Welcome to The Gator Nation - University of...
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8/18/2017 1 Welcome to The Gator Nation New Faculty Orientation August 16 and 17, 2017 Welcome from Kent Fuchs
Transcript of Welcome to The Gator Nation - University of...
8/18/2017
1
Welcome toThe Gator Nation
New Faculty OrientationAugust 16 and 17, 2017
Welcome from Kent Fuchs
8/18/2017
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Presenter: Angel Kwolek-Folland, Associate Provost for Academic and Faculty Affairs
Policies and Resources
Faculty Promotion & Tenure at UF
Introduction
Titles
Opportunities
Criteria
Review Process
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Tenure Status – General Fall 2016
Faculty = University
Faculty and students are key to what makes a University unique
As faculty, all of you will have responsibilities and assignments that bear on the research, teaching and service missions• Degree and type of involvement with each will depend
on your title and the mission of your department and college
• Brain surgery to cost accounting to archaeology to the blueberry industry: UF is among the most complex institutions in the world
• There are many ways to contribute
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Faculty Titles• Distinguished Professor (Award,
not promotion)*
• Eminent Scholar*
• Assistant, Associate, and Professor*
• Assistant, Associate, and Curator* (FLMNH)
• Professor of Practice
• Clinical Assistant, Associate, and Professor
• Assistant, Associate and University Librarian*
• Extension Agent I-, II, III, IV (PS)
*Tenure-track titles
• Lecturer, Senior, and Master Lecturer
• PKY Instructor, Assistant, Associate, and Professor
• Assistant, Associate and Scientist
• Assistant, Associate and Scholar
• Assistant, Associate and Engineer
• Assistant, and Associate, and Senior Associate In
• Numerous modifiers (provisional, research, program, visiting, etc.)
Academic Freedom & Responsibility
As faculty, all of you are protected by the concept of academic freedom, and all of you bear responsibility for exercising that freedom wisely:• Observe and uphold the highest ethical standards
• Participate in shared governance
• Respect the integrity of the relationship between student and professor
• Respect your colleagues and staff
• Adhere to one’s proper role as teacher, researcher, intellectual, and mentor
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Research Contribution
Non-tenure-track faculty positions participate in UF’s research, teaching and service missions in a variety of ways
Any faculty member in a tenure-accruing position must have an ongoing research assignment
• 10% minimum; should be higher
Demonstration of research scholarship can take a variety of forms, depending on the faculty title and the discipline:
• Clinical: conference presentations, case note publications
• Tenure-track: Grants (esp as PI), refereed articles, books, research-intensive exhibition catalogue, etc.
• Lecturer: outstanding practice and theoretically-engaged pedagogy
Teaching Opportunities
Variety of class sizes and types: • Small seminars to large lectures
• FTF, blended, hybrid, distance
Over 100 Bachelor’s and 120 Master’s; over 80 research doctorate, and 22 professional or specialist degree programs
Undergraduate research
Residencies and fellowships
University courses: “The Good Life”
Honors College
UF Online
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Professional Development
Sabbatical and Professional Development Leaves
Travel awards – department, college, and Provost’s Office
Teaching awards –college & university
Shared governance at department, college and University levels (Faculty Senate)
Leadership programs • HERS, SECU ALDP, UF’s Advanced Leadership, UF
Academy, Florida Institute for Academic Leadership
Support for grant process through Office Sponsored Programs
Promotion & Tenure
Promotion & tenure consider your assignment and title, and a broad scale evaluation of your fitness to effectively fulfill the responsibilities attendant to membership in the University community
They also require a determination that you understand the concepts of academic freedom and academic responsibility and their close interrelationship
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Promotion and Tenure
Promotion path available in all faculty titles
Candidate initiates process
Mid-term review for tenure-accruing
• Tenure “when ready”; must go forward by last year of probationary period; varies by college
3-tiered review: department, college, university (Academic Personnel Board and Provost)
Promotion and Tenure
Evaluated on “distinction” in assignment/effort
Connect with chair and mentors
• Develop research, teaching, clinical, extension and/or service as holistically as assignment allows
• Continuous pipeline of scholarly activity
• Impact at UF and beyond UF and US
Can request stop tenure clock for parent/health needs
Online and self-service modules in OPT
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On‐Line P&T System (OPT)
Self-service Modules• Publications
• Honors and Awards
• Presentations
• Patents/Copyrights
Pilot programs for annual evaluations
MyUFL >Main Menu >My Self Service >UF Faculty Promotion & Tenure >Track Ongoing Activity
Contacts
Office of Academic Affairs: http://www.aa.ufl.edu/faculty
• Faculty Handbook
• Guidelines and policies on tenure and promotion
• Policies and information on teaching, research support information, award programs, etc.
Angel Kwolek-Folland: [email protected]
Office of Human Resource Services: http://www.hr.ufl.edu/academic/default.asp
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Thank You!
www.aa.ufl.edu
Important Legal Issues Impacting Faculty
Presenter: Amy HassInterim Vice President and General Counsel
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Role of the GC’s Office
Who are we and what do we do?
Areas of Focus Impacting Faculty• Student Affairs Administration
• Academic Affairs
• Intellectual Property
• Research Transactions and Compliance
• International Endeavors
• Personnel
Collaborating and Doing Business with Others
Contracting at UF• Who can sign agreements?
• Personal liability
• Understanding the terms of the deal
• International agreements
• Outside activities
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Public Records Law
What is a public record?
