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WURHA 2012 MINUTES17 FEBRUARY 2012

UW-RIVER FALLSPAGE 1

Call to order: 17 February 2012 8:17Roll Call

AnnouncementsLog in for WI-FI is in conference booklet

Food in the back!

Envelopes are for spirit tokens

1 point for cheering

5 points for cheering with another school

10 points for going above and behind

Turn-in by 15:00

Advisors

Orange sheets are also available in headquarters

Advisors don’t have numbers for StrengthsQuest but are encourage to go to

any of the sessions

Texting

Texting service is now up and running

Send WURHA2012 to 313131

Ryan will be serving as Stefanie’s proxy today

Power strips!

Bids and legislation are available on Beth’s flash drive



Roll Call: 8:19

Motion to approve BLT minutesCarthage College WHIL moves

UW-Stout WCC seconds

Consent

Approved

Positional UpdatesPresident

Appointed after BLT

Sick… sorry if I make a funny face

Since appointed, have gotten ready for WURHA working with service pins

getting bids up online

VP

Sent out BLT minutes

Worked with selection committee for AAFW – 4 new inductees

Updating AAFW list

WHIL Chair

WHIL conference at UW-Oshkosh

Worked on OTMs to give out



WHIL apparel

Working on legislation that we will talk about today

Parliamentarian

Working with committee on awards section legislation

Working with those that have submitted legislation today

Pieces to rewrite for French dip!

CTC

Appointed after BLT

New website should be up soon!

WHIL Conference Wrap-Up UW-OshkoshWent really well

Grew in numbers 20+ since last year

Overall good!

French Dip Update UW-Whitewater 8:29Theme is “Turn a New Leaf”

Conference Chair Kayla Macintosh

Send her an E-mail if you have any questions

Lodging will be in the Baymont Inn Suites, barley 5 minutes from campus

Basic amenities



Everything will be located in the hotel

Facilities

Business and Economics School

Built in 2010 – brand new!

3 rooms reserved, 1 large for regular boardroom, then 2 for breakouts all on

the same floor

Dining is in Oscar dining hall

all you can eat

each person gets voucher

pasta buffet dinner in university center

Entertainment/hospitality

Sustainability

Make your own t-shirt bags

Food and games

Bowling voucher for the University Center

Instead of t-shirts, water bottles

Water stations will be available throughout the conference

Budget

Delegate fee $80

Website will launched Feb 20th

http://fd2012.wurha.org

Registration



open Feb 20 – March 16

$15 fee for late registration

Questions

WCC Marquette

Late registration?

Will go up until the conference

If it’s after March 21, you’ll be placed in guest housing

(reminder: please have laptops down during bid presentation)

Main Motion A: Carthage College Affiliation Incentive

Main Motion B: Carthage College Voting Matters for CCs

Main Motion C: UW-River Falls WCC, UW-Stevens Point WCC

Entertain a motion to bring legislation to floorUW-Whitewater WCC moves to bring MMA to floor

UW-River Falls WCC seconds

MMA:UW-Stout WCC moves to wave reading

UW-Parkside WCC seconds



Consent

Proponent Speech

As an incentive to host WURHA, waiving the affiliation fee would beneficial…

Questions

Marquette University WCC

WURHA is in a financially stable position? How much is the

affiliation fee and where will this money go?

Fee is depended on the advisor/president. In the past it

has been $50

It goes for directorship food, spirit, but we always end

up having excess

Marquette WCC

Is this inspired by any other organizations?

Inspired by a GLACURH document

Discussion

UW-Eau Claire WHIL

Believes that this is a great incentive to get people to host

WURHA, UWEC has hosted 2 years ago and it was an

awesome experience. It could also bring in competition for

bids, which is a great way to showcase many schools, if there

is a surplus in the budget this is a perfect way to give back to

schools.

Carthage calls the questions

15 – 0 – 1

Approved

Entertain a motion to bring legislation to floor 8:41

Concordia WCC moves to bring Main Motion B to floor



UW-Oshkosh WHIL seconds

MMB 8:42UW-Eau Claire WCC moves to waive reading

UW-Stevens Point WCC seconds

Proponent Speech

For the past few years, there has been a divide in WHIL and WURHA. Since

the WHIL CCs don’t get to vote often, it’s the first step in making this a

seamless document to allow WHIL CCs to vote. It would let the directorship

decide which CCs should vote for which pieces.

