WELCOME ACKNOWLEDGEMENT 3 PRAYER · ask that you be present and guide us in our deliberations...

MINUTES OF ORDINARY MEETING OF YARRIAMBIACK SHIRE COUNCIL HELD ON WEDNESDAY 27 MAY 2015 AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 9:30AM

1 WELCOME 2 ACKNOWLEDGEMENT

We acknowledge the traditional owners of the land on which we meet today and pay our respect to both past and present elders.

3 PRAYER

Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire.

Amen

4 PRESENT Crs A McLean, Cr R Kingston, Cr L Woods, Cr H Ballentine, Cr T Grange, Cr G Massey, Ray Campling (Chief Executive Officer), James Magee (Director Infrastructure & Planning) and Bernardine Schilling (Executive Assistant)

5 APOLOGIES Cr K Zanker 6 CONFIRMATION OF MINUTES

Ordinary Meeting of Council – 22 April 2015 Moved Cr T Grange seconded Cr G Massey the Minutes of the Ordinary Meeting of Council held on 22 April 2015 be confirmed.

Carried

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 27 MAY 2015

M 27 05 2015 .docx 2

7 DECLARATION OF CONFLICT OF INTEREST 8 BUSINESS ARISING 8.1 Action List from last meeting 8.2 Ongoing and Pending Action List 9 PETITIONS Item in regards to the establishment and relocation of the playground at Murtoa. Petition received 76 signatures. Moved Cr R Kingston seconded Cr T Grange that we accept the petition and further discuss during Council Forum.

10 REPORTS Corporate Reports 10.1 Mayor’s Report 10.2 Councillor’s Reports 10.3 Chief Executive Officer – Activity Report 10.4 Director Infrastructure & Planning Report 10.5 Capital Works Program Report 10.6 Community Services Report 10.7 Infrastructure Services Report 10.8 Community Projects Report

11 REPORTS FOR DECISION 11.1 Finance Report 11.2 Revenue Report 11.3 Draft Budget 2015-2016 11.4 Adoption of Council Plan 2013 – 2017 11.5 Sponsorship Allocations 2015 11.6 Proposed Long Vehicle Parking within Main Street, Minyip



M 27 05 2015 .docx 3

10.1 Mayor’s Report – Prepared by Andrew McLean 25 April Attended ANZAC Dawn Service at Sheep Hills and Service at

Patchewollock 28 April Attended Yarrilinks meeting in Warracknabeal 01 May Attended Audit and Board meeting of the Grampians Central

West Waste and Resource Recovery Group at Bacchus Marsh. Attended Grampians Central West Local Government Forum at Bacchus Marsh, concluding with a tour of the local Waste Management Centre, Maddingley Brown Coal P/L

06 May Attended and Chaired the Sunraysia Highway Improvement

Committee meeting at Birchip. Attended the Yarriambiack Creek Advisory Committee meeting at Brim

12 May Attended meeting with Shadow Minister for Roads and

Infrastructure and Industry, The Hon Ryan Smith in Horsham. Attended the First Warracknabeal Scouts evening to celebrate the 45 years of service of Cub Leader, Glenyce Liersch

13 May Council Forum 14 May Attended the Rural Councils Victoria Mayor and CEO Forum in

Melbourne 18 May Attended Yarrilinks meeting at Brim 22 May Attended Municipal Association of Victoria Land Use Planning

Session in Horsham 26 May Attended the Launch of the Wimmera Southern Mallee Regional

Investment Plan at Parliament House in Melbourne. Attended the Murtoa Community Engagement Visit meeting



M 27 05 2015 .docx 4

10.2 Councillor’s Reports Cr H Ballentine 27 April

Attended Yarriambiack Tourism Association meeting and AGM at the Rusty Nail restaurant in Warracknabeal. Re-elected as Chair, Cr T Grange Vice Chair and Marianne Ferguson as Secretary. Thank you to this Committee for the support

2-3 May Attended and promoted Yarriambiack Shire at the Regional Living Expo, Jeff's Shed in Melbourne

11 May Attended Hopetoun Senior Citizens Mother's Day Luncheon 12 May Launched the Seasons of Wellness program at Hopetoun 13 May Council Forum 15 May Opened Central Wimmera Country Women’s Association

Exhibition at Murtoa 19 May Attended Wimmera Mallee tourism meeting at Donald 22 May Attended the Municipal Association of Victoria Planning

Information Session at Horsham Rural City Council 26 May

Attended Murtoa Community Consultative meeting. I am involved in ongoing support of the Warracknabeal Music & Life Festival scheduled for 8 - 10 October 2015 and planning of Women on Farms Gathering (WOFG) at Hopetoun, 18 - 20 March 2016

Cr G Massey 25 April Attended ANZAC Day Ceremonies at Sheep Hills, Brim and

Warracknabeal 04 May Attended Warracknabeal Library for Service Award

presentations to Wimmera Regional Library Committee staff. Attended Chaplaincy AGM and meeting at Warracknabeal

12 May Attended Volunteers BBQ Lunch at Neighbourhood House.

Attended Warracknabeal Action Group (WAG) meeting W/Beal

13 May Council Forum 14 May Attended WAG special meeting at Warracknabeal 18 May Attended Seasons of Wellness opening event at the

Warracknabeal Community Centre 26 May Attended Murtoa Community Engagement Visit



M 27 05 2015 .docx 5

Cr K Zanker 25 April Attended ANZAC Day Service at Sheep Hills and

Warracknabeal 28 April Volunteering Western Victoria Board meeting 30 April Regional Living Expo 01 May Attended the Regional Living Expo Official Opening.

Attended Warracknabeal Secondary College Debutante Ball

06 May Wimmera Southern Mallee Local Learning and Employment

Network AGM 07 May Attended ‘WORDS’ meeting 12 May Attended Volunteer’s BBQ Lunch 13 May Council Forum 15 May Attended the Municipal Association of Victoria (MAV) State

Council meeting in Melbourne and the Volunteering Western Victoria Volunteering Recognition Awards Dinner

22 May MAV Planning Information Session in Horsham 26 May Murtoa Community Consultation Visit

Cr L Woods 01 May Attended Victorian Regional Living Expo in Melbourne 06 May Attended the Wimmera Southern Mallee Local Learning &

Engagement Network AGM in Horsham 07 May Attended the Linking Learning Steering Committee meeting at

Warracknabeal 12 May Attended the Wimmera Development Association meeting in

Horsham 13 May Council Forum 19 May Attended the Seasons of Wellness Session in Warracknabeal

hosted by Rural Northwest Health



M 27 05 2015 .docx 6

Cr T Grange 22 April Attended ‘AMES’ Launch ‘Small Towns Big Returns’ in Melbourne 24 April Attended SHARE meeting 25 April Attended ANZAC Ceremonies at Minyip and Murtoa 27 April Attended Yarriambiack Tourism Committee meeting at

Warracknabeal 28 April Attended Launch of Stawell Underground Physics Laboratory in

Stawell 03 May Attended Regional Living Expo in Melbourne 04 May Chaired Boolite Recreation and Public Hall Committee Elections

at Boolite 05 May Attended Minyip Senior Citizens 50th Anniversary at Minyip 08 May Attended Minyip A & P Society meeting with children at the Minyip

Primary School 12 May Attended Wimmera Development Association Board meeting in

Horsham 13 May Council Forum 20 May

Attended Wimmera Mallee Tourism meeting at Donald. Attended Murtoa Progress meeting

22 May Attended Municipal Association of Victoria Councillor Planning

Forum in Horsham 25 May Attending meeting with Cr Graeme Massey and the President of

Minyip RSL sub branch – various matters 26 May

Attended Murtoa Community Engagement Visitation. Attended the Launch of the Wimmera Mallee Regional Investment Plan with Mayor McLean and CEO, Ray Campling at Parliament House in Melbourne



M 27 05 2015 .docx 7

Cr R Kingston 23 April

Attended Meeting between Wimmera Mallee Sustainability Alliance and Central Victorian Greenhouse Alliance (CVGA) in Horsham re possible cooperation on CVGA's under development ‘Heat Relief’ program. Chaired Lighting the Regions Project Partnership Group meeting in Horsham re planning session for upcoming Energy Efficiency Forum proposed for October

25 April Attended ANZAC Day Ceremony at Rupanyup 11 May

Attended Wimmera Mallee Sustainability Alliance meeting in Horsham - presentation from Garage Sale Trails. Attended Rupanyup Consultative Committee meeting

13 May Council Forum 26 May Murtoa Community Consultation Visit



M 27 05 2015 .docx 8

10.3 Chief Executive Officer, Activity Report – Prepared by Ray Campling

• Attended Wimmera CEO’s meeting in Horsham

• Attended Wimmera Southern Mallee Local Learning & Employment Networks meeting at Federation University

