-Response (*includes field test)


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Make-up Administration for Grades 5 and 6

Monday – May 7, 2012 FlexibleTuesday – May 8, 2012 FlexibleWednesday – May 9, 2012 FlexibleThursday – May 10, 2012 FlexibleFriday – May 11, 2012 Flexible

TEST DATES/TIMING

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TEST DATES/TIMINGMonday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 3)




Monday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 4)




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Wednesday and Thursday – May 9-10, 2012 Math (Grade 3 and 4)

43 Multiple-Choice 4 Extended Constructed-Response




TEST DATES/TIMING

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Friday – May 11, 2012 Science (Grade 4)

43 Multiple-Choice 3 Open-Ended


60 MINUTES – DAY 1

Make-up Administration for Grades 3 and 4

Monday – May 14, 2012 FlexibleTuesday – May 15, 2012 FlexibleWednesday – May 16, 2012 FlexibleThursday – May 16, 2012 FlexibleFriday – May 18, 2012 Flexible

TEST DATES/TIMING

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If there is a delayed opening, test ONLY if the entire section can be administered before lunch. If not, follow procedures below:

If the testing schedule needs to be altered due to delayed opening or closing: Proceed with testing on those days only if the test can be

administered uninterrupted. Proceed with testing during the appropriate day (s) of the

make-up week. Submit a memo from the district test coordinator to the

county test coordinator and NJ ASK coordinator specifying the modifications to the test administration scheduling:

1. Date & section of delayed or cancelled testing;2. Reason for delay or cancellation; and3. Revised testing schedule.

INCLEMENT WEATHER / EMERGENCY SCHOOL CLOSINGS

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* SAMPLE SECURITY PLAN PROVIDED* APPENDIX M - FREQUENTLY ASKED QUESTIONS (FAQs) UPDATE * CONFIDENTIALITY FORM FOR SPECIAL NEEDS STUDENTS* TEST SECURITY FORM* NJ ASK 3-8 SPANISH LANGUAGE TESTS - please visit the MI web site for additional information regarding the requirements for the Spanish Language Test

* HEADER SHEET * MATHEMATICS CALCULATOR POLICY* EXAMINER SMID* REVISED HANDLING OF SOILED MATERIALS FORM

NJ ASK 2012

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NJ ASK 3-8MATHEMATICS

Short constructed-response questions require students to write their responses to math items in their answer documents. Students in grades 3 through 8 will not have the use of calculators for the duration of the short constructed-response parts of the mathematics section of the tests.Students in grades 3 and 4 will use the calculator for 25% of the test while students in grades 5 through 8 will use the calculator for 50% of the test.

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NJ ASK 3-8 MATHEMATICS

Calculators will not be permitted during the SCR part of the NJ ASK 3-8.

In grades 3 and 4, calculators will be permitted on one of the remaining timed parts of the test. The remaining parts of the test consist of MC and ECR questions.

In grades 5 through 8, calculators will be permitted on three of the remaining timed parts of the test. The remaining parts of the test consist of MC and ECR questions.

All students are prohibited from using a calculator during the non-calculator active parts of the math test; however, students whose IEP/504 plan allows for its use may use a calculator and or approved manipulatives (i.e., abacus, counting chips, number line,) on the MC and ECR parts of the test if the accommodation is documented in said IEP/504 plan.

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District must provide students with calculators

Examiners must have extra calculators

Best calculator for a student to use is the calculator which he or she uses every day

All calculators must meet minimum acceptable functionality

Memories and programs must be cleared before and after testing

Remove instructional manuals and function reference sheets

CALCULATOR REQUIREMENT

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NJ ASK 2012CONFIDENTIALTIY FORM

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NJ ASK 2012TEST SECURITY FORM

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NJ ASK 2012

LEP STUDENTS (Non-Spanish speaking)

ALL LEP STUDENTS MUST TAKE THE NJ ASK. THE ONE EXCEPTION IS FOR NON-SPANISH SPEAKING STUDENTS WHO ENTERED THE UNITED STATES AS WELL AS A LANGUAGE ASSISTANCE PROGRAM [currently enrolled in the program] ON OR AFTER JULY 1, 2011. THESE STUDENTS ARE NOT REQUIRED TO TAKE THE LAL SECTION OF THE TEST BUT MUST TAKE MATH AND SCIENCE.THE FRONT OF THE TEST BOOKLET CONTAINS CODING BUBBLE FOR THESE LAL EXEMPT LEP STUDENTS.

