All Sports Camp Parent Handbook

Green – Green Intermediate School, 1737 Steese Rd. Green – 330-224-8668

North Canton – Hoover Park, 2225 East Maple St. North Canton – 330-268-4975

Cuyahoga Falls – Walsh Jesuit High School, 4550 Wyoga Lake Rd. Cuyahoga Falls – 330-209-1360

Aultman West - 2051 Wales Ave. N.W., Massillon -

Welcome to All Sports Camp. This handbook contains information regarding our program. It is very important that you read this handbook and keep it handy as long as your child is enrolled in the program. It will answer many of the questions you have about our program.

Mission - To improve the health and lives of our campers.  

Values:

1. Relationship building.2. Empathy.3. Empowerment.4. Continuous improvement.5. Problem-solving.6. Teamwork.7. Professional appearance.8. Confidentiality.9. Cleanliness.

All Sports Camp was established to provide child day camp solutions for children 5-13 years old. Children must be able to be supervised in the stated counselor to camper ratios. The staff recognizes the importance of balanced growth so they provide opportunities for mental, physical and emotional growth through a variety of creative experiences. Children are encouraged to learn and explore at their own speed in areas that interest them. We are pleased that you have chosen to include us in the growth and development of your children.

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Admissions A child is considered to be enrolled in the program only after the registration fee has been received, the administrator confirms the availability of space and the required information is received and reviewed and approved by the administrator. Any change to this information must be communicated to the administrator immediately so that current information is always on file. This is for the safety of your child.

Hours and Days of Operation Summer – Free before and after care available 7am-9am and 3pm-6pm. The main program runs from 9am-3pm.

Daily Schedules Sample: The childrens’ daily schedule is flexible enough to provide adaptability when necessary but structured enough to provide predictability for the children. We want them to view our program as a safe and comforting place, where they know what to expect and when to expect it.

Summer Schedule 7am-9am – Free before camp care – supervised sports activities9am-12pm – Sports stations12pm-1pm – Lunch, supervised play, reading1pm-3pm – Afternoon sports activities3pm-6pm – Free after camp care

Late Pick-up Charges: If a parent realizes that circumstances beyond their control are going to delay pick-up, a phone call is requested. This is important as many children fear they have been forgotten when parents do not arrive at their usual time. A late fee of $1.00 per minute per child will be charged after the scheduled closing. Please remember our staff is anxious to get home on time to their families and commitments.

Withdrawals: Parents wishing to withdrawal their child (ran) should schedule a meeting with the site director to review procedures.

Supervision Policy A major responsibility of the staff is to ensure the health and safety of each child entrusted in our care. Staff persons are alert to the safety needs of their children, anticipate possible hazards, and take necessary appropriate precautionary and preventative measures.

Arrival/Departure: Parents are required check-in with the administrator. Any special messages, medications, special pickup notes, etc. are to be given to the administrator. Staff must be made aware of each child’s presence before the parent departs. At the time of pick up parents are asked to make contact with their child’s supervising staff member to ensure that staff are aware that the child has been picked up. Parents are responsible for the supervision of their child before sign-in and after signing them out.

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Release of a Child: Staff will release children only to persons on the release form provided by the parent. If an emergency arises the parent must provide a written, signed note giving the person permission to pick-up their child. Staff will check ID’s of anyone they do not recognize. Please let people know about this ahead of time so they bring a picture ID and they are not offended. The children’s safety is our priority! Staff will not release children to anyone, including parents, who appear to be under the influence of drugs or alcohol. Emergency contacts will be called to transport the child home.

Custody Agreements: If there are custody issues involved with your child, you must provide the program with court papers indicating who has permission to pick up the child. The program may not deny a parent access to their child without proper documentation.

Child Abuse Reporting: All staff members are mandated reporters of child abuse. If staff has suspicions that a child is being abused or neglected, they must make a report to the local children’s services agency. The safety of the children is always our first concern.

Fieldtrips/Transportation of Children:The program will not transport children in emergency situations. If a child requires transportation, the parent or the emergency squad will be contacted. Fieldtrips: We will be taking periodic field trips during the summer, which will also be done with a trained staff member on the bus. Before departing the facility, a count will be taken of all of the children, and they will marked on a separate attendance sheet, specifically created for the trip. Upon arrival at the destination, another count will be taken to assure that all of the children have safely arrived. This process will be repeated upon leaving the destination, and returning to the center. During the course of field trips, each staff member will have specific children that they are responsible for supervising. Permission for field trips will be obtained via our web registration.