• Attended Grampians Regional Management Forum at Alexandra Park, Ararat

• Met Brendan Roughead, Regional Director of The Department of Environment, Land, Water & Planning in Ballarat

• Chaired Yarriambiack Shire Tourism AGM at the Rusty Nail Restaurant, Warracknabeal

• Attended ‘Dark Matter’ presentation at the Stawell Entertainment Centre

• Attended the Warracknabeal and Brim Flood Investigation Steering Committee meeting as conducted by the Wimmera Catchment Management Authority

• Attended Rural Victoria Living Expo in Melbourne

• Attended Wimmera Southern Mallee Local Learning & Employment Networks AGM at the Horsham Special Development School

• Attended Rural Councils Victoria executive meeting in Melbourne

• Attended Wimmera Southern Mallee Regional Strategic Plan meeting at the Grains Innovation Park, Horsham

• Chaired Gateway BEET AGM in Hopetoun

• With Mayor Andrew McLean and other Wimmera Mayors and CEO’s, met with the Honourable Ryan Smith, Shadow Minister for Roads and Infrastructure and Member for Lowan, Emma Kealy in Horsham

• With Councillor Lisa Woods attended Wimmera Development Association meeting in Horsham

• With Mayor Andrew McLean attended the Rural Councils Victoria Forum at the Windsor Hotel, Melbourne

• Attended Volunteering Recognition Awards Night held at the Holy Trinity Lutheran School Hall in Horsham

• Attended Wimmera Development Association Internal Audit meeting

• With Mayor Andrew McLean and Councillor Terry Grange attended the Wimmera Southern Mallee Regional Investment Plan Launch at Parliament House in Melbourne

• Attended the Murtoa Community Engagement Visit at the Mechanics Institute Hall, Murtoa



M 27 05 2015 .docx 9

10.4 Director Infrastructure & Planning Report – Prepared by James Magee Automatic Weather Station (AWS) for Warracknabeal The installation of a weather station at Warracknabeal Aerodrome has been approved by the Bureau of Meteorology (BOM) and its data will be publicly available on the BOM website. The weather station will have an Automatic Weather Information Service (AWIS) attached which will provide live weather information to the aviation industry as well. Works are expected to commence in the last quarter of the year. Warracknabeal and Brim Flood Study The second steering committee meeting has been completed. Flood modelling is now underway for various rainfall and flood events. Once draft mapping is complete community meeting will be held to gain feedback. Mitigation options such as levees will also be considered including their designs and locations. Renewable Energy Target There has been much discussion at a Federal Government level regarding changes to the Renewable Energy Target which will have an impact on the proposed windfarm at Murra Warra. While the energy target itself seems to have agreement at the Federal level, a concern is the requirement for a two yearly review which would create uncertainty for any proponents of renewable energy.



M 27 05 2015 .docx 10

Community Projects – Prepared by David Thompson

Beulah Hall Kitchen Upgrade and Beulah Multi-purpose Centre Upgrade Joint Project

• The kitchen upgrade is complete • The Multi-purpose Centre works are complete. These works comprised the

construction of a rain and sun shelter on the rear of the building Hopetoun RSL Project

• The committee is currently repairing and upgrading the floor to complete the Regional Development Victoria funded component of the project.

Hopetoun Industrial Estate

• The project is now complete

Public Safety Lighting Project

• This consists of the installation of 43 lights across eight towns in the Shire • All lighting will be LED lights • Works are expected to occur during June



M 27 05 2015 .docx 11

Council Building Report – Prepared by Kathy Edwards

Planning Permit Activity Report for April 2015 (as tabled) – Prepared by David Young

Municipal District:

Council register Number

Name of Relevant Building Surveyor

Type of permt, temporary approval or

amendement

Permit temporary

approval or amendment

number*

Application Date

Permit, temporary approval or amendment

date*

Building AddressDescription of

Building work or Use of Building

Cost of Building Work*

BP109-14 W.Wilkie Building 1164/2014/109 18/09/2014 02/04/2015 57 Woolcock St, Warracknabeal Garage $15,062

BP28-15 W.Wilkie Building 1164/2015/28/0 23/03/2015 09/04/2015 41 Devereux St, Warracknabeal Pergola $7,000

BP22-15 W.Wilkie Building 1164/2015/22/0 12/03/2015 09/04/2015 463 Sheep Hills/Minyip Rd, Sheep Hills Shade Shelter $7,000

BP26-15 W.Wilkie Building 1164/2015/26/0 13/03/2015 09/04/2015 216 Scott St, Warracknabeal Carport $4,999

BP30-15 W.Wilkie Building 1164/2015/30/0 07/04/2015 09/04/2015 74 Henty Highway, Warracknabeal Animal Shelter $25,000

BP29-15 W.Wilkie Building 1164/2015/29/0 07/04/2015 09/04/2015 590 Barrat Rd, Wallup Machinery Shed $105,376

BP31-15 W.Wilkie Building 1164/2015/31/0 07/04/2015 09/04/2015 3A Gardiner St, Warracknabeal Re-stumping $6,936

BP25-15 W.Wilkie Building 1164/2015/25/0 16/03/2015 30/04/2015 55 Cromie St, Murtoa Uni-Sex Toilet $49,490

BP33-15 W.Wilkie Building 1164/2015/33/0 09/04/2015 30/04/2015 16 Gloucester St, Woomelang Cover over Toilets $11,600

Total $232,463

Name of Council Officer supplying this register: Kathy Edwards


COUNCIL REPORTYarriambiack Shire Council Month of April 2015



M 27 05 2015 .docx 12

10.5 Capital Works Program 2014/2015 – Prepared by Chris Lehmann

Roads & Streets – Urban Roads

Project % Completed

Start Date

Completion Date Comments

Craig Avenue Warracknabeal

June 2015

June 2015 Contractor

Degenhardt Street Murtoa 100% April

2015 April 2015 Shire

Mill Street Minyip

June 2015

June 2015 Willmores

Railway Street Warracknabeal 100% April

2015 April 2015 Shire

Roads & Streets – Rural Roads

Ashens Jackson Road 40% April

2015 June 2015

To be Completed by Inroads

Glenorchy Road 100% January 2015

February 2015 Drums Pit

Hopetoun Yaapeet Road 100% December

2014 December

2014 Conway Pit

Hopetoun Yaapeet / Glenore School

Road 30% April

2015 June 2015 Websters Pit

Linklaters Road 100% December 2014

January 2015 Burns Pit

Murtoa Settlement Road 40% April

2015 May 2015 Chapmans Pit

Patchewollock Tempy Road 100% September

2014 October

2014 Burns Pit



M 27 05 2015 .docx 13

Roads & Streets – Rural Roads (continued)

Project % Completed

Start Date


Rupanyup Road 100% February 2015 April 2015 Hewitts Pit

Sea Lake Lascelles Road 80% March

2015 June 2015 Andersons Pit

Sheep Hills Warracknabeal

Road 100% September

2014 October

2014 Hewitts Pit

Watchem Warracknabeal

Road 80% April

2015 May 2015 Hewitts Pit

Gravel Shoulders

Blue Ribbon Road 100% January 2015

May 2015 Murphys/Hewitts Pit

Rupanyup Road 100% November 2014

February 2015 Hewitts Pit

Longerenong Road 100% October

2014 October

2014 Chapmans Pit



M 27 05 2015 .docx 14

Gravel Re-Sheets Project %

Completed Start Date


Adlers Road June 2015

Boundary Road 100% March 2015

March 2015 Websters Pit

Cannum 5 Chain Road

May 2015

Desert Road 100% July 2014

July 2014 Hallams Pit

Dogwood Road June 2015

Dunlops Road 100% September 2014

September 2014 Chapmans Pit

Echunga Road 100% September 2014

September 2014 Hallams Pit

Georges Road 100% October 2014

October 2014 Hallams Pit

Goyura East School Bus Route 100% October

2014 October

2014 Andersons Pit

Greenhills Road June 2015

Jim Jollys Road 100% July 2014

July 2014 Moles Pit

Jollys Road 100% July 2014

July 2014

Andersons Pit



M 27 05 2015 .docx 15

Gravel Re-Sheets continued

Project % Completed

Start Date


Kellys Road 100% July 2014

July 2014 Andersons Pit

Kelm Road 100% November 2014

November 2014 Chapmans Pit

Kent Road 100% November 2014

November 2014 Reeves Gravel

Kewell East Road 100% September 2014


Kewell School Road 100% August

2014 August 2014 Chapmans Pit

Kinkora Road 100% August 2014

August 2014 Hallams Pit

Lawler Carron Road June

2015

Linghams Road 100% April 2015

April 2015 McKays Pit

Longerenong Warracknabeal

Road June

2015 Drums Pit

McKays Road 100% April 2015

April 2015 McKays Pit

McPhersons Road 100% April

2015 April 2015 Hallams Pit

Michael Road 100% July 2014

July 2014 Hallams Pit

Morcoms Road 100% October 2014

October 2014 Chapmans Pit

Niewands Road 100% September 2014




M 27 05 2015 .docx 16

Gravel Re-Sheets (continued)

