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FIRE RISK ASSESSMENTCompany name

Insert your address here

Assessment Date: Review Date:

Assessor: Signature:

INSERT YOUR LOGO HERE

INSERT PHOTO OF SITE HERE

CONTENTSSECTION 1 – INTRODUCTION...........................................................................................................................3

1.1 Legal Requirements................................................................................................................................3

INTRODUCTION TO TASK.............................................................................................................................4

1.2 Fire Safety Policy.....................................................................................................................................5

SECTION 2 – GENERAL INFORMATION...........................................................................................................6

2.1 Floor plan.................................................................................................................................................6

2.2 Building Details........................................................................................................................................7

2.3 Occupant Information..............................................................................................................................8

2.4 People at Risk.........................................................................................................................................9

2.5 Management and Policies....................................................................................................................10

2.6 Quick Reference....................................................................................................................................11

2.7 Other Relevant Information...................................................................................................................13

2.8 Summary of Strengths, Weaknesses, Opportunities, nd Threats........................................................14

Summary of Strengths................................................................................................................................14

Summary of Weaknesses...........................................................................................................................14

Opportunities...............................................................................................................................................14

Threats........................................................................................................................................................14

References..................................................................................................................................................14

Some abbreviations used in this document................................................................................................14

SECTION 3 – FIRE HAZARDS.........................................................................................................................15

Introduction.....................................................................................................................................................15

Electricity Safety..........................................................................................................................................15

Arson Prevention.........................................................................................................................................15

Surroundings & Rubbish.............................................................................................................................15

Gas Safety...................................................................................................................................................15

Smoking......................................................................................................................................................16

Lighting........................................................................................................................................................16

FIRE HAZARDS – ASSESSMENTS..............................................................................................................17

3.1 Electrical Hazards.................................................................................................................................17

3.2 Arson Prevention...................................................................................................................................18

3.3 Surroundings and Rubbish...................................................................................................................19

3.4 Gas Safety.............................................................................................................................................20

3.5 Smoking.................................................................................................................................................21

3.6 Lighting..................................................................................................................................................22

3.7 Combustible Material (Inside)...............................................................................................................23

3.8 Other ignition sources...........................................................................................................................24

3.8 Fire Hazards & Ignition Sources...........................................................................................................25

Ground Floor...............................................................................................................................................25

First Floor....................................................................................................................................................26

Other Areas.................................................................................................................................................26

Summary of Significant Findings...................................................................................................................271 SECTION 1 – INTRODUCTION | Enter your company name here

SECTION 4 – MEANS OF ESCAPE.................................................................................................................28

4.1 Means of Escape...................................................................................................................................29

SECTION 5 – BUILDING CONSTRUCTION - ASSESSMENTS......................................................................31

5.1 Fire Separation......................................................................................................................................31

SECTION 6 – FIRE SAFETY PROVISION.......................................................................................................32

Emergency Lighting........................................................................................................................................32

Defined escape routes...................................................................................................................................32

Completion Certificate....................................................................................................................................32

Lighting of escape routes...............................................................................................................................32

Fire Safety Signs and Notices........................................................................................................................33

Fire Warning System......................................................................................................................................33

Fire Fighting Equipment.................................................................................................................................33

FIRE SAFETY PROVISIONS – ASSESSMENT............................................................................................34

6.1 Emergency Lighting...............................................................................................................................34

6.2 Fire Alarm and Detection......................................................................................................................35

6.3 Fire Fighting Equipment........................................................................................................................36

6.4 Fire Safety Signs and Notices...............................................................................................................37

SECTION 7 – MAINTENANCE, FACILITIES AND TRAINING.........................................................................38

7.1 Maintenance of Premises.....................................................................................................................38

7.2 Training..................................................................................................................................................39

7.3 Co-Operation and Co-Ordination..........................................................................................................40

7.4 Emergency Plan....................................................................................................................................41

7.4 Emergency Action Plan.........................................................................................................................31

7.5 Vehicle Access and Protection of Fire Fighters...................................................................................32