Transportation Safety Procedures:1. The ratio of staff to campers (passengers) will be no more than 1:15. Any vehicle transporting 15 or more campers will carry, in addition to the driver, a camp staff member who has been trained in safety responsibilities and group management,2. Vehicles are loaded only within the passenger seating limit established by the vehicle manufacturer,2. All persons wear restraint devices when provided and required,3. All passengers remain seated while the vehicle is moving,4. All vehicles follow convoy travel procedures,5. A list of individuals on each trip be readily available either in vehicles or at the camp office, and6. Persons in wheelchairs are seat belted into wheelchairs that are in locked positions and secured to vehicles.

*Transportation orientation will be conducted weekly for campers. The orientation will review bus safety procedures and the following:

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Safety regulations1. First aide procedures2. Health practices3. Areas that are off limits4. Rendezvous times

Swimming Information Swimming activities will be provided only for school-age children during the summer. A lifeguard will be present at all times and staff will also be actively supervising children. Parent permission for water activities will be part of the online registration system. Please remember to send bathing suits, towels and sunscreen for your children. If your child burns easily, please include a lightweight T-shirt that they may wear over their swimsuit.

Guidance Policy All Sports Camp staff believes that helping the child to learn self-control is very important. Our hope is that each child will learn self-discipline through careful guidance. Your child will be treated with respect. If children are treated with respect, they in turn learn to respect the teachers and their friends. Our expectations will be kept within the child’s capabilities and the child will be made aware of these expectations. Positive reinforcement (commenting on children doing the “right” thing) and positive redirection (removing the child and giving them an appropriate activity) will be used. A child may be asked to sit for a short period of time to give the child a chance to regain control if they are having a difficult time. Time outs will be age appropriate in length and done within the classroom. Staff will not impose punishments for failure to eat or toileting accidents. This discipline policy applies to all staff and parents while they are in the program.

If a situation arises where a child is consistently endangering himself, peers or staff, it may become necessary to dis-enroll the child. Every attempt will be made to work together with the parents and the child to correct the behavior. However, the safety of children is always our primary concern. The administrator would be in communication with the parents prior to this occurring.

If the child demonstrates behavior that requires frequent “extra attention” from the staff member, we may choose to develop and implement a behavior management plan.

Our camp rules are:Be safeBe responsibleBe respectful Be kind

We have identified what these rules look like in all settings for the students. These rules will be reviewed, posted and reinforced with the students. When misbehavior occurs our

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counselors will follow these steps utilizing a problem-solving technique know as collaborative problem solving originated by Dr. Ross Greene from Harvard University.

1. Identify the student concern 2. State the adult concern3. Collaboratively find a solution

Our goal is to respond to student behavior in such a way that is more corrective than punitive. We will make repeated attempts to utilize interventions for positive behavior. The following behaviors may result in immediate pick-up, suspension, or removal from the program:

1. Weapons2. Physical confrontations3. Verbal confrontations4. Running away from staff

We will utilize the following positive motivational techniques to encourage positive behavior:

1. Camper of the week2. Word of the week3. Positive Reinforcement

Goals and Objectives for Camper Development

The following list goals and objectives for All Sports Camp.

1. To provide opportunities that stimulate the development of each camper’s self-confidence.

a. Each camper will select her own activity during “choice” time.b. Each camper will participate in at least one activity to promote self-confidence.c. Campers will participate in getting-to-know-you games during the first 24 hours of camp.d. Staff will provide the campers with positive comments and encouragement throughout their stay.

2. To seek out the unique talent and leadership in all campers.

a. Each camper will be given an opportunity to explore their interests and passion. b. Campers will have the opportunity to work in small groups and develop teamwork skills. c. Campers will learn at least one new skill while at camp.

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Behavioral Outcomes:1. Campers will develop healthy relationships with other campers and counselors by

the end of camp season.

2. All of the campers will participate in physical activities throughout the course of camp activities each day leading to healthy lifestyles.

Reference:Safety Management at Camper Scout Sites and Facilities

Meals and Snacks: Parents are required to provide a lunch for their child during no school days and summer camp.