Project % Completed

Start Date


Phitzner Eys Road 100% March

2015 April 2015 Eys Pit

Popes Road June 2015

Quicks Road 100% April 2015

May 2015 Murphys Pit

Rickards Road June 2015 Hallams Pit

Schultzs Road 100% November 2014

November 2014 Hewitts Pit

Tregenza Road 100% March 2015

April 2015 Websters Pit

Warranooke Road 100% May 2015

May 2015 McKays Pit

Watchupga West Road 100% July

2014 July 2014 Andersons Pit

Woods Road 100% September 2014


Wrights Road 100% April 2015

April 2015 Chapmans Pit



M 27 05 2015 .docx 17

Footpaths

Project % Completed

Start Date


Campbell Street Warracknabeal 100% February

2015 February

2015 Luke Wyllie

Craig Avenue Warracknabeal 100% February

2015 March 2015 Luke Wyllie

Cromie Street Rupanyup July

2015 Luke Wyllie

Lyle Street Warracknabeal July

2015 Luke Wyllie

Main Street Minyip 30% February

2015 Luke Wyllie

McLeod Street Minyip 100% August

2014 April 2015

Council Staff undertaking works

Webb Street Murtoa 100% January

2015 January

2015 Willmores



M 27 05 2015 .docx 18

Kerb & Channel

Project % Completed

Start Date


Dennys Street Hopetoun

August 2015 Willmores

Foundry Street Minyip

June 2015 Willmores

Mill Street Minyip 30% February

2015 Willmores

South Street Minyip


Stewart Street Rupanyup


Webb Street Murtoa 100% January

2015 January

2015 Willmores

Wimmera Street Minyip

June 2015 Willmores

Drainage Works: Phillips Street, Beulah Market Street, Minyip Sealed Road Grading: Application of Poly Com to Warranooke Road Tree Lopping: Woomelang Minyip Hopetoun Footpaths: Patchwollock Warracknabeal



M 27 05 2015 .docx 19

10.6 Community Services Report – Prepared by Gavin Blinman Kindergartens Staff recently attended mandatory Reporting and Child Trauma training. In Hopetoun we have reviewed staffing and have put an additional assistant on for three hours per week due to high numbers of children on Thursdays, with 3 and 4 year olds attending. We are now looking at the new ratios set by the Department of Education and Training that will come in next year, the 1:11 ratio will be an issue at Warracknabeal, maybe Hopetoun and depending on numbers Murtoa. Council are looking to trial rubber soft fall at one of our Kindergartens following complaints received about the soft fall we have had supplied in recent times. If successful we may need to look at our current playgrounds and designs. Environmental Health / Local Laws – Prepared by Tim Rose & Greg Wilson Health Food inspections have been ongoing during this month. These inspections have not revealed any major non-compliance issues. One assessment was undertaken of a building in respect to a potential new business opening in the south of the Shire. Three food sample results have been received for this period, with one receiving a result of only marginal quality. This business will be investigated to determine a likely cause. A number of onsite wastewater applications have been received, including five CFA toilet upgrades to Fire Stations. All applications are currently been assessed and permits will be issued in coming days. I attended a forum in Stawell in relation to changes to the onsite waste water management field. This area is currently being reviewed and a number of Environmental Health Offices have serious concerns over the increased risk to Council as a result of possible changes. Extensive feedback was provided to the Environment Protection Authority and Municipal Association of Victoria regarding these concerns and it will hopefully improve the outcome of this review to the Environment Protection Act. Final sampling of Lake Marma occurred this week with the results indicating that levels of Blue Green Algae are no longer considered a threat to public health. The signage around the lake has now been removed and the water body will continue to be monitored over coming months. Local Laws The local laws area has been busy dealing with a number of cat related issues, including providing traps and collecting caught animals. A total of five animals have been held at the pound with the exception of one dog, all animals have been returned to their owners following the payment of associated fees.



M 27 05 2015 .docx 20

There is currently an issue with dogs attacking chickens in the north of the Shire. The owners of the dog responsible have been spoken to and the best course of action is still being considered. A Shire wide door knocking program has commenced for all overdue animal registrations. This has resulted in a significant number of payments being received and co-operation from the community has been good. Aged and Disability – Prepared by Lisa Dunkley Seasons of Wellness launched at Hopetoun on 12 May 2015, around 55 people attended and Cr Helen Ballentine MC’d the event. Shire staff Bronwyn Clayton and Murray McKenzie also attended and presented with guest speaker, Pastor Paul Noble. In May Home & Community Care Workers (HACC) participated in first aid which is conducted annually and there is also plans to complete medication update training in the near future. We held a course on Hoarding, Hazards and Incidents for the HACC staff with further training courses happening through the year. A Memory Strategies Group has been formed in Minyip with the guidance of the Shire and Rural Northwest Health (with wonderful support – 28 registered). As this group has been successful, we will now implement a Memory Strategy Group in the north in the later part of the year. Volunteer Meals and Transport – Prepared by Michelle Hallam Volunteers 11 – 17 May 2015 was National Volunteer Week which is the largest celebration of volunteers and volunteerism in Australia. It provides an opportunity to highlight the role of volunteers in our community and also to say thank you to our volunteers. Yarriambiack Shire Council worked along side Volunteering Western Victoria, Murtoa Neighbourhood House, Hopetoun Neighbourhood House & Warracknabeal Neighbourhood House to hold three successful events across our Shire. Murtoa Neighbourhood House ‘SLAMM’ held a morning tea on 12 May 2015 with approximately 35 people in attendance. Warracknabeal Neighbourhood House held a BBQ Luncheon on the same day; with approximately 56 people and Hopetoun Neighbourhood House held a BBQ luncheon on 13 May 2015 with approximately 15 people in attendance. All events were well attended and it was great to see local media/papers attend to capture photos and stories regarding the events. Transport For the month of April 2015 we have completed 12 drives with three cancellations, this has again increased, compared to April 2014. This month, mostly residents from the northern end of the Shire utilised our service for attending specialist appointments in Horsham and Warracknabeal.



M 27 05 2015 .docx 21

Youth Report – Prepared by Murray McKenzie A group of Hopetoun P12 students attended three Film Workshops with ABC Open Producer Jennifer Douglas. The students were taken through all phases of film production from planning, filming and editing, to the final addition of music and a public viewing. Their 30 second long films were then presented at the Hopetoun Seasons of Well Being Launch held 12 May 2015.

Representing Council, I held a series of meetings across the Shire at Murtoa, Warracknabeal and Hopetoun to discuss the formation of a Youth Action Council. The meetings were advertised through Social Media and the Newspaper. The meetings were poorly attended but speaking to several youth in the area, I think there is a legitimate belief that they have had a couple of meetings previously, done some planning and it has all been for nought. In the future we will promote our information through school groups and hopefully be able to engage older Youth in a targeted fashion.

Meetings with the schools seem much more productive and we seem to have successfully garnered support for a Youth Summit. Nathan Hulls to be locked in as facilitator for work shop and presentation with a possible date set for Thursday, 25 June 2015.

Four local Shire Councils were linked to the ‘Change It Up’ program for 2015. Yarriambiack wasn’t one of them, but we have since been included in the group and have had initial talks with the Shire’s schools to participate. The ‘Change It Up’ program is delivered by the Foundation for Young Australians (FYA). ‘Change It Up’ sparks young people’s ideas for change in their local communities through a two-day workshop. Young people aged 14 to 19 build their confidence, skills and networks to make their ideas happen. The program supports young people to contribute to local decision making and have a voice in determining the future of their local community. ‘Change It Up’ works in partnership with the local community to support young people to have a voice and act on issues that are important to them. At each ‘Change It Up’, young people can access up to $1,000 of seed funding to bring projects to life.

A bus was organised to attend the Nexus FReeZA event on 15 May 2015 at Horsham with a couple of elder youth attending with the view of assisting, the holding of an event in the Yarriambiack Shire.

I’m currently investigating the holding of gaming nights across the Shire Neighbourhood Houses. Warracknabeal Neighbourhood House has equipment they are willing to share (and we may be able to update some). Have had the equipment checked and set up by Warracknabeal Secondary students (thanks Lisa) as well as an inventory of the Equipment by two VCAL students and what is possibly needed to update some things.



