[Webinar] Office 365 Revealed: What to Use When to Stay Productive
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Transcript of [Webinar] Office 365 Revealed: What to Use When to Stay Productive
WEBINAR
Office 365 Revealed: What to Use When to Stay Productive
• Webinar is being recorded• 45 minute session• 15 minute Q&A session at the end• Slides and recording will be available afterwards• Send in your questions! • Type your questions in the Go-to-Webinar Question Box
on the right side of your screen
Housekeeping
Daniel Cohen-Dumani@dcohendumani
Founder and CEO
14+ years of SharePoint ExpertiseSharePoint Visionary
Interests: Productivity in the Digital Workplace. Work 2.0
Started working with SharePoint when nobody could spell it
About Daniel
About Jill
Jill Hannemann@[email protected]
Director of Advisory Services
Editor, Digital Workplace Today10+ years in Knowledge Management
SharePoint Expertise: Information Architecture, Records Management, Content Migration, Document Management
Culinary project: Biscuits!
About Portal Solutions About Office 365 The Value of Office 365 What Productivity Features to Use When What’s Coming Next Next Steps Q&A
Agenda
About Portal Solutions
5times selected in Office Early Adopter Program
40full-time employees, consultants, developers, business analysts, SMEs
14
14 years in business
410+ SharePoint and Office 365 Implementations
We deliver Digital Workplace Products and Solutions that help organizations share what they
know and find what they need by
connecting people, data, and content.
The Digital Opportunity
Of workers’ time is wasted by information overload.
of employees say mobile business apps are already changing the way they work.
of survey respondents say predictive analytics held the most potential to predict business events.
connected “things” will be in use in 2020.
Technology is making dramatic changes to the world of work. It’s shaping business growth, upending old ways of doing business and driving the invention of new industries, business models,
products, and services.
41% 40% 25million
25%
Do you currently have Office 365 deployed?
POLL
Office 365 A Little History2010 • BPOS Beta• 2007
versions
2011 • BPOS
Launch• 2010
versions
2013• Office 365
launch – 2013 Version
2014• OneDrive
unlimited• O365
Home Edition
2015• Delve• Videos• SfB Hybrid• SP Hybrid
2016• SfB Voice• Planner• New
SharePoint Experience
• PowerApps/Flow
• EMS Integration
ProductivityApplications
Office 365: A Picture is Worth Everything
ProductivityServices
User Productivity applications Office
Desktop/Online
Yammer
Skype
OneDrive
Project & Visio Office Mobile OneNote
Windows Azure Active
Directory
On Premises
Active Directory
Azure Web Services
IAAS
Custom Development
PowerApps Microsoft Flow
Power BIAnalytics for Office 365
SharePoint
Managed Metadata
Enterprise Search
PublishingRecords
Management
eDiscoveryWeb Services
Groups
Delve
Office Videos Stream
PlannerMicrosoft Teams
EMS – Enterprise Mobility + Security
Skype for Business Sway
Dynamics 365
Exchange
eDiscovery
Voice/PBX
• Office (Word, PowerPoint, Excel)
• Project & Visio• Office Mobile Apps• OneNote• Skype for Business • Sway
User
Pro
duct
ivity
Office Desktop/Online Project & Visio Office Mobile OneNote Skype for Business Sway
Skype for Business• Telephony• Web and Video Conferencing• Presence Awareness• Instant Messaging• REAL Time Communication
Sway• Presentation builder• Online resource available to Office 365• Not PowerPoint• Intended to allow interactive discovery
and sharing of information
• Exchange• SharePoint• OneDrive• Skype for Business• Delve• Office Video Stream• Yammer• eDiscovery• Voice/PBX• GroupsPr
oduc
tivity
Ser
vice
s
Yammer
Skype
OneDrive
SharePoint
Managed Metadata
Enterprise Search
PublishingRecords
Management
eDiscoveryWeb Services
Groups
Delve
Office Videos Stream
Exchange
eDiscovery
Voice/PBX
OneDrive• Personal User File
Storage• Up to 5TB per user!• Share documents • Work across different
devices
Delve• Helps in content
discovery• Leverages user
behavior to connect people, files, and objects
Groups• Provides a comprehensive collaborative space for
working teams• Includes conversations, OneNote, file storage,
security, Connector, Planner, and sites
Teams
• Threaded conversation channels
• Eliminating time spent in email for internal conversations
• Connect via threaded conversations, real time calls, or direct messaging