If a public records request is received, contact the Office of University Relations (Janine Sikes or John Hines) or forward to [email protected]
Trends in public records requests
Records Retention
Records Management: http://cms.uflib.ufl.edu/records/Records
Records Retention Schedules: http://cms.uflib.ufl.edu/records/Schedules
Emails, texts, and new modes of communication
Research-related documents
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Thank You!
www.generalcounsel.ufl.edu
David WilkinsSr. Director of Privacy
UF Privacy Office
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Discussion Topics
Privacy Office Roles and Concepts
Privacy
• Concepts
• Data Classification
• Key Policies
• Training
• Resources
Q&A Session
Roles
Privacy Office works to ensure institutional compliance with federal and state privacy regulations and industry standards for restricted data, and to provide centralized resources, oversight and enforcement for privacy-related activities at UF.
Information Security Office protects University data and personal information from threats, both internal and external to the university.
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Privacy Concepts
Privacy• Freedom from intrusion or observation• Maintaining control over personal information• Florida Constitution:
Article One, Section 23 “Every natural person has the right to be let alone and free from governmental intrusion into the person's private life.” Exception: not to limit the public's right of access to public records and meetings as provided by law
ConfidentialityOnly permitting certain authorized persons to
have information, with the understanding that they will not share the information except to other authorized persons
Scope of Privacy Laws at UF
Federal Statutes Children's Online Privacy
Protection Act (COPPA)
Electronic Communications Privacy Act
Fair Credit Reporting Act (FCRA)
Family Education Rights and Protection Act (FERPA)
Federal Substance Abuse Record Confidentiality
Genetic Information Non-Discrimination Act (GINA)
Graham-Leach-Bliley Act (GLBA)
HIPAA
Individual Consumer Finance-related Statutes
Privacy Act of 1974
Right to Financial Privacy Act
Florida State Statutes Chapter 119: Public Records
Chapter 381.004: HIV Testing
Chapter 385: Cancer Registry
Chapter 393: Developmental Disabilities
Chapter 394: Mental Health
Chapter 395: Hospitals
Chapter 397: Substance Abuse
Chapter 456-468: Health Professions
Chapter 501: Consumer Protection
Chapter 817: Fraudulent Practices
Chapter 1002-1006: Education Records
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Big Three
1. FERPA: Student Records
• Authorizes Sec. of Education to end federal funding if a university fails to comply with federal stature
2. HIPAA: Protected Health Information
• Civil and criminal penalties
3. PCI DSS: Credit Card Information
• Monetary penalties, possible loss of processing privileges
All: violations result in a loss of trust and reputation.
UF Data Classifications
Restricted• Information subject to specific protections under law,
regulation or contract• Student records (Non-directory private), Patient Records,
SSNs, Cardholder data
Sensitive• Information whose disclosure would impair the
function of the university, cause significant financial or reputational loss or legal liability
• Research work in progress, animal research protocols, financial information, strategy/planning documents
Open• Information generally available without specific
approval• Advertisements, job opening announcements, university
catalogs, regulations and policies, faculty publication titles and press releases
Resource: http://security.ufl.edu
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Data Types & ClassificationData Type Classification Justification
Student records (non-directory) Restricted FERPA
Cardholder data Restricted PCI, F.S. 501.171
Medical records Restricted HIPAA
Social Security numbers Restricted F.S. 109.171
Export Controlled data Restricted ITAR
Animal research protocols SensitiveCompetitive and commercial potential, security concerns
System security plans Sensitive Protective information
Unpublished research results SensitiveCompetitive and commercial potential
Exams (questions and answers) Sensitive Exam integrity
Employee data (not including SSN)
Sensitive Employee privacy
UF Directory (students & staff) Open FERPA
University Regulations Open Intended for public use
Course catalog Open Intended for public use
Directory Information at UF
Under FERPA
Includes personally identifiable information
Considered to be public
Each institution may define
• Student name
• Telephone number(s)
• Email address
• Local and permanent addresses
• Class and college
• Enrollment status
• Dates of attendance
• Major and degree(s) earned
• Past institution(s) attended (recent)
• Nature and place of employment at UF
• Honors and awards received
• Publication titles
• Participation in officially recognized or registered activities and sports
• Weight and height of athletic team members
NOT included are UF IDs and photos
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Faculty Responsibilities
Teachers and staff are considered school officials and required to maintain confidentiality of student records.
Release of non-directory information to persons outside UF or other school personnel who lack a legitimate educational interest violates federal and state law, and UF regulations.
Faculty Responsibilities
Share graded papers and exams only with:
• the student
• school officials in the performance of official duties
• others only with the student's consent
Students should not have access to other students' grades: do not leave student papers or exams in a pile or on a desk where students must look through all the papers to find their own.
Double-check emails before sending or forwarding. Please!
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Key Policies
Data Classification
Electronic Mail
Mobile Computing and Storage Devices
Patient Care Observers
Reporting and Responding to Privacy Events
Training and Education
Social Security Numbers
Resources:http://www.it.ufl.edu/policies/http://privacy.ufl.edu/privacy-policies-and-procedures/
Training Modules
• Detecting and addressing identity theft
Identity Theft & Red Flags Rule
• Safeguarding student recordsFERPA for Faculty
• General privacy informationHIPAA/Privacy -
General Awareness
• For individuals involved in human subjects research
HIPAA/Privacy –for Researchers
• When collecting or using Social Security numbers
Use of Social Security Numbers
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When you’re not sure, ask.
