Weddings by Cheeca Lodge and Spa...Weddings by Cheeca Lodge and Spa charlene lopez • 305.517.4424...

Weddings by Cheeca Lodge and Spa

charlene lopez • 305.517.4424 • [email protected] • 800.327.2888 • 305.664.4651

81801 overseas hwy • mile marker 82 oceanside islamorada, florida keys

Table of Contents

Wedding Guidelines ………………………………... pages 1-3

Frequently Asked Questions ……………………….. pages 4-5

Wedding Packages …….………..……………………... pages 6-12



Weddings and Special OccasionsCheeca Lodge & Spa takes pride in being able to provide a full range of catering services including weddings, theme parties and beach BBQ welcome dinners. Our award-winning culinary team serves up unique menus to satisfy the simplest or most sophisticated of tastes. Formal affairs may consist of three to five courses paired with an extensive selection of wines. A tropical beachside buffet is ideal for those desiring a more casual setting. Whatever the occasion, the sumptuous island flavors include the freshest catch from our saltwater pantry, the finest cuts of meat, locally grown garden fresh produce, and decadent homemade desserts.

Wedding Ceremony and Reception InformationYour wedding ceremony will include appropriate rehearsal time, setup and detailing of the ceremony, dance floor for indoor venues, white folding chairs, guest book/gift table(s), conch shells filled with Cheeca’s fresh florals to line the aisle, aisle runner, bamboo tiki torches, potted palm trees, welcome sign and coordination by our Catering Professionals.

For your reception we will include setup and detailing of the reception, cocktail tables, dinner tables, skirted accent tables, white padded folding chairs, white linens, china, glassware, silverware, votive candles, conch shell or hurricane shade centerpieces with Cheeca’s fresh florals and tropical greenery, table numbers, potted palm trees, tiki torches, welcome sign, indoor dance floor.

Site Fees for 2014 and 2015Peak Season: January through May 31, 2014/2015, $10,000Low Season: June 1 through September 30, 2014/2015, $5,000Mid Season: October 1 through December 20, 2014/2015, $8,000Weekdays: $3,000 | Holidays if available: $18,000

Intimate Weddings and Elopements Available for 2 to 10 guests, Monday through Thursday, Site Fee $1,500. This fee covers the private venue, tiki torches, potted palms, aisle runner, white folding chairs and conch shells with Cheeca fresh florals lining the aisle.

Event VenuesA 22% service charge and 7.5% tax applies to all fees and services including site fees.

Club Level• Includes: Chart Room, Oceanfront Terrace and Sundeck• Exclusive use of the Club Level is based on availability. When available, a supplemental fee of $8,000 will apply in addition to the seasonal site fees noted above.

Oceanfront Beach and other Outdoor LocationsAll outdoor locations are available until 9 pm daily, year round.

North Beach• Seated and/or reception capacity up to 120 guests• Capacity up to 200 guests if a tent is rented• Requires the Presidential Building (7 rooms) to be secured for your wedding guests

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Lagoon Beach• Seated and/or reception capacity up to 120 guests

South Beach• Seated and/or reception capacity up to 120 guests• Requires 6 Beachfront Bungalow King Rooms to be secured by your wedding guests

Spa Island • Seated capacity up to 40 guests • Reception capacity up to 120 guests

Courtyard• Seated and/or reception capacity up to 120 guests

Indoor LocationsBougainvillea Ballroom • Available until 1:00 am based on availability• Seated dining capacity 120 guests with a dance floor

Sunrise Ballroom/Terrace • Available until 9:00 am based on availability• Seated dining capacity 120 guests with a dance floor

Deposit and PaymentA non-refundable 25% deposit is required upon signing a contract in order to hold your event on a confirmed/definite basis. Deposits are only accepted in the form of check or money order. An additional non-refundable payment of 50% of the anticipated charges, based upon the number of expected guests, food and beverage requirements and all other anticipated charges, is due 60 days prior to your event. The final non-refundable payment of 100% of the anticipated charges is due 30 days prior to your event. The final payment needs to be made by cashier’s check, cash or a major credit card. The final accounting will be done at the conclusion of your event. In the event that the charges may be greater than anticipated, a major credit card is required on deposit. If there has been an over payment, a refund will be made after accounting reconciliation.

Food and Beverage MinimumA minimum spend per person is required for all weddings, exclusive of the 22% taxable service charge and 7.5% sales tax per Florida State Tax Law. The food and beverage minimum is not package or menu based. The minimum may include the rehearsal dinner and/or farewell brunch. Peak Season: $200 per person | Mid Season and Low Season: $150 per person.

