Welcome to Kronos in the Cloud For Timberlake FSs and Service Techs at American Woodmark Corp

In this document, you will find instructions for getting started with Kronos in the Cloud. The information here is designed to focus on the basics of getting connected quickly and easily. This user guide is brief because the new interface is so well designed and easy to understand.

Contents What is happening? ...................................................................................................................................... 2

What is changing for me? ............................................................................................................................. 3

Employee Hourly (FSs & Service Techs) on SmartPhone or Tablet ....................................................... 3

What if I need help? ...................................................................................................................................... 5

Kronos Museum online help for AWC ...................................................................................................... 5

Job Aids and Announcements ................................................................................................................... 5

Solution Center help ................................................................................................................................. 5

Welcome to Kronos in the Cloud — Timberlake FSs and Service Techs Page 1 of 5

What is happening? A new version of Kronos is coming to all AWC employees.

About the new version of Kronos: When is it coming? Old Kronos goes off line on 05/11/2015 at midnight EDT.

New Kronos Version 7.0 becomes available on 05/18/15.

What is it? New Kronos is browser-based (Internet Explorer) just like before. New Kronos is on the Cloud, not on an internal AWC server.

Who is it for? All employees, supervisors, payroll and leave processors will use the new Kronos effective 05/18/15.

How is this better? New features: The Kronos version has several new features, like canceling a previously approved time off request. VPN not required: You will no longer need to access Kronos using VPN. As long as you have internet connectivity, you will be able to log into Kronos.

Welcome to Kronos in the Cloud — Timberlake FSs and Service Techs Page 2 of 5

What is changing for me? The following are the new features and process improvements available to Timberlake FSs and Service Techs Kronos users.

Your default Workspace will look something like this:

Employee Hourly (FSs & Service Techs) on SmartPhone or Tablet

SmartPhone

Tablet

Hourly employee Request on Smart Phone or Tablet

Hourly employee Request on Smart Phone or Tablet

1. Before you begin, download the free KronosMobile (Smart Phone) or KronosTablet app from the Apple App Store or the Google Play Store. Tap the icon.

or

2. Log On using your User Name and Password.

Key in the Server Address as https://woodmark.kronos.net/wfc

Welcome to Kronos in the Cloud — Timberlake FSs and Service Techs Page 3 of 5

3. Tap Requests on the Home screen.

4. Tap the plus sign to add a new request.

5. Tap the checkmark to continue or

tap the X to cancel.

6. Enter a Start Date, End Date, Paycode, Duration, and any Notes for the request.

Welcome to Kronos in the Cloud — Timberlake FSs and Service Techs Page 4 of 5

7. Review the information and then tap Submit.

8. Your new request will appear in the list as Submitted.

Tap the Home button to return to the Home screen.

What if I need help? Help is here for you in several forms.

Kronos Museum online help for AWC The Kronos Museum contains AWC internal processes and procedures for employees, Supervisor/Managers, Payroll, and HR. Information here is AWC specific.

Visit the Kronos Museum at http://help.woodmark.com/Kronos

Job Aids and Announcements Job aids, announcements about the rollout and other updates are on the HR SharePoint site http://woodmark/awc/HRT

• Manager Navigator Job Aid • Reviewing Alerts and Notifications job aid • Job aids for FSs, Service Techs, and their managers

Solution Center help If you have any questions or issues about the program, send a detailed e-mail message to SolutionCenter@woodmark.com describing the issue. Screen shots can be especially helpful when possible.

Welcome to Kronos in the Cloud — Timberlake FSs and Service Techs Page 5 of 5

When to Cancel a Deduction Normally, you should only cancel a deduction when your manager has given you approval to do so.

Only cancel the deduction when punching Out at the end of your shift, unless your manager has instructed you to do otherwise.

Kronos Tablet Performing Employee Tasks

©2013, Kronos Incorporated or a related company. All rights reserved.

Task Icons Tap one of the circular icons to perform a particular task. For example, to submit or review a time-off request, tap Requests.

If you are making a job transfer, drill down the locations and select the job you will be working. If you are making an account transfer, select the relevant entries. Then tap Done.

3

Logging On When you start the Kronos Tablet app, your iPad connects to your organization’s Workforce Central server, using an IP address you supply. You can then log on using your existing Workforce Central credentials.

Kronos Tablet is a licensed product, but anyone can download and try out the application – search for Kronos Tablet in your iPad’s App Store to get it.

GET THE APP Main Screen Overview

When to Make a Transfer Normally, you should only enter a transfer when your manager is aware that you will be making one.