University Registrar• http://www.registrar.ufl.edu/ferpa.html • 352-392-1374
Dean of Students Office• http://dso.ufl.edu/ • 352 -392-1261
General Counsel• http://www.generalcounsel.ufl.edu/about/ • 352-392-1358
Privacy Office• http://privacy.ufl.edu • 352-294-8720• Hotline 866-876-4472
Thank You!
www.privacy.ufl.edu
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G O G R E A T E R
PRESENTER
Joe Mandernach – Senior AVP and Chief Development Officer
Mission & Values
Advance the university by creating awareness, building relationships, securing private support and recognizing donors
Respect ► Accountability ► Integrity ► Stewardship ► Excellence
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University Priorities Preeminent Faculty Exceptional academic
environment Outstanding &
accessible education Successful and
engaged alumni Growth in research
and scholarship Strengthened public
engagement Efficient and effective
infrastructure
$3 BILLION
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Campaign Goals
UF Endowment
The Foundation establishes endowment funds to support donors’ purposes in perpetuity
Gifts of cash or cash generated from conversion of non-cash assets are invested with the UF Investment Corporation (UFICO)
Management of that Endowment Pool
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Your Impact
Link university vision and donor passion
Connect students and alumni to our mission
Represent the impact
Giving Through UF
UF’s Go Greater Campaign The University of Florida’s next comprehensive
campaign – scheduled for a public launch on October 13, 2017 – will be the most ambitious in the university’s history, with a working goal of $3 billion
Your Role: Storytelling
Alumni and friends invest through UF
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G O G R E A T E R
PRESENTER
Joe Mandernach – Senior AVP and Chief Development Officer
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Leonardo A. Villalón, DeanUF International Center (UFIC)
UF in the World: Internationalization
International Students & Exchange Visitors
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International Students & Exchange Visitors
International Travel – Research, Conferences, Teaching & Study Abroad
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International Travel – Research, Conferences, Teaching & Study Abroad
2,194 students participated in study abroad in 53 destinations
UFIC MISSION
Promotes and enhances teaching and research about the world outside the United States.
Provides services to UF faculty and students so as to facilitate and support international engagements.
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UFIC Services
International Student Services (ISS)
Exchange Visitor Services (EVS)
Study Abroad Services (SAS)
Promoting Internationalization
Office of Global Research Engagement
Undergraduate International Programs
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Supporting International Research
The Office of Global Research Engagement helps UF faculty to: Connect with other faculty who share research interests
Build leadership and knowledge capacity in working in international venues through the Global Fellows Program
Identifying new sponsored research opportunities
Facilitate the process of navigating the UF administrative process for conducting international research.
Promote international research for doctoral students through our Research Abroad for Doctoral Students competition
Learning without Borders: The UF QEP: Quality Enhancement Plan
The International Scholars Program
Faculty support for course and study abroad development
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In Addition:
International Travel Registry: Travel Insurance
International Cooperative Agreements
Other Campus Resources for Internationalization Center for Latin American Studies
Center for African Studies
Center for European Studies
International offices in various colleges
Global Health Council
And more….!
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UFIC Administration
Leonardo Villalón, Dean
Susanne Hill, Executive Director [email protected]
Phone: 273-1536
Questions?
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New Faculty Orientation 2017 UF Information Technology
IT Support for Teaching and Learning, Research, and Information Security
Mark McCallisterInterim Director,
Academic Technology
Matt GitzendannerScientist and
Bioinformatics Specialist
Rob AdamsChief Information Security Officer
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Finding IT Services @ UF
https://www.it.ufl.edu
Teaching & Learning Support
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Teaching & Learning Support
Classroom Design/Build
Classroom Support
Online tools
Course Production
UF Classrooms
Classrooms are managed and maintained by:
UFIT (Scheduled by the Office of the Registrar)
College or Department
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Classroom Technologies
All Registrar-scheduled general classrooms have PCs, laptop connections, digital document cameras, projectors, DVD/VHS players, webcams, lecture capture capability, and Wi-Fi
Each installed PC is equipped with an interactive LCD monitor to write on with a special pen
Annotated presentations can be captured and posted online
Learn more: https://classrooms.at.ufl.edu
Classroom Teaching Support
https://classrooms.at.ufl.edu/classroom-info/
quick-start-guide/
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Classroom Response Systems
Technology for electronically and wirelessly collecting and analyzing student responses to questions posed in the classroom, in real time• Tophat Classroom Response
System• App/website only
• iClicker/iClicker Cloud: Classroom Response System integrates with Course Management System
• Hardware clickers or app/website
More info https://classrooms.at.ufl.edu
Center for Instructional Technology and Training
CITT Manager Stephanie McClelland
http://citt.ufl.edu/
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CITT – Course Design and Development Services
Course Template
Online Assignments
Assessment and Evaluation
Video and Multimedia Support
Toolbox Feature on CITT Website
Recommendations for Student Engagement
Program Design and Development
teach.ufl.edu/support/course-assistance-request-form/
Streaming Media @ UF
On-demand and live events
Mobile devices & computers
Use as a study aid or to create interactive lectures
Thumbnails and searchability through text recognition
Playback on computers and mobile devices
https://video.ufl.edu
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Video & Collaboration Services: Techsmith Relay
Easily record your computer screen and microphone audio
Download software to your computer (home and office)
Available in all classrooms and compatible with interactive LCD tablet
Request account: https://video.ufl.edu
Video & Collaboration Services
Contact the Team:
Phone: 352-392-HELP/4357
Email: [email protected]
Web: https://video.ufl.edu
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E‐Learning in Canvas @ UF
http://elearning.ufl.edu/
Conferencing in E‐Learning in Canvas: BigBlueButton
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Qualtrics‐Build Online Surveys
More Than 100 Question Types
Analysis and Reporting
Ability to Include Rich Media
Built-in Mailer
Distribute Surveys
Graphing Capabilities
Schedule Reminder Messages
Export Data and Reports
Multiple Analysis Formats
https://ufl.qualtrics.com/
EIT Compliance
http://accessibility.ufl.edu/
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UFIT Training
Face-to-Face, Webinars, Online, On-site, and On-Demand IT Training
One-on-One Training
Appointments Available
Custom Developed Training
UFIT Training ManagerAshley Weser
https://training.it.ufl.edu
Virtual Applications for Faculty and Students
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Software Licensing
More than a dozen software packages available to you:
https://software.ufl.edu/faculty-agreements/
IT Support 24/7
The UF Computing Help Desk
Location: 132 Hub
Phone: 352-392-HELP/4357
Email: [email protected]
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Keep Up With IT @ UF
https://news.it.ufl.edu/
@GoGatorsUFIT
UF Research Computing
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UF Research Computing: The Goal
Improve opportunities for research and scholarship
Improve competitiveness in securing external funding
Provide high-performance computing resources and support to UF researchers
51,000 Cores3 PB of Fast, Highly Available Storage
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HiPerGator User Accounts
Need Current UF Faculty Sponsor, and a GatorLink ID
We can assist with GatorLink IDs for collaborators
https://www.rc.ufl.edu/access/account-request/
HiPerGator: Investor Supported
Hardware Purchase (Five-Year Lifespan)• Compute
• Storage
Computation and Data Services (Annual)
Inve
stm
ent
Burst capacity (9X)Lower priority access to idle
resources
Compute investment
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What Can You Run on HiPerGator?