M 27 05 2015 .docx 22

Maternal and Child Health (MCH) – Prepared by Nanette Freckleton & Ros Barber MCH report 12 May 2015 Birth notifications x 61 – increase of 10 since end of March Enrolments x 90 – increase of 14 since end of March Playgroup Victoria Van attended Murtoa in April and Hopetoun and Warracknabeal in May. Monthly immunisations well attended. Round 2 of school immunisations will be completed by the end of May. Emergency Relief Funding We are using our Emergency Relief funds to provide support packages for families as we move into winter, MCH nurses and Home & Community Care staff are working together to identify families in need. We will also purchase a number of food vouchers that can be used by clients as we move away from being funded. The newly funded Emergency Relief Agencies form Bendigo and Mildura have contacted us in recent weeks to check on our service to ensure our clients are supported in our area. Shortly we will send out notification to the media and clients on the changes of our service in this area and how clients can access the support packages we will supply.



M 27 05 2015 .docx 23

SHARE Program (Sustainable Healthy Adaptable Resilient Engaged) – Prepared by Marianne Ferguson Wimmera Southern Mallee Identifying Supply Chains Study The project builds on the Wimmera Southern Mallee Regional Transport Strategy 2014 and other work conducted by the Wimmera Southern Mallee Regional Transport Group, identifying the need for transport routes which are appropriate for the region’s freight task. Consultation with relevant stakeholders for the Yarriambiack Shire has begun. Regional Victoria Living Expo The Regional Victoria Living Expo was well attended and promotional items at the Wimmera Mallee Council stands proved popular. The Warracknabeal Open for Inspection weekend is currently being organised for 30 – 31 May to promote regional living. The weekend will include racing, a football and netball match, Neighbourhood House Monster Garage Sale, Food Fest, Yarrilinks Tree Planting, Burnout Competition at the Aerodrome and a Fishing Competition. Re-invigorating Your Product Group Mentoring Sessions A free group mentoring session will be held at the Yarriambiack Shire Council Office in Warracknabeal on Monday, 27 July 2015 and the Mallee Bush Retreat Stick Shed on Wednesday, 29 July 2015. The mentoring session will focus on reinvigorate existing business products and services. Wimmera Mallee Tourism The Wimmera Mallee Tourism Facebook Page currently has 2,640 ‘Likes’. Wimmera Mallee Tourism is currently preparing to partner with the Horsham Tourism Advisory Group to attend the Melbourne 4WD and Outdoor Expo in August 2015. The Strategic and Marketing plans are currently under review. Woomelang Caravan Park Upgrade A Building Application for the installation of a new roof for the amenities at the Woomelang Caravan Park has been approved. The upgrade will also see landscaping of the site. This project was funded by the Local Government Infrastructure Fund. Yarriambiack Tourism The Yarriambiack Tourism Facebook Page currently has 1,195 ‘Likes’. Yarriambiack Tourism is currently working to promote destinations to attract weddings to be held in the Shire. An advertorial will be created for the upcoming Mail Times Wedding Planner. The Tip Treasure Tour to promote the Transfer Station Resale Sheds in Hopetoun, Warracknabeal, Murtoa and soon to be constructed shed in Rupanyup is currently being distributed.



M 27 05 2015 .docx 24

10.7 Infrastructure Services Report – Prepared by Bernie Naylor Free Green Waste Day Council held our annual Free Green Waste Day on Sunday, 24 May 2015, the collection day was very well received by the rate payers with all transfer stations kept very busy. The following transfer stations were open for disposal of Green Waste during their normal operating hours: Woomelang Beulah Rupanyup Yaapeet Murtoa Hopetoun Warracknabeal Minyip Note: Warracknabeal, Patchewollock, Speed & Tempy were open on Saturday, 23 May 2015 Transfer Stations were open for other types of waste as usual but normal charges applied.

Scrap Metal Collections Council’s together with other members of the Regional Waste Management Group are investigating the possibility of a joint tender for the recovery and sale of scrap metal. It is intended that the contract would be for a period of three years. Environment Protection Authority (EPA) Inspection – Warracknabeal On 23 April 2015 a representative from the EPA undertook a site inspection of the Warracknabeal Landfill and Transfer Station. A number of issues as detailed were raised as part of the inspection:-

• Large amount of litter on the internal side of the eastern boundary fence. (Most of this material was polystyrene) – Council will try ensuring that in future polystyrene is bagged and then disposed of in the landfill.

• Council has separate areas for green waste and timber, but during the inspection it

was observed that there was painted timber, particle board and laminate in the timber pile. These items must be disposed of in the landfill.

• Capping of the former landfill cells at the northern end of the site is showing signs of

erosion and cracking with signs of water intruding into the old cells. Council will be required to undertake earthworks in this area such as dozing and provision of additional capping material.

• Asbestos was found in the new concrete stockpile – Council has engaged a

contractor to pull the stockpile apart and remove the asbestos.



M 27 05 2015 .docx 25

The issue in relation to asbestos is of great concern as Council has now changed all the locks at our Transfer Stations, contractors and residents only accessing the sites during normal hours of operations. Unfortunately there are residents and contractors who are hiding the asbestos at the bottom of their loads making it impossible for the site supervisors to identify the material. If this continues I believe Council will have no alternative but to no longer take concrete at our sites and refer residents and contractors to Horsham to dispose of this material. To date this year, Council has spent around $30,000 cleaning up asbestos from our Transfer Stations. Fire Tanks – Water Access Over the past couple of months both GWMWater and Council staff have found farmers accessing water from the fire tanks by either directly pumping from the tanks or in one instance actually tapping into the pipe between the meter and the tank, and running a pipe to their water troughs. These tanks were installed for fire fighting purposes only and it is illegal to take water from these tanks. Council is responsible for this water and we are not allowed to access this water. Letters have been sent out advising the landholders their actions are illegal and could be subject to prosecution.



M 27 05 2015 .docx 26

Assets – Prepared by Mick Evans

• Ongoing development of the 2015-16 Capital Works Program • Attended the combined Municipal Works Officers Association and the Institute of

Public Works Engineering meeting in Horsham – information session on the proposed rate capping

• Implemented Council computer based building inspection regime • Carried out in-house training of the building inspection regime • Attended a shared service GIS sub committee meeting in Horsham

OH&S and Risk Management

• Attend Best Practice Forum in Wycheproof • Monitored the 12 monthly exercise Continuity Plan with Management

Environment – Prepared by Geoff Harvey

• Inspected weeds and trees at Airport • Inspected trees, Sheep Hills Road • Inspected trees, Minyip-Banyena Road • Attended ‘HEAT’ Relief project meeting, Horsham • Attended Street Lighting Project meeting, Horsham • Organised/attended Yarrilinks Meeting, Warracknabeal • Attended Yarriambiack Creek Advisory Committee meeting, Brim • Obtained trees for Yarrilinks Mothers Day tree planting at Rabl Park, Murtoa • Attended Wimmera Mallee Sustainability Alliance meeting, Horsham • Contacted Vemco and Department of Environment, Land, Water & Planning re tree

issues on behalf of ratepayers Technical Services – Prepared by Nathan McLean

• Liaised with Bernie Naylor for new lease vehicle changeovers and replacements for our outdoor staff fleet

• Updated Plant List with fuel card numbers and pin security numbers • Footpath Capital Works Program for 2015/16 • Input of hand-over sheets from outdoor works into Asset Asyst and MapInfo to update

our database • Researched a number of GWMWater invoices billed to Yarriambiack Shire Council to

which we have a zero water usage. We have notified GWMWater to disconnect meters that we no longer required

• Organised traffic counter installation and locations, downloaded data and saved report for future works

• Coordinated and managed quotes for new playground and materials at Rabl Park, Murtoa

• Playground and edging has been ordered, must be installed by end of June



M 27 05 2015 .docx 27

OH&S Officer – Prepared by Robert Taylor

• Upgraded Material Safety Data Sheets in the depots • Doing an inspection on Shire vehicle checklists, indoor and outdoor • Working with contractors on how the road reserve works permits work

Technical Officer – Prepared by Tony Brennan

• Carried out Asset Protection Inspections after completions of works • Process various Legal Discharge Point requests • Assign/complete various Complaint Request Management tasks as required • Tender closed for Murtoa depot shed re-cladding on 24 April 2015 • Approved as required Consent Requests for the National Heavy Vehicle Regulator • Attended training course for Aerodrome Reporting Officers 20 – 22 April • Draw up new roster for Aerodrome Inspections for the next financial year • Meet with Dial Before You Dig membership manager to discuss the latest updates