• Secure or keep conversations open
PowerApps
• Allows business power users to build apps for SharePoint, to connect data, and provide business capability without code
• Templates available to get started
• Data connectivity set up for SharePoint, Dynamics 365, Salesforce, OneDrive for Business, and internal databases
Flow
• Create workflow solutions that connect data from external and internal data sources
• Templates available to get started
• Simpler business scenarios• Can accomplish simple automation to
improve usability and discovery of content for users
• Microsoft Teams• PowerApps• Microsoft Flow• Power BI and
Analytics for Office 365
• Planner• Dynamics 365
Prod
uctiv
ity A
pplic
atio
nsPowerApps Microsoft Flow
Power BIAnalytics for Office 365 Planner
Microsoft Teams Dynamics 365
Power BI and Analytics
• Leverage Excel tables to create visualization on data
• Create dashboards that teams and groups can view real time data
• Ask natural language questions of data
Planner
• An “MS Project Light”• Task management against timelines with
integration for files and conversations• The team can collectively update
progress
Dynamics 365
• Combination of ERP and CRM• Two levels: Enterprise and Business
Edition• Cloud hosted and ability share data
between both functions
• Underlying architecture for Teams and Planner
• Data storage for Teams and Planner
• Deletion• Compliance• Auditing• Back up
Abou
t Offi
ce 3
65 G
roup
s
A Lot of Productivity
How many of you think your workers’ time is being wasted?
POLL
The Value of Office 365
Communications
Exchange OnlineSkype for Business (Lync)
Office VideosTeams
Groups
Mobility
OneDriveOffice Online
Outlook Web AccessiOS & Android Apps
Desktop Office 365 Desktop Pro
PlusSocial
YammerOffice Graph/
DelveOffice Groups
Teams
InsightsPower BI for Office 365
Content
OneDrive for BusinessSharePoint Online
Office GroupsOffice Videos
Teams
• Common Scenarios• Sending emails• Asking someone a question• Publishing videos• Seeing who is online• Sharing your screen• Persistent chatting• Voice and video calling
Communications
Exchange OnlineSkype for Business (Lync)
Office VideosTeams
Groups
Bridging communication across geographic separation• Presence
awareness• Persistent chat• Video calls• Screen sharing• Virtual white
boards
• Common Scenarios• Outbound Sales needs access
to the latest presentation• Execs who work off their
phones• Waiting in the airport terminal,
add feedback before the flight• Responding to a last minute
request • Approving workflows
Mobility
OneDriveOffice Online
Outlook Web AccessiOS & Android Apps
Office and Office 365 mobile apps for iOS, Android, and Windows• Office (Word, PowerPoint, Excel)• Mail• OneDrive for Business• Skype for Business• Sway• Yammer• SharePoint• Teams
• Common Scenarios• Newsfeeds• Communities/Groups• Mobile App• Enterprise Chat
Social
YammerOffice Graph/
DelveOffice Groups
Teams
Value is determined by the “what” and “how.”• Integrate Yammer newsfeeds with
sites• Teams with channels• Use Yammer alone for updates and
knowledge sharing
InsightsPower BI for Office 365Analytics for Office 365
• Common Scenarios• CEO and Leadership
dashboards• Financial projections• Sales projections
Aimed at targeting these common reporting challenges:• Labor intensive reporting• Data scattered everywhere• Reports are typically out of date
Content
OneDrive for BusinessSharePoint Online
Office GroupsOffice Videos
Teams
• Common Scenarios• Document management• Personal file storage• Access files from any
device• File sharing and collaboration• Internal communications
(think HR announcements, Training announcements)
• Internal training • Records management• Best Practice Knowledge
base/library• Intranet
SharePoint• Strength – sites, sharing content with many
regularly, doc mgmt. capabilitiesOneDrive for Business• Strength – file storage, best for in-progress
docs and sharing with a few peopleTeams• Strength – email replacements, seamlessly
connecting real-time vs. non-real timeGroups• Strength – workplace for collaboration, not a
website, lots of features, easy to create and manage
Videos• Strength – all videos should go here
Desktop Office 365 Desktop Pro
Plus
• Microsoft Office• Same great Office, but
available online• Scan and review docs
without having to download• Add Office to any of your
devices• Always have the latest
version of Office
What to Use When?