SECTION 8 – EVACUATION STRATEGY........................................................................................................33

8.1 Evacuation Strategy Definition..............................................................................................................33

SECTION 10 – RISK ASSESSMENT AND ACTION PLAN............................................................................36

Corrective Actions & Recommendations.......................................................................................................36

Risk Factors/Priority Rating...........................................................................................................................36

SECTION 11 – SUMMARY OF SIGNIFICANT FINDINGS...............................................................................40

SECTION 12 – RISK ASSESSMENT REVIEW..............................................................................................41

SECTION 13 – PHOTOGRAPHS.....................................................................................................................42

SECTION 14 – EMERGENCY PLAN CHECKLIST.........................................................................................48

Enter your company name here | SECTION 1 – INTRODUCTION 2

SECTION 1 – INTRODUCTION

1.1 Legal Requirements

The Regulatory Reform (Fire Safety) Order 2005 applies to most non-domestic premises and covers nearly every type of building, structure and open space.

It does not apply to peoples homes, or individual flats that are in a block or house block. However it does apply to the communal areas of blocks of flats

It covers general fire precautions and other fire safety duties, which are needed to protect relevant persons (any person lawfully on the premises and any person in the immediate vicinity) in case of fire in and around the premises.

The effect of the Order is that, not only does the employer (or other person having control of any part of the premises) need to make suitable arrangements for fire precautions in the premises; he/she must undertake a Fire Risk Assessment of the premises with particular regard to fire safety.

The effect of this Fire Risk Assessment is that the employer will identify those areas, if any, which need attention to remove or control the risk to relevant persons from fire.

If the organisation employs five or more people, the premises are licensed or an “alterations” notice is in force, the significant findings of the Fire Risk Assessment must be recorded.

In order to comply with the Order the employer or responsible person must:

Appoint one or more competent person(s) to carry out the preventative and protective measures required by the Order.

Provide employees with clear and relevant information on the risk to them identified by the Fire Risk Assessment, the measures taken to prevent fires and how these measures will protect them if a fire breaks out.

Consult employees about nominating people to carry out particular roles in connection with fire safety and about proposals for improving fire precautions.

Before employing a minor (child), provide a parent or responsible person with information on the risks identified by the Fire Risk Assessment and the measures put into place to protect them from the risks arising from their undertaking.

Inform non-employees such as residents, temporary or contract workers of the relevant risks to them and about the fire safety procedures for the premises.

Provide the employer of any person from an outside organisation who is working in the premises (e.g. agency providing temporary staff) with information on the preventative and protective measures taken. The employee must be provided with appropriate instructions and information about the risks to them.

3 SECTION 1 – INTRODUCTION | Enter your company name here

INTRODUCTION TO TASK

1. To provide a broad based fire risk assessment to identify “key risk” areas in accordance with the requirements of the Regulatory Reform (Fire Safety) Order 2005.

2. A fire risk assessment is a simple and careful assessment of what could cause a fire. It should also identify to what extent a fire may cause injury to persons, damage to buildings and business disruption.

3. The aim is to ensure that every room, space or area of the premises, especially those areas not often used, are systematically examined.

4. Recommendations, where applicable, will be made to improve fire safety in general and good working practice, in particular:

Emergency procedures. Precautions relating to means of escape. Means for fighting fire. Means of warning and detecting fire. Maintenance and testing. Instruction and training. Record keeping.

5. Fire Risk Assessments should be formally reviewed and recorded on an annual basis or more frequently in the event of any material changes to the premises or working practices.

6. The housing Act 1985 and Document B of the building Regulations also set standards that must be considered when assessing risk in blocks of flats

Note

This Fire Risk Assessment is considered an accurate reflection of the premises at the time of the survey only.


1.2 Fire Safety Policy

It is the policy of insert company name here to protect all persons including employees, contractors, visitors, and members of the public from potential injury and damage to their health, which might arise from their work activities.

The owners aim to provide and maintain a safe environment and healthy working conditions, equipment and systems of work for all employees and to provide information, training and supervision, as they need for this purpose.

