REQUEST FOR GRANT APPLICATION (RGA)Tobacco Prevention and Control Disparity Network

State Office: Bureau of Health Promotion, Tobacco Prevention, and Control Program

Grant Title:

Payment Method:

Funding Source:

Tobacco Prevention and Control Disparity Network

Cost Reimbursement

State funding

Total Award Amount:

Selection Method:

$275,000 per grantee, $55,000 per year

Competitive

Eligible Applicants: Non-profits, grassroots or faith-based community organizations

Due Date for Applications: Friday, November 1, 2019, by 11:59 pm

Funding Notification: Applicants will be notified of funding status on or before March 1, 2020

Project Period: The contract resulting from this RGA will be for a period of five years 2020-2025. Funding will be renewable by contract amendment each year depending on project performance and available funds. Project years will run as follows:

Year 1: 7/1/20 to 6/30/21Year 2: 7/1/21 to 6/30/22Year 3: 7/1/22 to 6/30/23Year 4: 7/1/23 to 6/30/24Year 5: 7/1/24 to 6/30/25

Grant Contact: Frances Favela, MPHDisparity Network CoordinatorUtah Department of HealthPhone: 801-538-6533 (Office)Email: ffavela@utah.gov

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TABLE OF CONTENTS

Funding Opportunity Description 3Funding Purpose 3Target Population 3Review and Award Process 3

Application Instructions 4Q & A Sessions 4Scope of Work 4

Application Packet7Section 1: Coversheet 7Section 2: Description of Applicant 8Section 3: Target Population 8Section 4: Needs Statement 9Section 5: Grant Activities 10Section 6: Innovation 12Section 7: Community Partners 15Section 8: Program Structure & Management 15Section 9: Objectives 16Section 10: Budget 17

Appendix A: Utah Tobacco Use Data 22Appendix B: Responsibilities of Grant Funding Recipients 22Appendix C: Contract Requirements and Procedures 26Appendix D: Utah Code 51-9-203 26Appendix E: TPCP Strategic Plan 28Appendix F: Youth Involvement Worksheet 29Appendix G: Grant Scoring Sheet 30Appendix H: Grant Resources 31Appendix I: Grant Submission Check List………………………………………………32

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FUNDING OPPORTUNITY DESCRIPTION

The Utah Department of Health (UDOH) is soliciting applications for the Tobacco Prevention and Control Program (TPCP) Disparity Network to contract with qualified agencies that have the capacity to expand tobacco prevention and control to priority populations throughout the state of Utah.

This funding announcement instructs applicants on how to apply for Grant years 2020-2025 funding.

Applicant Eligibility: Organizations that meet the following criteria are eligible to apply for this grant.

1. Work in partnership with TPCP to maintain or develop a commercial tobacco-free workplace within the first year of this grant.

2. Not currently accepting revenues from the tobacco industry;3. Non-profit Community-Based Organizations (CBOs) serving communities in

Utah;4. Eligible applicants shall be Utah based non-profit 501(c)(3) community-based

organizations (CBO) or faith-based organizations (FBO). An applicant shall be in good standing with the State of Utah on the date of the application submission.

a. Good standing is defined as, but not limited to, resolution of State of Utah audit exceptions, resolution of judgments between the applicant and the State of Utah and fulfillment of all grant obligations by the applicant with the State of Utah.

5. Able to demonstrate broad community partnerships throughout Utah and have the ability to engage the community based on the goals of this grant.

6. Able to provide services outlined in the scope of work according to the timeline outlined in this grant;

7. Demonstrate a long-term commitment to normalizing health-seeking behavior while integrating your identified community’s needs, and thinking holistically about how tobacco affects your community.

8. Demonstrate meaningful community participation in past or current organizational activities.

Funding Purpose: Utah Department of Health and the Utah Tobacco Prevention and Control Program (TPCP) wish to continue to reduce tobacco-related disparities by seeking applications to fund. Four grants will be awarded.

Target Population: Organizations that represent communities who are targeted by the tobacco industry and/or have high tobacco use rates and/or are at high risk of tobacco use are eligible to apply for this grant.

The grant will be awarded to organizations that represent the following communities:

• Racial or ethnic populations

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• LGBTQ• Low Income and/or Low Education• Mental Health or Substance Use Populations• Homeless• Refugee• Rural• Mentally or Physically Disabled• Incarcerated

Priority will be given to grass-roots community-based organizations that can demonstrate the capacity to mobilize, organize, and reach their communities statewide.

Two organizations are welcome to apply together to improve their ability to reach their population.

Background: Utah’s smoking rate has seen significant declines in recent years. In 2017, our adult and youth tobacco use rates remained the lowest in the nation at 9% and 3.8%. The prevalence of tobacco use varies significantly among different population groups. Socio-demographic characteristics such as race, ethnicity, geographic location, income, and education level, gender, and sexual orientation correlate with persistent health disparities (refer to tobacco use data in Appendix A: and www.tobaccofreeutah.org annual reports). In this Grant “disparities” refers to the gaps that exist between specific populations in terms of tobacco use, including e-cigarettes, tobacco industry marketing, health effects and access to culturally and linguistically appropriate cessation services. Utah’s Ethnic Networks for Tobacco Prevention and Health were created in 2004 in response to the goals and objectives outlined in TPCP’s Strategic Plan. At the time, based on population size, prevalence and risk rates, and other criteria, the African American, Pacific Islander, Native American, and Hispanic/Latino populations were chosen to represent Utah’s Ethnic Networks. In 2010, the TPCP announced that the former Ethnic Network structure would be replaced by the Tobacco Control Disparity Networks, adding a fifth network to serve LGBTQ communities. Since 2004, the Ethnic Networks and Disparity Networks have expanded tobacco prevention and control efforts by mobilizing communities and extending impact and outreach to their populations. Over the past 15 years, the Tobacco Disparity Networks have enhanced the utilization, innovation and cultural and linguistic competency of TPCP programs, resources, and services. The Networks have improved participation in tobacco prevention and cessation efforts by underserved populations and have proven to be an invaluable addition to the TPCP Program. This grant opportunity will continue the TPCP Disparity Network and the valuable input they bring concerning their population.