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NJ ASK 2012

LEP STUDENTS (Spanish speaking)

NEWLY ARRIVED (ON OR AFTER JULY 1, 2011) SPANISH-SPEAKING STUDENTS SHOULD TAKE THE SPANISH LANGUAGE TEST. PLEASE REFER TO THE ELIGIBILITY GUIDELINES FOR SPANISH TEST TAKERS. THE GUIDELINES CAN BE FOUND ON THE NJDOE AND MI WEB SITE. THE SCHOOL USE ONLY SECTION OF THE TEST BOOKLET MUST BE GRIDDED: •LEP <1; AND •TIS AND TID < 1 YEAR.

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NJ ASK 2012

FORMER LEP STUDENTS

LIMITED ENGLISH PROFICIENT STUDENTS WHO ARE ONE YEAR (F1) OR TWO YEARS (F2) EXITED FROM A LANGUAGE ASSISTANCE PROGRAM WILL BE AGGREGATED IN THE SUB-GROUP “LEP” FOR AYP PURPOSES. HOWEVER, THESE STUDENTS MAY NOT BE GIVEN ACCOMMODATIONS.PLEASE REFER TO APPENDIX D FOR DETAILED INSTRUCTIONS ON GRIDDING. IN YOUR SCORE REPORTS, THESE STUDENTS WILL BE REFLECTED IN THE SUB-GROUPS “GE” AND “FORMER LEP”.

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NJ ASK 2012

HOMELESS STUDENTS

HOMELESS IS DEFINED AS A CHILD OR YOUTH WHO LACKS A FIXED, REGULAR AND ADEQUATE RESIDENCE, PURSUANT TO N.J.S.A. 18A:7B-12 AND N.J.A.C. 6A:17-2.3.

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NJ ASK 2012

MEDICAL EMERGENCIES

A MEDICAL EMERGENCY IS DEFINED AS THE OCCURRENCE OF A SEVERE MEDICAL OR PYSCHIATRIC CONDITION OR EPISODE WHICH REQUIRES MEDICAL ATTENTION OR SUPERVISION DURING WHICH TIME THE STUDENT IS NOT ABLE TO PARTICIPATE IN STATE ASSESSMENTS.

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GRIDDING INSTRUCTIONS ARE SHOWN IN APPENDIX D OF THE TEST COORDINATOR’S MANUAL.

VERIFY THAT ALL INFORMATION ON THE PRE-ID LABEL IS CORRECT. ALL DEMOGRAPHIC CORRECTIONS CAN BE MADE ON THE TEST BOOKLET EXCEPT FOR NAME, DATE OF BIRTH, CDS CODE AND SID.

*NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE *NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.

*PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST *PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS.COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS.

NJ ASK 2012

GRIDDING OF ANSWER FOLDERS/TEST BOOKLETS

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THE HEADER SHEETS WILL COME PRE-SLUGGED WITH THE TESTING SITE CDS CODE. PRIVATE SCHOOLS WILL ALSO RECEIVE PRE-SLUGGED HEADER SHEETS.

““CDS CODE OF CDS CODE OF SENDING SITE” HAS BEEN REMOVED FROM ALL HEADER SHEETS. RECEIVING SCHOOLS WILL NO LONGER BE REQUIRED TO COMPLETE THE SENDING SITE CDS CODE ON THE HEADER SHEET. THE SENDING SITE SENDING SITE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE ONLY” SECTION.ONLY” SECTION.

NJ ASK 2012

HEADER SHEETS

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Beginning with the 2012 administration of the NJ ASK, examiners MUST grid in their assigned SMID on each student’s test document for each day of testing. If the SMID on the test document differs from the one previously collected in the Pre-ID file, the one gridded on the test document will be used. Districts may also make any SMID corrections necessary on the Record Change Roster after testing has been completed.

