Executive Order 09-07 EXECUTIVE ORDER TO ENCOURAGE THE REDUCTION OF ENERGY CONSUMPTION BY STATE AGENCIES AND THE ENVIRONMENTAL IMPACT OF STATE AGENCY OPERATIONS

Act 1494 AN ACT TO PROMOTE THE CONSERVATION OF ENERGY AND NATURAL RESOURCES IN BUILDINGS OWNED BY PUBLIC AGENCIES AND INSTITUTIONS OF HIGHER EDUCATION; AND FOR OTHER PURPOSES

Strategic Energy Plans (StEP)Two primary goals of an agency’s StEP

1) reducing energy use and costs in an agency's annual maintenance and operating budget

2) promoting agency operations and practices that will reduce, to the extent practicable, the environmental impact of the agency's overall operation

Each Agency StEP Must Contain• Agency’s Energy Team members names• Plan for reducing annual energy costs and

agency environmental impact• Data on agency’s annual energy use

Data on agency’s annual energy use due April 1, 2010

Strategic Energy Plans (StEP)

Step 1:

• Draft narrative to support agency vision• Gather Building data and enter information into StEP

Facility Data Sheet• Submit preliminary plan online by October 31, 2009

Use Templates available online at Green.Arkansas.Gov

Strategic Energy Plans (StEP)

Step 2:

• Plans will be reviewed by the Energy Efficient State Government Working Group

• Suggested changes will be transmitted to the Agency Energy Manager for revision

Step 3:

• Complete StEP Facility Data Sheet with Information from July 1, 2007 to December 31, 2009

• Submit final StEP and Facility Data Sheet online by April 1, 2010

Revolving Loan Fund

• What is it? Created by Act 1372 of 2009 – Provides a funding mechanism for state agencies, boards and commission who own

facilities and would like to accomplish energy initiatives within their facilities

• Who qualifies? State agencies, board and commission– Excludes institutions of Higher Education, public schools and

legislative or constitutional entities of the State, who own facilities and would like to pursue energy related capital improvements that exceed $250,000.

Revolving Loan Fund

• When will this be available? Currently being drafted– Arkansas Building Authority, in conjunction with a number of energy partners, is in the

process of drafting the Revolving Loan Fund rules which will be promulgated through a public comment period, public hearing and adopted by legislative approval. It is expected that the loan program will be available for project reviews during the third quarter of the fiscal year.

• Prerequisites? The State Energy Office is developing criteria by which each project will be evaluated. – Each project request in excess of $250,000 must meet the minimum energy criteria and

the agency must have completed and submitted their StEP within the established timeline to be eligible for a loan award. The agency must be able to repay the loan within ten (10) years of issuance.

Arkansas' Energy Efficient State Government Working Group

Governor's Office Arkansas Building AuthorityArkansas Department of Environmental QualityArkansas Department of Information Systems Arkansas Energy Office Office of State ProcurementClinton Foundation

Arkansas' Energy Efficient State Government Working GroupMarc Harrison - Governor's Energy Policy Adviser, Governor's Office

Anne Laidlaw - Director, Arkansas Building Authority

Carol Johnson - Energy Conservation Manager, Arkansas Building Authority

Teresa Marks - Director, Arkansas Department of Environmental Quality

Claire Bailey - Chief Technology Officer, Arkansas Department of Information Systems

Chris Benson – Director, Arkansas Energy Office

Ed Ellis - Energy Manager, Arkansas Energy Office

Jane Benton - Director, Office of State Procurement

Martha Jane Murray - Clinton Climate Initiative, Clinton Foundation

Green.Arkansas.Gov• Web site designed to provide

information on “Going Green” for consumers as well as state and local government entities

• Central repository of “Green” information – providing links to various data sources

• The StEP submission portal – providing agencies a secure area for uploading StEP documents

Upload StEP Docs

• Login with username/password

• Upload StEP documents

Templates are available online for agency use

How to Upload StEP DocumentsSelect option to “Upload” in order to browse for StEP

documents

How to Upload StEP Documents“Browse” for StEP documents and select “OK” to continue

How to Upload StEP DocumentsThe document will be displayed with date and time modified.Repeat process to upload additional documents.

Get Started!Suggestions• Identify Energy Team – who needs to be included? What are their roles?• Create an inclusive strategy

– Establishing roles and actions throughout the organization can help to integrate good energy management practices.

• Develop an action plan– Brainstorm with various offices/staff members to identify ways they can

contribute– Hold a competition to seek ideas for energy efficiency from across the

organization– Gathering recommendations from the Energy Team and other key

personnel

Sample StEPStrategic Energy PlanA sample StEP Document is provided

online as a guideline for goals, strategies, objectives, and actions that you may want to include in your plan.

Since some agencies are facility owners and some agencies lease buildings or space (which may include or exclude utilities), each plan will need to be tailored to that individual agency.

StEP Facility Data Sheet

The Arkansas StEP Facility Data Sheet is used for recording and tracking facility data

It is an Excel workbook with multiple tabs for data entry – each tab represents a different set of data

Instructions for use is included on the first page of the workbook

Various data elements include:1. Energy Team Members and contact information2. Facility Information3. Space Type4. Energy Use5. Water Use6. Parking Use7. Data Center

Sample Data Sheet

StEP Facility Data Sheet Data Sheets are available online in .xls and .xlsx format• Download template • Read and follow instructions included on the first page of the workbook• Complete tabs 1, 2, and 3 as part of your preliminary plan

– Tab 1 – (Energy Team) Record team member information– Tab 2 – (Facility Information) Record facility information– Tab 3 – (Space Type) Select the type of facility and enter data for each space

• Submit datasheet as part of preliminary plan by October 31, 2009• Tabs 4, 5, 6, and 7 (if applicable) will be due as part of the

final plan by April 1, 2010

What Next?

• With goals in place, your organization is now poised to develop a roadmap to improve energy performance.

• To ensure success, use a detailed action plan to ensure a systematic process to implement energy performance measures.

• Update the action plan on a regular basis, to reflect recent achievements, changes in performance, and shifting priorities.

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