WEEK IN REVIEW 11/23/2018

Chief Allen Baldwin resigned his position this week after five years with Winchester Fire and Rescue Department. He will pursue a new, exciting opportunity in Stafford County, Virginia.

City Manager’s Takeaways Participated in monthly meetings of the Economic Development Authority and Planning Commission.

As the holiday season kicks off later this week with Thanksgiving and the lighting of the Old Town tree, I am thankful for the opportunity to serve a community of active and caring residents. I am also thankful for our amazing team of City employees who work hard to provide superior public services every day. Happy Thanksgiving to you and yours!

�1

Council Meeting

November 27 - Next City Council Regular Meeting and Work Session

Looking Ahead

Monday, November 26: Parks & Recreation Board meeting; Old Town Holiday Parade and Tree Lighting Ceremony

Tuesday, November 27: Council Meeting & Work Session

Friday, November 30: Parking Authority Meeting

Tuesday, December 4: Planning Commission and Work Session

Wednesday, December 5: 2nd half Real Estate/Personal Property taxes due

Stay Informed!

• CitE-News & ActivitE-News

• Latest News

• Get Alerts

• Mobile App

• WATCH! publiCITY news show

WEEK IN REVIEW A publication of the City Manager’s Office

WEEK IN REVIEW 11/23/18

�2

Public Safety

Winchester Police Police Activity #

Calls for Service 462

Crash Reports 5

DUI/DWI 1

Alarms/False Alarms 9/9

Directed Patrols 35

Directed Patrols (OTW)

4

Extra Patrols 113

Extra Patrols (OTW) 1

Traffic Citations 22

Traffic Warnings 34

Special Events Permits Received/

Approved

0/0 78 rec’d YTD

Fire Activity #

Fire 2

Overpressure 0

EMS/Rescue 53

Hazardous Cond. 10

Service Call 5

Good Intent 4

False Alarms 3

Special Incident 0

Plan Review 3

Inspections 1

Reinspections 0

• Attended Radio Committee meeting, Snow Team meeting, Compstat meeting, Drug Court team meeting, Woodland Avenue Neighborhood Watch meeting, Go-bag training, and Pursuit and Emergency Driving training.

• Conducted Social Services follow ups and metal health visits. • Held Citizens Academy graduation. • Finalized Use of Force policy with more policies currently in

review. • Delivered Timbrook Toy & Food Drive boxes and began promo. • Met with Walmart regarding shop with a cop opportunities. • Planned holiday coloring event with possible date of 12/8. • Violent crimes:

• Crimes against persons (felony) - 1 • Crimes against persons (misdemeanor) - 8

• Property crimes: • Residential Burglaries - 0 • Commercial Burglaries - 0 • Other - 8

Winchester Fire and Rescue

Emergency Management

• Tracked first winter storm and kept staff informed. • Held Radio Committee meeting. • Finalized preparation for Mass Care Exercise on November 30.

• Chief Allen Baldwin announced his resignation to pursue a new opportunity in Stafford County, VA.

• Uploaded the weekly incident report to the City’s website. • Designed the furniture layout for the Creamery Building office

space and worked on moving and organizing basement storage. • Concluded preparation for hiring of three new personnel. • Commenced Stuff-A-Truck events.

WEEK IN REVIEW 11/23/18

�3

Development Services

Economic Redevelopment

• Met with developers and businesses interested in doing business in Winchester.  • Conducted business retention/expansion visits with city businesses. • Attended and participated in the Business and Education Workforce Initiative Board Meeting. • Filmed Episode 8 of publiCITY with the City’s Communications Department. • Continued working on redevelopment efforts for Towers and Kent Street/Piccadilly sites. • Held EDA meeting where the Authority approved an Enterprise Zone incentive for Continental’s $10.5M

investment in the Valley Avenue facility and the 61 additional jobs the expansion will create. The Authority also approved a change to the lease agreement for Chopped Corner Tacos on the corner of Kent/Piccadilly and agreed to sell the former Mountain Trails building on Cork Street to the owners of Chopped Corner Tacos.

Old Town Winchester (OTW)

Winchester/Frederick County Tourism

• Hosted a meeting with the director of the Civil War Trails organization and the Shenandoah Valley Battlefields Foundation to discuss the abandoned Civil War Trails interpretive panels throughout the City and County and work to establish potential sponsors for them.

• Attended the Chamber of Commerce’s Business and Breakfast meeting at Yount Hyde and Barbour and made several important connections.

• Received the limited edition locally hand-crafted Christmas ornaments at the Visitor Center. They feature the Handley Library dome (last year was an apple). The 2018 ornament will go on sale on Black Friday.