Select the transfer only when punching In for the transfer; do not select the transfer again when punching Out.

Punch In or Out

On the main screen, select the Punch icon.

1

If you are starting a shift requiring a transfer, select the appropriate type of Transfer. Otherwise, skip to Step 4.

2

If you are working without a break, switch Cancel Deduction to ON.

To enter the punch, tap Punch.

4

Home To back out of making a punch, tap the Home icon instead of tapping Punch. No punch data will be saved.

Bar Code Option If you are transferring to a job with a posted bar code, you can tap the Bar Code button and then scan to enter the transfer.

Context Tap to change the Time Period you are viewing. All information you view will be in this context until you change it.

Punch Tap to punch in or out for your shift. You may be prompted to provide additional information, such as whether you are transferring temporarily to another job or account.

Log Out When you are done, working in Kronos Tablet, be sure to Log Out before you close down the app.

Kronos Tablet Performing Employee Tasks

©2013, Kronos Incorporated or a related company. All rights reserved.

View Your Timecard

Submit a Time Off Request

Tap the to add a new request.

2

Home When you are done viewing your timecard, tap Home to return to the home screen.

Timecard Approval Tap to Approve your timecard hours. Your manager will let you know how frequently you should Approve.

Start by selecting Timecard on the home screen.

Context Tap to change the time period you are viewing.

Totals Your current totals for the displayed time period are shown here.

Daily Punch Data In and Out punches – and other tracked time – are shown here for each day in the displayed time period. A colored date or punch indicates a deviation from your schedule, such as a Sick day or late In punch.

On the home screen, tap Requests.

1

Select the pay code that matches the kind of time off you want to take (e.g. Personal), then tap Done.

5

Check Your Accruals Balances Before submitting a new Time Off Request, it’s a good idea to tap Accruals to review your balances.

Tap Balance as of to see the hours you will have on any given date.

Select a Time Off type and tap Done.

3

Select the Start Date and End Date of your time off. Tap Done after selecting each date.

4

To finalize the request, tap Submit. 6

Prior Requests To view the details of a previously-submitted request, simply select it from the list of requests.

The details screen also gives you the option to completely retract the request you are viewing by tapping Retract Request.

When to Cancel a Deduction Normally, you should only cancel a deduction when your manager has given you approval to do so.

Only cancel the deduction when punching Out at the end of your shift, unless your manager has instructed you to do otherwise.

Kronos Tablet Performing Employee Tasks

©2013, Kronos Incorporated or a related company. All rights reserved.

Task Icons Tap one of the circular icons to perform a particular task. For example, to submit or review a time-off request, tap Requests.

If you are making a job transfer, drill down the locations and select the job you will be working. If you are making an account transfer, select the relevant entries. Then tap Done.

3

Logging On When you start the Kronos Tablet app, your iPad connects to your organization’s Workforce Central server, using an IP address you supply. You can then log on using your existing Workforce Central credentials.

Kronos Tablet is a licensed product, but anyone can download and try out the application – search for Kronos Tablet in your iPad’s App Store to get it.

GET THE APP Main Screen Overview

When to Make a Transfer Normally, you should only enter a transfer when your manager is aware that you will be making one.

Select the transfer only when punching In for the transfer; do not select the transfer again when punching Out.

Punch In or Out

On the main screen, select the Punch icon.

1

If you are starting a shift requiring a transfer, select the appropriate type of Transfer. Otherwise, skip to Step 4.

2

If you are working without a break, switch Cancel Deduction to ON.

To enter the punch, tap Punch.

4

Home To back out of making a punch, tap the Home icon instead of tapping Punch. No punch data will be saved.

Bar Code Option If you are transferring to a job with a posted bar code, you can tap the Bar Code button and then scan to enter the transfer.

Context Tap to change the Time Period you are viewing. All information you view will be in this context until you change it.

Punch Tap to punch in or out for your shift. You may be prompted to provide additional information, such as whether you are transferring temporarily to another job or account.

Log Out When you are done, working in Kronos Tablet, be sure to Log Out before you close down the app.

Kronos Tablet Performing Employee Tasks

©2013, Kronos Incorporated or a related company. All rights reserved.

View Your Timecard

Submit a Time Off Request

Tap the to add a new request.

2

Home When you are done viewing your timecard, tap Home to return to the home screen.

Timecard Approval Tap to Approve your timecard hours. Your manager will let you know how frequently you should Approve.

Start by selecting Timecard on the home screen.

Context Tap to change the time period you are viewing.

Totals Your current totals for the displayed time period are shown here.

