Welcome to the Nebraska Test Administration Training
Transcript of Welcome to the Nebraska Test Administration Training
November 15 – 17, 2016
Welcome to the NebraskaTest Administration TrainingState and District TestingSpring 2017
The ACT – Standard Time
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• April 19th, 2017 – Initial Standard Time (paper)
• May 3rd, 2017 – Makeup Standard Time (paper)
• April 19 – May 3, 2017 – Online Test Window• April 19 – May 3, 2017 – Accommodations Test
Window (paper)
Authorized Test Dates
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• ACT-Nebraska Webpage: www.act.org/stateanddistrict/nebraska
• Customer Service:– Standard Time Test Administration:
800.553.6244 x2800– Accommodations Administration:
800.553.6244 x1788
Resources
PearsonAccess Next (PANext)
The ACT
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• Online Test Administration System– Manage School Participation– Manage Student Information
• Enrollment counts – Paper materials• Assign Test Sessions – Online Testing
– Tracking Shipments
PANext
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PANext
Accommodations
The ACT
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• ACT-approved• Non-college reportable• Local test arrangements
Types of Accommodations
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• College reportable• Paper testing
– Extended time or additional breaks– Alternate formats or response modes
• Online testing– Extended time or additional breaks– Text-to-Speech
• Require professional diagnosis and current IEP, 504 or official accommodations plan
Examinees receiving services solely for limited English proficiency do not qualify for ACT-approved accommodations
ACT-approved Accommodations
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• Scores only used for state assessment purposes• Paper testing only
– Extended time or additional breaks– Alternate formats or response modes
• For students whose request for ACT-approved accommodations cannot be approved
• No prior ACT approval needed.
Examinees receiving services solely for limited English proficiency.
Non-college reportable
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• Submitting requests for ACT-approved accommodations
• Checking the status of requests• Reviewing decision notifications• Requesting reconsideration of requests
not previously approved• Viewing examinee information for planning
purposes
Test Accessibility and Accommodations (TAA) System
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• You do not need ACT approval to:
Testing Examinees with Hearing Impairments
Have an interpreter translate
instructions
Assign preferential
seating
Provide written notification of
time
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• Accommodations on the ACT• Test Accessibility and Accommodations
(TAA) User Guide• Training Videos:
– Requesting TC Trusted Agent Access– Requesting TAC Access to TAA– Request Accommodations for New Examinee
Accommodations Resources
http://www.act.org/stateanddistrict/nebraska
Test Facility Requirements
The ACT - paper
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• 15-30 examinees to each room
• Max: 100 examinees per room
Type and Size of Room
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Room Setup and Seating Arrangements
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Proper Use of Table
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• Abide by the Americans with Disabilities Act (ADA)
• Test-related bulletin boards are covered
Testing Facilities
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• 2 reliable timepieces• A phone• Proper lighting, temperature, and
ventilation• Free from distractions
Test Room Items
Testing Staff Requirements
The ACT
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If a relative will be testing at a school in your state, you can’t:
Serve as TC or Back‐up TC
Have access to secure materials
Examinee scores will be cancelled if a
relative:
Served as TC/back‐up TC at a school in the
state
Served as a RS or proctor for his/her room
Had access to test materials
Potential Conflicts of Interest
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• Persons ineligible to serve as staff:– High school students, volunteers, and lower-
division undergraduate students
– Anyone taking the ACT within 12 months
– If one is involved in ACT test preparation
Selecting Testing Staff
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• Athletic coaches
Potential Conflicts of Interest
May serve as RSMay not have
access to secure accommodations
materials
May not supervise one-
on-one testing for a student athlete
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District Test Coordinators
Communicate with schools and ACT on tasks
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School Test Coordinators
Prepare site for testing
Organize accommo-
dationsRegister
examineesAdminister
tests
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Test Coordinators
Select and train testing
staff
Prepare test rooms, resources,
and materials
Administer a pre-test session
Complete necessary
forms
Return materials to
ACT
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Room Supervisor
Attend training
Administer tests for one
test room
Be in charge of test
materials
Complete necessary
forms
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Proctors
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Proctors
Attend training Admit
examinees and distribute test
materials
Help administer the test
Be attentive and report
irregularities
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• For schools using multiple rooms, floors, or buildings:– Help check in and monitor examinees
– Assist testing staff
Roving Proctor
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• Mandatory training session before test day
Training Staff
Test Security Requirements
The ACT
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• Only the TC and select support staff should access test materials before test day.