• Working with the Facilities Maintenance Division, installed and decorated the downtown 30’ holiday tree. • Downtown holiday bells installed on secondary district lampposts and holiday garland installed on the

Loudoun Street Mall. Due to changes in wiring on half the posts for security cameras and WIFI, garland will no longer be lit.

• Worked with streets division on plan to install lights on large trees on South Loudoun Street. Ordered and received lights.

• Worked with Old Town Winchester Business Association to promote Plaid Friday and Shop Small Saturday. Distributed promotional materials to numerous downtown businesses.

• Discussed questions and concerns with 12 downtown business owners. • Finalized details for Holly Jolly Celebration caroling and the Holly Jolly Market (new this year) to be held on

December 8. • Developed draft 2019 events calendar for planning purposes and projected dates for reoccurring events. • Continued a holiday shopping Facebook campaign with boosted shopping ads. • Continued distributing holiday promotional postcards.

WEEK IN REVIEW 11/23/18

Permit # Type Address Description Value

18 00000981 NRRM 1700 S LOUDOUN ST INTERIOR REMODEL $360,519

18 00000981 PLBG 1700 S LOUDOUN ST REPLACEMENT FIXTURES $15,000

18 00001259 DEMO 3113 VALLEY AVE STE 106 INTERIOR DEMO $10,000

18 00001512 NR 111 W JUBAL EARLY DR REROOF $102,465

Permit #

�4

• Completed: • 37 building permit inspections and issued 34 building/trades permits ($1,689,584 valuation)

• Notable permit: 1700 S. Loudoun Street - interior remodel for veterinary clinic ($360,519 valuation)

• 63 code enforcement inspections and initiated 12 new cases • 3 new business reviews (2 Certificate of Business, 1 Certificates of Home Business)

• Attended Planning Commission meeting. The Commission held a public hearing on a privately sponsored zoning ordinance amendment pertaining to building mounted sign allowances for regional shopping centers in the B-2, CM-1, M-1, and M-2 districts. The Commission forwarded the item on to Council with a unanimous favorable recommendation.

• Met with Innovation and Information Services for a preliminary discussion about FY2020 Information Technology Plan. Planning to discuss requirements for first occupancies to be granted.

Zoning and Inspections

Planning

• Staffed the November 20th Planning Commission meeting. Public hearings included a Conditional Use Permit for another Extended Stay Lodging use on Gibbens St between ZeroPak and Winchester Cold Storage and a privately-sponsored signage amendment. Those two items will appear on the November 27th Council work session. The public hearing for the rezoning of the former American Woodmark office site from M-1 to CM-1 to allow for Grafton School use was tabled until December 18th. The Commission also adopted updated bylaws.

• Met with a Crowley Company rep to discuss the archival building permit scanning/indexing project. Started boxing up the old building permit application files in the attic to send off for scanning. The hardcopy documents will not return to the attic. Documents pertaining to public buildings will, however, be saved.

• Met with a researcher working on an effort to document the life of Heywood Shepherd who was a free African-American who lived on N. Kent Street and worked as a baggage handler in Harper’s Ferry. He was the first person shot during John Brown’s raid in 1859. The researcher will be exploring the possibility of getting a marker placed where his dwelling once stood at 438 N. Kent Street.

• Met with engineers and surveyors working for private property owners and developers regarding private development projects.