Insert company name here tries to achieve a high level of commitment to health and safety and will comply with all statutory requirements. It also aims to operate best working practices for all staff on site recommending and providing safety equipment and clothing in line with Health and Safety guidelines where necessary.

The fire risk assessment takes into account all issues relating to fire safety from possible hazards through to risk to the visitors and employees.

Responsible Person __________________________________________________________________________

Signature ________________________________________________ Date ____________


SECTION 2 – GENERAL INFORMATION

2.1 Floor plan


INSERT YOUR FLOOR PLAN HERE

The plan should include details of Fire Fighting Equipment, Fire Detection systems, including call points and emergency lighting

2.2 Building Details

(i) Full Address Insert address(ii) Landlord Insert name(iii) Landlord address Insert address(iv) Age of building Insert date of construction and any subsequent extensions(v) Number of Floors Give details including basements, lofts and mezzanines(vi) Number of Staircases Give details(vii) Approximate floor area per floor Insert floor area(viii) Construction of building external and

internalRoof Insert detailsRoof linings Insert detailsWalls Insert detailsWall lining/cladding Insert detailsFloors Insert detailsStaircases Insert detailsOutbuildings Insert details

(ix) Primary usage Insert details e.g. Hotel. Shop, factory, warehouse(x) Secondary usage Insert details e.g. Kitchen, Bar, Function room, offices


2.3 Occupant Information

(i) The number of employees in the building

Number Give details of who these are and what they do, mention shift work if relevant

(ii) The maximum number of people in the building

Number Give details of who these people are, staff public contractors etc

(iii) The maximum of sleeping places in the building

None or number

Give details

(iv) Are there any employees with a disability or impaired mobility

Yes/No There are no staff members with an impairment or disabilityThere may be visitors who have a disabilityRevise as necessary

(v) Are there any lone workers or employees work in remote areas

Yes/No Give details if applicable

(vi) Are there any employees who are under the age of 18 years of age


(vii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from management and policies in this building is:

Low Medium High

(viii) Significant informationGive details of any staff at significant risk if applicable


2.4 People at Risk

(i) Employees Yes/No These are the people who are employed in the building. Revise as necessary

(ii) Customers Yes/No These are people who come to view the products and equipment for demonstration purposes. Revise as necessary

(iii) Visitors Yes/No These are people who visit the premises to meet the people in the business. Revise as necessary

(iv) Contractors Yes/No These are people who are engaged by the company to undertake servicing and maintenance work. Revise as necessary

(v) People with Disabilities Yes/No These are staff and customers who may have a disability, also advise if escape facilities are adequate Revise as necessary

(vi) Are any people at increased risk from fire.

Yes/No If Yes give details of numbers involved and why they are at increased risk (e.g. working in remote areas, or lone working?

(vii) Would any people be unable to react to a fire due to safety critical work process?

Yes/No If Yes give details of numbers involved, process and what additional fire protection is in place to protect them.

(viii) Spare Yes/No(ix) Taking into account the fire prevention measures observed at the time of this risk assessment, it is

considered that the hazard to people in this building is:

Low Medium High

(x) Significant information Employees are distributed throughout the building. All staff are given an induction

including all safety procedures on first being employed on the premises Cleaning staff who work after normal working hours may be isolated in the building.

These persons are given a safety induction including all fire safety procedures on first being employed on the premises

Visitors and contractors are not signed in at reception. All contractors who may be working on the site have been accepted as approved contractors with a general ‘permit to work’ system in place. General visitors are always accompanied by an employee who will brief them on the fire evacuation procedures. Employees are made responsible for their guests during any evacuation.

At the present time there are no employees with disabilities. If an employee is disabled (including temporary disablement) insert name & position is informed and suitable measures put in place to ensure their safe evacuation in the event of fire, in cases where it is obvious how to help them. Any unusual disability, where it is not so obvious what assistance may be needed, is checked by consulting the Government Fire Safety Risk Assessment Guide to Means of Escape for Disabled People.