Authorized Access
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• Within 24 hours of receipt, the TC must open and verify the test materials
Receipt and Check-In of Test Booklets
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• Test booklets cannot be photocopied
• Test booklet seals cannot be broken except by the examinee
• Advance access to test content will cancel scores
Security of Test Materials
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• Call ACT immediately at 800.553.6244, ext. 2800 if there is a security breach
• Do not let examinees leave if a test booklet goes missing
In the Event of a Security Breach
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Storage before Testing
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• If a safe or vault is unavailable, a locked file cabinet or closet in a locked room can be used
Secure Storage
Completing Non-Test Portions
The ACT
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• Must be completed before test day
• Session will last around an hour
Non-Test Portions
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• Apply labels to the back, lower right corner of the answer documents
Barcode Labels
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• Required Information to complete:
– Blocks A, B, D, N, O, P, R
• Scores will not be reported without these complete
Completing Examinee Information
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• If testing site is correct school, leave blank
• Find the high school code for examinees’ “home” high school– Use www.actstudent.org/regist/lookuphs
High School Code
Preparing for Test Day
The ACT
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Materials Provided by Your School
Test Room Material ChecklistNo. 2 pencils with erasers
Pencil sharpener
Two timepieces
Signs, cards, and admissions materials
Permitted calculators – if you choose
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Rosters
Test Day Activities
The ACT
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7:30 a.m. Arrival of testing staff7:45 a.m. Briefing session & distribution of test materials8:00 a.m. Arrival, identification, and seating of examinees8:15 a.m. 1) Begin reading verbal instructions
2) Distribute test materials3) Administer 5 tests4) Collect/verify test materials
1:10 p.m. Dismiss examinees
Sample Test Day Schedule
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• TC must personally hand over materials to the room supervisors on test day
• Never leave test booklets unattended
Distributing Materials
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• Verify identification, note on the roster:– Photo ID
– ACT Student Identification Letter with Photo
– Staff Recognition
Admitting Examinees to the Test Room
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• Don’t allow examinees to choose their seats
• You may seat examinees alphabetically, or random order
• Separate groups that arrive together
Seating Examinees
Administering the Tests
The ACT
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• Keep track of the serial numbers to complete the Seating Diagram
Distributing Test Materials to Examinees
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• Tests must be administered in exact order
Sequence of Tests
The ACT with WritingTest 1 45 minutesTest 2 60 minutesBreak 15 minutesTest 3 35 minutesTest 4 35 minutesBreak 5 minutes
Writing Test 40 minutes
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Timing the Tests
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• Any non-test administration related activity is not allowed
• Testing staff must walk around
Attentiveness During Testing
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• Begin the break immediately after Test 2
• Submit an IR for breaks longer than 15 minutes
Break after Test 2
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• Examinees have 5 minutes to relax or sharpen pencils, etc.
• Examinees must stay in the test room
Break before the Writing Test
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• Collect test materials until they are readmitted
• Examinees are unable to make up missed time
Examinees Who Leave During a Test and Return
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Groups IrregularitiesInterrupting a TestDisturbances and DistractionsEmergency EvacuationRescheduled ExaminationMissing or Stolen Test MaterialsMistimingPower Failure
Group Irregularities
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Individual IrregularitiesExaminees Who Leave EarlyTest Item ChallengesDefective Test MaterialsDuplicating Test MaterialsFailure to Follow Directions in Marking ResponsesExaminees Who Become IllIrrational BehaviorProhibited Behavior at the Test SiteDismissal for Prohibited Behavior
Individual Irregularities
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• Examinees are to be dismissed if they:– Misuse materials or calculator
– Cheat or attempt to
– Take test content or attempt to
– Don’t follow testing rules
– Use inappropriate behavior
– Cause a distraction
Prohibited Behavior
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• Prohibited behavior does not need to be observed if you are certain it occurred
• Dismiss examinees and inform them their answer documents will not be scored
Prohibited Behavior
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The IR Should Include:
Time of the incident
Examinee’s name(s)
Examinee’s test room and seating location(s)
Details of the observed incident
Statements you and examinee(s) made
Name of staff who observed irregularity
Completing an IR for Examinee Dismissal
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• Only if:– The examinee exhibited
prohibited behavior and was informed scores would be void
– An examinee was scheduled for makeup testing
Voiding Answer Documents
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Reasons for Scores to be Cancelled
Reasons for Scores to be CancelledRooms not set up correctly Tests completed out of testing
windowConflict of Interest with staff Misuse of Timing CodesAdvanced access to test content Using wrong test materialsTests not given in correct order Different timing codes in same roomMistiming of test Irrational or prohibited behaviorTest materials are duplicated/attempt
After the Test
The ACT - Paper
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• Immediately after testing, the TC must:
Test Coordinator Procedures
Verify materials
Check document-
ation
Set aside and/or order
makeup materials
Pack materials for return
Ship materials back to
ACT
Makeup Testing
The ACT
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Eligibility for Makeup Testing
Did the examinee show up for testing?