Daily Punch Data In and Out punches – and other tracked time – are shown here for each day in the displayed time period. A colored date or punch indicates a deviation from your schedule, such as a Sick day or late In punch.

On the home screen, tap Requests.

1

Select the pay code that matches the kind of time off you want to take (e.g. Personal), then tap Done.

5

Check Your Accruals Balances Before submitting a new Time Off Request, it’s a good idea to tap Accruals to review your balances.

Tap Balance as of to see the hours you will have on any given date.

Select a Time Off type and tap Done.

3

Select the Start Date and End Date of your time off. Tap Done after selecting each date.

4

To finalize the request, tap Submit. 6

Prior Requests To view the details of a previously-submitted request, simply select it from the list of requests.

The details screen also gives you the option to completely retract the request you are viewing by tapping Retract Request.

Workforce Mobile (Android) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

Select a transfer type, select the details, and click Done.

3

When to Make a Transfer Normally, you should only enter a transfer when your manager is aware that you will be making one.

Select the transfer only when punching In for the transfer; do not select the transfer again when punching Out.

Your device may recognize your geographical location and limit your transfer options based on that location.

Punch In or Out

On the home screen, tap the Punch icon.

1

If you are starting a shift requiring a transfer, select Transfer. Otherwise, skip to Step 4.

2

If you are working without a break, tap to enable Cancel Deduction.

To enter the punch, tap Punch.

4

When to Cancel a Deduction Normally, you should only cancel a deduction when your manager has given you approval to do so.

Only cancel the deduction when punching Out at the end of your shift, unless your manager has instructed you to do otherwise.

Home Screen Overview Anyone can download and try out the Kronos Mobile app – check your device’s app store to get it. To log on to your organization’s server, however, you must be granted access.

GET THE APP

Refresh Tap to update the screen with the latest data from the server. It’s a good idea to refresh after making edits.

Location Tap to view your current geographical location. If it is recognized by your organization, the app will use it for punches.

Logging On When you start the Kronos Mobile app, your device connects to your organization’s Workforce Central server, using an IP address you supply. You can then log on using your existing Workforce Central credentials.

Tasks Simply tap a task to drill down and view its details. Scroll down to access more tasks. Depending on your role, some tasks may not be accessible.

Alerts If there are matters requiring your attention, they will appear as alerts. Tap the Alerts icon to view all of your alerts.

Context Tap to change the Time Period you are viewing. All information you view will be in this context until you change it.

Barcode If you are working at a location with a barcode for starting and stopping jobs, you can punch by tapping here and scanning the code.

Workforce Mobile (Android) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

Timecard Approval Tap to approve your timecard hours. Your manager will let you know how frequently you should approve.

Select a Time Off type.

3

View Your Timecard or Schedule

Check Your Accruals Balances Before submitting a new Time Off Request, it’s a good idea to tap Accruals on the home screen to review your balances.

Tap Balance as of to see the hours you will have on any given date.

Submit a Time Off Request

On the home screen, select Requests.

1

Tap the to add a new request.

2

Select the Start Date and End Date of your time off, and the type of hours (Paycode) you want to use.

To finalize the request, tap Submit.

4

On the home screen, select Timecard or Schedule.

Timecard Totals Tap to view a summary of the types of hours you have worked.

Schedule Calendar Toggle Tap to switch between a list view (pictured here) and a calendar view. In the calendar, dates with dots have a scheduled shift or time off.

Prior Requests To view the details of a previously-submitted request, simply select it from the list of requests.

The details screen also gives you the option to completely retract the request you are viewing.

Schedule Details Tap a date in the list or calendar to view the details of a shift or time off.

Workforce Mobile (BlackBerry) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

Menu Use the menu button to access additional functions.

Tasks Select a task to drill down and view its details. Scroll down to access more tasks. Depending on your role, some tasks may not be accessible.

Logging On When you start the Kronos Mobile app, your device connects to your organization’s Workforce Central server, using an IP address you supply. You can then log on using your existing Workforce Central credentials.

Anyone can download and try out the Kronos Mobile app – check your device’s app store to get it. To log on to your organization’s server, however, you must be granted access.

GET THE APP

Alerts If there are matters requiring your attention, they will appear as alerts. Select the Alerts icon to view all of your alerts.

Home Screen Overview

When to Make a Transfer Normally, you should only enter a transfer when your manager is aware that you will be making one.

Select the transfer only when punching In for the transfer; do not select the transfer again when punching Out.

Punch In or Out

On the main screen, select Punch.

1

If you are starting a shift requiring a transfer, select Transfer. Otherwise, skip to Step 4.