Accidents/Emergencies: The program has devised several procedures to follow in the event that an emergency would occur while a child is in the program’s care. In the event of a fire or tornado, staff would follow the written instructions posted in each facility, describing emergency evacuation routes and the procedures to be followed to assure that children have arrived at the designated spot. In order to prepare children for the unlikely need to evacuate, the program does conduct monthly fire drills, and periodic tornado drills.

In the unlikely event there would be an environmental threat or a threat of violence, the staff will: secure the children in the safest location possible, contact and follow the directions given by the proper authorities and contact the parents as soon as the situation allows. An incident report would also be provided to the parents.

There is always one staff member present that has received training in First Aid/Communicable Diseases and CPR. In the case of a minor accident/injury staff will administer basic first aid and TLC. If the injury/illness would be more serious, first aid would be administered and the parents would be contacted immediately to assist in deciding an appropriate course of action. If any injury/illness is life threatening, the EMS will be contacted, parents will be notified, and a staff member will accompany the child to the hospital with all available health records. Staff may not transport children in their vehicles. Only parents or EMS will transport.

In the event of an accident during transportation the following procedures will be followed:

1. One staff member will take the lead on providing care for the injured. If the camper is showing signs of any unconsciousness, the staff member should call 911. If the camper is in need of first aide, the counselor should provide care as appropriate.

2. One staff member should take the lead on supervising the uninjured. To secure the privacy of the injured, all uninjured campers should provide space and privacy, to the extent possible, to the injured.

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3. Counselors should follow the procedures below for reporting the accident. Counselors should consider taking information from witnesses and obtain thorough facts while reporting the incident report.

An incident/injury report will be completed, and given to the person picking up the child, on the day of the incident/injury, if any of the following occur: the child has an illness, accident, or injury which requires first aid; the child receives a bump or blow to the head; the child has to be transported by emergency squad; or an unusual or unexpected event occurs which jeopardizes the safety of the child. If a child requires emergency transportation, the report shall be available within twenty-four hours after the incident occurs.

Management of Illnesses: All Sports Camp provides children with a clean and healthy environment. However, we realize that children become ill from time to time. We observe all children as they enter the program to quickly assess their general health. We ask that you not bring a sick child to camp. They will be sent home. Please also plan ahead and have a back up care plan in place if you are not able to take time off from work/school.

A child with any of the following symptoms will be immediately isolated and discharged to the parent or emergency contact:

●Temperature of 100 degrees F - in combination with any other signs of illness●Diarrhea (more than three abnormally loose stool within a 24 hour period)●Severe coughing (causing the child to become red in the face or to make a whooping sound) ●Difficult or rapid breathing●Yellowish skin or eyes● Redness of the eye or eyelid, thick and purulent (pus) discharge, matted eyelashes, burning, itching or eye pain. ●Untreated skin patches, unusual spots or rashes●Unusually dark urine or grey or white stools●Stiff neck with an elevated temperature●Evidence of untreated lice, scabies or other parasitic infestation●Vomiting more than once or when accompanied by any other sign of illness ●Sore throat or difficulty swallowing

Any child demonstrating signs of illness not listed above will be isolated and carefully observed for symptoms. The parent will be notified. If a child does not feel well enough to participate in the program activities the parent will be called to pick-up the child. Anytime a child is isolated they will be kept within sight and hearing of a staff member.

Children will be readmitted to the program after at least 24 hours of being free of fever and other symptoms. If they are not symptom free a doctor’s note will be required stating that the child is not contagious.

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Medications: All Sports Camp will administer medications to a child only after the parent completes a Request for Medication form. All proper sections must be completed and the medication handed to the teacher each day. Medications will be stored in a designated area inaccessible to children. Medications may NOT be stored in a child’s book bag. The only exception to this requirement is for school age children that require the immediate use of an inhaler for a medical condition. Schoolagers only will be permitted to maintain control of their inhalers. Parents must sign a release form stating that they are permitting their child to have access at all times to the inhaler. The child must keep the inhaler on his person at all times, it may not be stored in a book bag. Anytime the child is unable to maintain control of the inhaler it must be handed directly to the staff member responsible for the child.