Linux-Based
Generally Command-line Driven Applications
GUI Applications Through Xpra
What Can You Run on HiPerGator?
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Storage of Research Data Accessible by HiPerGator
Storage for Computation
Performance Storage: $140/TB/year
Economy Storage: $25/TB/year
UF Dropbox and OneDrive Services Share files across campus or worldwide,
with “Anywhere, Anytime” access:
UF Dropbox for Faculty, Staff and Affiliated Students
• Access up to 1TB of storage → No cost!
• Device- and platform-agnostic
OneDrive @ UF Storage
• TB with cloud-like use → No Cost!
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UF Connectivity
100 Gbps connectivity
The Campus Research Network is 200 Gbps
UF Research Computing: Where Do I Start?
Walk-In Hours Every Week!
Wednesdays: 10:00 a.m. – 5:00 p.m.
UF Informatics Institute
Tuesdays/Thursdays: 9:00 a.m. – 12:00 p.m.
C&GRC, Room 119
http://www.rc.ufl.edu
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UF Research Computing: Training
In-person: • Thursdays at 10:40 a.m.
• Starting August 31
• New Physics Bldg. Room 2205
Online: • https://training.it.ufl.edu
On Request: • Request group training by emailing
Information Security @ UF
IT IS EVERYONE’S RESPONSIBILITY!
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Information Security @ UF
Beware of Phishing!
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Don’t Get Phished
What is Phishing?• A social engineering attack, where someone
attempts to gain personal information or log-in credentials under the guise of being a trustworthy entity. Phishing is usually attempted through email.
How is it Done?• The email contains an embedded link to a web
page, which is often a FAKE version of a legitimate site. The FAKE site is used to harvest a victim’s personal information or log-in credentials.
Eat Phish Food…Don’t be the Phish
Yes!
No
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The UF Network is Under Attack 24/7
Protecting University Data
https://it.ufl.edu/policies/information-security/data-classification-policy/
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Restricted Data
Data in any format collected, developed, maintained, or managed by or on behalf of UF, or within the scope of university activities, subject to specific protections under federal or state law or regulations, or applicable contracts. Examples include, but are not limited to:
Social Security Numbers
Florida Driver Licenses
Medical Records
Credit Card Numbers
Export Controlled Data
Student Records
UF’s Mobile Computing and Storage Devices Policy
https://it.ufl.edu/policies/information-security/mobile-computing-and-storage-
devices-policy/Compliance:
All mobile computing and storage devices that accessthe UF Intranet and/or store UF Restricted data must be compliant with University of Florida Information Security Policies and Standards.
Encryption of Data:
1. Laptops and portable personal computers must utilize whole disk encryption. 2. Smartphones and PDAs must utilize encryption.3. All portable storage devices must include built-in encryption.
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Remember…
Any Questions About The UF:
Teaching and Learning Environment?
Research Computing Services?
Information Security Policies and Support?
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Thank You!
https://it.ufl.edu/
Mark McCallister ([email protected])• Interim Director, Academic Technology
Matt Gitzendanner ([email protected])• Scientist and Bioinformatics Specialist
Rob Adams ([email protected])• Chief Information Security Officer
Supporting You 24/7
352-392-HELP/4357
Walk-in Hours for 132 HubAvailable at:
http://helpdesk.ufl.edu/
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Office of Faculty Development & Teaching Excellence
Jennifer Smith, Director
TEACH.UFL.EDU
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Services
Teaching strategy consultation
Visit an online course
Visit an active learning course
Quality Assurance course review
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TEACH.UFL.EDU
Events
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Events
Beyond the Podium discussion series
Academy of Distinguished Teaching Scholar
series (ADTS)
Interface (April)
Specialty workshops
First Year Faculty Teaching Academy
First Year Faculty Teaching Academy
Receive a copy of What the Best College
Teachers Do by Ken Bain
Attend 4 out of 5 synchronous sessions
Plus your choice of event/activity
Expected time commitment = 20 hours
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TEACH.UFL.EDU
Online Workshops & Resources
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Online Workshops & Resources
Foundations of Great Teaching (resources
for new instructors)
• Teach.ufl.edu > Learn & Connect
How to Teach a Great Online Course
How to be a Great Online/Hybrid TA
Online Workshops & Resources
Guides
Library:
• Workshop and faculty spotlight videos
• Tip sheets
• Teaching Podcasts
How to Create a Great Online Course
(Required for UF Online faculty)
Creative Video Workshop
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TEACH.UFL.EDU
Tips and Event Information
FDTE Service Request Form
Listserv
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TEACH.UFL.EDU
Evaluations.ufl.edu
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Response Rate
Provide class time (#1 for good response
rates)
Create a culture of feedback
• Request feedback at midterm
• Act on feedback—tell students what you are
doing
Share URL link on course site, email
TEACH.UFL.EDU
EVALUATIONS.UFL.EDU
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Jennifer [email protected]
THANK YOU!
Research/GrantsPresenters:
Sobha Jaishankar, Assistant Vice President and Director, Research Program Development
Stephanie Gray, Assistant Vice President and Director, Sponsored Programs
Tiffany Schmidt, Interim Director, Contracts and Grants
Michael Mahoney, Director, Research Operations and Services
Jim O’Connell, Assistant Vice President and Director, Technology Licensing
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Overview
About research at UF
About Office of Research (OR)
How OR can assist you
Research Accomplishments
Faculty Recognition: • 12 Members of the American Academy of Arts
and Sciences• 3 Members of the Institute of Medicine of the
National Academies• 3 Members of the National Academy of
Engineering• 12 Members of the National Academy of
Sciences
Research productivity (Sponsored Research):• Funding received for Sponsored Research:
$724.3M
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Research Accomplishments
Technology licensed FY 15-16: 122
Start-ups launched FY 15-16: 17
Campus-wide Interdisciplinary Centers and Institutes
• Informatics Institute
• McKnight Brain Institute
• Emerging Pathogens Institute
• Clinical and Translational Science Institute
• UF Genetics Institute
• Water Institute
• Nanoscience Institute for Medical and Engineering Technology (NIMET)
• Florida Energy Systems Consortium
• Florida Climate Institute
Vice President for Research
David P. Norton, Ph.D., became vice president for research at the University of Florida in January 2012. He had served as associate dean for research in the UF College of Engineering since 2009. He is also a professor in the Department of Materials Science and Engineering.
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Office of Research
Vice President for Research
Research Program
Development
Sponsored Programs
Research Compliance
Research Operations
and Services
Technology Transfer
Contracts & Grants
Research Portal
http://research.ufl.edu/researchportal/
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Key Messages
Team work leads to your success
Departmental staff, Associate Deans for Research, Office of Research
Start Early
Contact us Often and Early
How can the Office of Research assist you?
Division of Research Program Development
Presenter: Sobha Jaishankar, Assistant Vice President andDirector, Division of Research Program Development
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Services Provided
Assist faculty with finding research funding
Coordinate Limited Submission Opportunities
Support Large Proposal Submissions (>$2.5 Million )
Coordinate Internal Seed Grant Programs
Promote Industrial Outreach
Finding Funding
RPD emails out Funding Opportunities to faculty• Go to: http://research.ufl.edu/funding
• Log in with your UFID and password (in the top right corner)
• Click on the Subscription tab.
• Select categories of funding opportunities and frequency of delivery then click Save
Faculty can search funding opportunities using• UF’s Funding Opportunities Manager:
http://research.ufl.edu/funding
• COS Pivot: http://pivot.cos.com/
Request a personalized funding search from RPD: http://research.ufl.edu/faculty-and-staff/finding-funding/request-a-funding-search.html
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Assistance with Grant Writing
Large Center type proposals – Interdisciplinary, multidisciplinary, multiple colleges, and multiple institutions
Obtaining and writing administrative sections –resources, management plans
Grant coordination, graphic arts, editing
Focus is on the science, grantsmanship, presentation. How do you distinguish yourself from the herd?
Assistance with Grant Writing
Pre-submission review – scientific and editorial
Grantsmanship Resources and Boilerplate Text
• http://research.ufl.edu/faculty-and-staff/proposal-development-submission/grantsmanship-resources.html
Site visits required by sponsors
Contact Dr. Sobha Jaishankar at [email protected]
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Internal Seed Grants
Research Opportunity Fund Seed Grant
• Annual competition
• Multi/interdisciplinary research
• Two-year awards – maximum request $100,000
UFRF Research Professorship awards
Fine Arts and Humanities Scholarship
Enhancement Fund
Industry Outreach
Matching funds for industry-sponsored projects
UFLIPS – University of Florida Industry Partnerships
Florida High Tech Matching Grants Program• General solicitation - $20-$250K request, company
match 1:1 cash, and 1:1 in kind
• Proposals are reviewed for scientific merit and potential market impact. Student involvement is strongly encouraged.
Corporate Engagement at multiple levels
Contact Cherrie Hughes at [email protected]
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Limited Submission Programs
Sponsors are restricting the number of applications that UF can submit in response to an RFP
RPD process for selection:
1. LOI
2. Preproposal
3. Selection by faculty peer review
4. Approval by Vice President for Research
Research Program Development Website
http://research.ufl.edu/research-program-development.html
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Division of Sponsored Programs
Presenter: Stephanie Gray, Assistant Vice President and Director, Division of Sponsored Programs
Lots of Rules
Award
Terms
Program Announcements
Sponsor Terms & Conditions
Federal Policies and Uniform Guidance (2 CFR 200)
University & State
Policies
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Division of Sponsored Programs
Assist with proposal preparation, routing, submission and award and other research related agreement negotiations
• Ask questions early
• Follow agency guidelines when filling out applications
• You’ll need approvals of your chair & dean before applying. Seek out department support early to help you navigate.
• UFIRST – electronic proposal routing & approval tool
• DSP is the only official signatory for University research – proposals and agreements
Division of Sponsored Programs
Once award is received and all terms are acceptable:• Ensures all key persons complete FCOI forms in UFIRST.• PI must complete an export & biological materials
compliance form.
Reviews each project for:• All compliance related approvals (including human subjects,
animal use, conflict of interest, and export controls)• Budget restrictions• Specific management requirements
Manages subcontracting
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Team Effort
Research Administration is a team effort. Everyone has a role and a responsibility
• Faculty (PI) - Ultimately responsible for all project management--fiscal and scientific
• Department Chairs
• Center Directors
• Deans
• Unit Administrators
• University offices (DSP, C&G, FA)
Tools & Resources
myinvestiGator – online banking for grants• https://myinvestiGator.erp.ufl.edu/
UFIRST – online proposal and agreement routing, submits to Grants.gov• https://grants.research.ufl.edu
Policies, procedures & guidance for research administration• http://www.generalcounsel.ufl.edu/regulations-and-
policies/
• http://research.ufl.edu/research/handbook.html
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What to Remember?