Questions

None

Discussion 8:44

Carthage will calls question

15-0-1

approved

Entertain a motion to bring Main Motion C to the floor 8:45UW-Parkside WCC moves to bring MMC to floor

UW-Whitewater WCC seconds

UW-River Falls WCC yields vote to WHIL CC

UW-Stevens Point WCC yields vote to WHIL CC



MMC:UW-Platteville WCC moves to waive reading

UW-River Falls WHIL seconds

Proponent Speech

When asked at BLT to help reconstruct legislation, we realized that it needed

quite a bit of reconstruction. Several Skype meetings to help make the piece

of legislation better to understand.

Questions 8:46

Discussion 8:46

Carthage WHIL

Only concern Carthage has is the outline between extendable and

non-extendable… that would be a great addition to add into the piece

Entertain motion to end discussion

Carthage WHIL moves

UW-Stevens Point WHIL seconds

14 – 1 – 1

approved

Boardroom Buddies!/Snaps 8:49Boardroom buddies are little gifts to trade with other CCsPlease don’t pass them during presentations

Announcements 8:57



Speakers list: when Beth or Stephanie make eye contact with you and nod, you’re on

the list

You’ll be placed on the primary if you haven’t talked yet

Secondary list if you’ve already talked before

Snapping is a way to agree with someone that way you don’t have to repeat

something already said

You can yield if someone ahead of you on the speakers list says what you were

planning on saying

Time limits for awards presentations:

5 minute Q/A extendable

5 minute pro/con non-extendable

10 minute discussion extendable

UW-River Falls yields back to WCC

UW-Stevens Point yields back to WCC

Stephanie will have time limit signs for your presentations

Carthage for Small School of the Year bid presentationQuestions

UW-Stout WCC

Can you elaborate on campus organizations that have contributed to

this award aside from RHA and NRHH

A new president has brought strength into our other

organizations:

Our SGA has luckily been able to go interview our

candidates for president

We have a sustainability group as well that has revived

itself that has encouraged and helped get recycling

bins in our buildings

We now have low flush toilets in our student

union, and new motion sensing lights in our

new residence hall



Carthage’s activity board has also added

another day of events and activities

Increase in collaboration between all of these

groups

UW-Whitewater WHIL

Elaborate on the newly formed committees and how they benefit

RLC?

Two new committees within Residence Life Council

Programming and Public Relations

Programming committee helps organize ideas from

conferences and helps decide what we really want to

put on. Things have been more organize, budgets have

been easier as well as publicity. LARGER numbers in

attendance. New collaboration with activities board that

has helped bring many events such as karaoke, white

elephant parties. These committees help delegate

tasks and helps bring in new and potential leaders.

Dual purpose for functionality and leadership

development.

Motion to end Q/A 9:04

UW-Oshkosh WCC moves to end Q/A

UW-Eau Claire WCC seconds

Consent

Pro/Con

Discussion 9:07

UW-Platteville WCC calls the question

Ballot vote

(3 options for voting: Carthage, No Abstain)

Successful Vote

UW-Oshkosh WCC moves to groove for 5 minutes

Carthage seconds, return at 9:20



Roll Call 9:21

UW-Whitewater Large School of the Year bid presentation 9:24

Carthage WHIL

Biggest accomplishment most proud of

Just celebrated committee fest, the goal was to get the rest of our

assembly members and general members involved in committees.

This had a huge impact and have gotten people excited and have

helped filled seats that were not before

Biggest obstacle?

Getting people to come to programs, as co-programmer it’s something

I deal with all the time. We’ve put together a PR committee, which has

helped get people informed through social media, so we decided to go

them instead of having them go to you

Stout WCC

How is hall government funded

Part is through residence life, part comes from checkbook fund

Marquette WCC

Large goals for the year and how did you work towards them

Individual goals on e-board, but our main goal was to get

people involved. We call ourselves a big family, of all the parts,

the cooperation of every person is needed to get things run

smoothly

Stout WCC

NRHH and RHA relationship

Great relationship since our offices are 3CM apart. A lot of our

e-board is in our NRHH as well. We’re actually doing a

program with NRHH and a lot of people are getting excited

5 minute pro/con 9:28

Discussion 9:30

Carthage WHIL



yield

Carthage WCC

UWW has made some great strides and have done impressive things

throughout this year

Carthage WHIL calls the question

Successful vote

SNAPS 9:35Cheeseburger of Leadership 9:36

Carthage will like to pass the cheeseburger to UWM since they have done amazing

things in the past year!