There is no basement to the building. Some employees work late and may find themselves isolated in parts of the building

during these times. There are no persons under 18 years of age employed at present. There is an

awareness of the additional requirements in fire legislation if under 18’s or school age children are employed.

There have been no six-monthly fire evacuation drills carried out to ensure all staff take part at least once a year and remain familiar with the emergency procedures.

Records should be maintained in the fire log-book.All of the above is suggested style of content - revise as necessary


2.5 Management and Policies

(i) Who is the ResponsiblePerson? Insert name and position

(ii) Who deals with day to daymatters? Insert name and position

(iii) Is there an adequate Fire SafetyPolicy & Statement?

Yes/No/ NA Give details or state not in place

(iv) Is there an adequate EmergencyPlan for fire?


(v) Have all employees been made aware of the policy & plan?


(vi) Are Employees regularly informed of fire safety matters?


(vii) Are Contractors and visitors made aware of the emergency plan?


(viii) Have previous risk assessments been carried out?


(ix) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from management and policies in this building is:

Low Medium High

(x) Significant information

There is no overall Fire Safety Management Plan and Emergency Evacuation Plan for the building.

The plan should confirm that a fire risk assessment will be completed to ensure adequate fire safety and will be reviewed as necessary. The fire risk assessment will follow the five step approach detailed in the HM Government fire safety risk assessment guide.

The significant findings will be recorded.

Any deficiencies identified by the fire risk assessment process will be prioritised and rectified accordingly.

Although having overall responsibility for fire safety matters, the employer has made the insert name and position (as a competent person) responsible for fire safety matters, which include the fire risk assessment and all matters appertaining to it.

The insert name and position is responsible for:

Deciding the fire safety protective and preventative measures Ensuring they are implemented and communicated to other employees Routine periodic checks of all systems

There are no other occupiers to inform of fire safety issues or to co-operate and co-ordinate with.The insert name and position is responsible for monitoring the effectiveness of the fire risk assessment process and its implementation.

All fire training, routine checks and engineers tests of fire safety equipment should be recorded in the Fire Log Book.

Example content above, please revise


2.6 Quick Reference

The Responsible Person

The employer, if the workplace is to any extent under his/her control. orThe person who has control of the premisesorThe Owner

The responsible person must

Take such general fire precautions as will ensure, so far as is reasonably practicable, the safety of any of his employees, and

In relation to relevant persons who are not his employees, take such general fire precautions as may reasonably be required in the circumstances of the case to ensure the premises are safe.

(Article 8.1)

Competent Person

A person is to be regarded as competent for the purposes of the Fire safety Order where he / she has sufficient training and experience of knowledge and other qualities to enable him to properly assist in undertaking the preventive and protective measures.(Article 18.1)

Relevant Persons.

Any person who is or may be lawfully on the premisesandAny person in the immediate vicinity of the premises who is at risk from a fire on the premises.

“It is an offence (for any person ) to make in any register, book, notice or other document required to be kept, served or given or under, this Order, an entry which he knows to be a false in a material particular”. (Article 32(2)(b) )

Management Systems

The responsible person on site must keep the Fire Safety logbook in an accessible and safe place. A schematic drawing of the building must also be attached with the fire logbook.

This fire risk assessment includes a scheme of remedial action using guidelines issued by the Fire Protection Association, which are part of the Loss Prevention Council, guidelines issued by the HM Government insert guidance document relevant to trade, and insert local Fire Rescue service.

There is also a five step narrative method advocated by the employer’s guide. Significant findings have been recorded. Any deficiencies identified by the fire risk assessment process will be proposed and must be rectified by the company in the time guidelines shown.

Should any of the fire risk deficiencies not be suitably rectified which are highlighted by the fire risk assessment process, the assessment will be deemed not to be complete and the author of this document will not be held responsible for any non-rectification of deficiencies identified.

This rectification process will be the responsibility of insert name of company and their appointed ‘responsible person”.

Insert name of responsible person has overall responsibility for the fire safety matters, which include the requirement of a fire risk assessment, and all matters appertaining to it.