Prescription medications must be in their original container and administered in accordance to instructions on the label. Over the counter medications must also be administered in accordance to label instructions. If parents request any different dosages or uses, a physician must provide written instructions on the Request for Medication form. Over the counter medications will not be administered for more than three days without instructions from a physician.

Food Supplements or Modified Diets: If your child requires a food supplement or a modified diet, you must secure written information from your physician regarding this. Please speak with the administrator for more details regarding this.

Health Care Policies and Procedures

All camp staff have health-care responsibilities specified in their job descriptions. Procedures for health, safety, sanitation, and security are part of written manuals, pre-camp and in-service training, and activity guidelines. First-aid qualifications refreshers are part of pre-camp and in-service training with emphasis on potential injuries in particular activities or locations. All staff are expected to provide a positive example.

The camp director is responsible for the total health-care program through implementation of procedures and supervision of staff. All camp staff, including service staff, are expected to understand and support camp discipline and child abuse reporting policies and procedures. Procedures are distributed and discussed during pre-camp training.

The camp's health-care consultants is responsible for instructing staff in first-aid procedures including those related to protection from pathogens in bodily fluids, provides for special-medical needs, and educating staff in accident/illness prevention, making sure medications are safeguarded and administered, and keeping accurate records.

Counselors are responsible for maintaining high standards of health and safety in all activities, for seeing that camper health needs are recognized and met, and for supervision of personal hygiene. One counselor per group is assigned responsibility for seeing that health procedures are implemented, that first-aid kits are maintained, and that

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required medications are taken on schedule. Counselors are alert to symptoms of illness, follow-up on instructions from the health-care administrator, provide for special needs/accommodations, and report to the health-care consultant on all treatment/first aid they provide.

Medical ConsultationA medical advisory consultant is available for advice and consultation. The chair reviews and revises medical treatment procedures and other materials annually, consults with the camp director as requested, and advises in situations involving hospitalization or fatality, and when there are parental concerns.

Arrangements are made annually for medical services: Flight for Life—emergency transportation Children's Hospital—advice and hospitalization

Camp Practices

1. Emergency procedures are practiced for a variety of emergency situations specific to the site: fire, evacuation of buildings, flood, electric storm, lost campers, etc.

2. Supervision and teaching personal hygiene is the responsibility of counselors. This step includes frequent hand washing.

3. Organizational safety policies are basic to all activities. Details of the health plan are contained in the following documents: Basic Information about Health and Emergency Procedures Handling of Serious Accidents, Major Emergencies, and Fatalities Letters of Agreement with clinics, hospitals, Flight for Life Medical Treatment Procedures, including procedures for screening and

protection from bloodborne pathogens Emergency Numbers Emergency Procedures - Camp Staff and Administrative Staff Pre-Camp Training Plan/Job Descriptions Health-Examination/Health-History Forms Site Hazards "You and Safety” Discipline Policy and Interpretation/Reporting Child Abuse

The camp’s health-care plan describes general information about the program's health-care values, the concept of stewardship related to wellness, and about the authority vested in staff members for making health-care decisions. The plan is supported by the Health-Care Manual for Nurses and Health-Care Assistants, which defines procedures that operationalize the health-care plan. The plan is based on guidelines from the American Camp Association's (ACA) Standards and State Department of Health regulations.

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Healthcare ResponsabilitesThere are two levels of health care in which camp staff participate. The first helps maintain the health of campers. The second is a support role during illness and injury. It is reasonable for parents to assume that their child will return from a camp experience in good health. Consequently, it is the responsibility of the entire staff to help monitor that health status and refer the child to the nurse, as warranted.

Response to Injury and IllnessThe camp position with regard to injury is based on the State Good Samaritan law and use of universal precautions. Staff assist injured people according to the level of their training, initiate the camp emergency response system per protocol, and relinquish care of an injured person to the designated camp emergency-response team. This stipulation acknowledges that different staff members have different training and experience with emergency situations. In addition, the staff, with guidance from the director and nurse, organizes and drills camp emergency responses so that everyone knows their responsibility. Not all injuries require full emergency-response measures. Staff members are expected to adhere to training guidelines.

General Routines

Policies Concerning Written Health RecordsThe camper form has a parent/guardian permission statement that authorizes both emergency and routine care. If a camper arrives without a health form, the child's parents are asked to complete one insofar as they are able. If the child's parents are not available, the site director completes the form with the child and contacts the parent via phone to confirm gathered information. Parental signature for permission to treat is obtained via email.