ANNOUNCEMENTSWAY ahead of schedule, so we can go to programming session 2.

They will lock boardroom, but once boardroom is locked, it will be locked until 12:45.

Please make sure to take all things you need

Eat lunch with your delegation based on your StrengthsQuest session.

WHOOPS, no locking, but you are more than welcome to put your things in the other

side of the ballroom. A volunteer will be sitting in the boardroom.

StrengthsQuest session is training to get you familiar with your strengths. Your

number on your nametag corresponds with which room you need to go to for your

session. You should be with your delegation.

UW-Stout WHIL proxies to chapter president

UW-Stout WCC proxies incoming WCC

9:43 UW-Whitewater moves to recess until 13:00



UW-Oshkosh WCC seconds

consent

recess until 13:00

call to order 17 February 2012 13:02roll call 13:02

RHO Building block OTY 13:0910 minute presentation

5 minute q/a extendable

5 minute pro con

10 minute discussion

Stephanie will have time cards

UW-Milwaukee bid presentationQ/A

UW-Oshkosh WCC

You’ve mentioned that there were lots of first year students going to

programs? What has SHAC done to promote events?

SHAC goes to the RAs first meetings to help get SHAC’s

names out. We’ve done a lot of tabling as well as posting

flyers throughout residence halls.

UW-Whitewater WCC



What was your most successful program and why?

Sex week. We’ve had 250 participants. It’s a weeklong

program and has a program each day. For example we’ve had

awareness programs for the first day. We’ve had a lot of

people come out and get engaged.

UW-Eau Claire WCC

How has SHAC grown from last year to this year and how do you plan

on continuing the growth?

Last year, we didn’t really focus on the opinion of our

residents, this year we’ve had one on one meetings and group

meetings that have done well and keeping people here to stay.

UW-Parkside WCC

Can you explain how SHAC divides the 7 building to different

councils?

Each building has a different amount of residents in it and we

divide the buildings base on numbers into different councils to

make them all equal and to give equal money

UW-Stout WCC

Can you elaborate on the costs for programs?

Prices ranged for each event some are less expensive than

others. It depended on programs itself. For example, battle of

the sexes cost nothing at all, whereas haunted house was

about $100 because there was more involved

UW-River Falls WCC

What was SHACs proudest accomplishment in the last year?

At GLACURH we’ve won 8 different awards and haven’t won

an award in the last 10 years.

UW-Stevens Point

You mentioned trying to reach out to the halls that were further away

from campus, how?

Our office has always been in the main area of campus, but

we put in a new office on the other side of campus that has

helped the students on that side of campus come to our office

hours.



Marquette University

Can you speak more over to the-

TIMEUW-Platteville moves to extend the Q/A to exhaust speakers

list

UW-River Falls seconds

Consent

Can you elaborate more on the reorganization of SHAC, for example

what into the decision making on how to restructure it.

Last year, we didn’t keep a lot of senators, and so we created

the three different councils so that they could meet with our

directors every week, sometimes twice a week, on making

decisions and planning events.

Carthage

Yield

Pro/con 13:27

UW-Stout bid presentationQ/A 13:41

UW-River Falls

You said one goal was to host 2 events a semester, but you had 11

listed. Can you elaborate?

These events happened from last spring until now. This goal is

a new goal. So we’re hoping for more of an attendance in the

spring semester

UW-Eau Claire

How has your RHA grown?

One has been in communication on campus, not only did we

make RHA more of a community, we’ve also made a strong

relationship with NRHH and also filled our subcommittees

UW-Whitewater

How did you get people to sign up for your subcommittees?



One big thing we did during our events is that we really

promoted our RHA and just spread the word and talked to

people about RHA. We were short on a couple positions, but

to fill them, we utilized our campus e-mail and informed

students of open positions

Marquette University

Could you speak a little of to why you decided to bid for RHO building

blog instead of large school?

We decided for RHO building block because our RHA has

taken a downturn in the past and we’re working on building

that back up

Carthage College

What is your biggest accomplishment

Our biggest accomplishment is filling all of the spots in RHC

and by doing that we’re enlarging our connections over

campus. If the sub committees are really small, we can’t reach

to the entire campus. It’s more of word of mouth, you can do

so much advertising, but having this word of mouth and line of

communication can make our RHA thrive.