The Responsible Person for the premises named in this report will be responsible for:


• Acting on the fire safety protective and preventative measures recommended in the fire risk assessment• Informing other responsible persons what they are• Ensuring they are implemented and communicated to other employees• Ensuring co-ordination between other responsible persons

The nominated ‘responsible person’ will be responsible for monitoring the effectiveness and implementation of the fire risk assessment.

The fire risk assessment should be regularly reviewed and formally reviewed and documented when it is suspected that it is no longer valid or when then have been significant changes or there has been a fire and every twelve months as per Regulatory Reform (Fire Safety) Order 2005 guidelines.


2.7 Other Relevant Information

(i) Have there been any Fire incidents or false alarms in the past year?


(ii) Are the premises subject to any enforcement notices?(Issued by the Fire Authority)


(iii) Does the business employ more than 5 persons, In these or other premises?


(iv) Is the building part of a multi- occupied building? Yes/No Give details if applicable

(v) Are there any residential properties in the building? Yes/No Give details if applicable

(vii) Significant informationGive details if applicable


2.8 Summary of Strengths, Weaknesses, Opportunities, nd Threats

Summary of Strengths

Housekeeping standards high Edit as appropriate

Summary of Weaknesses

No active fire alarm panel or detection. At least two-off blocked fire escape doors. No directional signage. Fire doors kept open. No installed serviced and maintained fire extinguisher protection. No emergency lighting throughout the building. Flammable liquids used without safe storage. Fixed wiring inspection & test last done in June 2008 Edit as appropriate

Opportunities

Implementation of the recommendations in this report will enhance the safety of all building users Edit as appropriate

Threats

Failure to take action in respect of identified fire hazards could lead to civil claims, enforcement action against the landlord and company

Edit as appropriate

References

The Regulatory Reform (Fire Safety) Order 2005 Guidance for insert the trade manuals used (RRO manual) The Building Regulations 2000 covering Fire Safety British

Standards5839 – 1: 2002 – Fire detection & alarms (New standard 2013 but not retrospective)8214: 1990 – Fire Doors5306 - 3: 2009 – Fire extinguisher & equipment (New standard 2012 but not retrospective)5266 - 1: 1999 – Emergency Lighting (New standard 2011 but not retrospective)Insert and delete as necessary

Some abbreviations used in this document

‘The Fire Safety Order’ The Regulatory Reform (Fire Safety) Order 2005‘RRO Manual’ The appropriate guidance manual for this type of premises‘Approved Document B’ The Building Regulations 2000 covering Fire Safety‘BS’ British Standards’ technical guidance documents


SECTION 3 – FIRE HAZARDS

Introduction

Electricity Safety

Electricity is a major cause of fires, and all electrical systems should be correctly designed, installed and maintained to prevent fire. Personnel should be suitably trained or qualified when working on or with any electrical equipment.

British Standard 7671 and the I.E.E Regulations specify the frequency for Periodic Certification of Fixed Electrical Wiring. The 17th Edition of the I.E.E Regulations requires the following.

Suggested intervals between periodic inspectionType of Installation Maximum period between inspectionsDomestic premises 10 yearsCommercial premises 5 yearsEmergency lighting 3 yearsFire Alarm systems 1 year

Arson Prevention

Arson may be due to young people playing with fire, which gets out of hand or occasionally in disputes with neighbours.

Arson can be a serious threat to life in residential situations, if users or suppliers of illegal premises occupy premises.

Fires started deliberately can be a danger as they often develop much faster and may be intentionally started against fire exits or in escape routes.

Surroundings & Rubbish

Any flammable material adjacent to the structure of the building may become a threat either if set on fire deliberately or accidentally.

Motor vehicles parked close to buildings can be a threat, particularly if old. If perceived as having been abandoned they may be set fire to.

Discarded furniture, pallets, packaging, etc, may also be set alight.

Even wheelie bins and other rubbish containers that contain large amounts of combustible material can be a threat.

All these issues must be managed to protect against both deliberate and accidental burning that may threaten the building and residents

Gas Safety

Gas appliances require careful maintenance, and care.