No - Eligible
Yes Were their non-test portions complete?
No - Eligible Yes
Did they compete testing?
Yes Ineligible
NoWere they dismissed for prohibited behavior?
Yes - Ineligible No - Eligible
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• Original answer documents: complete any non-test portions before makeup testing
• New answer documents: transfer non-test information to the new document
Setting Aside Materials for Makeup Testing
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Materials ACT Sends to You for Makeup Testing
Collecting, Packing, and Returning MaterialsThe ACT
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• TC ensures correct test booklet and form numbers are on the answer documents
• TC puts answer documents under the site header to pack and return to ACT
Site Header and Test Booklet Form Number
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Document ActionCopy for Records
Test Booklets There are no answer documents inside and the test booklets are arranged in sequential serial number order
Answer Documents Each answer document has the correct required identifying information on the front and back pages
Test Room Report Is completed and signed and initialed by the TC and RS and all test booklets are accounted for
X
Roster All examinees scheduled to test are listed and if they tested or not, with any ACT Student ID Letters attached
X
Seating Diagram All items in the top half are complete and test booklet serial numbers are recorded in the squares
X
Timing Report Each test has the start, 5 minutes remaining, and stop time recorded
X
Irregularity Report Is signed with explanation and voided/replaced materials are attached
X
Collecting RS Documents before Dismissal
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If the answer document: ThenIs ready to be scored Return it in the green envelopeWas voided and attached to an IR Return it in the red envelopeIs unused with no markings or barcode labels
Securely destroy it
Has only a barcode label on it Securely destroy after 6 monthsHas non-test portions completed, but not test items
Securely destroy after 6 months
Sorting the Answer Documents
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Packing the Red Envelope
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Packing the Polymailer
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Packing the Cartons
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• Return the polymailer and cartons to secure storage after materials are packed
• On the date scheduled for pickup, place the polymailer and cartons in the monitored pickup location
Storage and Pickup
Online Testing Overview
The ACT – Online Testing
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The Online Process
Before Test DayWho Activity
Test Coord
Creates user account in PearsonAccessnext
Assigns examinees to test sessions
Prints student authorization tickets
TechCoord
Rerun computer system checks a week before testingPre-cache test content two days before testing
Examinee Completes pretest information online
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The Online Process
On Test DayWho Activity
TCDistributes materials to each RS
Assists staff with questions/issues; contact ACT
TechCoord Assists with any system issues
RS
Prepare computers for testing
Start test sessions in PearsonAccessnext
Admit examinees to rooms
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The Online Process
During TestingWho Activity
RS
Reads verbal instructions
Distributes materials to examinees
Monitors test sessions
Handles and documents irregularities
Ensures that all examinees submit their tests
Closes Test sessions in PearsonAccessnext
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• Pretest and responses submitted via the online method
• Available to standard time examinees on eleven test dates
• Missed scheduled test sessions can test one of the other dates
• Available to examinees testing with eligible ACT-approved accommodations during a two week window
Differences with Online Testing
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• TestNav™: the test delivery engine used by examinees to take the tests at https://tn.actonline.act.org
TestNav
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• Keep your staff login details confidential, don’t share them
• Keep all student authorization tickets secure until test day when providing them to examinees
Login Security
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• Seal codes are:– A combination of letters and numbers
examinees must enter to begin each test section
– Unique to each test session
Seal Codes
Test Facilities
The ACT – Online Testing
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• To determine if your test site has enough computers to test all the examinees:
[Number of devices] x [Number of days in the test window]
= Examinee capacity
Determining Testing Capacity
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• Your school must download the ProctorCache software – Almost 97% of issues that arose during online testing
were at schools that had not proctor cached
• Updated technical requirements can be found at: http://www.act.org/content/act/en/products-and-services/state-and-district-solutions/act-online-testing.html
Technical Requirements
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• ACT will switch administration from paper to online if requirements are unmet
• Administrative monitoring in each room
• Test Content Security– The ACT must be given using a “locked down” testing application
which disables use of other applications during testing
Technical Requirements
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• Computers must meet system requirements and pass site readiness checkpoints
• The school must maintain administrator rights to any laptops
Computer Requirements
Photo from William Hook
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Selecting Testing Rooms
Select rooms that:Can be reserved for the entire test session Have proper light, temp., and ventilation