NJ ASK 2012

Examiner SMID

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NJ ASK 2012

Examiner SMID

Only examiners in the classroom administering the assessment are submitted in this field. Proctors should not be submitted.

If there is more than one examiner in the room, submit the person who is playing the most direct role in the administration.

If different sections are administered by different people, submit the most appropriate one to this field.

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Districts do not need to submit a rescore request form. Any student whose raw score total falls within ONE raw score point of the PROFICIENT level will go through an automatic rescore process prior to reporting. Any rescore that results in a change in score will be reflected in the district's reports.

For the 2012 NJ ASK administration, DISTRICTS WILL ONLY RECEIVE PAPER COPIES OF THE INDIVIDUAL STUDENT REPORTS AND STUDENT STICKERS. All other reports will be posted on MI’s Web site.

ISR and Student Stickers will be delivered the week of September 7 – 13, 2012.

ALL SECTIONS ROSTERS will be posted online on August 2, 2012. All other reports will be available on September 10, 2012.

NJ ASK 2012RESCORES / REPORTING

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ALL THIRD- THROUGH EIGHTH-GRADE PUBLIC SCHOOL STUDENTS IN NEW JERSEY:

General Education Students

Limited English Proficient Students

Special Education Students [unless APA]

Retained Students

WHO MUST BE TESTED?

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Students Well Spaced With Ample Surface Area

Assigned Seating

Good Lighting & Ventilation

Clock & Chart to Display Time Remaining

NO Coats, Backpacks, Cell Phones, or other restricted electronics devices (i.e., mp3 players, etc.)

NO Instructional Displays NEVER leave students unattended

NO Buzzers, Bells or Non-Emergency Announcements or Interruptions

Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed

TESTING SITES

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Students receiving homebound or bedside instruction MUST be tested.

Testing may occur anytime during the 2 week testing period.

Examiner MUST be:Licensed professional employed by the district.Trained by school or district test coordinator.Sign appropriate School Security Checklists. Maintain test security at ALL times. Return secure test materials to school coordinator ASAP each day after testing is completed. Please refer to the NJ ASK Test Coordinator Manual for detailed procedures.

HOMEBOUND / BEDSIDE

INSTRUCTION

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All LEP students MUST be tested. There are NO exemptions. However, non-Spanish speaking students who entered the United States and a language assistance program on or after July 1, 2011 are not required to take the LAL section of the test but they MUST take Math and Science.

Former LEP students (F1 and F2) ARE NOT PERMITTED LEP accommodations.

You may provide one or more of the following accommodations to current LEP students:

1. Additional time up to 150% of the administration times indicated.

1. Translate directions only into the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted.

2. Use of a translation, bilingual dictionary, preferably one normally used by the student as part of the instructional program.

You must test any student receiving accommodations in a room separate from general education students.

LIMITED ENGLISH PROFICIENT STUDENTS

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All students NOT taking the NJ ASK must be administered the Alternate Proficiency Assessment

[APA]. The APA is available in Language Arts Literacy, Mathematics, and Science.

If a student’s answer folder/test booklet is submitted to the contractor with responses, it will

be scored, regardless of whether or not the student is coded as taking the APA. Scores for these students will be included in all

school and district reports.• PLEASE NOTE: If a student’s record indicates that he or she is exempt from taking the NJ ASK in all subjects, the record should not indicate that he or she has accommodations.

APA STUDENTS

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Acceptable Accommodations or Modifications(APPENDIX A)

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LARGE PRINT/BRAILLE IF YOU KNOW YOU HAVE LP / BRAILLE STUDENTS AND HAVE NOT ORDERED MATERIALS, YOU MUST CONTACT MI IMMEDIATELY.

LARGE PRINT AND BRAILLE MATERIALS MAY ARRIVE WITH YOUR REGULAR TESTING MATERIALS, BUT WILL BE SHRINK-WRAPPED

SEPARATELY.

EACH LARGE PRINT AND BRAILLE KIT WILL INCLUDE SUPPLEMENTAL INSTRUCTIONS THAT MUST BE USED IN THE ADMINISTRATION OF THE TEST. SOMETIMES, ITEMS ARE DROPPED AND THIS DOCUMENT WILL LET YOU KNOW WHICH ITEMS ARE ELIMINATED. REVIEW THESE INSTRUCTIONS PRIOR TO THE TEST ADMINISTRATION!

THE FORM DESIGNATION FOR THE LARGE PRINT AND/OR BRAILLE TEST MAY NOT BE THE SAME AS THE REST OF YOUR SCHOOL. THEREFORE YOU MUST USE ONLY THE MATERIALS PROVIDED IN THE LARGE PRINT / BRAILLE SHRINK-WRAPPED PACKAGE.

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LARGE PRINT/BRAILLESPECIAL INSTRUCTIONS

• Examiners MUST transcribe the student’s responses into the regular-print answer folder/test booklet included in the kit.• Affix the Pre-ID Label or Student Linking Label to the front of the regular-print test booklet, for grades 3 and 4, and grid all information on the LP and/or Braille test booklet.• Examiners MUST complete an Irregularity Report (included in the kit) for each student who took a LP and/or Braille test.• STC MUST return the transcribed regular-print test booklet in the YELLOW special handling envelope with the used materials. The LP and/or Braille test booklets should be returned with the unused materials.

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Bright Yellow Envelope

Put ALL extra sheets of paper for students whose IEP provides for use of extra paper or computer in the envelope with the answer folder/used test booklet. Return with regular SCORABLE materials.

ALL extra sheets of paper must be marked with:

1. Student’s Name 6. Test Booklet/Answer Folder #

2. CDS Code 7. Birth Date3. Subject and Day 8. Content Area4. Grade 9. Page and Item #5. District /School Name

Special Accommodations Envelope

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Responsibilities of Sending Districts

o All eligible students must be tested regardless of student location.o Sending districts MUST provide the receiving district with all “School Use Only” information for each student, as well as the CDS code for the sending district.o Sending districts MUST grid a Language Arts Literacy, Mathematics, and Science answer folder/test booklet for all ODP students taking the APA at a receiving institution.

Out of District Placements (ODP)

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Responsibilities of Receiving Districts / Approved Private Schools

o Public school receiving institutions and approved private school receiving institutions may conduct the administration of the assessment.

o All ANSWER FOLDERS/TEST BOOKLETS MUST have the following information:

1. District and school code of the receiving institution under “Testing Site”.

2. District and school code of the sending district under “School Use Only” section

o You must complete the “Students Attending Out-of-District Placements” form (page 56, Test Coordinator’s Manual). This form must be returned with the Scorable materials.

Out of District Placements (ODP)

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Students Attending Out-Of-District Placements

(page 56)

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Responsibilities of Receiving Districts / Approved Private Schools

A separate Header Sheet is not required for each school and district code of each ODP student being tested.

Single HEADER SHEET per grade MUST have the following information:

1. District and school code of the receiving institution (“Testing Site”).

Out-of-District Placements (ODP)

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This coding is to be done for any student attending a school in their home district that is NOT their “neighborhood” school

(LEP and SE ONLY – THIS INFORMATION CAN BE FOUND IN THE ‘STATE OF NEW JERSERY CONSOLIDATED STATE APPLICATION ACCOUNTABILITY WORKBOOK’ – NOVEMBER 3, 2008; CRITICAL ELEMENT 5.2 AND 5.3).

All ANSWER FOLDER/TEST BOOKLETS MUST have the following information:

1. District and school code of the school where the student is taking the test under “Testing Site”.

2. District and school code of the neighborhood school under “School Use Only” section.

Out-of-Residence Placements (ORP)

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A separate Header Sheet is not required for each neighborhood school for which an ORP student is being tested. Single HEADER SHEETS per grade MUST have the following information:

1. District and school code of the school at which the child is sitting and taking the test (“Testing Site”).

Student results will be reported back to their “neighborhood school”.

Out of Residence Placements (ORP)

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If a student sprains or breaks an arm, wrist, etc., prior to testing, a district may prepare a temporary Section 504 Plan.

This Plan allows the student to receive testing accommodations as described in Appendix A of the Test Coordinator Manual.

Necessary testing accommodations, such as the use of a scribe, must be included in the Section 504 Plan.