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Review and Award Process: Grants will be awarded on a competitive basis. However, the Utah Department of Health reserves the right not to fund a network if there are no quality applications with a score of 60 or more points or there are any missing required attachments. The target population and the need for tobacco resources in that population must be clearly identified. Applicants may be competing with other applicants addressing the same population group.

This RGA is designed to provide applicants with sufficient information to submit applications that meet minimum requirements but is not intended to limit a proposal’s content or exclude any relevant or essential data.

Funding will be awarded based on the need of the area, the strength of the application, and ability of the potential sub-awardee to implement and sustain an evidence-based program model with the proposed target population. The Utah Department of Health (UDOH) will establish a panel of experts who will review the proposals submitted by each applicant agency. Reviewers will provide an overall impact/priority score to reflect their assessment of each application. Grant scoring criteria can be found in Appendix G of this document.

APPLICATION INSTRUCTIONS

Applicants must complete each of the sections in the Application Packet (Pages 8-21) to be considered for a funding award. All portions of the Application Packet should be submitted as one document in Microsoft Word or Adobe PDF file formats. Completed packets should be submitted via email to Frances Favela at ffavela@utah.gov by Friday, November 1, 2019, by 11:59 pm. Any applications submitted after November 1st are disqualified for review.

Q&A Sessions: Two informational calls will be held for potential grant applicants. These sessions will give applicants an opportunity to learn more about the grant, TPCP, ask questions, and receive necessary guidance. Conference call information will be provided to applicants once they have RSVP’d to Frances Favela by October 7, 2019. The dates for Q&A calls are as follows:

October 8, 2019: 10 AM – 11 AMOctober 10, 2019: 3 AM -4 PM

1. Before the conference call please, submit ALL questions regarding the Grant or funding process via email to Frances Favela at ffavela@utah.gov by October 7, 2019.

2. All questions and answers will be addressed during the call and posted publically to the tobaccofreeutah.org website by October 11, 2019.

3. Applicants should review Appendix H for useful state, community, and national organization websites, utilize existing data and help complete the applications.

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Standard Contract Terms and Conditions: Grants resulting from this RGA will include, but not limited to: the Utah Department of Health General Grant Provisions. All applications submitted become the property of the State of Utah and shall not be returned to the applicant. The application may be reviewed by anyone designated by the State of Utah.

Additional conditions include:A. Use of FundsFunds received under this part directly or indirectly, may not be used to:

1. To engage in any lobbying or political activity, including the support of, or opposition to, candidates, ballot questions, referenda, or similar activities.

2. To engage in litigation with any tobacco manufacturer, retailer, or distributor, except to enforce:Provisions of the Master Settlement AgreementTitle 26, Chapter 38, Utah Clean Air ActTitle 26, Chapter 62, EnforcementTitle 77, Chapter 39, Sale of Tobacco and Alcohol to Under aged Persons.

3. To provide Nicotine Replacement Therapies to youth.

4. To provide electronic cigarettes in any form.

5. To conduct hypnosis, relaxation, biofeedback, aversion, or other homeopathic cessation therapies in the absence of other proven effective behavioral counseling strategies.

6. As a substitute for tobacco industry sponsorship of event or organizations.

Cost Reimbursement: This grant uses the cost reimbursement, payment model. This model is a Grantee being paid for all of its allowed expenses to a set annual limit. The Grantee will be paid for activities performed as defined in the grant. The grant will identify a maximum annual dollar amount for which to provide services.

SCOPE OF WORKThis grant is to expand tobacco resources and technical assistance to the priority communities that are outlined in this grant. TPCP will rely on your organization to be advocates for your community, help the TPCP understand the community’s needs, and how the Tobacco Program can supplement the current programing with tobacco-related technical assistance in order to help the community reach their goals.The purpose of the Grantee is to mobilize communities so tobacco-related policy and resources are available to all Utahans especially those populations targeted by the tobacco industry. The awarded agency will be responsible for establishing and or maintaining a Disparity Network, conducting a needs assessment and participating in education, advocacy, and tobacco-related policy efforts that benefit disparately affected populations. The Grantee will have the assistance of the TPCP program to holistically

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address tobacco-related issues, demonstrate how tobacco increases the risk for other health problems and chronic diseases affecting their community.Over the five year grant period, the Grantee will implement a method for distributing tobacco-related information to their community (if not already in place), provide support and technical assistance to the TPCP and TPCP partners on tobacco-related issues unique to their population. The Grantee will also provide the TPCP with feedback on activities, interventions or data collection to ensure cultural and linguistic appropriateness. Technical assistance by TPCP and the Disparity Network Coordinator will be readily available to help agencies reach these goals.

The framework envisioned for new Grantees over the five year grant period is:Previous network grantees will focus on action items similar to years 2-5.Year 1 Assessing community needs and priorities, strategic planningYear 2-3 Coalition/ partnership building, community education, advocacyYear 4-5 Community based advocacy, policy, and organizing

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APPLICATION PACKETTPCP Disparity Network Grant Funding

Years 2020-2025

SECTION 1: COVERSHEETApplicant Agency Name and Mailing Address:

Dun and Bradstreet number (DUNS) also attach assignment letter:

W-9 Taxpayer ID number also attach certification:

Name, Telephone, and Email for Grant Application Contact:

Type of Applicant Agency:

☐Faith-based organization☐Tribal Organization☐Non-Profit 501(c)(3)☐Community-Based Organization☐Other ________________________

Population Covered:

Funding Requested:$Name and Title of the Official Authorized to Sign:

By signing this cover sheet, all parties are providing certification that the components of their submitted application are true and accurate. This document also serves as an assurance that the grant applicant understands and agrees to all contract requirements and procedures as outlined in Appendix C and throughout this funding announcement. Before signing the coversheet, all parties should review this funding announcement document thoroughly.