It is camp policy that a copy of an individuals health form accompanies groups that leave the camp and/or local area. These are usually carried by the person responsible for the group's health care via electronic records.

ConfidentialityHealth information is confidential and privileged information. Health forms are sent to the director. The camp director reviews the forms and shares information with counseling on a need-to-know basis. Staff must treat disclosed information in confidence.

The site director is responsible for maintaining complete and up-to-date health records. Health forms contain information about each individual's health care and are the place where nursing notes are recorded. The daily medication administration record serves as documentation for routinely dispensed medications. The log provides summary information for surveillance. Health records are confidential and available only to health-care staff and the director.

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Storing Health RecordsAt the end of the summer camp season, health forms and records are collected by the site director and archived in the camp’s electronic records for the period of statutory limits as defined by the state (currently seven years beyond the age of majority).

First AidThe person designated to administer first aid are trained counselors. However, it is expected that individual staff members will coach first-aid care to the level of their training when the site director is unavailable. It is also expected that the staff person with the most training will assume primary care-giver status in a given situation.

First-aid supplies are available. The site director makes first-aid kits appropriate to the needs of the camp program and trains staff about their use. A record of first-aid care is documented in each kit. The site director periodically checks the kits, restocks them, and monitors record keeping.

Emergency ResponsesIn general, the ambulance service is used when the victim is not stable and/or has need for special equipment (e.g., life-support systems).

Based on camp protocols, staff are trained to assist in emergencies. This training is initiated during orientation and supported by sessions led by the camp health-care team and other leadership staff. Emergency situations to which staff are expected to respond include: clearing and establishing a patient airway, initiating CPR, controlling severe bleeding with pressure and elevation, cooling a burn, keeping a suspected fracture quiet, knowing what to do in the lost-camper drill, activating the camp emergency-response team, and knowing the camp's severe-weather response.

As part of risk-management procedures, each unit’s staff rehearse their lost-camper drill during the first week that campers are on-site. Continued drilling is at the discretion of the director.

Contacting ParentsPhone contact with parents/guardians is established in an emergency. Each person's health form contains contact information, as well as designates alternate contacts if the parents/guardians cannot be reached. This process is initiated by the director and/or the lead health-care provider but can be delegated to an appropriate staff member. Since the program has no way of determining what each person considers an emergency, the general camp practice is to contact parents when there is concern about a person's health and/or when a situation is not progressing as expected.

Because many people remotely access their voice mail, it is expected that camp personnel leave voice messages on answering machines that appropriately communicate the need for a given parent to call the camp. All contact, successful and unsuccessful, is documented on the individual's health form.

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Routine Health CareRoutine health care is provided by the camp health-care team. Each member of the health-care team is given a copy during orientation. Orientation of the health-care team includes a review of medical protocols, communicable disease control techniques, organization and administration of the camp health center, instructions about use of health-care inventory (medications and supplies), and guidelines for sanitation checks, record keeping policies, and education about culture-bound, health-care beliefs.

MedicationIt is policy that all medication (stock meds and personal meds of both staff and campers) is kept in a locked area. This mandate complies with American Camp Association standards and State Department of Health guidelines.

Routine personal medications are administered under the supervision of the site director and in accord with orders from a physician or, as in the case of vitamins, upon the request of parents. Medications are most commonly given at a meal simply because people are easy to find. The site director makes special arrangements with a person if that individual’s meds need to be taken at a different time.

Use of "as needed" medication is supervised by the camp site director. It is important to realize that the rationale for giving a particular medication must be documented. The camp recognizes that most over-the-counter meds can be administered by people educated to do so, but the decision to use most medications requires professional assessment.

In cases where a question exists about medication, the camp director must contact the appropriate person (i.e., the prescribing MD, parent) by phone to clarify the issue. This conversation is documented in the client's health record and supported by an order with the consulting individual's signature.

It is possible that a parent may send a camper with a variety of medications packaged together. The director may not be able to identify the medication. Counselors may not administer medication unless they follow standard medication practices. Consequently, the director may have to tactfully arrange with the parent for a new supply of appropriately labeled medication. Camp directors are expected to refuse to give a medication which does not meet safety guidelines.