TEMPORARY SECTION 504 PLANS

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Student Roster(APPENDIX C)

NJ ASK STUDENT ROSTER

Examiner: _________________________

Room: ____________________________

Test Administration: _________________

APA NOT PRESENT

Student Name TB / AF # SIDSE (01-

17) 504 (Y/N) SE/504 ACCOMM. (A - D) L M SLEP (<, 1, 2, 3, F1, F2)

LEPX (LAL ONLY)

LAL DAY 1 (Grade 3-8)

LAL DAY 2

(Grade 3-8)

MATH DAY 1 (Grade 3-

8)MATH DAY 2

(Grade 3-7) SCIENCE DAY 1

(Grade 4&8)

Directions:

1. List (in alphabetical order) the names of every student who will be tested.

2. Indicate the appropriate characteristics of each student (i.e., LEP, SE, APA, etc.)

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No copying of test booklet and other secure material.

Security is the district’s responsibility.

Security breaches may have:

Financial consequences for the district Professional consequences for staff Disciplinary consequences for students

Inform all district and school personnel of NJ ASK test security procedures prior to test administrations.

TEST SECURITY

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Turnkey Training

Storage of Secure Materials

Delivery Problems

Missing Test Booklets

Chain of Command

A Sick Child

Disruptive Students

Fire/Fire Drill Procedures

Inclement Weather

Security Plan

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Pre-ID Labels• Pre-ID labels must be affixed to the upper left corner of each student’s answer folder/test booklet. Place the label inside the box, covering the sample barcode.

• For grades 3 and 4, you may affix Pre-ID labels on the test booklet 24 hours before Day 1 of each test section.

• For grades 5 through 8, you may affix Pre-ID labels to the answer folder anytime prior to testing.

• Generic student linking labels will be provided to districts for use on the grade 3 and 4 test booklets. If using generic student linking labels, you must wait until after the conclusion of Day 1 testing for each test section to place the label on the test booklet(s).

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Turnkey Training Required for ALL Staff Involved in the Test Administration

Special Testing: One-On-One Testing, Scribes, Small Group Testing, etc. THIS INCLUDES TRAINING TEACHERS WHO ARE READING ITEMS TO STUDENTS THAT THEY ARE NEVER TO READ THE READING PASSAGES TO A STUDENT.

Responsibilities of School Coordinator, Examiners and Proctors

ONLY Examiners May Handle Secure Test Materials; Proctors handle Non-Secure Materials ONLY

Examiners and Proctors MUST be ALERT at ALL Times

Examiners may not provide extra sheets of paper unless a student’s IEP or 504 plan indicates this as an accommodation

TRAINING STAFF

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PRE-ID LABEL DELIVERY• Pre-ID labels will be delivered with test materials for all students who

were properly submitted in the NJSMART Pre-ID submission window in the fall of 2011. Labels are printed with students in the order submitted by each school. Student records with unresolved errors were not submitted to MI by PCG. Labels were not and will not be produced for such students.

• For ODP/ORP students who are NOT APA, Pre-ID labels will be delivered to the TESTING SITE indicated on the student’s Pre-ID record.

• IF ODP/ORP students are designated as APA, their Pre-ID label will be delivered to the HOME/SENDING school and must be returned on a blank test document for reporting.

• Districts CANNOT order Pre-ID labels that were not originally submitted during the proper timeframe. No exceptions.

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District Receipt Form District Packing List District Security Checklist Sample School Box Label School Packing List School Security Checklist Makeup Security Checklist District Return Form Yellow, Pink and Purple Envelopes

SECURITY FORMS

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AUTHORIZATION TO RECEIVE SECURE MATERIALS

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WHITE DISTRICT BOX ONEWHITE DISTRICT BOX ONE DISTRICT BOX ONE IS WHITE. ALL OTHERS ARE BROWN.

• LOOK FOR **OPEN ME FIRST** ON THE BOX LABELS ON EACH SIDE OF THE BOX. THIS HIGHLIGHTS THE FIRST BOX.

