Welcome Homeowners 2016 Annual Meeting · 2016-11-13 · Minutes from 2015 Meeting Donna Haller...
Transcript of Welcome Homeowners 2016 Annual Meeting · 2016-11-13 · Minutes from 2015 Meeting Donna Haller...
Welcome Homeowners
2016 Annual Meeting
Grosse Pines
Association Inc.
November 13, 2016
November 13, 2016 www.grossepines.org
Meeting Agenda
• Introduction, Opening and Roll Call
• Minutes from 2015 Meeting
• Annual Report
• Social Events and Web Report
• Landscape and Architectural Report
• Declaration of Restrictions Summary
• Financial Report
• Major Initiatives for 2017
• Election of Board Members
• Closing and Q & A
Introduction and Opening
Doug Handler
President
November 13, 2016 www.grossepines.org
Grosse Pines Board Members
• Doug Handler -- President
• Jayne Harris -- Vice President
• Mark Kosowski--Treasurer
• Donna Haller -- Secretary
• Allison Myers -- Social Director
• Rich Santia -- Landscape Director
• Vince Rodman – Landscape Director
• Chris Evanoff -- Landscape Director
• Roger Valade --Web/Communications Resource
Minutes from 2015 Meeting
Donna Haller
Secretary
November 13, 2016 www.grossepines.org
2014 Minutes
• Financial Report
• Social Activities
• Walton Renovation Project Review
• Declaration of Restriction Discussion
• Elections
2016 Annual Review
Doug Handler
President
November 13, 2016 www.grossepines.org
2016 Annual Report-Accomplishments
• Maintained Common Areas
• Developed and Distributed Residence Directory and Several e-Newsletters
• Developed Designed Plans and Budget for Next Phase of Landscape Plan
• Held Five Social Events
November 13, 2016 www.grossepines.org
2016 Annual Report-Accomplishments
• Collected Dues from Homeowners and Filed Several Liens
• Conducted Extensive Audit of All Properties for Declaration of Restriction Violations
• Issues 8 letters to Homeowners for Violations
• Developed Roles and Responsibilities for Board Members
• Met Six Times Throughout the Year
Social Report
Allison Myers
Social Director
November 13, 2016 www.grossepines.org
Social Report
2016 - Exciting Year for Social Events
• April – Easter Egg Hunt, 50 in Attendance
• June -- Pig Roast BBQ Picnic, 100 in Attendance
• June and Sept.-- Backyard Movies/Smores
• October – Wine Tasting, Over 30 in Attendence
• Dec. 2015—Christmas Dinner at Brewery
• Greeted and Provided Welcome Package to Ten
New Residents
Thank You for Your Participation
November 13, 2016 www.grossepines.org
Christmas Dinner at
Rochester Bistro
• When: Saturday December 3rd 6:00 P.M.
• Where: Rochester Bistro-Downtown
• Price: $35 plus a Cash Bar.
• Pay the Night of Event
Please RSVP by November 28,
November 13, 2016 www.grossepines.org
Web and Communication Report
• Electronic Communications to Homeowners
– e-Newsletters
– e-Social Events
– e-Mail Urgent Announcements
• Improvements to Website, Directory and Resident Email
• Need e-mails for Some Homeowners
November 13, 2016 www.grossepines.org
Social Report
2017 Proposed Social Events
• Easter Egg Hunt
• Summer Pig Roast
• Wine and Cheese Party
• Backyard Movies and S’mores
• Christmas Dinner
Landscape and
Architectural Report
Rich Santia
Vince Rodman
Chris Evanoff
November 13, 2016 www.grossepines.org
Landscape Renovation Project
• Developed in 2012 a master plan plus a
detailed landscape design for renovating
all the common areas
• Utilize a design approach that will include
some of the existing plant and tree
materials
November 13, 2016 www.grossepines.org
Landscape Renovation Project
Completed Phases
• Walton Frontage Approximately 1,200 Ft.