Warracknabeal Regional Livestock Exchange

• Sale held 15 April 2015 – 7,163 head • Construction has begun to cover the drafting race on the west side of the Livestock

Exchange

Caravan Park Occupancy April 2015

State Warracknabeal Hopetoun Murtoa VIC 128 463 22

NSW 3 2 8 WA 5 0 4 QLD 27 0 0 SA 3 0 38 NT 0 0 0

ACT 0 0 0 TAS 0 0 0

International 1 0 4

Permanents (8 x 5) = 40 (22 x 6) = 132 (30 x 3) = 90 (30 x 2) = 60

Monthly Occupancy 339 555 138



M 27 05 2015 .docx 28

Design – Prepared by Garrett Liston Alex Pearson (Casual Assistant Design Engineer – University placement) is again working with Council to aid in the engineering area with survey and general duties as required. In the past month there have been a few construction works commenced. Sea Lake Lascelles Road is going well as to is Watchem Warracknabeal Road, both being prepared for the final layer of material to be placed prior to being stabilised. There is culvert works occurring on the Murtoa Settlement Road as too the breaking up of the existing material which is also being prepared for stabilisation. There is a multitude of survey works which is currently being sorted through to enable a speedy completion to the end of this financial year. Craig Avenue works are nearing completion, which will near the end of the footpath component of the contract. Mill Street and Hopetoun Yaapeet Glenore School Roads are also underway. OH&S/Risk Management – Prepared by Barry Sullivan The new outdoors smoking bans came into force on 13 April in Victoria. The ban affects Council’s Kindergartens and Maternal Child Health Centres. No smoking within four meters of building entrances signs have been acquired from the State Government and are now being installed at entrance ways into all Kindergartens and Maternal & Child Health Centres. A Guide to Managing Occupational Health & Safety on Community Projects Manual has been developed and handed out to all Council officers involved in overseeing community projects. The manual clearly defines what safety systems and Council permits are required to be put in place prior to projects starting on site. This process will minimise the risk of incidents occurring on site as contractors and volunteers will need to alien to the legal requirements of the OH&S Act, OH&S Regulations & Codes of Practice. Community Project Officers can run through a Safety System & Permit Checklist and determine what they need to have in place prior to the project starting. Community Project Officers are currently being trained in the use of the manual. Safety inspections are currently being conducted on; on-ground community projects to ensure Community Project Officers have safety systems in place. Recent reports to the Risk & Safety Officer relating to remnants of illicit drug material found by Council’s maintenance staff have resulted in the development of a basic recording and reporting system to Police. The items found would be collected and put into a small sealed bag and a report sheet filled out noting the type of item, date and location found. Information on the location and type of material found will be recorded on a Council database and then the item handed over to police for finger printing. The procedure is yet to be presented to the Risk and Safety committee for discussion and approval.



M 27 05 2015 .docx 29

The Risk & Safety officer will be assisting the Community Projects/Building Officer in the inspection of Council Assets over the next few months. Information on the condition of each building will be recorded on Asset Asyst to assist managers to formalise maintenance budgets and to assist in the insurance of buildings. Mick Evans (Asset Engineer) and I attended the Municipal Association of Victoria Insurance Best Practice Forum at Buloke Shire Council. The forum focuses on recent trends in insurance and legal claims against Councils within Victoria. Open discussions were held on the minimising risks and claims relating to playgrounds, footpaths and trees. Car recovery kits will be purchased to assist the Maternal & Child Health nurse and the Assessment Officer when working in isolated areas north of the Shire and the southern region of Mildura City Council. Kits will assist staff when bogged in sand or mud to help them get themselves out of the situation. Nurses will be trained in the use of the equipment prior to receiving the kit. Jardine Lloyd Thompson (JLT) will be conducting their Biennial Audit on three Council buildings at Warracknabeal this month. The audit will also look at Council’s asset audits, the Business Continuity Plan, Council’s Key Register, property valuations and insurance claims relating to Council assets. Data has been collected for the auditor and will be submitted to JLT’s office in Melbourne prior to the property inspections. The management team conducted a desktop Business Continuity Plan (BCP) exercise to determine the (BCP’s) functionality. Managers were given a scenario where the existing Council officers were burnt down (along with the Library) and the Technical Services Building badly damaged. Managers had to plan how to have the Council up and running as quickly as possible, determine what other buildings could be utilised throughout the Shire for staff to use and what resources could be obtained to assist staff. Around sixteen Council staff will be attending the five day OH&S course along with two staff from the Rural Northwest Health this month. The training provider will be the training arm of the Australian Services Union. The course structure and course content have recently been upgraded by WorkSafe and the ASU is currently one of a few accredited training organisations that have been approved to run the new structured course. Moved Cr L Woods seconded Cr R Kingston that standing orders be suspended at 10:35am.

Carried Moved Cr H Ballentine seconded Cr R Kingston that standing orders be resumed at 10:45am.

Carried



M 27 05 2015 .docx 30

10.8 Community Projects Report – Prepared by Dennis Smith Country Football and Netball Program 2013/2014 and Putting Locals First Program The tender advertising for the Hopetoun Community Centre Upgrade is now complete and prospective contractors are being evaluated. The Building Permit is ready for issue once a contractor has been appointed. Work is to commence immediately following this football season. Local Facilities for Local Clubs Program – 2014/2015 Work on the Minyip Cricket Practice Wickets project is anticipated to commence late June/early July due to lack of voluntary labour from the farming community. Country Football and Netball Program 2014/2015 We are waiting on the outcome of the application, submitted under this program, for the facility upgrades at the Minyip Recreation Reserve. Community Facility Funding Program 2015/16 – Planning Preliminary work has been undertaken to implement the development of a new Yarriambiack Shire Council Sport and Recreation Strategy 2016-2020 with a Project Brief completed and advertisements for Expressions of Interest placed in the local press. A Steering Committee will be formed consisting of sport and recreation community members, two Councilors and appropriate Staff members. It is expected this project will commence in July this year. Community Facility Funding Program 2015/16 – Minors A Purchase Order will be raised for the contractor in early June for the installation of lights at the Beulah Bowling and Croquet Club. Work is to commence in July this year. Restoring Community War Memorials and Avenues of Honour Program The application for $13,615 through the above program has been approved for restoration of the Anzac Park gates. As Council is auspicing the Warracknabeal RSL for this project we are waiting to receive the Activity Schedule prior to any work commencing. Other Work Undertaken Works at the Rupanyup Maternal & Child Health Centre are expected to be completed early/mid June. The Warracknabeal RSL Anzac Centenary project is complete and grant acquittal documentation will be prepared when all invoices have been received and paid. The shade structure at the rear of the Sheep Hills Hall has been completed.



M 27 05 2015 .docx 31

11 REPORTS FOR DECISION 11.1 Finance Report – Prepared by Anita McFarlane The Finance Report as at April 2015 will be tabled. Recommendation The Finance Report as at April 2015 be received.

Moved Cr R Kingston seconded Cr T Grange that Finance Report as at April 2015 be received.

Carried

11.2 Revenue Report – Prepared by Chantelle Pitt The Revenue Report as at May 2015 will be tabled. Recommendation The Revenue Report as at May 2015 be received.

Moved Cr T Grange seconded Cr L Woods that Revenue Report as at May 2015 be received.

Carried



M 27 05 2015 .docx 32

11.3 Draft Budget 2015-2016 – prepared by Anita McFarlane (Tabled) The Draft Budget 2015–2016 is presented to Council for consideration. Recommendation That Council gives Public Notice as required under Section 127 of the Local

Government Act 1989 that the 2015/2016 Budget has been prepared. Moved Cr T Grange seconded Cr G Massey that Council gives Public Notice as required under Section 127 of the Local Government Act 1989 that the 2015/2016 Budget has been prepared.

Carried

11.4 Adoption of Council Plan 2013 – 2017 (Tabled) – Prepared by Anita McFarlane

At the Forum Meeting of Council held on Wednesday, 13 May 2015 Council

reviewed the Council Plan 2013 – 2017. Recommendation

The Council Plan 2013 – 2017 be adopted.

Moved Cr T Grange seconded Cr R Kingston that the Council Plan 2013 – 2017 be adopted.

Carried



M 27 05 2015 .docx 33

11.5 Sponsorship Allocations 2015 – Prepared by Bernardine Schilling Council advertised for expressions of interest to its Sponsorship Allocation Scheme in April 2015. The maximum amount to be paid to each organisation is $200 with the total budget allocation being $2,000. Council received 14 applications with all applicants meeting the funding criteria; therefore a grant amount of $150 will be allocated to each community group.

Recommendation That Council approve Sponsorship Allocations of $150 to each of the above community groups for 2015. Moved Cr L Woods seconded Cr T Grange that Council approve Sponsorship Allocations of $150 to each of the above community groups for 2015.