WEEK IN REVIEW 11/23/18

18 00001529 PLBG 1619 ROBERTS ST REPLACE GAS WATER HEATER $4,500

18 00001556 BLDG 312 LINDEN DR CONSTRUCTION COMPLETION $208,300

18 00001557 BLDG 316 LINDEN DR CONSTRUCTION COMPLETION $253,800

18 00001558 BLDG 320 LINDEN DR CONSTRUCTION COMPLETION $194,700

18 00001559 BLDG 324 LINDEN DR CONSTRUCTION COMPLETION $201,900

18 00001560 BLDG 328 LINDEN DR CONSTRUCTION COMPLETION $240,000

18 00001081 ELEC 2730 S PLEASANT VALLEY RD SIGN $1,000

18 00001254 NGAS 118 S CAMERON ST NEW PIPING/COOKTOP $1,000

18 00001254 PLBG 118 S CAMERON ST REPLACEMENT FIXTURES $5,000

18 00001406 NGAS 316 S STEWART ST NEW 60 KBTU FURNACE $1,100

18 00001480 ELEC 719 BERRYVILLE AVE 100 AMP PANEL $100

18 00001509 CHNG 2207 PAPERMILL RD M TO B/A-3 $0

18 00001535 RREM 739 MAHONE DR REMODEL BATH & KITCHEN $75,000

18 00001540 PLBG 1520 S BRADDOCK ST EXPANSION TANK $200

18 00001541 PLBG 609 BRUCE ST EXPANSION TANK $200

18 00001542 PLBG 1052 ORCHARD AVE EXPANSION TANK $200

18 00001543 PLBG 806 PENNSYLVANIA AVE EXPANSION TANK $200

18 00001544 PLBG 808 PENNSYLVANIA AVE EXPANSION TANK $200

18 00001545 PLBG 1512 PONDVIEW DR EXPANSION TANK $200

18 00001546 PLBG 333 SHENANDOAH AVE EXPANSION TANK $200

18 00001547 PLBG 1403 VALLEY AVE EXPANSION TANK $200

18 00001548 PLBG 839 WOODLAND AVE EXPANSION TANK $200

18 00001549 PLBG 839 1/2 WOODLAND AVE EXPANSION TANK $200

18 00001550 PLBG 843 WOODLAND AVE EXPANSION TANK $200

18 00001551 ELEC 631 PENNSYLVANIA AVE SUB PANEL $1,000

18 00001552 ELEC 3107 VALLEY AVE STE 108 SIGN $400

18 00001562 NGAS 687 WOODLAND AVE REPLACE WATER HEATER $200

Type Address Description ValuePermit #

�5

WEEK IN REVIEW 11/23/18

18 00001562 PLBG 687 WOODLAND AVE REPLACE WATER HEATER $1,300

18 00000105 NGAS 1944 VALLEY AVE ADD 6 RTU'S $10,000

18 00001568 NGAS 109 S KENT ST INSTALL NEW GAS FURNACE $100

Total: 34 $1,689,584

Type Address Description ValuePermit #

Division Activity Past Week

2018 Year-to-Date Totals

Measurement

Streets Sidewalks repaired/replaced Streets repaved Potholes repaired Mowing Miles of streets swept Tons of leaves hauled

0 0 1 0 0

26

1,183.75 4.34 136

276.89 2,342.19

99.61

Linear feet Lane miles # Acres Miles Tons

Trees Dead/diseased trees removed Trees trimmed Stumps removed

1 2 2

131 1,061

71

# # #

Traffic Street signs Installed/replaced Pavement markings repainted (City) Pavement markings repainted (contractor)

27 42

0

458 14,315

644,553

Refuse & Recycling

Refuse collected Recycling collected Large item pickups

104.30 45.19

3

5,841.74 2,642.69

223

Tons Tons #

Transit Total passengers Revenue miles pick up/drop off Revenue hours pick up/drop off

1,665 2,480

234

122,175 172,784

15,971

# Miles Hours

Utility billing Payments processed New bills mailed out Water services turned off (non-payment)

982 1,639

0

62,507 89,902

502

# # #

Division

�6

Public Services

• City Hall renovations:  Work continues on the 4th floor in the Innovation and Information Services offices. • Street paving was successfully completed on Fairmont Avenue between Piccadilly and Wyck.

WEEK IN REVIEW 11/23/18

Water treatment plant

Average daily water demand Peak daily water demand

5.71 5.91

6.52 8.43

Million gallons/day Million gallons/day

Wastewater treatment plant

Average daily flow treated Peak daily flow treated

12.63 18.40

9.41 21.14

Million gallons/day Million gallons/day

Water distribution and wastewater collection

Water main breaks repaired Water meters read Fire hydrants flushed Sewer mains cleaned After-hours call outs

0 1,056

0 1,852

1

32 71,374

1,241 111,052

342

# # #Linear feet #

Engineering Site plans reviewed Right-of-way permits issued Stormwater facility inspections Erosion and sediment control inspections

0 5

23 52

130 172 158

2,260

# # ##

Facilities Maintenance

Work requests completed Special events assistance Maintenance of pedestrian mall

19 0

33

1,009 36

1,419

# # Staff hours

Equipment maintenance

Total repairs completed 24 1,937 #

Winchester Parking Authority

Work requests completed Special events - assistance provided Vandalism or property damage issues

8 0 1

350 8

29

# # #

Activity Past Week

2018 Year-to-Date Totals

Measurement Division

�7

Utility Capital Improvement Projects (7/1/18-present)