Find out who your local research support personnel are…and utilize them
Engage us early. Even if you don’t know what questions to ask, reach out. We can help guide you through.
Contracts & Grants Accounting
Presenter: Tiffany Schmidt, Interim DirectorContracts & Grants Accounting
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Contracts & Grants Accounting
Reviews award for terms and conditions related to fiscal matters
Establishes award and releases spending authority in the University’s Accounting System, myUFL
Oversees and assists with compliance with sponsor’s financial guidelines• Review expenditures to ensure costs are allowable,
allocable, reasonable and consistent with funding agency regulations
• Reviews and approves rebudgeting requests
• Advises departments on best practices for award management
Contracts & Grants Accounting
Reviews, reconciles and facilitates payment of invoices received from subrecipients
Prepares and submits financial reports and invoices to sponsors
Manages close-out activity
Manages audits
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We Are Here to Help!
Campus• Stephanie Glenn• [email protected]• 273-3101
College of Medicine• Beth Sheppard• [email protected]• 273-3124
Engineering• Stephanie Lafferty• [email protected]• 273-3127
Health Science Center• Pat Greco• [email protected]• 273-3104
IFAS• Nadeige King• [email protected]• 273-3485
Division of Research Compliance
Presenter: Michael Mahoney, Director ofResearch Operations and Services
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Regulatory Landscape
PIs spend 42% of research time on “administrative duties” (2012 FDP Survey)
Research Compliance
Goal - Promote compliance and facilitate
research
High priority at UF; taken seriously
Promoted and supported at all levels
Noncompliance can become headline news
Note: FL Sunshine Law
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Who is Responsible for Research Compliance?
Compliance Areas
Research misconduct
Export controls
Conflict of interest
Human subjects - IRB
Animals - IACUC
rDNA – IBC
Training
Other Misc.
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What to Remember?
Engage us early before non-compliance becomes an issue
Remember the Sunshine Law
Contact for Division of Research Compliance
• 392-9174
• http://research.ufl.edu/faculty-and-staff/research-compliance.html
Division of Research Operations and Services
Presenter: Michael Mahoney, Director of Research Operations and Services
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Human Subjects ‐ IRB
IRB approval required for all research involving humans
• Includes: Surveys, blood/tissue, data
• Approval must be obtained before starting research
• Required training
International research
sIRB review for multi-site research
UF – 5 IRBs
IRB Name Location Type of Research Reviewed
IRB-01 Gainesville Health Science Center All types, including biomedical
IRB-02 Gainesville Campus Behavioral / Social / Educational
IRB-03 Jacksonville Health Science Center All types, including biomedical
IRB-04 WIRB Industry sponsored clinical trials
NCI CIRB Central IRB Cancer Cooperative Group Trials
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IRB – Contact Information
Michael Mahoney - Director
• Phone: 273-9600
• E-mail: [email protected]
• Web: http://irb.ufl.edu
• Contact about sIRB review
Animals ‐ IACUC
IACUC approval required for all research involving animals
• Approval must be obtained before starting research
• Required training
• UF is AAALAC-accredited
Oversight for care of animals provided by Animal Care Services (ACS)
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IACUC – Contact Information
Gary Russell – IACUC Coordinator
• Phone: 273-9538
• E-mail: [email protected]
• Web: www.iacuc.ufl.edu
IBC & DURC
Research with rDNA, synthetic nucleic acids, BSL-3 pathogens and Select Agents requires
• Registration, review and approval by IBC prior to research work
• Required training
EH&S: oversees other work with bio, chem, rad materials
DURC: research that could be misapplied to pose a threat to public health/safety, plants, animals, or the environment
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IBC & DURC – Contact Information Karen Gillis – Assoc. Director/Biological
Safety Officer
• Phone: 392-1591
• E-mail: [email protected]
• Web:
• IBC & DURC: http://ibc.research.ufl.edu/
• EH&S: http://www.ehs.ufl.edu/
Other Services
Animal Care Services (ACS)• Housing, other services, and procedure space
• Executive Director: Irene Cooke, DVM, PhD
• Web: http://acs.ufl.edu/
Interdisciplinary Center for Biotechnology Research (ICBR)• Bioinformatics, Cytometry, Electron Microscopy, Gene
Expression & Genotyping, Monoclonal Antibody, DNA sequencing, Proteomics & Mass Spectrometry
• Director: Rob Ferl, PhD
• Web: http://www.biotech.ufl.edu/
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Helpful tools
Research Portalhttp://research.ufl.edu/researchportal/
Research Training Utilityhttp://research.ufl.edu/rtu.html
Transferring / New Investigator at UFhttp://research.ufl.edu/faculty-and-staff/forms/newresearcher.html
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Results and Reinvestment
In FY17, UF OTL:
• Executed 100 licenses and options
• Received 300 invention disclosures
• Started 10 new companies
More than $335 million in tech transfer revenue in the past decade – all reinvested in operation
Ranked 3rd in US by Milken Institute
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IP Support for Corporate ResearchWe will make these deals happen
Standard Terms Include First Option to License for Sponsor
Will do Non-Exclusive Royalty Free if Sponsor asks and PI consents
Have several blanket deals in place with large corporations with highly customized and business friendly terms
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What does the Long Game take? $ and People and a Plan
Access to all levels of funding sources
UF OTL funds Proof-of-Principle experiments to make technologies attractive
Pay entrepreneurs to write business plans
Serial Entrepreneur Focus
SBIR Help
Angel groups
Venture capital
Thank You!