Carried

Community Organisation Event Requested AllocatedSheep Hills Golf Club Annual Golf Tournament $200 $150Minyip A & P Society Conduct an Agricultural Show $200 $150Murtoa Bowling Club Murtoa Fours Tournament $200 $150

Warracknabeal Golf Club 9 Hole Competition $200 $150Woomelang Golf Club Golf Competition and Social golfing $200 $150

Warracknabeal Hockey Club - Juniors Development Program for 5-12 year olds $200 $150Mallee Football League Under 18s Rising Star Award $200 $150Woodbine Incorporated Creedence Clearwater Recycled Cabaret $200 $150

Minyip Golf Club Incorporated Annual Golf Tournament $200 $150Y/Fest Busking Competition $200 $150

Warracknabeal A & P Society W/Beal Show - Crop Competition $200 $150Warracknabeal Hisorical Society Children's Competition $200 $150

Rotary Club of Warrackanbeal Australia Day Awards $200 $150Rupanyup A & P Society Cooking Activity $200 $150

$2,800 $2,100



M 27 05 2015 .docx 34

11.6 Proposed Long Vehicle Parking within Main Street, Minyip – Prepared by Garrett Liston

Commercial – In Confidence Report for Parking Review

Review of parking within main St Minyip Proposed Long Vehicle Parking Within Main Street, Minyip

Through community consultation it was requested to review the potential for there to be parallel parking implemented in Main Street, Minyip. The proposal would see the removal of three trees, two on the northern side of the road and one on the southern side. These trees would be replaced with shrubbery/trees on the nature strips in similar locations. The parking space for the mobile library will still be reserved during the signalled timeframes. The proposed plan had one written objection and one verbal objection. The objections where based around trucks utilising the parking and disrupting the residents. The implementation of long vehicle parking would aid the local businesses in the area through the ability of caravans, trailers and longer than normal vehicles having a location to park. Recommendation That Council implements the original proposed plan which was circulated throughout notice boards and publications within the Minyip community. Moved Cr T Grange seconded by Cr H Ballentine that Council ratifies the original proposed plan which was circulated throughout notice boards and publications within the Minyip community.

Carried



M 27 05 2015 .docx 35

12 GENERAL BUSINESS (including strategic direction and specific issues) Cr T Grange met with Michael Krause from the RSL and Cr Massey to discuss the state of the ‘Memorial’ at the Minyip Recreation Reserve and identified upgrading required. Cr T Grange stated that a Superintendent has not yet been appointed to the Grampians region, therefore no Police Officer has been appointed to Minyip. Cr T Grange spoke with Danielle Green MP and Jaala Pulford MP in relation to monies available for street-scaping and available to our Council. Danielle Green MP will visit Council in the near future to obtain wish list. Cr T Grange asked Council for new signs for the Mobile Library for Minyip. Cr T Grange spoke with concern of the break-ins that have recently occurred in Minyip (local Chemist, Emma’s Cafe & Senior Citizens building). Cr T Grange pointed out that according to police statistics, alcohol consumption is a far greater problem than drugs. Cr G Massey highlighted that the Rural Northwest ‘COMMUNIversity‘ workshops/presentations will be held on Saturday and Sunday, 13 -14 June at Rural Northwest Health. Cr G Massey emphasised the importance of Council representatives attending these workshops. 13 CLOSED SESSION Moved Cr G Massey seconded Cr H Ballentine that Council move into

Closed Session.

Carried Moved Cr R Kingston seconded Cr H Ballentine that Council move back

into Open Session.

Carried Moved Cr L Woods seconded Cr R Kingston that Council adopt the

Resolutions from the Closed Session of Council.



M 27 05 2015 .docx 36

Carried 14 MINUTES FROM MEETINGS 15 ATTACHMENTS / REPORTS Planning Permit Activity Report for April 2015 Rates Report – May 2015 Yarriambiack Shire Council – Income Statement by Resources for May 2015 Income Statement by Department for April 2015 Yarriambiack Shire Council Capital Expenditure for April 2015 Yarriambiack Shire Council Balance Sheet as at 30th April 2015 16 NEXT MEETING

The next meeting of Council will be held on Wednesday, 24 June 2015 at 9:30am at the Rupanyup Office.

17 CLOSE 11:35am ___________________ Mayor

Planning Permit Activity Report Sample Return

Planning April Report 2015.xlsx [PlanningPermitRegister] 19/05/2015 3:46 PM

Application Identifier Application type Estimated Cost of Works

Proposed Use or Development Date Application Received

Responsible Authority Outcome Date of Responsible

Authority Outcome

x Crown Description Name(ppr v0.04) Street Number, Name, Type Locality Allotment, Block, Section, and

Parish/TownshipLot Plan Street Number, Name,

TypeLocality State

1.1 1.2 1.3.1.1 1.3.1.2 1.3.4 1.3.5.1 1.3.5.2 1.7 1.8 1.9.1 1.9.1.1 1.9.1.2 1.9.1.3 2.1 4.1 4.2TP39-14 New application Sunraysia Highway Woomelang 1 PS442 400,000 Additional 2 Bunkers Mark Carter PO Box 313 Kerang Vic 24/07/2014 In progressTP09-15 New application Tarrant St Warracknabeal 500,000 Development of land for Rural

Store and subdivison of the land. Price Merrett PO Box 313 Kerang Vic 13/03/2015 In progress

TP19-15 New application 109 Wimmera Highway Rupanyup CA 1 & 2 Parish of Rupanyup 60,000 Re-Erection of Dwelling Robin Barber PO Box 669 Horsham Vic 11/03/2015 In progressTP20-15 New application Henty Highway Brim CA 59 PS613 1,000 Installation of Mast GWMWater 11 McLachlan St Horsham Vic 13/03/2015 In progressTP21-15 New application Luna Park Rd Beulah CA 2, 3, & pt 4 Parish Galaquil TP108 1,000 Installation of Mast GWMWater 11 McLachlan St Horsham Vic 13/03/2015 In progressTP23-15 New application 2961 Sea Lake-Lascelles Rd Lascelles 1 TP673 0.00 Subdivision Price Merrett Consulting PO Box 1172 Swan Hill Vic 11/03/2015 In progressTP24-15 New application Strachan St Hopetoun 1 PS429 1,000 Installation of Mast GWMWater 11 McLachlan St Horsham Vic 13/03/2015 In progressTP25-15 New application 158 Lascelles Street Hopetoun 78,000 Use and Devleopment of land for

an Industrial Shed Panel BeatersTrevor Starbuck 4486 Henty Highway Beulah Vic 13/04/2015 In progress

TP26-15 New application 2 Lynch Street Warracknabeal 27,000 Construction of a Shed Victor Ellis PO Box 438 Warracknabeal Vic 02/04/2015 Permit issued by a delegate of the Responsible Authority 29/04/2015

TP27-15 New application Henty Highway Beulah CA 1, Section 3 Parish Galaquil 11,000 Construction of a Community Garden

Beulah Community Garden Group Bell St Beulah Vic 15/04/2015 Permit issued by a delegate of the Responsible Authority 29/04/2015

TP28-15 New application 1898 Rupanyup Rd Areegra 1 PS324 9,500 Amendities James Golsworthy Consulting PO Box 1650 Mildura Vic 16/04/2015 In progressTP29-15 New application 2884 Banyena-Pimpinio Rd Murtoa 1 TP173 9,500 Amendities James Golsworthy Consulting PO Box 1650 Mildura Vic 16/04/2015 In progressTP30-15 New application 4 Boolite-Hall Rd Boolite CP1619,500 Amendities James Golsworthy Consulting PO Box 1650 Mildura Vic 16/04/2015 In progressTP31-15 New application Rainbow Rd Crymelon 1 TP217 9,500 Amendities James Golsworthy Consulting PO Box 1650 Mildura Vic 17/04/2015 In progressTP32-15 New application Bangerang Rd Bangerang 1 TP900 9,500 Amendities James Golsworthy Consulting PO Box 1650 Mildura Vic 17/04/2015 In progressTP33-15 New application Deakin St Beulah CA 2002 Parish Beulah 76,000 Installaton of floating pontoon Beulah Public Purpose Reserve Committee PO Box 63 Beulah Vic 21/04/2015 In progress

Lot on PlanStreet Address

Property Location Applicant Details

1

Posting Year 2015Operating/Capital O

April Actual

Budget 2014/15

2014/15 Actual YTD

Budget Remains

% Budget Expended

IncomeAsset Disposal & Fair Value Adjustments 69,780-$ 400,000-$ 309,479-$ 90,521-$ 77.37%Contributions, Donations & Reimbursement 9,264-$ 309,839-$ 248,124-$ 61,715-$ 80.08%Employee Costs -$ -$ -$ -$ Government Grants & Charges 160,848-$ 9,225,566-$ 7,003,686-$ 2,221,880-$ 75.92%Interest Income 9,971-$ 139,921-$ 41,683-$ 98,238-$ 29.79%Rates & Charges 51,548-$ 10,594,460-$ 10,855,337-$ 260,877$ 102.46%

Income Total User Charges, Fees & Fines 103,251-$ 1,051,752-$ 990,675-$ 61,077-$ 94.19%404,662-$ 21,721,538-$ 19,448,983-$ 2,272,555-$ 89.54%

ExpenseAsset Disposal & Fair Value Adjustments -$ 300,412$ -$ 300,412$ 0.00%Contributions & Donations 11,047$ 892,342$ 829,053$ 63,289$ 92.91%Depreciation Amortisation & Impairment -$ 6,251,313$ -$ 6,251,313$ 0.00%Employee Costs 557,392$ 7,637,865$ 6,177,545$ 1,460,320$ 80.88%Finance Costs 281$ 72,866$ 104,835$ 31,969-$ 143.87%Materials 325,772$ 5,215,260$ 3,964,081$ 1,251,179$ 76.01%Other Expenses 60,065$ 1,357,868$ 1,150,860$ 207,008$ 84.75%

Expense Total 954,557$ 21,727,926$ 12,226,375$ 9,501,551$ 56.27%

Grand Total 549,894$ 6,388$ 7,222,608-$ 7,228,996$

YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY RESOURCES

FOR APRIL 2015

2

Operating/Capital OPosting Year 2015

April Actual

Budget 2014/15

2014/15 Actual YTD

Budget Remains

% Budget Expended

IncomeCommunity Services 172,113-$ 1,974,579-$ 1,816,362-$ 158,217-$ 91.99%Corporate Services 71,903-$ 14,552,348-$ 13,732,901-$ 819,447-$ 94.37%Economic Development 61,069-$ 988,531-$ 1,002,463-$ 13,932$ 101.41%Engineering 74,238-$ 2,725,221-$ 1,354,432-$ 1,370,789-$ 49.70%Recreation, Culture & Leisure 1,485-$ 264,361-$ 310,882-$ 46,521$ 117.60%Regulatory Services 16,964-$ 157,739-$ 127,085-$ 30,654-$ 80.57%Waste & Environment 6,890-$ 1,058,759-$ 1,104,860-$ 46,101$ 104.35%

Income Total 404,662-$ 21,721,538-$ 19,448,983-$ 2,272,555-$ 89.54%

ExpenseCommunity Services 162,294$ 2,750,681$ 2,059,286$ 691,395$ 74.86%Corporate Services 95,165$ 1,928,109$ 1,168,377$ 759,732$ 60.60%Economic Development 68,704$ 1,020,560$ 1,036,905$ 16,345-$ 101.60%Engineering 359,657$ 11,069,421$ 4,080,029$ 6,989,392$ 36.86%Governance 65,665$ 1,012,911$ 752,323$ 260,588$ 74.27%Recreation, Culture & Leisure 10,913$ 1,377,604$ 1,000,628$ 376,976$ 72.64%Regulatory Services 57,833$ 663,416$ 525,587$ 137,829$ 79.22%Waste & Environment 134,325$ 1,905,224$ 1,603,240$ 301,984$ 84.15%

Expense Total 954,557$ 21,727,926$ 12,226,375$ 9,501,551$ 56.27%

Grand Total 549,894$ 6,388$ 7,222,608-$ 7,228,996$

INCOME STATEMENT BY DEPARTMENT FOR APRIL 2015


3

Posting Year 2015Account Type Expense

April Actual

Budget 2014/15

2014/15 Actual YTD

Budget Remains

% Budget Expended

Administration - CapitalBuilding Capital Works -$ 5,000$ 14,522$ 9,522-$ 290.45%Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 0.00%

Aerodrome - CapitalBuilding Capital Works -$ -$ 14,542$ 14,542-$ Resheets -$ 150,000$ -$ 150,000$ 0.00%

Asset Management - CapitalComputer / IT Capital Works -$ -$ 6,528$ 6,528-$

Bridge - CapitalBridge Construction -$ 32,726$ -$ 32,726$ 0.00%

Caravan Parks - CapitalBuilding Capital Works 6,355$ 76,000$ 55,275$ 20,725$ 72.73%Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 0.00%

Depot - CapitalBuilding Capital Works -$ 250,000$ 136,437$ 113,563$ 54.57%

Drainage - CapitalDrainage Construction -$ 33,297$ 50,478$ 17,181-$ 151.60%

Footpath - CapitalFootpath Construction 25,571$ 201,337$ 88,908$ 112,429$ 44.16%

Gymnasium - CapitalFurniture & Equipment Capital Works -$ 4,000$ -$ 4,000$ 0.00%

HACC Administration - CapitalFurniture & Equipment Capital Works -$ -$ 2,800$ 2,800-$

Hall - CapitalBuilding Capital Works -$ 48,000$ 46,942$ 1,058$ 97.80%

Industrial Estate - CapitalIndustrial Estate Capital Works 2,316$ 35,000$ 166,250$ 131,250-$ 475.00%

Information Technology - CapitalComputer / IT Capital Works -$ 20,000$ 6,258$ 13,742$ 31.29%

Kerb & Channel - CapitalKerb & Channel Construction 2,880$ 300,000$ 81,993$ 218,007$ 27.33%

Livestock Exchange - CapitalBuilding Capital Works -$ 10,300$ -$ 10,300$ 0.00%

Local Roads - CapitalReseals 289$ 229,911$ 66,631$ 163,280$ 28.98%Resheets 127,924$ 1,178,760$ 976,426$ 202,334$ 82.84%Rural Road Construction 200,681$ 2,363,544$ 1,786,640$ 576,904$ 75.59%Shoulder Resheets -$ 378,721$ 365,738$ 12,983$ 96.57%Urban Road Construction 19,236$ 186,000$ 26,976$ 159,024$ 14.50%

Maternal & Child Health - CapitalBuilding Capital Works 24,142$ 20,000$ 40,552$ 20,552-$ 202.76%Computer / IT Capital Works -$ 2,500$ -$ 2,500$ 0.00%

MECC - CapitalFurniture & Equipment Capital Works -$ 2,228$ 273$ 1,955$ 12.24%

Parks & Playgrounds - CapitalPlayground Capital Works -$ 21,630$ -$ 21,630$ 0.00%

Preschools - CapitalBuilding Capital Works -$ 43,000$ 13,467$ 29,533$ 31.32%

Public Amenities - CapitalBuilding Capital Works -$ 5,000$ -$ 5,000$ 0.00%

Senior Citizens - CapitalBuilding Capital Works -$ 80,000$ 288$ 79,713$ 0.36%

Sporting Complex - CapitalBuilding Capital Works -$ 5,000$ 37,330$ 32,330-$ 746.59%Furniture & Equipment Capital Works -$ 4,000$ -$ 4,000$ 0.00%

Staff Vehicle PurchasesPlant Purchases 80,630$ 320,000$ 282,970$ 37,030$ 88.43%

Swimming Pool - CapitalBuilding Capital Works -$ 20,000$ -$ 20,000$ 0.00%

Tech Services - CapitalBuilding Capital Works -$ 5,500$ -$ 5,500$ 0.00%

Transfer Stations & Landfills - CapitalWaste Site Capital Works -$ 20,000$ 6,285$ 13,715$ 31.43%

Works Plant PurchasesPlant Purchases 276,357$ 740,000$ 651,929$ 88,071$ 88.10%

766,381$ 6,795,454$ 4,926,437$ 1,869,017$ 72.50%

YARRIAMBIACK SHIRE COUNCILCAPITAL EXPENDITURE FOR APRIL 2015

4

April Actual

Budget 2014/15

2014/15 Actual YTD

Budget Remains

% Budget Expended

Current Assets April Actual

Cash & Cash Equivalents Investments (1,185,721)$ 2,992,000$ 3,159,835$ (167,835)$ 106%Rate Debtors (68,804)$ 900,000$ 1,839,026$ (939,026)$ 204%Debtors 785$ 511,000$ 297,489$ 213,511$ 58%Other Current Accrued Assets 13,165$ 180,000$ 205,551$ (25,551)$ 114%Inventory On Hand 58,214$ 900,000$ 559,427$ 340,573$ 62%Assets Held for Resale 84,000$ 85,320$ (1,320)$ 102%