2

If you are working without a break, switch Cancel Deduction to ON.

To enter the punch, select Punch.

4

When to Cancel a Deduction Normally, you should only cancel a deduction when your manager has given you approval to do so.

Only cancel the deduction when punching Out at the end of your shift (not when punching In), unless your manager has instructed you to do otherwise.

Select a transfer. If the transfer you want doesn’t appear, select the on the previous screen.

3

Refresh Select to update the screen with the latest data from the server. It’s a good idea to refresh after making edits.

Time Period / HyperFind Select to change the Time Period you are viewing, or the group of employees you are viewing (if you are a manager). All information you view will be in this context until you change it.

Workforce Mobile (BlackBerry) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

View Your Timecard or Schedule

Check Your Accruals Balances Before submitting a new Time Off Request, it’s a good idea to select Accruals on the main screen to review your balances.

Change Balance as of to see the hours you will have on the selected date.

Submit a Time Off Request

On the main screen, select Requests.

1

Select New from the left context button to add a new request.

2

Select the Start Date and End Date of your time off, and the type of hours (Paycode) you want to use.

To finalize the request, select Submit from the menu button.

4

On the main screen, select Timecard or Schedule.

Timecard Totals Select to view a summary of the types of hours you have worked.

Prior Requests To view the details of a previously-submitted request, simply select it from the list of requests.

The details screen also gives you the option to completely retract the request you are viewing.

Schedule Details Select a date in the list to view the details of a shift or time off.

Timecard Approval Select Approve from the menu button to approve your timecard.

Date Cycle through dates to change the range of dates that appear below.

Select a Time Off type.

3

Workforce Mobile (iPhone) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

Context Tap to change the Time Period you are viewing. All information you view will be in this context until you change it.

Select a transfer and click Done.

3

Logging On When you start the Kronos Mobile app, your device connects to your organization’s Workforce Central server, using an IP address you supply. You can then log on using your existing Workforce Central credentials.

Anyone can download and try out the Kronos Mobile app – check your device’s app store to get it. To log on to your organization’s server, however, you must be granted access.

GET THE APP

Refresh Tap to update the screen with the latest data from the server. It’s a good idea to refresh after making edits.

HomeScreen Overview

When to Make a Transfer Normally, you should only enter a transfer when your manager is aware that you will be making one.

Select the transfer only when punching In for the transfer; do not select the transfer again when punching Out.

Your device may recognize your geographical location and limit your transfer options based on that location.

Punch In or Out

On the home screen, select Punch.

1

If you are starting a shift requiring a transfer, select Transfer. Otherwise, skip to Step 4.

2

If you are working without a break, switch Cancel Deduction to ON.

To enter the punch, tap Punch.

4

When to Cancel a Deduction Normally, you should only cancel a deduction when your manager has given you approval to do so.

Only cancel the deduction when punching Out at the end of your shift, unless your manager has instructed you to do otherwise.

Tasks Simply tap a task to drill down and view its details. Scroll down to access more tasks. Depending on your role, some tasks may not be accessible.

Location Tap to view your current geographical location. If it is recognized by your organization, the app will use it for punches.

Alerts If there are matters requiring your attention, they will appear as alerts. Tap the Alerts icon to view all of your alerts.

Barcode If you are working at a location with a barcode for starting and stopping jobs, you can punch by tapping here and scanning the code.

Workforce Mobile (iPhone) Performing Employee Tasks

©2014, Kronos Incorporated or a related company. All rights reserved.

Timecard Approval Tap to approve your timecard hours. Your manager will let you know how frequently you should approve.

Select a Time Off type and tap Done.

3

View Your Timecard or Schedule

Check Your Accruals Balances Before submitting a new Time Off Request, it’s a good idea to tap Accruals on the home screen to review your balances.

Tap Balance as of to see the hours you will have on any given date.

Submit a Time Off Request

On the home screen, select Requests.

1

Tap the + to add a new request.

2

Select the Start Date and End Date of your time off, and the type of hours (Paycode) you want to use.

To finalize the request, tap Submit.

4

On the home screen, select Timecard or Schedule.

Timecard Totals Tap to view a summary of the types of hours you have worked.

Schedule Calendar Toggle Tap to switch between a list view (pictured here) and a calendar view. In the calendar, dates with dots have a scheduled shift or time off.

Prior Requests To view the details of a previously-submitted request, simply select it from the list of requests.

The details screen also gives you the option to completely retract the request you are viewing.

Schedule Details Tap a date in the list or calendar to view the details of a shift or time off.