Measure Past Week Project Totals

Water mains replaced (linear feet) 0 0

Water service lines replaced (number) 0 1

Water meters replaced (number) 6 435

Sanitary sewer mains replaced/lined (linear feet) 0 0

Sanitary sewer laterals replaced (number) 0 2

Sanitary manholes replaced (number) 0 3

Sidewalks replaced (linear feet) 150 4,233

WEEK IN REVIEW 11/23/18

Weekly Activity #

Clients walk-ins/drop-offs 114/96

Child Protective Service referrals 10

Placed “on notice” for foster care entry by JDRC 3

Children in foster care 63

Entered/exited foster care 0/0

Adoption subsidy cases/adoptions finalized 51/0

Child Protective Service (CPS) case management load 54

Benefit program fraud & overpayment referrals/investigations 0/2

CPS family assessments & investigations of alleged maltreatment 105

Family Service intakes 20

Adult Protective Service referrals 1

Adult services case management load 9

Adult guardianships/cases 3/64

Adult Protective Service investigations/intakes 10/8

Family Services Prevention case management load 5

Uniform Assessment Instrument screenings 0

�8

• Received 80 Benefit Program applications: 18 SNAP, 52 Medicaid, 4 TANF, 1 VIEW, 3 Child Care, 0 Auxiliary Grant, 0 General Relief, 2 Energy Assistance Program

• Provided case management to: • 2,999 Medicaid cases • 1,630 SNAP cases • 63 TANF cases • 16 Auxiliary Grant cases • 37 individuals receive VIEW services • 48 families/92 children receive Child Care Subsidy Assistance (37 families/67 children are currently

on the waiting list for child care assistance) • Provided case management to 1 Interstate Compact on the Placement of Children (ICPC) case.

Social Services

WEEK IN REVIEW 11/23/18

�9

Communications• Distributed the November 21 CitE-News issue (now being distributed on Wednesdays). • Handled 4 media requests for City information and staff interviews and 10 media requests for WPD. • Handled or began processing 3 FOIA requests. • Filmed and began editing publiCITY episode 8 which will explore the City’s Economic Development

Authority and current projects. Expected launch date is November 28. • Released Timbrook Toy & Food Drive and anti-drunk driving videos on social media. • Communications Manager completed the City’s Leadership Academy. • Continued promoting Winchester Fire & Rescue’s Stuff-A-Truck program. • Continued designing the 2019 informational calendar. NEW: The calendar will be distributed to every

address in the city in December.

Support ServicesInnovation and Information Services (IIS)

• Continuing to work on disaster recovery documentation and testing. • Working with vendor to set up an HTTP server instance for personal property tax system. • Continued Phase II programming for personal property semi-annual billing. • Uploaded more data sets for City’s new OpenData portal. • Continued IT Plan meetings with departments for FY2020 Budget preparation. • Configured network security to allow RapidSOS software for ECC. • Configured and successfully tested the VPN setup for the Water Treatment Plant. • Researching storage solution for Communications Department’s video and photo files. • Scheduled demos for new programs under consideration: Council Chambers camera equipment, TV

channel system, agenda management solution, and texting program. • Completed testing phase of E-ticket capability in three police vehicles. Going live on 11/26.

Parks & Recreation• Continued accepting applications for Aquatics Specialist Position, Lifeguard, and Child Care Assistant. • Sold surplus items that will be picked up this week. • Resurfaced outdoor pool flooring. • Held Thankful for Volleyball inclusion tournament with 52 total participants. • Set up Santa Letter mailboxes at designated locations: City Hall, Visitors Center, Old Town Welcome Center

and Jim Barnett Park Rec Center. Children can send a letter to Santa (by December 8) and Santa will write back.

• Hosted Little Turkey Treats program with 20 enrolled. • Hosted Girls on the Run 5K in Jim Barnett Park with 500 runners. The event was a great success.

WEEK IN REVIEW 11/23/18

Date Articles in The Winchester Star

11/17 Texas man charged in Winchester rape case from 1975

WPS 4-year Capital Improvement Plan totals nearly $50M

11/19 Santa and elves arrive at the mall

Running program helps young girls build confidence

Letters: A better way to repair sidewalks

School Board seeks to increase support staff pay

First-aid kits donated for fire and police dogs

11/20 SWAT team duped into armed response

Commentary Open Forum: Continuing the windows debate

Photo: Trimming the tree

11/21 Winchester gears up for the holidays

�10

Date Segments on WDVM

11/16 City and county K-9 officers receive first aid kits after training accident - watch

11/16 Texas man indicted for 1970’s Winchester rapes - watch

11/18 Winchester Parks & Recreation holds adult volleyball tournament to kick off… watch

11/20 Police respond to prank swatting call - watch

Date News Releases

11/19 Citizen’s Academy provides insight into City government - read

11/20 Seventh annual Holly Jolly Celebration adds seasonal market - read

Winchester Fire and Rescue Chief resigns to pursue new opportunity - read

• Designed newspaper ad for undecorated Christmas tree curbside collection dates. • Continued working on the 275th anniversary celebration with the committee. • Provided FOIA Basics training to one Clerk of Circuit Court employee. • Attended monthly EDA meeting. • Provided a tour of the City Hall renovation to Winchester Star reporter and photographer. • Promoted holiday schedule changes for Thanksgiving. • Scheduled board candidate interviews.