Can be rearranged to meet requirements Are easily accessible to bathrooms
Are quiet and distraction free Have high-speed internet access
Audible signals can be turned off Are accessible to a printer
Have an administrator computer RS can monitor from central locaion
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Seating Arrangements
If the room has: Then workstations:No dividers between workstations
• Face the same direction, not the wall or each other• Are distanced 3 feet apart side-to-side and 5 feet front-to-
back• Are set up so examinees cannot see screens in front of them
Dividers between workstations
• Do not need to face the same direction• May face the wall/each other if adequate privacy exists
A U-Shaped seating configuration
• Must face the wall and not each other
Staffing
The ACT – Online Testing
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Testing Coordinator Responsibilities
Assigning and Training RS and Proctors
Coordinating Testing
ActivitiesMaintaining
Security
Ensuring Complete
Documentation
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Ensuring computers and infrastructure
meet online testing requirements
Helping staff set up for test day
Troubleshooting technical issues examinees may have with testing
Technical Coordinator Responsibilities
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Room Supervisor Responsibilities
Identifying and admitting
examinees to rooms
Managing test day materials and
documentation
Completing test day activities in
PearsonAccessnext
Helping and monitoring
examinee progress
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What to Cover during Staff Training
Testing System
Security of Test
Materials
Room PreparationTest Day
After the Test
PearsonAccessnext
The ACT – Online Testing
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• ACT created a TC account in PearsonAccessnext during the establishment process
User Accounts
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• Assign examinees to test sessions no later than two weeks before the first day of the testing window
Test Sessions
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• Enter the code in PearsonAccessnext before testing or within 48 hours after the examinee tests
• Find high school codes at www.actstudent.org/regist/lookuphs
Reporting High School Code
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• Printout containing the examinee’s individually assigned username and password
• TC must print one ticket for each examinee prior to test day
Student Authorization Tickets
Preparing for Test Day
The ACT – Online Testing
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• Secure materials include– Pretest Instructions for Online Testing– Student authorizations tickets– Used scratch paper
• Materials must be locked when not in use with authorized access
Security of Test Materials
Preparing Examinees
The ACT – Online Testing
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• Each examinee will get a personal set of instructions with a unique claim code
• Examinees have until 4 days after the test window to complete their pretest information
Pretest Instructions for Online Testing
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• Holding an in-school session
• Asking examinees to complete pretest information on their own time
How to Complete the Pretest Information
Accommodations
The ACT – Online Testing
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• ACT-approved accommodations for online testing:– Additional or stop-the-clock breaks with standard time
– Extended time to complete each test
– Testing over multiple days
• For other test formats or a reader, examinees must test via paper
ACT-Approved Accommodations for Online Testing
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• Tests must be administered only during the accommodations window or they will not be scored
• The requirement to begin no later than 9:00 am does not apply to accommodations testing
ACT-Approved Accommodations Testing Window
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• What to use for scratch paper if the examinee is testing:– In a single sitting
• Their student authorization ticket and, as needed, ACT blue scratch paper
– Over multiple days/sittings• ACT blue scratch paper only• Must use a fresh sheet each day
Scratch Paper
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• For examinees testing over multiple days
Student Authorization Tickets
The student authorization ticket
must be reused each day
Collect the ticket each day and keep
it secure until handing it back for
the next test
Tickets cannot be used as scratch paper since they
are reused
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• Standard time test sessions: computer times the test
• ACT-approved accommodations test session: RS times the tests for all timing codes
Differences with Timing the Tests
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• In addition to materials for standard time online testing, insert the following documents into the red envelope:
– The TAA PIN Report
– Completed Test Room Report
Post-Test Activities
Test Day Activities
The ACT – Online Testing
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Admitting Examinees to the Test Room
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• Examinees can use their student authorization ticket and blue scratch paper
• All used and unused scratch paper must be collected and returned to the TC
Using Scratch Paper
Administering the Online Tests
The ACT – Online Testing
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• Verbal Instructions must start no later than 9 a.m. in all rooms
• Rooms starting later than 9 a.m. must complete an IR
Test Room Start Time
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Start test session in
PANext
Retrieve Seal
Codes
Monitor examinee progress
Close the test
session
Return test materials to the TC
Administering the Tests
Irregularities
The ACT – Online Testing
