Welcome to 51st AGM

Saturday 25th November 2017

Agenda

• Apologies for absence

• Chairman’s welcome

• Minutes from 2016

• Correspondence

Matters arising

from AGM 2016

• Rule 8.1.2 – see AGM Motion 11.2

• Revisit Clubhouse options -

See AGM Motion 11.3

CHAIR’S HIGHLIGHTS

Six Course Weeks

April

May

June

August (1) August (2)

September

Member’s Hog Roast

New Discovery

New Glider

Open Weekend

Competition Enterprise

Air Cadets

Excursions & Visits

• January - New Zealand

• March – Nympsfield

• April – Long Mynd, Talgarth, Portmoak , Nympsfield,

• May – Mendips, Fayence

• July – Nympsfield

• August – Pocklington

• October – Portmoak, Denbigh, Long Mynd

• November – New Zealand

Farewell......

Matt Wright

Mike Robinson

Nick Hine

Les Hill

.......Farewell

• Dave Roberts

• Peter Nethercott

• Chris Slade

• Joe Beard

Time for new shoes...

TREASURER

2016-2017 Highlights

• Accounting Surplus (Profit) - £29,000

• Competition Enterprise - Profitable

• Cash Increased by £22K to £300,000

2016-2017 Turnover

Income vs Prev. Year Up £22K

• Competition Enterprise

• Matt Wright Fund

• Higher Trial Flight Voucher Sales

• Sale of K13 CCY

Weaker Performing Areas: Flying Income Lowest Since 2012

Course Income Lowest Since 2014

Membership Subs Slightly Down

2016-2017 Expenses

Delayed Refinishing KEK until Winter 2017

Increased Operating Eqpt Maintenance

Entry Lane Resurfacing

Replace Water Filter Room

Lower Insurance Premiums

Flying Costs in 2018

• Winch Launch: 20p Increase to £8

• Aerotows (2000 ft): 50p Increase to £33 but...

• AR2000: £3 Increase to £24

• AR1500: 50p Increase to £15.75

• Member Course Fee: £5 Increase to £320

• Soaring Fees: 1p Increase to £0.46 per min

• Winter Flying Package

Winter Flying Package

• To encourage you to stay current......

• 5 Winch launches on different days

• 1 Aerotow to 3000ft

• Dual or Solo

• 1st December 2017 – 31st March 2018

• £50 – a saving of £32

2017-2018 Investments

• Operations

New 2 Seat Glider - Perkoz SZD-54-2

Refinishing ASK21 (KEK)

• Site Avgas Tank

Mower

Field Repairs

2017 Financial Accounts

• Questions?

• Approval of accounts

• Approval of audit waiver

MEMBERSHIP

Membership Highlights

• Holding Steady on Flying Membership

• Social Membership Up as Some Flyers Switch

• Junior Membership Declined

• Reasons for Members Leaving/Non-Renewing:

• Gliding Requires Too Much Time

• Personal Lack of Progress

• Health Issues, Relocation, Other

Moving into 2018

• New Membership Secretary

• - Tim Petty

• Committee welcomes Your Ideas to Build

Membership

CFI’s REPORT

First Solos

Ellie Carter Reuben Buss James Price

Ross Pratt

James Smart Andy Williams

Badges

Pete, Stu and Tom

Ray Dodd

Diamond , Gold

and Silver Heights

Expeditions

Cross-Country Flying

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

km Flown x 100 32.67 66.76 86.82 99.59 90.09 106.02 155.78 226.16 217.36 200.55 228 111

Flights 16 27 51 51 56 64 100 158 176 145 140 75

Pilots 3 10 10 9 10 13 22 29 26 27 24 13

0

50

100

150

200

250

Wed 19th April 2017

Competition Enterprise

Exeter ACP timeline

• Informal exploratory meetings in 2016

• Exeter ACP published 9th March

• DSGC response submitted 8th June

• ACP Stakeholder Report published 26th July

• Local Engagement Meeting 14th August

• DSGC response to CAS redesign 8th September

• To date – ACP has not been submitted to CAA?

• Thanks for Support from BGA, Devon Strut, DSFT

Exeter Airspace (1)

Exeter Airspace

Exeter Airspace (2)

Exeter Airspace

Election of Officers

Committee Nominations

Nick Jones

Chairman

Vice-Chairman

Peter Smith

James Flory Mike Sloggett Robert Lee James Hood

Committee

James Hood Guy Adams

Guy Adams

AGM 2017 Motions

Motion 1 - Fees

The Committee proposes new membership fees payable from 1st January 2018

Percentages of Full flying membership for other classes were approved

at AGM December 2010

Membership class 2017 2018

Full Flying £280 £290

Family (50%) £140 £145

Junior (28%) £78 £81

Junior under 16 (20%) £56 £58

Social (15%) £42 £44

Country (70%) £196 £200

Motion 2 - Rules

• To consider and adopt the amended Rules of the

Club (Constitution)

• Key Changes............