Signature of Authorized Official: ________________________________________Date: Click or tap to enter a date.

SECTION 2: DESCRIPTION OF APPLICANT8

Provide a brief description of the agency applying for funding. Include any experience or expertise the agency has with the population they intend to serve.(500 words or less)

SECTION 3: TARGET POPULATIONIt is imperative that this funding is utilized to specifically target populations with the greatest need. Several populations have been identified as a high priority for Utah tobacco resources.

Please select the population(s) to be reached through the applicant agency’s programming.

☐Racial or ethnic populations Please list________________________________________________☐LGBTQ☐Low Income and/or low education☐Mental health and/or substance abuse☐Homeless☐Refugee☐Rural areas☐Mentally or physically disabled☐Incarcerated☐Other _____________________________________________________

Why was this population selected? What are their tobacco use rates, if available? If the data is not available, explain what the populations' risk is for tobacco use. Is tobacco use considered socially acceptable by the community?Review Appendix A for tobacco data or tobaccofreeutah.org annual reportsPlease cite your sources

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(500 words or less)

What makes your organization a respected resource within the community? What makes your organization different from the others? Please provide at least one example.(500 words or less)

How will this target group be reached? (i.e. How will you get them to participate?)(500 words or less)

SECTION 4: NEED STATEMENTDescribe the specific need or why your population (identified in Section 1 and 3) is affected by the tobacco industry for this tobacco-related funding. How does this tie into your organization's priority concerns?(Utah Tobacco use data can be found in Appendix A: and on tobaccofreeutah.org annual reports)(1,000 words or less—not including graphs, charts or tables)

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What tobacco resources already exist or do not exist in the community? What resources does your organization propose to better serve the community?(500 words or less)

What is the size of the population your organization plans to serve? Where does this population live in Utah? How will your organization work with these communities across the state on the same program priorities?(200 words or less)

SECTION 5: GRANT ACTIVITIESHow will the programs you are planning to meet your community’s needs?How would you like the TPCP program to help your organization with these goals?(500 words or less)

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One of the purposes of the Grant is to mobilize communities so tobacco prevention policy and cessation resources can reach the proposed state community. How does the organization's leadership propose partnering and leading the community around this grant-related work? Please provide at least one example of mobilizing your community.(500 words or less)

Please describe your organizations experience convening, facilitating, building and maintaining workgroups, community advisory boards, and networks/ community partnerships.(500 words or less)

The Grantee will be regularly asked to provide TPCP feedback on activities, planning, interventions or materials to ensure cultural and linguistic appropriateness. How will your organization handle these requests that may have a short response time or quick language translation?(500 words or less)

Your agency will be responsible for establishing or maintaining a Tobacco Disparity Network. This may involve data collection in the form of needs

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assessments, surveys, focus groups, key informant interviews, etc. with the technical assistance of the TPCP program. How does your agency plan to work on this with TPCP while keeping your communities needs the main priority?(500 words or less)

Your agency will be responsible for becoming experts (with the help and support of TPCP) on tobacco-related issues, resources, new trends, etc. How will your organization stay on top of this information and sharing it with your community?(500 words or less)

Your organization will be asked to collaborate with local health departments. Do you already have a relationship developed with local health departments? If yes, please list the county and describe the relationship? If not, how will you create those relationships?(200 words or less)

SECTION 6: INNOVATIONHow will your organization coordinate, integrate, and link with existing services?(500 words or less)

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If the applicant has received funding in the past, how will the proposed project expand or build upon the work that is already being done? Or if the organization has not been funded in the past, how will your organization build on the efforts of the organizations that have been funded in the past?(500 words or less)

SECTION 7: COMMUNITY PARTNERSComplete the table below to outline the community partners that will be involved in the project and their respective roles if applicable.Please provide at least two letters of support from community partners you have listed below.

COMMUNITY PARTNERS SUMMARYName of Partner Description of Role/Involvement in

Project

The applicant must attach applicable Letters of Intent from any subcontractors receiving 50% or more of total funding. These are required for the funding award.The Letters of Intent must:

1. Be on agency letterhead2. Describe what resources the agency will expend to support the Grantee

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to meet their goals.3. Signed by staff with the authority to legally bind agency in contract.

Please attach these letters in an appendix directly following the application packet.

SECTION 8: PROGRAM STRUCTURE & MANAGEMENTHow will your proposed Tobacco Disparity Network be structured?

☐The applicant will sub-award funding to local partners to provide services.☐The applicant will implement programs utilizing internal staff.☐The applicant will do both of the above.☐Other_______________________________________________________.

What strategies will be utilized to appropriately account for and manage funding/sub-awards?(500 words or less)

How will the applicant ensure that all staff/sub-awardees are complying with the funding requirements?(500 words or less)

If sub-awardees are included in the grant, what is the reasoning?(500 words or less)

Describe your organizations fiscal and administrative ability to manage government funds. Some examples of this are being very familiar with Excel,

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Microsoft Office Suite, budgets, accounting, etc.(500 words or less)

Please provide how you propose to stay in close contact with TPCP and attend meetings around Utah?(200 words or less)

Please submit a copy of your organization’s tobacco-free worksite policy or a letter of commitment from the organization’s president or executive director to implement one before the end of the grant’s first year. What is your plan for implementation of this policy or sustaining it?For more information on how to implement a tobacco-free policy please contact your local health department or ask these questions during the conference call.(500 words or less)

How will your organization be able to adapt to changes if awarded the grant? (i.e. How will an employee already working at 100% be capable of working on these grant activities?)(500 words or less)

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What is your sustainability plan to keep this program going after the five year grant period is over?(200 words or less)

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SECTION 9: OBJECTIVESApplicants must provide at least 2 objectives and not more than 5.

OBJECTIVE #1Description-What will be measured?

Direction of Change

Unit of measurement

Baseline Target Data Source

Timeframe

☐Increase☐Maintain☐Decrease

☐# of☐% of☐Proportion of☐Rate of

Planned Activities to meet Objective #1Description Lead Personnel Key Partners Start/Finish Dates

1.2.3.4.

OBJECTIVE #2Description-What will be measured?

Direction of Change

Unit of measurement

Baseline Target Data Source

Timeframe

☐Increase☐Maintain☐Decrease

☐# of☐% of☐Proportion of☐Rate of

Planned Activities to meet Objective #2Description Lead Personnel Key Partners Start/Finish Dates

1.2.3.4.

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OBJECTIVE #3 (OPTIONAL)Description-What will be measured?

Direction of Change

Unit of measurement

Baseline Target Data Source

Timeframe

☐Increase☐Maintain☐Decrease

☐# of☐% of☐Proportion of☐Rate of

Planned Activities to meet Objective #3Description Lead Personnel Key Partners Start/Finish Dates

1.2.3.4.

OBJECTIVE #4 (OPTIONAL)Description-What will be measured?

Direction of Change

Unit of measurement

Baseline Target Data Source

Timeframe

☐Increase☐Maintain☐Decrease

☐# of☐% of☐Proportion of☐Rate of

Planned Activities to meet Objective #4Description Lead Personnel Key Partners Start/Finish Dates

1.2.3.4.

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OBJECTIVE #5 (OPTIONAL)Description-What will be measured?

Direction of Change

Unit of measurement

Baseline Target Data Source

Timeframe

☐Increase☐Maintain☐Decrease

☐# of☐% of☐Proportion of☐Rate of

Planned Activities to meet Objective #5Description Lead Personnel Key Partners Start/Finish Dates

1.2.3.4.

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SECTION 10: BUDGETThe applicant is encouraged to include a 0.5 FTE position for the project to oversee grant management and administrative responsibilities.If food will be provided during grant activities please do not allocate more than 15% of the budget. Alcohol is not an allowable expense.

Refer to Appendix D: for grant procedures or Utah Code 51-9-203

Budget Period: July 1, 2020 – June 30, 2025Category of Funding:

Justification: Funding Amount:

Personnel Salary$

Fringe Benefits$

Travel (in/out of state) $

Supplies$

Equipment$

Subcontractors/ Consultants $

Media Outreach$

Other $

Total amount requested

$

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APPENDIX A:UTAH TOBACCO USE DATA

For more tobacco use state data please refer to tobaccofreeutah.org, data section of the website.

APPENDIX B:RESPONSIBILITIES OF GRANT FUNDING RECIPIENTS

A. Reports1. Monthly InvoicesGrantees will be required to submit monthly itemized invoices by the 10 th of the month, to Frances Favela at ffavela@utah.gov. All billings and fees are subject to approval and audit by the State.

2. Monthly Progress ReportsGrantees will be required to submit monthly progress reports via email to ffavela@utah.gov by the 10th of each month. Progress will be reviewed and payment will be issued based upon progress toward completing activities proposed in the action plan.

3. End of the Year Report

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Grantees will be required to submit an End of the Year Report that describes successes in reaching activities outlined in the action plan or barriers for not reaching activities.

B. Training RequirementsGrantees will be required to attend a minimum of four trainings each year sponsored by the TPCP during the contract period. If one of your staff is unable to attend the entire meeting, please let the Network coordinator know 24 hours in advance.

C. EvaluationGrantees will be required to participate in or lead data collection efforts within their community with the help of the TPCP team if the data is not already available.

D. Meeting RequirementsGrantees will be required to participate in meetings with the TPCP and other funded Networks in person or via conference call. A meeting schedule will be agreed upon by each of the funded Networks and the TPCP. Grantees will be required to participate in quarterly meetings with the other funded Networks. Grantees will be recruited to be involved in Tobacco Program committees, workgroups and Utah Tobacco-Free Alliance (UTFA) to provide important input regarding their population. If one of your staff is unable to attend the entire meeting, please let the Network coordinator know 24 hours in advance.

E. Site VisitsGrantees will be required to participate in a minimum of two site visits annually. Site visits provide an opportunity for the TPCP to review grant requirements, provide progress report feedback, participate in Grantee meetings and attend community events. Site visits provide the TPCP an opportunity to get an accurate picture of grant activities.

F. Grantee RequirementsThe projected start date for the contract is July 1, 2020. The grant period is July 1, 2020, to June 30, 2025. Contract continuation depends upon satisfactory performance and availability of funding and priorities set through TPCP’s strategic planning process. The UDOH has the authority to terminate the contract at any time during the contractual period. At the termination of the grant, agencies representing the Tobacco Networks will transfer all Tobacco Network records to the UDOH TPCP.

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APPENDIX C:CONTRACT REQUIREMENTS AND PROCEDURES

IncentivesIncentives billed under this grant must have a direct correlation to the action plan items under this grant. Incentives must be nominal in cost.

Best and Final OfferThe Issuing Agency may request a Best and Final Offer. This updated budget shall reflect the agencies best cost to deliver services. If the agency fails to respond to the Best and Final Offer request, the application shall not be considered for review.

Data OwnershipAll data collected in the delivery of services under this grant are the property of the State of Utah.

Confidentiality and Reporting Accurate DataAll Grantees shall maintain confidentiality at all times among staff, and volunteers, and take steps to secure the client’s personal identifiable information. Personal identifiable information is defined as but not limited to, the clients' name, home address, phone number, e-mail address, etc. Securing is defined as, but not limited to, locking client files in a file cabinet within a locked room with limited access, need to know access, encrypting electronic databases accessible by password or other identification devices with limited access or need to know access, etc.All Grantees staff and volunteers shall report data accurately. Misrepresentation of activities or data is not acceptable and subject to grant termination and disqualification from future grant application consideration.

Grant ProceduresAny interpretation, correction, or change to this Grant will be made by the TPCP through written amendment sent by the UDOH. Interpretations, corrections, or changes to this grant made in any other manner will not be binding, and community agencies shall not rely upon such interpretations, corrections, or changes.

A. Appeal of AwardAll applicants will be notified of their award status. An applicant that claims to have been adversely affected by the selection of a competing agency shall have fourteen (14) calendar days after receiving status notification to submit a written appeal to Frances Favela (ffavela@utah.gov). The TPCP shall not consider an appeal submitted after the deadline.

B. Breach of Grant RequirementsIf an agency fails to comply with grant requirements, including failing to file reports in a timely fashion, using any portion of the funds for restricted activities (outlined in Utah code 51-9-203), or failing to comply with the requirements set forth in the Utah Department of Health General Grant Provisions, the agency must repay the funds

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received under this funding source to the State and will be disqualified from receiving funds under this funding source in any subsequent fiscal year. See Appendix D: for Utah Code 51-9-203 for Tobacco Program Requirements.

C. Withdrawal If an applicant wishes to withdraw a submitted proposal, it must be withdrawn prior to the proposal due date. A written request to withdraw must be signed by the applicant and submitted to the TPCP on or before the due date.

D. Release of InformationNo information shall be given to any applicant (or any other individual) relative to their standing with other applicants, or the nature of their proposal, during the grant process.

E. Public InformationThe successful applicant’s proposal shall be made public information after the award of the grant. If any part of a proposal is considered a trade secret, the applicant must clearly designate that portion as confidential in order to obtain protection from disclosure. Public Records Law shall determine if the confidential information claimed to be exempt is, in fact, exempt from disclosure.

F. Cost of Proposal PreparationAll costs incurred in preparing and submitting a proposal in response to this Grant is the responsibility of the applicant and will not be reimbursed by the TPCP.

G. Grant ObligationAll applicants that submit a proposal in response to this grant understand and agree that the TPCP is not obligated thereby to enter into an agreement with any applicant and has no financial obligation to any applicant.

H. Award NegotiationThe state may accept an applicant's initial proposal by an award of a contract with or without discussion to clarify proposals that are reasonably capable of receiving an award. Discussions may explore the applicant’s understanding of requirements, qualifications, ability to perform the work successfully, and compensation. Discussions may result in non-material changes to the grant or proposals. The State may also ask for best and final offers from bidders whose proposals are reasonably capable of receiving an award or negotiate with the apparently successful applicant. During any of these processes, the content of competing proposals will not be disclosed.

1. If discussions result in a need for a material change to the grant or to proposals, the State will issue written requests for best and final offers, specifying the information to which each applicant is requested to respond. The request will specify the place, time, and date for receiving the written offers. If an applicant does not submit a notice of withdrawal or a timely best and final offer, the applicant's proposal will be considered its

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best and final offer. If necessary, the State may issue a subsequent request for best and final offers. Best and final offers will then be re-evaluated.

2. The State may convene a negotiating team and negotiate with the apparently successful applicant if negotiation is in the best interest of the State. If a negotiated proposal is acceptable to both parties, a contract may be awarded. If the parties are unable to agree, the State may terminate the negotiations in writing and negotiate with the next ranked applicant.

Appendix D:UTAH CODE 51-9-203

Requirements for tobacco programs

(1) To be eligible to receive funding under this part for a tobacco prevention, reduction, cessation, or control program, an organization, whether private, governmental, or quasi-governmental, shall:(a) submit a request to the Department of Health containing the following information:

(i) for media campaigns to prevent or reduce smoking, the request shall demonstrate sound management and periodic evaluation of the campaign's relevance to the intended audience, particularly in campaigns directed toward youth, including audience awareness of the campaign and recollection of the main message;(ii) for school-based education programs to prevent and reduce youth smoking, the request shall describe how the program will be effective in preventing and reducing youth smoking;(iii) for community-based programs to prevent and reduce smoking, the request shall demonstrate that the proposed program:

(A) has a comprehensive strategy with a clear mission and goals;(B) provides for committed, caring, and professional leadership; and(C) if directed toward youth:

(I) offers youth-centered activities in youth-accessible facilities;(II) is culturally sensitive, inclusive, and diverse;(III) involves youth in the planning, delivery, and evaluation of services that affect them; and(IV) offers a positive focus that is inclusive of all youth; and

(iv) for enforcement, control, and compliance program, the request shall demonstrate that the proposed program can reasonably be expected to reduce the extent to which tobacco products are available to individuals under the age of 19;

(b) agree, by contract, to file an annual written report with the Department of Health. The report shall contain the following:(i) the amount funded;(ii) the amount expended;(iii) a description of the program or campaign and the number of adults and youth who participated;

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(iv) specific elements of the program or campaign meeting the applicable criteria set forth in Subsection (1)(a); and(v) a statement concerning the success and effectiveness of the program or campaign;

(c) agree, by contract, to not use any funds received under this part directly or indirectly, to:

(i) engage in any lobbying or political activity, including the support of, or opposition to, candidates, ballot questions, referenda, or similar activities; or

(ii) engage in litigation with any tobacco manufacturer, retailer, or distributor, except to enforce:

(A) the provisions of the Master Settlement Agreement;(B) Title 26, Chapter 38, Utah Indoor Clean Air Act;(C) Title 26, Chapter 62, Part 3, Enforcement; and(D) Title 77, Chapter 39, Sale of Tobacco or Alcohol to Under Age Persons; and

(d) agree, by contract, to repay the funds provided under this part if the organization:(i) fails to file a timely report as required by Subsection (1)(b); or(ii) uses any portion of the funds in violation of Subsection (1)(c).

(2) The Department of Health shall review and evaluate the success and effectiveness of any program or campaign that receives funding pursuant to a request submitted under Subsection (1). The review and evaluation:(a) shall include a comparison of annual smoking trends;(b) may be conducted by an independent evaluator; and(c) may be paid for by funds appropriated from the account for that purpose.

(3) The Department of Health shall annually report to the Social Services Appropriations Subcommittee on the reviews conducted pursuant to Subsection (2).

(4) An organization that fails to comply with the contract requirements set forth in Subsection (1) shall:

(a) repay the state as provided in Subsection (1)(d); and(b) be disqualified from receiving funds under this part in any subsequent fiscal year.(5) The attorney general shall be responsible for recovering funds that are required to be repaid to the state under this section.

(6) Nothing in this section may be construed as applying to funds that are not appropriated under this part.

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APPENDIX E:TPCP STRATEGIC PLAN

Draft as of 9/3/19

VisionFor Utah to be free of commercial tobacco use and nicotine addiction.

MissionTo achieve health equity and eliminate all tobacco-related illness, death, and disparities among

Utahans.

GoalsUse evidence-based and promising practices to prevent youth nicotine dependence, reduce

commercial tobacco product use and eliminate tobacco-related health disparities among priority populations.

Strategic Plan Objectives And Strategies 

Objective 1: Enhance Tobacco Control Leadership, Capacity, Collaboration, and Strategic Partnerships

Strategies:

1. Strengthen the capacity of TPCP and partners to achieve tobacco-related health equity. 

A. Develop and conduct health equity and community engagement training for TPCP and partners.

B. Ensure TPCP and partners allocate resources in order to advance health equity, including updating internal hiring and staffing policies to incorporate a health equity focus.

C. Work with community leaders to train TPCP and partners on the principles and practices of community organizing, including the development and promotion of trainings, templates, and toolkits.

2. Develop and strengthen partnerships to enhance expertise, training, technical assistance, coordination and collaboration with a focus on health equity.

A. Identify and support partnerships and policies that focus on upstream social determinants of health and/or risk and protective factors.

B. Build strategic alliances with public agencies and private businesses, locally and regionally, to explore common projects that promote health equity.

C. Work towards creating a platform where digital resources can be accessed and shared with TPCP partners.

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D. Facilitate partnerships between local health departments and priority populations to build capacity and create workplans that include funding for priority population needs. 

3. Improve the use of data, identify and evaluation to better understand health equity.

A. Ensure ongoing capacity building for TPCP and partners to advance their health equity data analysis, identify and evaluation skills. 

B. Collect and analyze data related to health equity and disseminate findings to partners and community organizations.

C. Coordinate with TPCP partners to compile and conduct community needs assessments in select high health improvement index (HII) areas.

D. Lead or participate in health impact assessments to analyze environmental, social, and economic factors and their relationship to health outcomes. Use findings to recommend strategies to promote health and equity.

E. Coordinate and support tobacco retail observations. Use findings to recommend policy and enforcement strategies.

F. Coordinate a needs assessment of the local health departments and their work related to intergenerational poverty and explore ways to collaborate with the intergenerational poverty coalitions throughout the state of Utah.

Objective 2: Achieve Health Equity and Reduce the Risk of Tobacco-Related Diseases and Death among Priority Populations

Strategies:

1. Build trust, capacity, and collaboration with advocacy organizations that serve priority populations through training, leadership and identify opportunities.

A. Enhance partners’ capacity to use data to develop policy strategies and evaluate their impact.

B. Increase outreach to priority populations through partnerships with organizations that employ community health workers (CHW). 

C. Work with TPCP partners to use needs assessments to develop interventions focused on advancing health equity in select high health improvement index (HII) areas. 

2. Institutionalize health equity in all tobacco control programs and public health programs by increasing input from priority population groups in planning, decision making, implementation, and program evaluation.

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A. Collaborate with TPCP Networks and other community-based organizations that serve priority populations to learn how to address health inequities and work with priority populations to ensure access to education and cessation services.

B. Engage community members in selecting focus areas for addressing social determinants of health and/or risk and protective factors. Develop and adopt a shared agenda and direct resources to support the communities’ policy priorities.

3. Adopt tobacco control policies that promote health equity and social justice for all Utahns and build partnerships to enforce these policies.

A. Prevent new and eliminate existing tobacco preemption restrictions that prohibit local health departments and municipalities from regulating tobacco products and sales at the local level.

B. Increase location proximity restrictions for tobacco specialty stores or ban tobacco specialty stores.

C. Place restrictions on the number of available tobacco permits based on population size or other factors.

D. Identify how to promote healthy retail outlets where retailers sell healthier food options and choose to no longer sell tobacco products. Partner with other programs at the Department of Health, local health departments, community organizations and retailers to implement this process.

E. Increase the number of tobacco-free pharmacies.

F. Collaborate with county and city offices to assure compliance with retail regulations of tobacco specialty businesses.

Objective 3: Prevent Youth and Young Adults from Starting to Smoke, Vape or Use Other Tobacco Products

Strategies:

1. Develop and enact evidence-based prevention policies that protect youth from nicotine addiction.

A. Enact an excise tax on vape and other nicotine products with part of the funding earmarked for tobacco prevention and health equity efforts.

B. Place restrictions on tobacco manufacturer, distributor and retailer rebates, discounts and coupons for tobacco products.

C. Limit the sale of flavored tobacco products to age-restricted tobacco specialty retailers.

D. Develop and enact electronic cigarette advertising restrictions across all forms of media (radio, print, billboards, TV, online, etc). 

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E. Develop and enforce existing municipal zoning business regulations that limit window advertising space to reduce tobacco retailer advertising at the point of sale. Prioritize retailers located in close proximity to schools.

2. Collaborate with community partners on tobacco prevention efforts. 

A. Ensure that all tobacco retailers obtain a permit through their local health department.

B. Coordinate and conduct tobacco compliance check(s) in all tobacco retailers statewide. 

C. Develop online resources to educate tobacco retailers about existing tobacco laws and ensure compliance.

D. Coordinate and conduct tobacco retail observations with a focus on tobacco advertising, product placements, and promotions inside and outside of the store.

E. Establish and maintain a protocol for e-liquid inspections. Provide tobacco retailers with education and materials to ensure compliance.

F. Identify, compile and promote school resources that connect at-risk youth with mentors and life skill and career development programs.

G. Identify and partner with organizations that provide community-based resilience trainings, such as United Way's Everyday Strong Program for teens or Families Talking Together Maternal Child Health Program.

3. Build capacity and engage youth in advocating for tobacco use prevention policies and programs. 

A. Work with the local health department youth coalitions to advocate for local policy initiatives.

4. Implement and strengthen tobacco-free policies at all educational institutions and agencies.

A. Utilize UDOH School Resource Guide to improve comprehensive tobacco-free policies at traditional and alternative schools.

B. Assist schools with developing tobacco intervention resources and policies to address tobacco prevention, violations and help youth quit.

C. Enact and enforce tobacco-free higher education campus tobacco-free policies that include the prohibition of tobacco product sales on campus property.

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5. Increase awareness of the tobacco and vape industry’s predatory marketing practices targeted towards youth and priority populations.

A. Identify and distribute evidenced-based media messages to prevent youth from starting to use tobacco products.

B. Identify risk factors that make youth susceptible to smoke or vape. Use findings to develop and promote targeted social and digital media campaigns. 

C. Work with community partners to ensure that media messages and campaigns are culturally and linguistically appropriate.

Objective 4: Increase the Proportion of Utah Tobacco Users Who Quit Using Tobacco Products

Strategies:

1. Increase quit attempts among all tobacco users. 

A. Promote quit services through media campaigns, local health departments, schools, worksites, health care providers and other community partners.

B. Engage partners that serve priority populations in promoting the Utah Tobacco Quit Line, Way to Quit and other cessation services. 

2. Expand the availability, access, and utilization of cessation services for priority populations.

A. Promote tobacco cessation programs for Medicaid and uninsured clients at state and local service agencies that serve priority populations, such as the Department of Workforce Services, food pantries, and subsidized housing.

B. Partner with QuitSMART Utah to connect low-income tobacco users at community health centers with tobacco cessation resources.

C. Identify, research, develop and offer cessation resources for homeless and transient populations.

D. Identify effective cessation services for people who are released from correctional facilities. Share cessation resources with correctional facilities and services that assist parolees. Partner with healthcare providers to ensure that people released from correctional facilities receive cessation services.

E. Promote the community health workers’ (CHW) specific tobacco cessation module.

3. Partner with healthcare systems and professionals to implement best practices for tobacco cessation. 

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1. Remove Medicaid accountable care organizations (ACOs) barriers to cessation services by changing internal policies. 

B. Identify healthcare facilities that serve priority populations and mental health and substance abuse treatment centers. Assist with the development and implementation of a comprehensive tobacco policy that includes clinical change such as a system-wide change with a designated tobacco champion, changing EHRs to facilitate tobacco interventions in workflow and connecting patients to services.

C. Train clinicians who serve priority populations on the Clinical Practice Guidelines for Treating Tobacco Use and Dependence.

D. Monitor and encourage health insurance plans to comply with the Affordable Care Act (ACA) standards for cessation services and coverage.

Objective 5: Minimize the Negative Effects of Second-Hand Smoke and Vaping Aerosol Exposure

Strategies:

1. Enact, implement and enforce policies that reduce secondhand smoke exposure, including aerosol emitted from vaping products.

A. Assist multi-unit housing (MUH) properties in passing and enforcing comprehensive tobacco-free policies. Educate rental companies & homeowners associations (HOAs) to include tobacco-free policies within their leases/HOA regulations and promote the policies through signage.

B. Assist with developing, implementing and enforcing tobacco-free policies at homeless resource centers.

C. Assist with developing, implementing and enforcing tobacco-free policies at senior citizen living communities and their transportation vehicles.

D. Continue to work with substance abuse and mental health treatment centers to enforce tobacco-free policies and assist with cessation programs and wellness initiatives.

E. Assist outdoor venue managements including UTA, outdoor parks, state fairgrounds, state parks, youth-oriented businesses, gas stations, tourist areas in passing and enforcing comprehensive tobacco-free policies and provide signage as needed.

F. Work with government agencies to pass tobacco-free workplace policies, with a focus on agencies serving priority populations.

G. Use the "Way to Quit Certified Recognition Program" to enact tobacco-free workplace policies and share cessation resources with their staff.

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H. Respond to all Utah Indoor Clean Air Act (UICAA) complaints. Establish and maintain a complaint protocol. Provide businesses, organizations or agencies with current education, signage, and materials to ensure UICAA compliance.

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APPENDIX F:YOUTH INVOLVEMENT WORKSHEET

This document is to be included in your application regardless of involving youth.

Organization Name: ___________________________Please indicate how youth will be involved in your project in the following areas.Youth involvement: Describe the process you plan to use to recruit youth to participate in your program that will assure the program is culturally sensitive, diverse, and offers a positive focus inclusive of all youth.How will this project empower youth? How will youth feel a sense of ownership?Youth roles in program planning: What roles will youth play during the development phase of your program? Please list the major tasks you anticipate youth will be involved in.Youth roles in program delivery: What roles will youth play during the implementation phase of your program? Please list the major tasks you anticipate youth to be involved in. Describe how the project location will be accessible by youth.Youth roles in program evaluation:What roles will youth play to improve your program? Please list the major tasks you anticipate youth to be involved in.Ongoing expectations of youth: Once your program is up and running, what kind of ongoing involvement do you anticipate by youth? Please indicate the frequency and duration of this involvement.

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APPENDIX G:Grant Scoring Sheet

Complete application, no missing documents or required sections

Demonstrates ability to convene, facilitate, build, mobilize and maintain a network.

Clear and reasonable description of how the organization will be able to accommodate if awarded the grant.

Demonstrates capabilities to receive and expend funds, manage, and report on project activities, and hire and supervise staff.

Includes sufficient justification of budget line items and clearly linked to grant activities

Section 4. Grant Objectives (14 pts)

Section 2. Demonstrated Need (13 pts)

Section 1. Strength of the Application (16)

Copy of the organization's smoke/tobacco free policy or a letter of commitment from the ED included

Section 5. Management/ Budget (25 pts)

Budget filled out, realistic, cost effective work

Includes sufficient funds allocated to support program elements and/or reasonable subcontracting fund allotment

Utilizes objectives table for development and implementation of planned activities

Addresses sustainability and provides a realistic plan for action

Clear, concise application

Financial and organizational infrastructure to meet the grant goals

Provides information about the org. community trust & uniqueness that will lead to capacity building & sustainability.

Demonstrate ability to organize communities by providing at least one specific experience working with the identified population.

Section 3. Capacity (32 pts)

Letters of Intent included (if applicable), and community partner list was filled out explaining how partners will work with applicant on proposed activities.

Demonstrates the population's need for tobacco prevention and control.

Demonstrates the size of the population and other relevant information pertaining to the culture

Describes plans to help with cultural and linguistic appropriateness of the TPCP programs.

2 Solid objectives and a detailed description of how the applicant proposes to accomplish the grant requirements.

Describes innovation if previously funded and has as reasonable plan

Demonstrates tobacco use rates and risk rates for a specific population and uses applicable and cited data.

Demonstrates ability to keep abreast of tobacco related information and resources

Describe subcontractors, current partners and how they will incorporate TPCP partners in network activities.

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APPENDIX H:Grant Resources

www.tobaccofreeutah.org/data-reports/ Pay special attention to the Annual Report FY2018 or 2019 for any data

needs for this grant. The main website has resources on tobacco-free policies, resources, etc.

https://health.utah.gov/disparities/data/ohd/UtahHII.pdf The Utah Health Improvement Index created by the Office of Health

Disparities. A practical and data-driven tool to measure social determinants of health,

advance health equity, and improve health outcomes in Utah.

www.waytoquit.org This is a Utah Department of Health Tobacco Prevention and Control

Program resource that is contracted by our program. This may be a widely promoted resource for your community.

www.dejeloya.org The Spanish version of waytoquit.org

www.cdc.gov/tobacco/disparities The CDC has an entire website dedicated to priority populations and how

they are affected or targeted by tobacco companies. It is recommended you utilize this resource for any data needed for this grant.

https://thetobaccotalk.org This website was created by TPCP to help parents, school staff and the

community learn more about the next generation of tobacco products targeting youth.

www.tobaccofreekids.org The Campaign for Tobacco-Free Kids is the leading advocacy organization

working to reduce tobacco use and its deadly consequences in the United States and around the world. Through strategic communications and policy advocacy campaigns, they promote the adoption of proven solutions that are most effective at reducing tobacco use and save the most lives.

www.thetruth.com Resource for tobacco facts, research, social justice issues around tobacco

targeting.

https://www.lgbthealthlink.org/Projects/State-LGBT-Tobacco-Control-Best-Practices

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LGBT HealthLink, a program of CenterLink, is a community-driven national network of experts and professionals enhancing LGBT health by reducing health disparities within our communities.

https://ctttp.org/accredited-programs/ Council for Tobacco Treatment Training Programs, accreditation for Tobacco

Treatment Specialists.o The vision of TTS Training Program accreditation is to provide

leadership and to promote excellence in the professional preparation of Tobacco Treatment Specialists through the accreditation of Tobacco Treatment Specialist training.

If your organization is interested in training staff in client tobacco treatment, this is a great resource for accredited training that the grant could pay for.

www.dnb.com You can look-up or request a DUNS number as required for this grant

application.

APPENDIX I:Grant Submission Checklist

Excluding any of these required documents will disqualify the application for review.

Review Tobaccofreeutah.org – annual reports Application pages 8-21- Due November 1, 2019 before 11:59pm Letters of Intent- if more than 50% of the budget is to a subgrantee- if applicable 2 Letters of Support from community partners listed Copy of your organizations' tobacco-free worksite policy or letter of commitment Youth involvement Worksheet Dun and Bradstreet number (DUNS) assignment letter IRS 501 (C)(3) tax-exempt designation letter (if applicable) W-9 Taxpayer Identification Number and Certification

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