Florida Marriage License RequirementsCouples wishing to be married in Florida must obtain a license at any County Clerk’s Office within the State. No blood test is required. A waiting period of three days applies to Florida residents, but no waiting period is required for out of state guests. Proper identification is necessary, such as a valid driver’s license with photograph, or a passport. Copies of appli-cable divorce decrees are required. Both bride and groom must be present to obtain the license. The fee for the marriage license is $93.50 (subject to change without notice). Hours are Monday through Friday, 8:30 am to 4:30 pm, excluding holidays. The license will be issued immediately and must be used within 60 days. Information may be obtained from the

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Monroe County Clerk’s Office on Plantation Key at 305-852-7145 or at the County’s website at https://gov.propertyinfo.com/fl-monroe/other/MarriageLic.html.

Function Space AssignmentFunction space is assigned according to the anticipated number of guests and setup require-ments at time of booking. Should any of these factors change, the Resort reserves the right to relocate the function to a more appropriate space.

GuaranteesWe require a minimum number of guests to be guaranteed by 12:00 noon, 5 business days prior to your event. Once this number is provided, your guest count can be increased but cannot be decreased. The day of the event you will be charged for this guaranteed number or the actual number of guests served, whichever is greater.

Guestroom RequirementsCheeca Lodge & Spa requires that all Weddings meet a minimum guestroom block requirement. For the comfort of all resort guests, selection of certain Wedding venues may require that group reserve any adjacent guestrooms directly affected by the celebration. Special group rates may be available seasonally for room blocks of 10 rooms or more per night. Please refer to your Catering professional for details as room block requirements and group rate availability are seasonal.

SmokingPlease note that smoking is limited at Cheeca Lodge & Spa. It is not permitted in guest-rooms, spa, restaurants or connecting patios, function rooms, any indoor area and some outdoor areas.

MiscellaneousAll Food and Beverage items must be supplied and prepared by Cheeca Lodge & Spa. Vendors are required to be a preferred vendor of Cheeca. There will be an added surcharge for outside services contracted and billed through Cheeca Lodge & Spa.

Service Charge and TaxesAll food, beverage, miscellaneous and site fees are subject to a 22% taxable service charge as well as applicable sales tax (per Florida State Tax Law). Sales tax for Monroe County, Florida is currently 7.5% and is subject to change.

Weather Policy for Outdoor FunctionsCheeca Lodge & Spa reserves the right to make the final decision to relocate an outdoor function to a designated indoor backup area if weather conditions are expected in the vicinity that may adversely affect the ability to properly service the function and/or endanger the safety of guests and staff members. The decision will be made no less than 5 hours prior to the scheduled start time of the event. Should this decision be delayed or overridden by the host/patron and it results in a double setup of the function, an additional special setup fee of $15.00, plus service charge and tax, per guest (with a minimum of $500.00 plus service charge and tax) will be charged.

The policies outlined above are valid until December 31, 2015 and are subject to change without notice.

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Frequently Asked QuestionsWhat time should my ceremony start?Most photographers familiar with Cheeca recommend 1.5 hours prior to official sunset time. This allows for good lighting still available for post ceremony photos. Your catering profes-sional keeps a sunrise/sunset calendar or you can visit www.sunrisesunset.com/calendar.

What time will my reception end?Our outdoor events end by 9 pm. We can make arrangements for a private indoor venue for an After Party.

Where does the sun set?Cheeca is situated on the Atlantic (east) side of the island and the sun sets on the Florida Bay (west) side of the island. You will, however, see beautiful pink and purple skies close to sunset. This is an advantage, as the beaches will be shaded and your guests will not be sitting in direct sunlight during the ceremony.

What are your beaches like?The Florida Keys do not have truly natural beaches. We import sand. Cheeca’s sandy beaches are perfect for outdoor events as our sand is packed so your feet will not sink into it. The beaches are level because of our coral rock wall making it a wonderful setting for tables to be set. We recommend if the bride will be wearing shoes, to look for a heel that is somewhat chunky.

Can you swim in the ocean? You can! We recommend you take a snorkel and mask to view the Coastal Seagrass Environment and perhaps water-shoes as the ocean floor is very soft. The best way to get in the water is to take our Daily Snorkel Trip.

Why are there no waves?The Coral Reef line is 4.5 miles (7.2 kilometers) from the coast. The water between the coast and the Coral Reef line is very shallow - at the deepest points only about 15 feet (4.5 meters). After the Reef line there is a drop and there are waves, however, by the time they travel the 4.5 miles (7.2 kilometers) to the coast, they have dissipated.