The Gas Safety (Installation and Use) Regulations1998 require anyone who works on gas installations to be approved by the Health & Safety Executive which means they must be Gas Safe Registered or working under supervision of a registered person.

There is a duty to ensure that all appliances and flues are checked annually and the records of such checks kept for 2 years.

The original report should be kept for examination by any enforcing inspectors.

Communal boilers and fittings are the responsibility of the landlord.


Smoking

From 1st July 2007 all enclosed public places and workplaces have become smoke free.

Carelessly discarded cigarettes are a major cause of fires. As they can smoulder for hours if surroundedby combustible materials.

Lighting

Lights are a source of heat energy and an ignition source if used inappropriately or if they malfunction.

It is possible to select more energy efficient units that produce a lower temperature when operated, and this should be a consideration in all areas.

Maintenance and regular visual checks can identify potential problems, and fuses that blow regularly indicate a faulty appliance.


FIRE HAZARDS – ASSESSMENTS

3.1 Electrical Hazards

(i) Are reasonable measures taken to prevent fires?

Yes/No

(ii) When were the fixed Electrical circuit last inspected and tested?

Insert date of last test and when next test is due

Is there a certificate in place for the fixed circuit testing?

Yes/No

(iii) Are there any Portable electrical items in the building?

Yes/No Give brief details

When were they last tested, is there an inventory?

Give overview of PAT testing arrangements

(iv) Are there any visible signs of overheating or problems with any wiring?

Yes/No Confirm no damage or describe damage found

Are there any signs of misuse of electricity or electrical fittings?

Yes/No Confirm no damage or describe damage found

(v) Are extension cables and multiplugs in use?


Is their use restricted and kept to a minimum?

Yes/No/NA

Give brief details of actions to restrict usage

If extension reels are used are they fully unwound when in use?

Yes/No/NA

(vi) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from electrical risks in this building is:

Low Medium High

(vii) Significant information The fixed wiring was last tested in Insert date and when next inspection is/was due No PAT regime is in place for portable electrical equipment.

Give details if applicable


3.2 Arson Prevention

(i) Have there been any recent occurrences of arson?

Yes/No/ Not Known Confirm no incidents or give brief details

(ii) Is the building and it’s perimeter secure? Yes/No Give brief detail of security or confirm no perimeter

security in place(iii) Are there flat roofs or yards that

make the building vulnerable? Yes/No Give brief details or confirm not present

(iv) Are there combustibles in the close proximity of the building? Yes/No Give brief details or confirm not present

(v) Is the business likely to become a target for arson? Yes/No Give brief reasons or confirm not a target

(vi) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from arson to the building is:

Low Medium High



3.3 Surroundings and Rubbish

(i) Are any flammable materials kept near the building? (Oil tanks, LPG)

Yes/No Give brief details or confirm not present

(ii) Do motor vehicles park near the building? Yes/No Give brief details or confirm they don’t

(iii) Are any old vehicles abandoned nearby? Yes/No Give brief details or confirm they aren’t

(iv) Are rubbish containers safe from fire? Yes/No Give brief details

(v) Can Combustibles or flammables be moved to become a threat to the building?

Yes/No Give brief details of control measures or possible access

(vi) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the Arson hazard from the surroundings and rubbish is:

Low Medium High



3.4 Gas Safety

(i) Is there a gas supply to the building? Yes/No Give brief details or confirm not present

Has the system been tested by a competent gas safe registered engineer in accordance with Gas Safety Regs.1996

Give date of last inspection and when next inspection is due or advise not being done

Is there valid certificate held by the responsible person? Yes/No

(ii) Is there a Gas boiler? Yes/No If Yes advise where it is situate(iii) When was the boiler last

serviced?Give date of last inspection and when next inspection is due or advise not being done

Is there a certificate to verify the service? Yes/No

(iv) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from heating appliances in the building is:

Low Medium High

(v) Significant informationGive details if applicable


3.5 Smoking

(i) Is there a smoking Policy inPlace? Yes/No The national legislation on smoking is enforced on

these premises.(ii) Is there a designated smoking

shelter or area? Yes/No Give details if applicable

(iii) Is there any evidence of smoking in areas that are forbidden?