• BOX ONE CONTAINS KEY MATERIALS:• DISTRICT OVERAGE PACKING LIST (LISTS ALL

ITEMS IN THE DISTRICT SHIPMENT)• DISTRICT SECURITY FORMS (RECEIPT &

RETURN FORMS, and CHECKLISTS) • DISTRICT BOX SUMMARY – SUMMARIZES # OF

BOXES PER SCHOOL AND DISTRICT ORDER

THE KEY TO YOUR SHIPMENT

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DISTRICT ASSEMBLY contains

PERSONALIZED AIRBILLS – You need ONLY ONE per shipment! COLORED RETURN LABELS (for returning used (SCOREABLE) test materials) COLORED RETURN LABELS (for returning unused (NONSCOREABLE) test materials)

METERED DISTRICT RECEIPT/RETURN ENVELOPES SPECIAL HANDLING ENVELOPES (YELLOW, PINK, PURPLE) ADDITIONAL MATERIALS REQUEST FORM PRE-SLUGGED DISTRICT HEADER SHEETS LINKING LABELS, GENERIC BOXING INSTRUCTIONS FOR RETURNING MATERIALS DISTRICT RETURN KIT

DISTRICT BOX ONE (WHITE) CONTENTS Cont’d.

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BROWN DISTRICT BOXES CONTAIN :

TEST COORDINATOR MANUAL

EXAMINER MANUALS

TEST BOOKLETS AND ANSWER FOLDERS

MATHEMATICS REFERENCE SHEETS

MATHEMATICS MANIPULATIVE SHEETS

WRITER’S CHECKLISTS (Grades 6-8)

PERIODIC TABLE (Grade 8 only)

OTHER DISTRICT BOXES

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Box Stickers

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SCHOOL BOXES ARE BROWNN.SCHOOL BOX ONE CONTAINS THE FOLLOWING MATERIALS:

BOX LIST SCHOOL PACKING LIST SCHOOL SECURITY CHECKLISTS SECURITY ASSEMBLY CONTAINS:1. PRE-SLUGGED SCHOOL HEADER SHEETS2. SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)3. PRE-ID LABELS4. LINKING LABELS, GENERIC MATHEMATICS REFERENCE SHEETS/MATHEMATICS MANIPULATIVE

SHEETS TEST ADMINISTRATION MANUALS EXAMINER MANUALS

SCHOOL BOX ONE

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REMAINING SCHOOL BOXES CONTAIN:

ANSWER FOLDER/TEST BOOKLETS

LARGE PRINT and/or BRAILLE KITS (if ordered, LP/BR may be in separate shipment) SPANISH may also be in a separate shipment

SCHOOL BOXES

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DISTRICT BOX LIST

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SCHOOL BOX LIST

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District Packing List

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School Packing List

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WHAT DO I DO ONCE MY BOXES ARRIVE?

1. Locate District Box One [white box] and find the district and school packing lists.

2. Check to be sure you have received all secure materials the packing lists indicate you have been sent [DO NOT OPEN ANY SHRINK-WRAP]:

a. For each packet of test booklets, check the security number on the first booklet, flip the shrink-wrapped package over and check the last number.

b. Count through the shrink-wrap to make sure there are 5 test booklets in each set of the shrink-wrap and 5 answer folders in the other set(s) of shrink-wrap.

c. Verify that the security numbers shown on the packing lists match what has actually been shipped.

3. Check that you have received a sufficient amount of all non-secure materials. If not, you may request additional materials using the Additional Materials Request Form (Appendix H, Test Coordinator Manual – also available on NJ ASK website).

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WHAT DO I DO ONCE MY BOXES ARRIVE?

4. Sign and return the District Receipt Form to MI in the envelope provided.

Notify the County Office and the Office State Assessments IMMEDIATELY of any shortages in the secure test materials. DO NOT REMOVE ANY SHRINK-WRAP.

Notify MI immediately of any test material shortages.

The District Receipt Form must be returned within 48 to 72 hours of receiving your materials.

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District Receipt Form

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District Receipt Form

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ADDITIONAL MATERIALS REQUEST FORM(Appendix H)

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Security Returns• Beginning with the 2011 assessment,

districts/schools were no longer required to return DISTRICT and SCHOOL SECURITY Checklists. However, you MUST retain these forms in your district/school for three consecutive assessment cycles.

• Return ONLY the District Receipt Form and District Return Form in the postage paid self-addressed envelopes included in your ‘Return Kit’.