Will we be the only wedding that day?Sometimes we do have more then one wedding. It depends on the size of each wedding. If we have a large wedding over 60 guests, we may agree to do a small wedding for less than 50 guests, or vice versa. The weddings would not cross paths and you will not hear the other wedding. The start times are also staggered by 30 minutes.

Do I really have to pay that site fee for my small wedding?For small weddings, we recommend considering a Monday through Thursday wedding date. In this case, we will be able to negotiate the site fee. We are not able to negotiate site fees for Friday, Saturday and Sunday events.

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Where will the restrooms be for my guests if we are outside?There are restrooms located in the Main Lodge and at the Spa. We also recommend that you reserve a guestroom in one of the buildings near your outdoor event.

Can we rent a golf cart?For liability reasons we are unable to rent our golf carts. Our Bellmen will be happy to drive guests wherever they need to go on property.

How can I get my dress/suit steamed, pressed, dry cleaned?There is one dry cleaner in Islamorada. We suggest you consult the dress shop where you purchased your dress for the recommended method of refreshing your dress after travel. You will need to contact the dry cleaner at 305-664-5060 before arriving at Cheeca to confirm their hours of operation and how much time they need to refresh your wedding dress.

Where do I get ready on my wedding day?Brides typically get ready in their guestroom, or in that of a family member. We will send a Bellman to escort the bride and bridal party to the staging area of the ceremony.

What is the weather like?(shown in averages)

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecHigh 76° 77° 80° 84° 86° 88° 90° 90° 88° 85° 80° 77°

Low 62° 64° 67° 70° 74° 76° 77° 77° 76° 74° 68° 64°

Mean 68° 70° 74° 77° 80° 82° 84° 84° 84° 80° 75° 71°

Precip 2.1 in 1.9 in 1.8 in 2.0 in 4.5 in 7.8 in 3.6 in 4.6 in 6.3 in 5.8 in 2.6 in 1.8 in

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Purple Isle Wedding Package

Minimum of 25 Guests

“Happily Ever After” begins with your wedding at Cheeca Lodge & Spa.Allow our talented catering team to assist you in creating a memorable day.

WEDDING PACKAGE INCLUDESOur packages are designed as guidelines for your event’s potential.

Menus can be customized and designed to meet your vision.

Basic Ceremony DecorationTiki torches, aisle runner, potted palm trees for privacy of the venue selected, dance floor for

indoor venues, conch shells lining the aisle filled with Cheeca Florals, and basic outdoor lighting.

Rehearsal Coordination

Rehearsal Dinner

Cocktail Hour

Plated Dinner with Five Hours of Premium Open Bar

Champagne Toast

Signature Wedding Cake from an Award-Winning Pastry Chef

Complimentary Suite for Bride and Groom for the Night of the Wedding

Farewell Brunch

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Welcome Rehearsal Dinner

Choose One Rehearsal Dinner

NIGHT IN HAVANA

Service Charge of $150 will apply if guest count falls below 25.

Prices based on 1.5 hours of service.

Salads

Spinach and Arugula Salad with Shaved Goat Cheese,

Strawberries and Passion Fruit Vinaigrette

Local Fish Ceviche with Plantain Chips

Tropical Fruit Slaw

Presented In Chafers

Mojo Chicken (Boneless, Skin-on Breast) with Orange Cilantro Glaze

Whole Banana Leaf Wrapped Grouper

Island Spiced Grilled Skirt Steak

Accompanied By

Black Beans and Rice

Sauté of Island Greens, Red Onion, Scallions, Zucchini and Carrots

Fried Yucca with Garlic Butter

Corn-off-the–Cob with Fresh Lime and Cayenne Pepper

Desserts

Guava Macadamia Bread Pudding with Warm Vanilla Creme Anglaise

Pineapple Coconut Bars

Beverages

Starbucks Coffee Service

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SEASIDE BARBEQUE



Salads

Potato Salad

Tropical Fruit Slaw

Mixed Green Salad with Spicy Island Ranch Dressing

From The Grill

Ribeye Steaks - Cooked to order (1 – 8 ounce, per person)