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Networking Detective Game
George A. Smathers Libraries
Presenters:
Judith C. Russell (Judy)Dean of University Libraries
Hannah NortonInterim Director, Health Science Center Libraries
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Services and Resources
Your link to the Libraries:http://cms.uflib.ufl.edu
(or just Google UFLIB)
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Records Management Program
Provides professional guidance in managing public records
Helps ensure proper retention and disposition of eligible records, whether paper or electronic
Trains and advises staff in best practices
Answers or provides resources for specific questions
For more information see:http://cms.uflib.ufl.edu/records/Records
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Talk to your Subject Specialist (Liaison Librarian) to: Suggest materials for purchase
or license
Learn about library resources and services
Receive assistance with your research and scholarship
Obtain advice about copyright and fair use
Request research instruction for your classes
Set up print or electronic reserves for your classes
http://apps.uflib.ufl.edu/staffdir/SubjectSpecialist.aspx
Scholarly Communications
Copyright and fair use consultations and trainings
Open access publishing support
Maximizing research discoverability and impact
Institutional repository (IR@UF) for faculty publications and research
http://cms.uflib.ufl.edu/ScholComm/Index.aspx
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Health Science Center Libraries Subject-specific liaison librarians:
• Make “house” calls
• Partner with you to provide instruction
• Provide electronic reserves & interlibrary loan
• Advise and assist with NIH Public Access Policy
• Serve on curriculum committees
• Perform systematic reviews and customized literature searches (including IACUC & IRB)
• Assist with data management plans
• Provide basic bioinformatics support
Clinical librarian rounding service available
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Conference Rooms
Teaching Classroom
Small group collaborative workspaceCollaboration Commons
HSCL Facilities
Borland Library WebsiteHSCL Gainesville Website
www.library.health.ufl.edu www.borland.ufl.edu
Vet Med Education Center http://library.health.ufl.edu/about-us/other-libraries/vet-med-education-center/
Databaseshttp://library.health.ufl.edu/find/databases/
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University of FloridaGo Gators!
Judith C. Russell (Judy)Dean of University [email protected]
Hannah NortonInterim Fackler DirectorHealth Science Center [email protected]
Photo by Catherine Russell
Remember, you can find us quickly and easily at:
UFLIB
Thank You!
cms.uflib.ufl.edu
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UF Health GatorAdvantageOur commitment to our colleagues
UF Health: one of the largest and most diverse multispecialty physician practices and academic medical centers in the Southeastern United States
Premier health system in Florida
Greater than 1,300 physicians in over 100 specialty, subspecialty, and sub‐subspecialty areas
Care across the continuum from preventive primary care, to care of world class athletes, to transplantation of hearts and lungs in infants
During each year since 2014, we have cared for patients from every county in Florida, and every state in the U.S.
UF Health has broad geographic coverage in Gainesville and surrounding areas for your convenience
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UF Health GatorAdvantageOur commitment to our colleagues
Concierge health care program for University of Florida faculty/staff and Shands employees
Outpatient appointments “in a timeframe acceptable to the patient, including the next day if requested”
All departments, all specialties, all clinics
Same access for Shands ancillaries
Call 352-265-UFMD for assistance
Same day and online appointments for established primary care patients
All appointments made at centralized access center to improve hospitality and service
Problems or questions? Call 352-265-UFMD and ask for GatorAdvantage
MyUFHealth: Anytime Access to Your Medical Information
Secure access to your medical information
Portal can be used to communicate electronically with your care team about non-urgent issues
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MyUFHealth: Anytime Access to Your Medical Information
Receive activation code from your UF Health physician office or by calling the Access Center at 265-UFMD
More than 150,000 patients currently signed up
UF Human Resources
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Employee Benefits
For every $1 spent on salaries, UF spends another $.27 on benefits for 9-and 12-month faculty
Benefit Plans
We offer a comprehensive package to meet your needs (State and UF Plans)• Health Plans
• State – PPO, HMO, Health Investor Plans (High Deductible plans)
• UF – GatorCare health for domestic partner coverage, grad assistants and most College of Medicine faculty
• Dental• Vision • Life • Disability (long & short-term plans)• Flexible Spending Accounts • Legal Insurance Plan
Because we have such a complex set of benefits, choosing can be confusing and overwhelming
ALEX is designed to help
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Meet ALEX
Through a series of easy, intuitive questions, ALEX will walk you through benefits offerings and is able to suggest appropriate plans based on your answers
This casual, sometimes humorous, approach to explaining benefits plans at UF is a change from the overly detailed explanations that we have historically provided
Meet ALEX
What’s in it for you?
Learn about your benefits from “someone” who will talk to you in plain English with less jargon
Get recommendations of which benefits options you may wish to choose based on your personal situation
Review your benefits options at home (or anywhere else there’s an internet connection) so you can include your spouse or partner and family members
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Benefits
What about your information?
While Alex is interactive and web-based, the tool does not ask for any personally identifying data
None of your information is saved or collected by the ALEX tool
When ALEX asks for your email address, it’s optional and only requested in order to make it possible to rejoin the conversation later if you’re unable to finish in one sitting
Your email address is not used for any marketing purposes
Benefits
How can you get started?