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• The Irregularity Report (IR) is the online form for documenting irregularities through PearsonAccessnext
Irregularities
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• Examinee• Security
– Note: You must call ACT for Security irregularities in addition to submitting an IR
• Technical• Group
Types of Irregularities
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Log out of TestNav
Log out of PANext
Make note of time
Authorization tickets &
scratch paperLock test
room
Emergencies
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Log out of TestNav
Mark test complete in
PANext
Determine makeup testing
eligibility
Handling Examinees Who Leave and Don’t Return
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If an examinee becomes ill or asks to go to the bathroom and returns after the next test has already started:
Examinees Who Leave and Come Back
Make note of
time
Collect test
materials
Stay signed in
and running
Provide new seal
code
Continue testing w/ remaining
time
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Inform examinee of
behavior, dismissal, and score
cancellation
Log out of TestNav
and collect test
materials
Dismiss examinee
Mark the test
complete in PANext
Submit an IR
How to Handle Prohibited Behavior
Post-test Activities
The ACT – Online Testing
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Posttest Activities Process
Collect materials from RS
Determine makeup testing eligibility
Schedule examinees for makeup testing
Complete State Use ?’s within 48 hours
Prepare materials for return after testing
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• Collect from each RS:
Collect Materials from Room Supervisors
Completed Roster and
Seating Diagram
Student authorization
tickets
Used and unused scratch
paperAdministration
manual
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• In PearsonAccessnext, you may:
– Create a new test session and move examinees from their original session to this makeup session
– Or move examinees to an existing test session
Scheduling Examinees for Makeup Testing
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• Insert the following documents in the red envelope:
Packing the Red Envelope
Completed Seating Diagrams
Unused Student Authorization
TicketsUnused scratch
paperState and District Testing Staff Lists
Unused red envelopes Marked rosters
ACT Student Identification
Letters
Examinee’s clipped student
authorization ticket with scratch paper
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• Place the red envelope in the polymailer
• Seal the polymailer and return to secure storage until the scheduled pickup date
• On the pickup date, place the polymailer in a secure location for the carrier to pick them up
Packing and Mailing the Polymailer
Reporting
The ACT
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Document Recipient Timeline DescriptionStudent Report Student 3-8 weeks Paper report
Student Online Scores Student 1 week after S.R. Online account
H.S. Checklist Report School 3-8 weeks List of Examinees
H.S Report School 3-8 weeks List of C.R. Scores
Student Score Labels School 3-8 weeks Record Labels
Student College Report College 3-8 weeks C.R. Scores
NCR Accomm. Score Notification Letter
School August 2017 NCR Scores
Profile Report – H.S. District August 2017 Averages per H.S.
Profile Report - District District August 2017 Averages for District
Student Level Data File -District
District August 2017 All scores for all examinees
Reporting Schedule
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Student Report
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Student Report
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Student Report
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High School Report Checklist
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High School Score Label
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High School Score Report
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College Report
146
High School Profile Report
ACT Online Prep (AOP)
The ACT
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• An interactive test prep offering • Two personalized learning paths • Two full length practice tests• Writing essays AI scored• Four short forms, one for each English, math, reading and Science • Comprehensive content review, cognitive and non-cognitive lessons• Anywhere, anytime access via the internet
ACT Online Prep
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• Predicted Scores and College & Career Readiness Standards
• ACT Online Prep™ comes with four “short” (abbreviated) ACT® subject tests and one full-length ACT® test. All of these tests are official ACT® content.
• After each short test, students will be given a predicted scaled score range
• After each full-length test, students will begiven a predicted ACT® scaled score.
• Scores or score ranges are out of 36 points, just like the ACT®!
ACT Online Prep
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• Your Learning Plan• In ACT Online Prep™, you can choose between two
study schedules, or learning plans: Structured or Adaptive. Following a learning plan significantly increases a student’s chance at a higher score!
• After choosing a test date, a Learning Plan automatically calculates a schedule to ensure the student finishes the course by test day. If the test date is changed, the Learning Plan will adjust then, too!
ACT Online Prep
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Adaptive Learning Plan
152
System Requirements
153
• ACT Online Prep: http://www.act.org/content/act/en/products-and-services/the-act/test-preparation/act-online-prep.html– Free Streaming Events
ACT Prep Resources
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• ACT-Nebraska Webpage: www.act.org/stateanddistrict/nebraska
• Customer Service:– Standard Time Test Administration:
800.553.6244 x2800– Accommodations Administration:
800.553.6244 x1788
Resources
Questions?