Website Presentation to GAAL

Company Profile

Profile

79 % Women empowerment 61.5 % Black empowerment Based in Limpopo, branch in Gauteng

Certifications

Microsoft– Microsoft Certified Systems Engineers– Microsoft Certified Development Engineers– Microsoft Certified Professionals– Microsoft Certified Small Business Specialists

Cisco – Cisco Certified Network Associates - Cisco Sales Engineers– Cisco Certified Design Associates– Cisco Certified IPT Express & Wireless Engineers

Linux – RedHat Certified Engineers - Mikrotik Certified Engineers– Astaro Certified Engineers - Asterisk Pro Installer

Partnerships

Cisco Premier Partner – the only one in Limpopo Cisco Unified Comms – the only one in Limpopo RedHat Advanced Partner – the only one in Limpopo HP Preferred Partner Fujitsu Select Partner Dell Partner IBM Partner Sun Partner Microsoft Partner Lexmark Partner

Lines of Business and Products

IT Consulting i.e.– Master Systems Plans, Disaster Recovery, Performance Management, Project

management

Wireless connectivity and communications Telephony - VoIP Maintenance and support of Hardware and systems Supply of Hardware Development of online Systems and Websites Supply of IT Human Resources

Recent Mayor Projects

SISP for Limpopo Treasury (Strategic Information Systems Plan) Performance Management for Tshwane Municipality - QPR Disaster Recovery Plan for Vhembe District Municipality Master Systems Plan for Capricorn District Municipality Website and Conference system for University of Limpopo Intranet and Database for Limpopo Gambling Board Wireless infrastructure for various Municipalities and

Departments Provision of hardware and services on all SITA contracts Provision of specialist resources to various departments

Our websites portfolio

University of Limpopo website, conference system & intranet Limpopo gambling board Ikando Consulting AFQL Various Government Dept. through SITA i.e. Transport and

Agriculture Mashagosebo tribe Edupark Suthagroup Merwede

Our websites portfolio

Website Content Management

Objective

• The objective of any website is to serve as communication media and marketing tool between the organization and the intended audience. With this is mind, the objective of this website, is to:

• Constantly publish any relevant information by working closely with University of Venda and it’s relevant departments

Benefits

• Up-to-date website• Save a lot of money on advertising • Communications Tool• Marketing Tool• Access to Information• See statistic on number of visits etc.

Risks

In most instances, the availability of content can be regarded as the largest risk factor in any project of this nature. The lowering of this risk is essential to the success of any project and this can be achieved by following the strategy below.

Creation of a user group, were all the departments will have a representative that will collect all the relevant data that has to be on the website.

Technologies to be used

PHP scripting language (the language of facebook ) Postgresql database Html Java scripting language Apache

OR

Microsoft backbone

Options

Maintain current HTML site as is

OR Re-create and combine the Polokwane

International site with GAAL site to reflect an intelligent database structure to ensure proper functionality and statistics

Methodology

Workshop to understand the needs with all stakeholders Create sample designs and present for signoff Create a new database back-end and populate the database with

all existing data as currently available. The full extent of existing data is not currently known. With this in

mind, we suggest that the initial content be captured with the assistance of ourselves.

When all or convincing data has been populated to the demo site, we will then review the whole site (with signoff from GAAL) and then publish the website as live.

Time frame – Web-site

The development of the back-end can start within 1 week of acceptance of this proposal.

Workshop to determine needs (1 day) Development of new look and feel (1 week) Presentation of new look and feel (1 day) The publishing of existing data will vary in the time required

depending on the amount of data that we are requested to assist in capturing. This will be determined during the workshop. (estimated 1 month)

The timely completion of the project will depend on the availability of information as requested from the client.

Project Plan

Task Name Duration

Website development 23 days

Design 3 days

Development of back-end system 15 days

Transfer of current data 5 days

Intranet development 32 days

Design 2 days

Development of back-end system 15 days

Transfer of current data (if available) 15 days

Time frame – Intranet

Workshop to determine needs (1 day) Development of new look and feel (1 week) Presentation of new look and feel (1 day) Development of back-end systems. This will be determined

during the workshop. (estimated 2 weeks) Capturing of data

Costing

– PHASE 1 (WEBSITE)

The total revamp of the current design of the web-site and building of the new structure

1 day workshop to determine deliverables, design and layout of the new site

Design of the site Creation of the structure and database Cost: R89,832 (incl. VAT)

Costing (Cont.)

Phase 2 (Intranet)– Workshop to determine needs (1 day)– Development of new look and feel (1 week)– Presentation of new look and feel (1 day)– Development of back-end systems. This will be

determined during the workshop. 

Cost: R64,182.00 (Incl. VAT)

Maintenance and support

Provide a resource to ensure continuous updates – 2 days per week

Cost: - R15,000 including VAT (Monthly).

OR 8 hours per month Cost: - R4012.80 including VAT (Monthly)

Project Plan

Phase 1: Workshop to assess the needs Phase 2: Redesign of the site and background

systems Phase 3: Present designs and Collect new

information Phase 4: Place new information and test site Phase 5:Publish site and do final handover Phase 6: On-going support

Project Management

ITMaster follows Prince 2 methodology with aspects of PMBOK to ensure proper risk management

Focus are placed on:– Clear identifiable project focus and project steps – Defined team structure and project members– Clear deliverables and management of timelines– Communication strategy and escalation procedures– Risk management i.e. availability of resources and content

Project Management Cont.

iTMaster will appoint a Project Manager to manage all aspects of the implementation and supply weekly progress reports

A formal project charter has been developed in conjunction with a detailed project plan that will be used by both parties involved

The project plan will be made available online through the online project management portal

All stakeholders will have login details to access the project plan online through the portal

Weekly project progress meeting will be held iTMaster will be happy to follow the any required project

methodology not included in our methodology

Capacity

Website examples

University of Limpopo: www.ul.ac.za Mashagobo Tribe: www.mashagosebo.co.za Ikando Consulting: www.ikando.co.za Limpopo Gambling Board: www.lgb.org.za GAAL:

www.itmaster.co.za/test_web/www.gaal.co.za