Welcome

Profile and Performance Information Collection

System (PPICS)

Checklist to Log On to PPICS

1. Web address: www.learningpt.org/ppics

2. Logon Name

3. Password

If you are missing any of these items, please contact us.

Teacher Survey Guide Key Points

• Should be completed only for students who have attended 30 days or more.

• Should be completed by student’s academic day teacher; for secondary level a Math or English teacher, preferably one who does not staff the 21st CCLC.

• Survey Guide contains a blank survey for you to tabulate returns.

Definitions

These terms frequently get confused with other common

terminology (i.e. feeder school).

Please make sure you understand what it being asked!

Feeder School

Any public or private school that provides students to the

21st CCLC.

This is entered in the

Grantee Profile.

Regular Attendee

• Refers to students who have attended a 21st CCLC program for at least 30 days (which do not have to be consecutive) during the reporting period.

Reporting Period

• The reporting period for the annual performance report coincides with the school year and includes the summer prior to the school year.

• So for this report, summer 2007 and school year 2007-08.

Subcontractor

An organization that is under contract with the grantee to provide 21st CCLC grant-funded activities or services. For APR purposes, a subcontractor is considered to be a type of partner.

Grantee Profile Check

• Contact Information is current, both under both:

1. Basic Info, and

2. Centers.

• Partnerships are current.

• Funding Sources are current.

Partners Key Points

• Individuals can be considered partners.

• District staff can be considered partners as long as the district is not the fiduciary (fiscal) agent for the 21st CCLC grant in question.

• Districts can be considered partners if they are not the fiduciary (fiscal) agent for the 21st CCLC grant in question.

Estimated Monetary Contributions

We suggest using the amount that it would cost the program to attain those same resources, if they had to pay for them.  Usually for buildings, both schools and organizations will have a rental price.  Also many school districts and organizations have salary ranges for different level positions.  For volunteers/staff without specialized training we recommend using minimum wage multiplied by an estimate of hours of service provided.  We find that many schools and organizations who are contributing the services already keep track of these figures for tax purposes – so asking someone in the accounting department for an estimate usually has good results. 

Recommendation from Learning Point Associates

StaffingKey Points

• If an individual was paid to work at the Center for any percentage of their salary, they are considered “paid staff.”

• Individuals who only worked at special, nonrecurring, or episodic events, field trips, or programming should not be counted in the staffing section.

• On the line “paid staff not funded directly by 21st CCLC program,” only count individuals whose salary was funded entirely by a non–21st CCLC source.

AttendanceKey Points

• Please be aware that in this section if you enter a number less than three it will automatically be rounded down to zero, if greater, it will be rounded up to five.

• Under Special Services or Programs & Racial/Ethnic Groups, none of the information on these sections is optional. Please provide data on all of the sections.

• For Limited English Proficiency, you can ask for students who were counted as 1, 2 or 3 in the October counts.

Certification

• Make sure all your “buttons” are checked off.

• Check the small box at the bottom of the page.

• By checking this box, you are telling us that you have finished entering or modifying your data and have no further changes.

Timeline

• February, 2007-PPICS open to start entering data.

• To be Announced- PPICS seminar.

• September 22, 2007- All data must be put into PPICS and certified.