• Four Entrance Corners
• Seven Cul-de-Sacs and One Retention
Pond
November 13, 2016 www.grossepines.org
Final Phases Scope
• Two Entrance Islands-Complete Redo
• Masonry Entrance Signage Set Back 20’
• Move Existing Signs - Each End Walton
• Sprinkling System in Islands
• Lighting Corners, Signs, Islands and Wall
November 13, 2016 www.grossepines.org
Final Phase Plan
• Develop Architectural Design Plans
• Develop Plant and Materials List
• Develop Bid Packages
• Make Final Adjustments to Design Plan
• Award Contact to Most Qualified Company
• Develop Phases for Work Completion
• Begin March/April 2017
Provide Homeowners Regular Updates of Project Status
November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
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November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
November 13, 2016 www.grossepines.org
Declaration of
Restriction Audit
Rich Santia
Vince Rodman
Chris Evanoff
November 13, 2016 www.grossepines.org
Deed/Restriction Audit
• Developed Guidelines for Audit
• Evaluated Every Home from the Front
Exterior (No Back Yards Were Observed)
• Major Focus on the Following
– Custom Made Structures
– Vehicular Parking and Storage
– Fences, Signs, Sewage
– Objectional Sights
November 13, 2016 www.grossepines.org
Deed/Restriction Violation-Audit Results
• Dead Trees and Driveway Clutter
• Objectional Sights – Stockpiling and
Storage of Various Materials
• Vehicular Storage
• Garbage Containers Visible
• Mailboxes in Disrepair
• Fences
Approximately 20 Homes Were in Violation
Financial Report
Mark Kosowski
Treasurer
November 13, 2016 www.grossepines.org
2016 Income/Expense Statement
2016
Forecast
Income
• Membership Dues ( $335 * 142 lots ) $46,900
• Past Due Accounts 670
Total Income $47,570
Expenses
• Utilities $ 6,600
• Common Area Maintenance 14,800
• Landscaping Project 19,850
• Holiday Decorations 2,800
• Liability Insurance & Legal Fees 840
• Sprinkler & Lighting Repairs 360
• Social Events 1,600
• Administrative Expenses 530
• Gifts/Other 120
Total Expenses $47,500
Surplus/(Deficit) $70
November 13, 2016 www.grossepines.org
2017 Income and Expense Budget
Income
• Membership Dues ($335 x 142 lots) $47,570
• Past Due Accounts 1,340
Total Income $48,910
Expenses
• Utilities $ 6,700
• Common Area Maintenance 16,000
• Landscaping & Improvements 32,000
• Holiday Decorations 3,000
• Liability Insurance 1,200
• Sprinkle System/Repairs 500
• Social Events 1,800
• Administrative 1,800
• Website Improvements 1,500
• General & Administration 500
Total Expenses $65,000
Surplus/(Deficit) ($16,090)
November 13, 2016 www.grossepines.org
2017 Projected Year-end Cash Reserve
Capital Reserve – December 31, 2016 $18,740
Add: Projected 2017 Surplus/(Deficit) (16,090)
Deduct: Projected Uncollected Funds 0
Projected Cash Reserve Dec. 31, 2017 $2,650
Major Initiatives for 2017
Doug Handler
President
November 13, 2016 www.grossepines.org
2017 Major Initiatives
• Begin Final Phase of Landscape Plan
• Update Homeowners Directory and Emails
• Refresh and Enhance Web Site
• Form a Sub-committee to Study, Clarify and
Update Deed Restrictions
• Enforce Deed and Restrictions Violations
QUESTION AND ANSWER
November 13, 2016 www.grossepines.org
Election of Board Members
• Present GP Board is Eight Member
• Board Member Term – Three Years
• Two Board Member Term Ends
December 2016• Donna Haller
• Jayne Harris
November 13, 2016 www.grossepines.org
Election of New Board Members
Nominations
• Donna Haller
• Jayne Harris
THANK YOU FOR YOUR
ATTENDANCE!
Questions?