UW-Oshkosh

Yield

UW-River Falls

Yield

Pro/con 13:46

SNAPS 13:54

UW-River Falls moves to grove for 7 minutes

UW-Whitewater seconds

Consent

Groove until 14:05

Call Into Order 14:10Roll Call 14:10



SNAPS 14:15Announcements 14:18

Stephanie:

WHIL legislation is going to be worked on!

Directorship thinks there should be some administrative things that need to

be changed in the constitution. If you are interested in writing legislation or

working on a committee to work on this legislation, a piece of paper with your

name and e-mail and Stephanie will contact you.

WURHA 2013

You may bid at French Dip. A shortened bid. Beth will e-mail out criteria

sometime this week, intent is due the same time, bids are due at the same

time, and will be presented and voted at French Dip.

Bid Timeline

(this will also be sent out in an e-mail)WURHA BID INTENT: Friday, March 30 at 11:59PM

WURHA BID: Friday, April 6 at 11:59PM

Positional bids follow the same timelines.Advisor-Elect application is due February 24th

24th bids are due

Bids will be discussed the following week and information will be out as soon

as possible

The person on this deadline will become Advisor at French Dip and the

second deadline will follow the previous bed timeline for the Advisor – Elect

position. Advisor position is only a one-year commitment. Advisor Elect is a

two year commitment.

Program of the Year 14:3410 min presentation

5 min Q/A extendable

5 min pro/con

10 min discussion for both bids

UW-Milwaukee bid presentation



Q/A 14:47

Carthage WCC

Where did you advertise?

We started in all the residence halls in the houses and floors,

about 4 per RA. The larger advertisements were by elevators,

entrances and high traffic areas. The newer posters had a new

look and feel to attract different people. Passives were put

next to posters. Tabling with sample rounds.

Carthage WHIL

What is one of your biggest issues you had, and if you could redo the

program how would you over come it?

One of my biggest issues was getting other RAs excited with

me. To overcome that, I would keep bringing it up in staff

meetings and keep talking about it one on one and elaborate

on how much it means to you.

UW-Stout WCC

Why did the bid did not have letters of recommendation?

Unable to get a staff member of my own to get one for me. I

know it was unfortunate I didn’t have it, but I felt like the

program was strong enough to not have one

UW-La Crosse

Biggest accomplishment?

It brought much more excitement to other programs in the hall

throughout the semester and into this semester

UW-Platteville WHIL

Program is very adaptable for other campus. What would you suggest

to campuses that may not have funding?

You could hopefully ask your RHA and contact something

similar to restaurant operations and ask them to provide the

food or the cafeterias in your university and link that back to

cafeteria saying these options are available at the cafeteria

TIMECarthage moves to exhaust the speakers list

UW-River Falls seconds



Consent

If your residence hall allows it, you can also make the food

yourself and then control the items that go into it

UW-Milwaukee WHIL

What kind of feedback did you get from residents?

They wanted to keep testing their taste buds with more food

items in this upcoming semester

UW-Parkside WCC

Did you come into any trouble with you dining services with which

foods you could use?

No. Our dining services are rather open and supportive of

putting on programs.

Concordia WCC

What was the timeline for planning the event?

August to November. I had a lot of time issues with other

things being planned in the hall


Plan on doing this again? What next steps are you going to take?

I’ll do different options and take this to a campus wide level

and get the rest of the campus involved to realize we have

these options.

UW-Oshkosh WCC

What kind of lasting effects has this had on the participants?

They’ve been having conversations about options available

out in the city and I’ve gone out with my residents to Beans

and Barley and encouraged them to eat healthier

UW-Eau Claire WCC

Yield

UW-River Falls WCC

Are you an RA or was this RHA sponsored

I’m an RA and put this on myself. I had a friend that supported

me but was just there to provide support.

Carthage WCC



Was sustainability ever mentioned during the debriefing of the

program?

It was brought up in discussion when we did the organic

rounds and residents were talking about wanting to bring this

onto campus

UW-Stout WCC

You said you wanted RA volunteers, did you get any more

volunteers?

No, besides my friend. The reason I did that was because I

wanted to keep it in the hall because I wanted to test it

building-wide at first.

UW-Stout bid presentation 15:06

Q/A 15:16

UW-La Crosse WHIL

What was your biggest obstacle?