Visit https://myalex.com/uf/2017
In the meantime, let’s get to know ALEX a little better by watching this video
Demo https://review.myalex.com/uf/2017
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Important Benefit Reminders
New Hires • 60 days from hire date to enroll in benefits
Coverage Start Dates• State health & life plans – may request 1st of the month after
enrollment
• State supplemental – varies with pay cycle
• UF plans – retroactive to hire date after enrollment
Annual Open Enrollment (Excludes retirement)• Scheduled from October 16 through November 3, 2017
• Coverage changes take effect January 1 of the following year
• Annual Benefits and Wellness Fair (October 26, 2017, 9 a.m. – 3 p.m. in the Champions Club at Ben Hill Griffin Stadium)
Retirement
Alex also covers available retirement plans
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UF Retirement Plans
FRS Pension Plan
FRS Investment Plan
SUS Optional Retirement Program
UF Retirement Plans
FRS Pension Plan• Defined benefit plan
• Eight-year vesting requirement
• 3% employee contribution required
• Employee will default to this plan if an ORP election is not made within 90 days
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UF Retirement Plans
FRS Investment Plan• Defined contribution plan
• One-year vesting requirement
• 6.3% of gross eligible earnings deposited to your retirement account
– Includes 3% employee contribution
UF Retirement Plans
SUS Optional Retirement Program • Immediate vesting
• 403(b) tax-sheltered plan
• 8.14% of gross eligible salary deposited to your retirement account - Includes 3% employee contribution
• Allows additional voluntary contributions through plan
• Health Science Center faculty required to participate
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Supplemental Plans (Voluntary Employee Contributions)
UF 403(b)• Traditional (tax-deferred)
• Roth (after-tax)
State of Florida Deferred Compensation (457)
Important Retirement Reminders
Watch for welcome e-mail to new faculty members with information about retirement plan options and enrollment process
90 calendar days from hire to select a retirement plan (SUSORP, FRS Pension or FRS Investment plans)
No action after 90 days – default to FRS Pension Plan
After 90-day default to FRS Pension plan, you may still use your 1st time election to switch to FRS Investment plan within 5 months from date of hire
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Holidays
Leave-accruing Academic Personnel are eligible for 10 paid holidays each year
In addition, vacation-accruing Academic Personnel are eligible for four personal leave days per year (32 hours assuming full time status) to be used during the period of December 26 to December 31 when possible
Vacation and Sick Leave
Vacation and sick leave accrual begins at date of hire and is in proportion to your FTE • Vacation leave – Fulltime 6.769 hrs biweekly
• Academic appointment (39 weeks) or P.K. Yonge employees do not normally accrue vacation leave
• Sick Leave – Fulltime 4 hrs biweekly
Vacation hours over 352 (480 for faculty covered by collective bargaining agreement) that are not used by end of the calendar year will convert to sick leave
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Summary of Important Reminders Enroll in your benefit plans within 60 days of
hire date
Select your retirement plan within 90 days of hire date
Contacts
Benefits Assistance
– University Benefits Main Office: 392-2477
– PPD: 392-2333
– IFAS: 392-4777
– Health Science Center: 392-3786
– Or email: [email protected]
– Or book an appointment: www.hr.ufl.edu
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UF Health Clinical Faculty & Housestaff Clinical faculty & residents have college benefit
plans (GatorCare health, life, accident and disability)
State & UFSelect plans are also available through the main Benefits office at 392-2477
Contact your representative for information on college benefit plans:• Brian Berryman
Medicine-Gainesville (352) 273-5077 • Cherise Conte-Bush
Medicine-Jacksonville (904) 244-3471• Christina Perez
Dentistry (352) 273-5785
Other Benefits
Other great benefits provided include:
GatorPerks• employee discounts http://hr.ufl.edu/benefits/other-
benefits/gatorperks
Baby Gator• Care for children ages six weeks to five years• Summer camp & Summer Voluntary Pre-K available • 3 locations – Lake Alice, Newell Drive & Diamond Village• Complete Application at
http://babygator.ufl.edu/enrollment/application
Training and Organizational Development • http://hr.ufl.edu/learn-grow/• In a leadership position? http://hr.ufl.edu/learn-
grow/leadership-development/
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Additionally, During Your First 30 DaysWe are committed to inclusive excellence
and providing an educational and working environment for students, faculty, and staff free from discrimination and sexual harassment:• http://hr.ufl.edu/manager-resources/recruitment-
staffing/institutional-equity-diversity/
Every new employee is expected to complete the online Preventing Harassment training within 30 days of hire:• Visit http://myTraining.hr.ufl.edu and search for
“Preventing Harassment”
Let’s Stay in Touch
Please make sure your information in myUFL is correct
Navigation to key places:• my.ufl.edu > Main Menu > My Account >
• Update Emergency Contact
• Update My Directory Profile
• Manage UF Business Email Address
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Update Emergency Contact
In the event of an emergency – UF Alert
Learn more at: ufalert.ufl.edu• Emergency Contact Info (address line 3) and UF
Alert Preferences at bottom of page
• my.ufl.edu > Main Menu > My Account > Update Emergency Contact
Update My Directory Profile
State (People First) and UF in general are responsible for:• Communications/Correspondence
• Enrollments, Qualifying Status Changes (QSC)
• Dependent eligibility
• COBRA
• Open Enrollment, Premium Administration
Watch for your benefit mailings…Do not throw them away!
Learn more: http://hr.ufl.edu/benefits/making-changes/self-service-address-update-in-myufl/
my.ufl.edu > My Account > Update My Directory Profile
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UF Information
You will receive these automatically if your email address is correct in myUFL • UF at Work – Monthly newsletter from UFHR
• Faculty Update – Weekly from the Office of the Provost
my.ufl.edu > Main Menu > My Account > Manage UF Business Email Address
Consider Subscribing to:
UF in the News• Weekly from University Relations http://news.ufl.edu/
UF Funding Opportunities• Weekly Digest from the Office of Research
http://my.research.ufl.edu/ProgramDevelopment/FundingOpportunities/OpportunitiesManager.aspx
UF Administrative Memos• Distributed as needed https://administrativememo.ufl.edu/
Wellness Wednesday Messages Weekly• Send an email to [email protected]
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Thank You!
www.hr.ufl.edu
Welcome toThe Gator Nation
New Faculty OrientationAugust 16 and 17, 2017
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