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District Security Checklist

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School Security Checklist

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Make-up Test Administration School Security Checklist

(APPENDIX G)

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IRREGULARITY REPORT(APPENDIX F)

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2012 NJ ASK/3-4 Test Booklet CoverNJ ASK 5-8 Answer Folder Cover

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Back Cover of Demographic Sheet

New Fields

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NJ ASK HEADER SHEET(APPENDIX E)

Pre-slugged

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Packaging Diagram for Return of USED (Scorable) Test Materials (pages 43-48)

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April 26 – May 18, 2012 Ship USED Test Booklets/Answer Folders to Measurement Incorporated via the FEDERAL EXPRESS REGULAR OVERNIGHT at the end of each testing week.

June 8, 2012 LAST DAY to Return All UNUSED TEST BOOKLETS from the 2012 Test

Administration to MI via the DESIGNATED CARRIER.June 11, 2012 USED TEST BOOKLETS Received by MI After This

Date Will Not Be Processed

KEY DATES to RETURN TEST MATERIALS

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District Return Form

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District Return Form

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Checklist for Returning Used Test Booklets/Used Answer Folders

(pages 40)

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Checklist for Returning UNUSED 3-4 Test Booklets/USED 5-8 Test Booklets

(page 41)

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Have multiple authorized personnel to

receive test materials when delivered.

Return the District Receipt Form to MI immediately.

Maintain limited access to secure materials at all times.

Keep test booklets in numeric order.

Use ALL of the School Security Checklists.

Provide accurate class rosters for every examiner, including test booklet/answer document numbers.

Be available during test administration dates.

Seat students in a way that helps to prevent cheating.

Make sure examiners are circulating throughout the room during the test administration AT ALL TIMES.

A L W A Y S

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Conduct your own security visits.

Retain a copy of all test responses done on separate sheets of paper. Do NOT shut down PC’s until responses have been printed!!!!

Retain a hard copy of responses done on a word processor.

Place any extra sheets of paper in the YELLOW envelope labeled Open-Ended Responses for Students with Special Accommodations along with the test document. Follow instructions printed on envelope.

Verify an accurate test booklet count before signing the District Return Form.

Report irregularities on an Irregularity Report Form and return it in the PURPLE Envelope with USED Materials.

A L W A Y S

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Never refuse a shipment of test materials.

Never abrogate the responsibility for counting or recounting test booklets.

Never distribute booklets out of numeric order.

Never borrow or lend test booklets across schools.

Never allow students to use pen.

Never instruct students to pass test booklets up an aisle/row.

Never provide extra sheets of paper unless an IEP or 504 plan specifies this as an accommodation.

Never cover an existing bar-code on test materials (except sample).

N E V E R

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Record Changes will be done online in 2012 at www.measinc.com/nj

Students will be listed online with all demographic data.

You can add or change data, merge students, correct demographics.

District level user can move a student, within a district, from one school to another online [You can move a student from one district to another ONLY by contacting MI either through e-mail or the toll-free Helpline #].

ODP and ORP Students will be identified.

Record Changes are to be completed online 06/11/12 - 07/03/12.

ALL ONLINE RECORD CHANGES MUST BE COMPLETED NO LATER THAN JULY 3, 2012. Record Change Instructional Memo will be delivered ~ June 13, 2012

Record Change Requests

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Parent, Student, Teacher Information Guide (Delivered to districts early February, 2012)

THINGS TO LOOK FOR

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MI’s NJ ASK WebsiteWWW.MEASINC.COM/NJ

The Measurement Incorporated NJ ASK website contains a host of reference materials and forms, as well as activities to be done throughout the year related to test administration. Please visit often for new reference materials and testing updates. You will receive instructional memos at appropriate times for secure testing-related activities. At other times, please be sure to:

KEEP YOUR DISTRICT CONTACT INFORMATION UPDATED AT ALL TIMES!!!

REGISTER ALL SHIPMENTS OF TEST MATERIALS YOU ARE RETURNING TO MI

CHECK OFTEN FOR IMPORTANT NJ ASK 3-8 NEWS IN THE ‘WHAT’S NEW’ SECTION

WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8

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Transcript of WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8