Coming up with a specific set of words. There was an

enormous plethora of words and we had to select only 10

which is probably one of the biggest obstacles while including

everyone

UW-Platteville WHIL

What was the spark of this program?

This was part two of the “Not here” program. “Not Here” was

created because of some acts of hate and bullying. It took a

spin of where stout was not going tolerate this. However, it

sounds very negative, saying NOT here, so we created

something that could stand for something positive and stand

for something they could be a part of

Carthage WHIL

How can you adapt this program to a smaller budget



The biggest thing is that the biggest impact comes from the

information. The visual is where the biggest impact came from.

A smaller school could use their own visual. We used t-shirts

and bumper stickers. You could even just use just bumper

stickers. Our stickers are almost everywhere. It’s a way you

can visually see the program without making it costly.

Carthage WCC

Is this a program that you would even build upon in the future?

I believe so. It is still used within the entire campus community

and it was initially created during fall orientation but it is used

everywhere still so I believe it is something that will be strongly

used on campus

UW-Eau Claire WCC

Were any housing organizations involved?

RHA was involved helped with pledge signing. Housing design

created the visuals, videos, and music. NRHH signed pledges.

The Assistant Director was also on the committee

UW-Stevens Point WHIL

How do you plan on improving this in the future

Keeping the residence halls involved in it.

Concordia WCC

Why was this targeted to first years?

It was targeted to them because they are strongly encouraged

to go through transition activities. Returners aren’t required.

TIMECarthage moves to exhaust speakers list

UW-Platteville WCC seconds

Consent

This was a way for to hit the students quickly. It was given to

all students so nobody was excluded, but the orientation staff

had a big part in putting this out there to the students

UW-Stevens Point WCC

Yield

St. Norbert WHIL



How was this impacted the students on campus?

Student moral. You couldn’t walk around campus without

seeing an "I stand for" t-shirt on. Many students showcase

their involvement and it brought up many discussions in hall

meetings and still seeing these students wear these t-shirts

and have their bumper stickers backing up the purpose

UW-Whitewater WHIL

How many volunteers did you have and how did you go about

recruiting?

The Ally center had many students who volunteered with them

and manned the pledge tables. Housing students helped.

Orientation leaders assisted. Anybody who wanted to help was

more than welcome to.


How long did it take to plan the event and can you speak to specific

steps?

Planning began the beginning of last summer. Planned

throughout the summer and put on in the fall. Small group that

headed up the committee who wanted to find a way to make

stout and inclusive campus. The committee grew and

individuals from all areas on campus jumped on board. From

there, student volunteers were added. Posters and individuals

in the video, showed the video and got students to sign

pledges, showcased pledges and ad posters displayed on

campus

UW-River Falls WCC

What student leaders were initially involved?

Student leaders from ally center, housing staff, all students on

posters were selected as people who were thought

represented those traits well. Professors assisted, housing

design staff, and past RAs.

Viterbo WCC

Did you conduct surveys or interviews showing results that anything

has been reduced?



Our main evaluation so far has been solely word of mouth.

Students are praising the program and there has only been

positive feedback, but we have not thought about taking a

survey

Carthage WHIL

How many students that were not first-years participated?

On the pledge, it doesn’t ask what year a student is, it just

asks to sign your name, what you stand for, and to sign the

pledge. It was a way to include everybody, but it was signed

by 800+ students and we’re proud that the Stout community is

proud of the program

Carthage WCC

Did you receive any negative feedback? What is something you would

change?

I have not personally heard any negative feedback. Nothing

has been brought up. As far as changing the program, I think

just to have a continuation to make sure and maybe create

things that can be promoted more towards the end of the

semester. Right now, it’s a kick off, but something geared

more to the end of the spring semester to make sure they

keep these initiatives in mind so that they keep these values in

their own communities would be very beneficial as well.

Pro/Con 15:30

Discussion

UW-Platteville calls the question

WCC voteSuccessful Vote

Announcements: Spirit tokens need to be turned in!

UW-Eau Claire moves to groove

UW-River Falls WHIL seconds

Consent

Groove to 15:45



Call to Order 15:49Snaps 15:53

Dan Divine, RCC GLACURH Update Presentation 15:54

ANNOUNCEMENTS 16:02

Entertain motion to adjournUW-River Falls WCC moves to adjourn until French dip

UW-Oshkosh WCC seconds

Consent

ADJOURNED!

**If you read this, please e-mail Tommy at [email protected] with your favorite kind of candy!**

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