Let’s talk governance and the many options?
What are the pitfalls of too many choices?
Build Out Your Business Scenarios:Keep it simple! • Evaluate based on ease of use and function• Align workloads with the business scenarios• Every culture and requirements are different
Office Video
Urge
ncy
/ Tim
e Se
nsiti
vity
Audience (Internal or External)
Skype For Business
Call
IMSkype
Presence
Skype for Business Online
Meetings
Outlook E-Mail
OneDrive for
Business
SharePoint Team Sites
SharePoint Intranet
Yammer Company
Communications
Yammer GroupsOffice 365
Groups
Individual OrganizationalGroup
Ad-h
oc /
Low
Urge
nt /
High
Delve Boards
Use the Best Tool for the Job…
How can you optimize how you work?
Would Yammer or Skype for Business be better?
What about Microsoft Teams or Groups?
When should you use SharePoint Team Sites vs. Groups?
What About More Targeted Purposes?
This is a dynamic matrix and will change as your organization matures!
Every organization will have a different targeted purpose!
Office Video
Urge
ncy
/ Tim
e Se
nsiti
vity
Audience (Internal or External)
Skype For Business
Call
IMSkype
Presence
Skype for Business Online
Meetings
Outlook E-Mail
OneDrive for
Business
SharePoint Team Sites
SharePoint Intranet
Yammer GroupsOffice 365
Groups
Individual OrganizationalGroup
Ad-h
oc /
Low
Urge
nt /
High
Delve Boards
SfB Online Meeting
Office Video
Urge
ncy
/ Tim
e Se
nsiti
vity
Audience (Internal or External)
Skype For Business
Call
IMSkype
Presence
Outlook E-Mail
OneDrive for
Business
SharePoint
Publishing Sites
SharePoint Intranet
Yammer Company
Communications
Office 365
Groups
Individual OrganizationalGroup
Ad-h
oc /
Low
Urge
nt /
High
Microsoft Teams
Skype Broadcast
2017
Today
Feb Mar Apr May Jun Jul
Email Roll out3/20/2017
Instant Message and Video/Web Conferencing4/17/2017
Collaboration Workspaces for Small Teams5/1/2017
Personal file storage and mobile access6/15/2017
Corporate Intranet7/10/2017
2/20/2017Scenario Building and Governance Definition
3/17/2017
Incremental Roll OutRoll out one scenario at a time• Target easy workloads or high business value• Focus on scenarios and use cases
What’s New and What’s Coming
Office 365 Roadmap
https://products.office.com/en-us/business/office-365-roadmap
What Was Recently Released (Selected Features)• Microsoft Teams Preview• Office Groups integration with SharePoint• SharePoint modern team sites (watch for many limitations)• SharePoint framework• Skype for Business PSTN and voice• SharePoint content sync (using OneDrive client)• New User profile in Delve• My Analytics (Delve Analytics)• PowerApps and Flow• Skype for Business client for MAC• SharePoint mobile apps• SharePoint Online site collection limit to 25TB• OneDrive improvements (better sync client)
What’s Coming
SharePoint Online site customization
Convergence of Yammer and Office Groups (yes it’s coming)
External Users in Microsoft Teams
Q2 SharePoint Online
publishing sites
True PBX support for Skype for Business (call queues, auto-attendant, custom dial-plan)
Q3
One Approach to Simplifying Office 365 Deployment• Turnkey intranet on Office 365
Questions and Answers
Next StepsMeet with Daniel and Jill to continue the conversation.
Schedule Your Free 1-Hour Consultation
Thank you.
Want to drive rapid adoption and facilitate governance amongst your users? Sign up for a free demo of our turnkey intranet solution: