WELCOME

Data Warehouse User’s Group Meeting

April 15th, 2004

Agenda

New E-mail Addresses and Discussion ListsHR Update and Discussion Current and History Tables on HR Warehouse Update to HR Data Warehouse Front-end HR Data Model Viewer HR Position Control Changes HR Turnover Reports New Deferred Compensation Report

Agenda (cont)

Financial Update and Discussion Index Change on Purchase Order tables New MOBIUS report for MBE and WBE Expenditures Price Agreement by User Agency Report Join Changed on Total Orders by Commodity Code by

Responsible Agency Report Fixed Asset tables

New E-mail Addresses and Discussion Lists

State of Missouri e-mail addresses are changing to @AGENCY.mo.gov

Please remember to subscribe your new e-mail address

Please remember to unsubscribe your old e-mail address

HR Update and Discussion

Current vs. History TablesThe following tables have been separated into current tables

vs. history tables:

SUM_BENEFITS (MFDTS782)/SUM_BEN_HISTORY (MFDTS880)

SUM_DEDUCTIONS (MFDTS783)/SUM_DED_HISTORY (MFDTS881)

SUM_LEAVE (MFDTS786)/SUM_LEAVE_HISTORY (MFDTS882)

SUM_PAYROLL (MFDTS787)/ SUM_PAY_HISTORY (MFDTS883)

Partitioned by GTN_RUN_NUM, HOME_AGCY_CD, and AGCY_CD

Indexes have not changed History and Current tables have the same

layout, no changes in formats History tables contain gross to net run

numbers less than or equal to ‘000172’, or pay period end dates <= 20020615

Current tables contain gross to net run numbers ‘000173’ and higher, or pay period end dates >= 20020630

HR Data Warehouse front-end updates give user a choice of using history or current tables.

The following front-end areas were updated:AGENCY DETAIL BENEFITSAGENCY DETAIL DEDUCTIONSAGENCY DETAIL LEAVEAGENCY DETAIL PAYROLLAGENCY DETAIL PAYROLL ACCOUNTINGSUMMARY BENEFITSSUMMARY DEDUCTIONSSUMMARY LEAVESUMMARY PAYROLL

HR Web Front-endCurrent vs. Historical

Demonstration

Reporting on “Current” Data This portion of the demonstration will produce a

front-end report containing state comp leave balances for employees in Agency 300, Organization 3160 as of the last regular pay cycle (GTN_RUN_NUM ‘000303’ pay period end date 3/31/04).

In this demonstration, the agency view of the SUM_LEAVE table will be used to produce the report.

http://modata.intra.state.mo.us/dwprod/user/welcome.cfm

Click on the HR/Payroll Button

Click on the Agency Detail Leave Area

Click on the Create Reports Tab.

Choose Agency on Create Reports Tab

The “Current” option for data retrieval is selected

For an ‘as of ‘ report, choose the GTN Run Number Option

Select an organization from the Home COA Tab

Choose the SCOMP Leave Event Category from the Attr Tab

Select the fields you would like on your report on the Group By Tab

Review your selections using the ‘Review Selections’ Button

Click the ‘View Results’ Button to run your report.

Click the ‘View SQL’ Button to view the statement you generated. Notice that in this demonstration our report used the

SUM_LEAVE_300 table to retrieve information.

This is a portion of the report that was generated by this process.

Reporting on “Historical” Data This portion of the demonstration will produce a

front-end report containing state comp leave balances for employees in Agency 300, Organization 3160 as of March 31st of 2002. (GTN_RUN_NUM ‘000153’ pay period end date 3/31/02).

In this demonstration, the agency view of the SUM_LEAVE_HISTORY table will be used to produce the report.

Click on the Agency Detail Leave Area

Click on the Create Reports Tab.

Choose Agency on Create Reports Tab

Choose the Historical Option for reporting.

Choose the GTN Run Number option to create an ‘as of’ report.

Select an organization from the Home COA Tab

Choose the SCOMP Leave Event Category from the Attr Tab

Select the fields you would like on your report on the Group By Tab

Review your selections using the ‘Review Selections’ Button

HR Data Model Viewer The HR Data Model Viewer has been

updated to reflect the history table additions

The HR Data Model Viewer will be

updated with position control changes after that moves into production. A new viewer will be posted at that time

Position Control ChangesThe following HR Data Warehouse changes are included in the position control work order which will be moving to production soon: SNAP_EMPLOYEE (MFDTS861) SNAP_POSITION (MFDTS860) BKG_PSAT (MFDTS588)

On all three tables, the field FUTURE_FTE was removed.

The field FUTURE_INCUMBENTS was renamed FUTURE_TRIGGERS and all corresponding views were updated.

NEW HR Turnover Reports

Four new HR Reports dealing with employee turnover have been posted to the SAMII website. These reports will be posted quarterly, with a retention period of one year.

Turnover Rate Report of All Executive Branch Classes

Turnover Rate Report by Agency and Region

Turnover Rate Report for Executive Branch Agencies

Turnover Rate Report for Non-Executive Branch Agencies

New Deferred Compensation Report New MOBIUS report will select employees who are

receiving the employer match for deferred comp, but whose employee contribution amount deduction is less than $12.50

Report will show employee’s who are eligible for employer match, but are not receiving it

Sort by agency/pay location/employee Retention period of 2 regular pay cycles on MOBIUS

QUESTIONS?

Financial Update and Discussion

Index Change on Purchase Order Tables

Users were experiencing problems when joining data that spanned fiscal years, so FISC_YEAR was moved to the end of the index promoting the use of other indexes first.

DOC_PO_HDR

DOC_PO_LN

DOC_PO_COMM_LN

New MOBIUS Report for MBE/WBE Expenditures

Two new MOBIUS reportsMBE Utilization Report (ODW407R1)WBE Utilization Report (ODW417R1)

Reports will contain expenditures to certified MBE/WBE vendors for non-excludable object codes

Reports will be sorted by object code, vendor, and agency.

Price Agreement by User Agency Report

Selection Criteria was changed on the Price Agreement by User Agency report on the Front-end Data Warehouse Procurement Reports.

Selection added for requesting all price agreements or only price agreements with an end date after the current date.

Total Orders by Commodity Code by Responsible Agency Report

Front-end Data Warehouse Procurement Report was doubling amounts in some cases. The join has been changed which should eliminate this problem.

Fixed Asset Tables

Four main tables on the warehouse will assist you in accounting for your fixed assets:

LED_ASSETS

LED_EXPENDITURES

FASFBT_JOIN table (ref_fixed_assets and ref_fa_betterment joined)

REF_FHIS

LED_ASSETS

Contains data from balance sheet account >1700 and <1731 for conversion

Could contain data from the General Fixed Asset Account Group or transactions before GASB 34

Contains some JV data Contains data for fixed asset disposal documents

LED_EXPENDITURES

Contains data from expense/expenditures for balance sheet accounts >1700 and <1731

Could contain some JV data

Balance sheet to FA Type CrosswalkBalance Sheet FA Type FA Description 1701 L Land 1703 I Improvements (nonbldg) 1706 B Buildings 1709 E Equipment 1712 V Vehicles 1715 T Tools 1720 C Construction in Progress 1721 R Right of Way In Progress 1722 G Infrastructure In Progress 1725 F Infrastructure 1726 A Art/Historical Treasures 1730 M Non-CAFR

REF_FIXED_ASSET to REF_FA_BETTERMENT join table

View of these two tables joined that gives a summary of all attributes applicable to that asset

How the asset is recorded in the system with current data, no history

REF_FHIS

Table contains same information as the online FHIS screen in production

Full history of the asset by document Shows all FA, FA Cancellations, FB, FC, FD, FT,

and FS documents that have been processed against an asset by FA number

Criteria of LED_ASSET query to Balance Total Fixed Assets

Fund Trans Num Agency Balance Sheet >1700 and <1731 Group By and Sum Expended Amount

Criteria of LED_EXPENDITURE Query to Balance Total Fixed Assets

Fund Agency Code Balance Sheet >1700 and <1731 Group By and Sum Expended Amount

Criteria of FASFBT query to Balance Total Fixed Assets

Fund Agency FA Type Asset Value 1 Delete Flag = ‘ ‘ Disposition Date = “ “

Queries to Balance New Fixed Asset Purchases

Balancing fixed assets is a continuous process After initially balancing, new assets purchased

must be reconciled to ensure the proper fund, balance sheet and type are used with the proper asset value on both the general ledger and the fixed asset system

Payment data is now referenced by default on the FASFBT table for easier reconciliation

IMPORTANT:

OA recommends that you reconcile at least monthly to ensure that all assets are properly accounted for. This will make the process smoother and much easier to fix when you do identify an error.

Fixed Asset Reconciliation Reports on MOBIUS

These reports are ran monthly: OFN225R1- Non-Matching FA Subsystem and

General Ledger Records OFN225R2- FA Subsystem Records with

Inappropriate Trans Code in the Reference Documents Field

OFN225R3- Non-Matching FA Subsystem and General Ledger Record Purged

Fixed Asset Reports Available on the Front-End Data Warehouse

These reports are available on demand Fixed Assets by Accounting Distribution Fixed Asset Physical Inventory Fixed Asset Subsystem Accumulated Depreciation

QUESTIONS?