BBQ Chicken - Breasts and Legs


Coconut Crusted Mahi Mahi with Tropical Fruit Chutney

Accompaniments

Baked Potatoes served with Sour Cream

Roasted Corn on the Cob

BBQ Baked Beans

Buttermilk Biscuits and Honey Butter

Desserts

Seasonal Fruit Cobbler with Chantilly Cream

Brownies

Watermelon

Beverages

Starbucks Coffee Service

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Welcome Rehearsal Dinner

Farwell BrunchChoose One Brunch/Breakfast

CHANGES IN LATITUDES BRUNCH



Cold Display

Fresh Florida Orange and Grapefruit Juices

Sliced Melons and Fruits with Brie and Cheddar Wedges

Smoked Salmon with Capers, Onion,

and Hard Cooked Eggs

Assorted Pastries

English Muffins and Bagels

House Made Granola and Milk

Creamy Yogurt and Fresh Berries


Scrambled Eggs

Eggs Benedict

Roasted Fingerling Potatoes with Onions and Peppers

Applewood-Smoked Bacon and Country Sausage Links

Pancakes topped with Sliced Banana, Mango and Shredded Coconut

Carved Ham

Shrimp and Grits

Desserts and Baked Goods

Key Lime Pie

Pineapple Rum Upside-Down Cake

Chocolate Banana Bread Pudding with Crème Anglaise

Sweet Butter, Preserves and Cream Cheese

Breads and Rolls

Beverages

All Breakfast Selections include Freshly Brewed Starbucks Regular and

Decaffeinated Coffee and Tea.

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Farwell BrunchCHEECA TRADITIONAL BREAKFAST

Service Charge of $150 will apply if guest count falls below 25

Prices based on 1.5 hours of service

Cold Display

Fresh Florida Orange and Grapefruit Juices

Seasonal Fruits and Berries

Assorted Pastries, Croissants and Muffins

Sweet Butter, Preserves


Scrambled Eggs

Applewood-Smoked Bacon and Country Sausage Links

Blueberry - Coconut Pancakes

Roasted Fingerling Potatoes with Onions and Peppers

Beverages

All Breakfast Selections include Freshly Brewed Starbucks Regular and

Decaffeinated Coffee and Tea.

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Wedding ReceptionHORS D’OEUVRES

6 pieces per person

Cold Hors d’ OeuvresMiniature Cuban Roll-Ups Fresh Antipasti Skewers

Tuna Tetaki on Wonton Crisp with Sweet Soy and Wasabi Aioli

Hot Hors d’ OeuvresMozzarella Arancini with Pomodoro Sauce

Miniature Fish TacosSea and Land Skewer (Grilled Shrimp and Filet)

PLATED DINNERSAppetizers

Lump Crab Cake, Red Pepper Remoulade and Spinach Herb Salad

SaladsFresh Florida Salad

Organic Mixed Greens, Avocado, Tomato, Passion Fruit Vinaigrette, Tropical Fruit Salsa

Entrée Choice OfSurf and Turf* Full 6 oz. Tenderloin and Maine Lobster, Jumbo Lump Crab Cake

Served with Yucca Mash and Roasted Asparagus, Cabernet Demi, Hollandaise Sauce

Cuban Style Churassco Steak and Mojo Marinated Chicken Breast with Chimichurri, Tropical Fruit Salsa served with Boniato Mashed Potatoes and Green Beans

Seared Snapper with Citrus Mango Beurre Blanc, Mashed Potatoes and Asparagus

Roasted Chicken Breast Coconut Bamboo Rice, Seasonal Vegetables and Spicy Peanut Sauce

DessertCustom Wedding Cake

*Beef Entrees will be prepared Medium

We are often asked about choices for plated dinners. Selecting a single entrée for all guests is generally

recommended. Dual entrees are available as an option if looking for some diversity. In the event you

would like to offer up to 3 entrée selections, Chef will decide appropriate accompaniments and split

guaranteed guest counts are due 5 business days prior to event date along with meal indicators. Your

Catering Professional is pleased to present the best options for you and your guests.

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Wedding ReceptionBEVERAGES

$100 bar setup fee will apply if guest count falls below 25.

Champagne Toast 1 glass per person

Signature Cocktail – Blueberry Mojito

5 Hour of Premium Bar to include:

Premium Brands

Stolichnaya Vodka

Bombay Gin

Bacardi Superior Rum

Sailor Jerry Spiced Rum

Wild Turkey Bourbon

Seagram’s VO Whiskey

Johnny Walker Red Scotch

1800 Silver Tequila

Hogue Red and White Wine, Imported and Domestic Beers,

Mixers, Sodas and Juices

Prices start at $200.00 per person

Prices are exclusive of a 22% taxable service charge and 7.5% tax.

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Weddings by Cheeca Lodge and Spa...Weddings by Cheeca Lodge and Spa charlene lopez • 305.517.4424...

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Transcript of Weddings by Cheeca Lodge and Spa...Weddings by Cheeca Lodge and Spa charlene lopez • 305.517.4424...