Key Changes (1)

6. MEETINGS • Additional wording,

6.4 At all General or Special meetings, the Chairman,

or if he/she not be present, the Vice-Chairman,

shall preside. A quarter of the Flying

Memberships 3.2.1.1 to 3.2.1.5 entitled to vote,

shall form a quorum

Reason: DSGC Management Committee proposal to

ease the quorum rule for General meetings.

Key Changes (2)

8. OFFICERS • Additional wording

8.1.2 Elected Committee Members shall normally hold office for two years, one half of the elected Committee members (usually the longest serving) must stand down each year, but may offer themselves for re-election at an AGM or remain in office after 2 years until an election is held.

Reason: Requested by 2016 AGM

Key Changes (3)

10. TREASURER • Amend limit from £25K to £50K

10.1.2 A capital investment proposal or exceptional

cost item which is expected to exceed a value of

£50,000 (excluding VAT) shall require prior

approval by a majority of eligible Club Members or

their proxies at a General or Special meeting

before it can proceed to tender or purchase.

Reason: DSGC Management Committee Proposal

Motion 2 - Rules

• To consider and adopt the amended Rules of the

Club (Constitution)

Vote: For Against Abstain

Motion 3 - Clubhouse

To consider and approve spend of up to £100K for the

Clubhouse

• DISCUSSION – MAX 10 mins

Clubhouse affordability

• Current Cash position (November 2017)

• Total Cash - £285K

• Major Comitments – £150K

• Perkoz Glider

• New Mower

• Refinishing KEK

• Club Cash Reserve (Current + Savings) - £100K

• AVAILABLE CASH - £35K

(TS) THUS –

• “INSUFFICIENT FUNDS FOR CLUBHOUSE NOW”

DSGC Clubhouse

Renovation / Reconfiguration and New Lecture Room

Clubhouse Project

• The clubhouse is also a major asset. The

present clubhouse, whilst being over 50

years old is still sound and functional.

Inspections and surveys reveal that the

structure is sound but needing some

maintenance, updating and a little TLC. It

has not had any regular maintenance for

several years.

Clubhouse Project

• The Clubhouse has some deficiencies to the current layout and some facilities are lacking as follows:-

• There is insufficient lecture room space to conduct individual and group meetings without impacting on normal club operations.

• Kitchen is undersized

• Lack of storage space (admin, finance, cleaning)

• No ladies disabled toilet facilities.

• With a limited budget how can these be addressed?

A Proposal

Construct a new timber frame building

linked to the clubhouse to create a new

60 sq.m lecture room. This will be larger

than the existing main clubroom and can

be used as a room for AGMs, group

briefings, training, safety meetings,

committee meetings etc.

It will be accessed through the main

clubhouse but will also have a disabled

access ramp from the car park to enable

access to all club facilities through to the

main flight line.

During construction there will be little or

no impact on day to day operations.

Example of Proposed

Building

Reconfigure Existing

Layout (1)

See attached Plan showing what can be

achieved in principle but subject to detail and

planning.

1. Divide old lecture room in half to create 2 offices –

a dedicated finance room/office and a CFI

instructors office for mini briefings, one to one

training meetings.

2. Divide old finance room into new parachute

cupboard and general storeroom for cleaning

materials etc.

3. Reconfigure ladies toilet to provide a disabled

toilet facility.

Reconfigure Existing

Layout (2)

4. Enlarge the kitchen by moving serving counter

forward.

5. The main clubroom will remain unchanged and

continue in operation.

6. There will also need to be some repairs completed

to the northern leading edge of the roof on the

airfield side to remove edge timber rot.

Reconfigure Existing

Layout (3)

• The main advantage with this plan is that the works can be staged to reduce disruption to club operations as well as to stage the expenditure to match cashflow.

• Some of the internal works can be completed with self help and internally project managed to reduce cost.

Cost

• Planning and Building Regulation

consent will be required.

Unfortunately VAT will also be

payable on the project.

• It is estimated that the total project

cost will be £90,000 inc VAT.

Cost

Challenge to match cost v affordability

Proposal

Staged expenditure over 2-3 years

Year 1-2 – Complete and construct new lecture

room

Year 2-3 - complete internal reconfiguration

works

Recommendation for

Approval

• The Committee has discussed this

proposal and therefore recommends the

following to the AGM:-

• Approval to spend up to £100,000 on

construction of New Lecture Room and

reconfiguration of internal layout to the

Clubhouse.

Vote: For Against Abstain

AGM Close

...... Members questions

Presentation of Trophies

Thank you

Enjoy 2018