Current Assets Total (1,182,361)$ 5,567,000$ 6,146,648$ (579,648)$

Non Current AssetsNon Current Debtors -$ -$ 24,923$ (24,923)$ Investments -$ 350,000$ 445,464$ (95,464)$ 127%Fixed Assets 766,381$ 149,645,000$ $ 162,592,237 (12,947,237)$ 109%

Non Current Assets Total 766,381$ 149,995,000$ 163,062,624$ (13,067,624)$ TOTAL ASSETS (415,980)$ 155,562,000$ 169,209,272$ (13,647,272)$

Current LiabilitiesCreditors (195,350)$ (1,200,000)$ (1,573,693)$ 373,693$ 131%Current Loans (151,000)$ (147,026)$ (3,974)$ 97%Short Term Provisions 38,706$ (2,619,000)$ (2,485,104)$ (133,896)$ 95%Trust & Deposits 18,295$ -$ (29,481)$ 29,481$

Current Liabilities Total (138,349)$ (3,970,000)$ (4,235,304)$ 265,304$

Non Current LiabilitiesLong Term Provisions -$ (404,000)$ (527,229)$ 123,229$ 131%Non Current Loans 4,434$ (199,000)$ (236,745)$ 37,745$ 119%

Non Current Liabilities Total 4,434$ (603,000)$ (763,974)$ 160,974$ TOTAL LIABILITIES (133,915)$ (4,573,000)$ (4,999,278)$ 426,278$

NET ASSETS 549,895$ (150,989,000)$ (164,209,994)$ 13,220,994$

Current Assets June Actual

Accumulated Surplus/Deficit 549,894$ (64,189,000)$ (60,820,281)$ (3,368,719)$ 95%Asset Revaluation Reserve -$ (86,800,000)$ (103,389,713)$ 16,589,713$ 119%

TOTAL EQUITY 549,894$ (150,989,000)$ (164,209,994)$ 13,220,994$

InvestmentsBendigo Bank 311,943.72$ 3.25% 01/03/2015Commonwealth Bank 123,786.21$ 2.95% 19/01/2015AMP (oncall) 540.39$ Oncall

436,270.32$

Loans Term & Rate Finish DateNational Australia Bank - Unfunded Superannuation 338,492$ Fixed at 5.21% 30/06/2018National Australia Bank - Roller 45,279$ Fixed at 5.95% 22/02/2016

383,771$

YARRIAMBIACK SHIRE COUNCILBALANCE SHEET

AS AT 30th APRIL 2015


Rate Code Ward Description Total Income Rebate Total Receipts TotalGeneral Rates Dunmunkle 2,959,865.38$ (44,706.28)$ (2,546,154.77)$ 369,004.33$

Hopetoun 3,343,179.99$ (37,442.51)$ (2,876,405.44)$ 429,332.04$ Warracknabeal 3,931,567.27$ (60,086.05)$ (3,420,123.25)$ 451,357.97$

Total 10,234,612.64$ (142,234.84)$ (8,842,683.46)$ 1,249,694.34$ 120L Residential Garbage Service Dunmunkle 131,161.29$ (8,695.91)$ (80,878.78)$ 41,586.60$

Hopetoun 107,788.31$ (7,286.53)$ (58,833.77)$ 41,668.01$ Warracknabeal 191,238.97$ (9,517.77)$ (126,478.76)$ 55,242.44$

Total 430,188.57$ (25,500.21)$ (266,191.31)$ 138,497.05$ 120L Commercial Garbage Service Dunmunkle 3,913.86$ -$ (3,188.49)$ 725.37$

Hopetoun 4,436.41$ -$ (3,142.88)$ 1,293.53$ Warracknabeal 3,977.66$ -$ (2,954.86)$ 1,022.80$

Total 12,327.93$ -$ (9,286.23)$ 3,041.70$ 120L Rural Garbage Service Dunmunkle 4,024.78$ (142.70)$ (3,456.99)$ 425.09$

Hopetoun 1,663.56$ -$ (1,293.88)$ 369.68$ Warracknabeal 5,730.04$ (54.45)$ (5,279.42)$ 396.17$

Total 11,418.38$ (197.15)$ (10,030.29)$ 1,190.94$ 240L Residential Garbage Service Dunmunkle 5,560.02$ (302.20)$ (4,356.33)$ 901.49$

Hopetoun 6,081.74$ (378.75)$ (3,323.97)$ 2,379.02$ Warracknabeal 21,909.62$ (688.43)$ (18,224.36)$ 2,996.83$

Total 33,551.38$ (1,369.38)$ (25,904.66)$ 6,277.34$ 240L Commercial Garbage Service Dunmunkle 36,928.29$ -$ (24,377.93)$ 12,550.36$


Total 157,957.79$ -$ (129,548.00)$ 28,409.79$ 240L Rural Garbage Service Dunmunkle 14,706.80$ -$ (14,227.98)$ 478.82$

Hopetoun 8,634.48$ -$ (8,333.85)$ 300.63$ Warracknabeal 18,792.84$ -$ (17,777.54)$ 1,015.30$

Total 42,134.12$ -$ (40,339.37)$ 1,794.75$ 80L Residential Garbage Service Dunmunkle 27,369.08$ (1,978.55)$ (16,480.50)$ 8,910.03$


Total 91,054.96$ (6,241.74)$ (56,547.14)$ 28,266.08$ 80L Rural Garbage Service Dunmunkle 1,065.36$ -$ (1,032.07)$ 33.29$

Hopetoun 1,293.55$ (25.73)$ (1,267.82)$ -$ Warracknabeal 3,329.25$ (23.13)$ (3,272.83)$ 33.29$

Total 5,688.16$ (48.86)$ (5,572.72)$ 66.58$ Residential Kerbside Recycling Dunmunkle 106,882.35$ (7,523.30)$ (69,181.03)$ 30,178.02$


Total 354,392.62$ (22,553.05)$ (232,034.21)$ 99,805.36$ Commercial Kerbside Recycling Dunmunkle 9,029.47$ -$ (6,449.20)$ 2,580.27$

Hopetoun 7,781.98$ -$ (7,274.38)$ 507.60$ Warracknabeal 12,580.81$ -$ (9,874.07)$ 2,706.74$

Total 29,392.26$ -$ (23,597.65)$ 5,794.61$ Rural Kerbside Recycling Dunmunkle 1,883.95$ (26.82)$ (1,642.16)$ 214.97$

Hopetoun 1,672.02$ -$ (1,631.93)$ 40.09$ Warracknabeal 1,433.16$ (23.81)$ (1,404.19)$ 5.16$

Total 4,989.13$ (50.63)$ (4,678.28)$ 260.22$ Municipal Charge Dunmunkle 108,426.70$ (4,835.89)$ (73,791.96)$ 29,798.85$


Total 393,714.58$ (14,460.22)$ (256,698.54)$ 122,555.82$ SDL/Bins/Fire/Old Municipal Charge Dunmunkle 6,414.81$ -$ (51.93)$ 6,362.88$

Hopetoun 4,566.64$ -$ -$ 4,566.64$ Warracknabeal 5,172.98$ -$ -$ 5,172.98$

Total 16,154.43$ -$ (51.93)$ 16,102.50$ Credits Dunmunkle (41,093.82)$ -$ 26,814.79$ (14,279.03)$

Hopetoun (14,164.05)$ -$ (11,624.15)$ (25,788.20)$ Warracknabeal (43,423.38)$ -$ 12,574.70$ (30,848.68)$

Total (98,681.25)$ -$ 27,765.34$ (70,915.91)$ Fire Services Fixed Charge Dunmunkle 209,928.15$ (16,150.00)$ (157,258.27)$ 36,519.88$


Total 757,939.75$ (48,600.00)$ (566,500.83)$ 142,838.92$ Fire Services Levy Dunmunkle 118,240.80$ -$ (110,060.50)$ 8,180.30$


Total 421,308.97$ -$ (393,995.23)$ 27,313.74$ Grand Total 12,898,144.42$ (261,256.08)$ (10,835,894.51)$ 1,800,993.83$

% Outstanding of Current Rates & Charges 13.96% % Outstanding 2014 12.43%% Outstanding 2013 14.39%

Recommendation % Outstanding 2012 13.99%That the report be received. % Outstanding 2011 15.74%

Rates Report - May 2015Prepared by Chantelle Pitt

$937,952.43

$634,516.96

$221,264.33

-$10,835,894.51

Breakdown of Rates Outstanding

Current 14/15 Outstanding

Prior Years Arrears

Interest

Receipts

WELCOME ACKNOWLEDGEMENT 3 PRAYER · ask that you be present and guide us in our deliberations...

Documents

Transcript of WELCOME ACKNOWLEDGEMENT 3 PRAYER · ask that you be present and guide us in our deliberations...