Counselor Role in Routine Health CareThe supervision of routine health care is specifically charged to the camp director. Counseling staff, however, are integral to health care also. They are specifically charged with managing activity groups to support activities of daily life (e.g., adequate rest, water, nutrition). Counselors often note symptoms of illness or signs of injury before they are noted by the director. Consequently, it is their responsibility to act appropriate to their observations.

In addition to records kept by the director, the camp makes use of incident reports to

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document unusual situations. The camp director determines when to initiate the incident report and is charged with maintaining documentation, as well as appraising camp administration.

First Aiders Providing Health CareA first aider is an individual who has taken training and is certified to give immediate emergency aid until medical care can be obtained. The first aider's certification and a record of training given at camp should be on file with the camp administrator.

Administration of medications does not fit this description and is therefore not within the authority of the first aider unless specific instructions have been given by the parent or a physician. This includes medications such as aspirin and Tylenol®.

Three essentials for administering medications, regardless of the qualifications of the health-care provider are:

1. Written directions from the parent for any medications that will be given or applied for any existing condition, OR written order of a physician (including procedures in treatment procedures).

2. Written record of treatment which includes the reason for the treatment, the dates and times of treatment, and the person giving treatment. When medications are given, the written record should show the medication, dosage, authority for giving it, and the name of the person administering the medication.

3. Written information provided to the parent for anything that was done other than what was discussed in advance.

Medications must be in the care and protection of the health-care provider (in a locked container) to assure proper use and to protect against unauthorized use. Medications must be dispensed from the original pharmacy container with instructions for use, and must refer to the individual being treated (see below for exception).

If a first aider doesn't have written instructions when a child develops a stomach ache, sore throat, headache, or other minor complaint:

1. Provide a place for the child to rest. 2. Call the parent if the condition persists. Record the content of the call.3. Take the child to a medically qualified person. Send the child home if no other

resolution is possible.

MedicationsIt is essential that in addition to the aforementioned guidelines, the first aider should: Understand the importance of giving the medication as directed. Know what to do if there is an error, such as failure to give before a meal or as

otherwise directed. Know possible reactions or side effects and how to respond if one occurs.

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The administrator is responsible for training first aiders for this responsibility. If the administrator is a first aider, this training should come from the parent or physician.

When medications are administered away from the camp and it is not reasonable to send the entire supply on the trip, the appropriate dosage may be put into a sealed package or vial (that has not been previously used), with the individual's name, name of medication, and complete instructions for when and how to give it. The package should be in the controlled care of the adult. A written record is required.

Lice PolicyA “no nit” lice policy will be in effect. Nits are the egg sacks of lice and if any nits are found on your child we will call you immediately to come and get your child. If nits are found, treatment needs to occur and the child cannot be in attendance for 48 hrs. When your child arrives back at camp we will check them again. If any nits are found we will call you to repeat this process.

Outdoor Play Research has shown that children stay healthier when they have daily outdoor play. Based on this information and state requirements, outdoor play will be included in our program on a daily basis. We will limit the amount of time outside when the temperatures are very warm or very cold. Children will not be taken outside when the temperature (wind chill and heat index factored in) drop below 20 degrees or rise above 90 degrees. If the situation requires it we will also adjust outdoor time due to rain, threatening weather, ozone warnings, etc. On days that outdoor play is not provided due to these conditions, we will include a time for indoor gross motor activities. Please send your children with the proper clothing so they may be comfortable and safe whenever we are outside.

Parent Participation Counselors are available to discuss a child’s progress or needs at anytime. However, due to staff responsibilities and schedules, parents are asked to make appointments with staff when it is necessary to engage in any lengthy conversations. Counselors want to be able to focus on you and your child at these times.

If parents have any concerns or questions at any time it is recommended that you contact the camp administrator. Employees with concerns are asked to follow the same chain of command, starting with the administrator.

Please feel free to bring concerns up when they occur. Often they can be addressed when they are little problems, before they grow into bigger problems. Staff fully realizes that you are trusting us with your little ones and we want our relationship to be a good one.

Personal PropertyThe following will be prohibited on camp grounds – alcohol, drugs, animals, and weapons. Campers may bring personal sports equipment to camp.Updated 8.19.17

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Updated 7.27.17Updated 1.14.18

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