(iv) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from smoking is:

Low Medium High

(v) Significant informationGive details if applicable


3.6 Lighting

(i) Are lights and cables in good condition? Yes/No Give brief details of lighting condition

(ii) Are they free from dust and accumulated insects? Yes/No If No give details

(iii) Are there any signs of overheating? Yes/No If Yes give details

(iv) Are any combustible items stored near the lights? Yes/No If Yes give details

(v) Are lights turned off when not in use? Yes/No

(vi) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from electrical lighting in the building is:

Low Medium High



3.7 Combustible Material (Inside)

(i) Are all combustible materials stored in a safe manner? Yes/No Give details of combustible storage

(ii) Are there any Flammable liquids or substances on the premises? Yes/No Give details of flammable liquids on site including

type quantities and storage arrangements(iii) Has a risk assessment been

done as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002

Yes/No/NA Give brief details of significant findings if applicable

(iv) Are the flammables stored in suitable areas and containers away from potential sources of ignition, including chemical reactivity and compatibility issues?

Yes/No/NA

Give brief details of storage arrangements and considerations.

(v)Are there any chemicals stored on the premises? Yes/No Give details of chemicals other than flammables

described aboveAre there COSHH assessments in place? Yes/No Give details if applicable

(vi) Are staff trained in the use and storage of dangerous flammable substances?

Yes/No/NA

Give brief details of training, hazards addressed and recording system

(vii) Is the standard of housekeeping good? Yes/No Give details

(viii) Are Boiler room, Switch rooms, Server rooms, lift rooms, clear of combustibles?

Yes/No If No give details

(ix) Are all gangways, stairways, exit doors, corridors clear of combustibles?

Yes/No If No give details

(x) Are combustible seasonal or promotional decorations artificial foliage or plants used to decorate the premises?

Yes/No If Yes give details

(xi) Does all upholstered furniture in the building conform to Furniture and furnishing (Fire Safety) Regulations 1988 as amended in 1989 & 1993

Yes/No Confirm furniture checked and give brief details of your findings

(xii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from combustible materials in the building is:

Low Medium High

(xiii) Significant informationGive details if applicable.


3.8 Other ignition sources

(i) Does the work activity involve “hot work” processes, such as welding or flame cutting, hot surface or sparks?


(ii) Have Fire Safety conditions been imposed on bot external and in-house maintenance staff?

Yes/No If Yes give details, if No give reasons that they are not required

(iii) Is there a hot work permit system, where appropriate for external contractor working on the premises?


(iv) If in –house maintenance staff carry out hot work are suitable precautions taken? Is a hot work permit used?


(v) Does the work involve incinerating or cooking?

Yes/No If Yes, give details

(vi) Are filters cleaned or changed and ductwork cleaned regularly?

Yes/No/NA

If Yes, give brief details of cleaning regieme

(vii) Are there suitable shutdown procedures in place?

Yes/No/NA

If Yes give brief details of procedure

(viii) Are there fixed heaters used? Yes/No(ix) Are portable heating appliances

used?Yes/No Give details of types of portable heating used

(xii) Is the use of more hazardous heaters avoided?

Yes/No If no give details of hazardous heating ( e.g. open flame, radiant or LPG heaters) used and control measures

(xiii) Are suitable measures in place to minimise the hazard of heating appliances igniting combustible items?

Yes/No/NA

Give brief details

(xii) Is lightning a potential problem? Yes/No If Yes, give details of lightning protection and maintenance regieme for the protecton.

(xiii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from “other” ignition sources in this building is:

Low Medium High

(xiv) Significant information The fixed wiring was last tested in Insert date and when next inspection is/was due No PAT regime is in place for portable electrical equipment.



3.8 Fire Hazards & Ignition Sources

The premises have been divided up into the following locations. Any fuel and ignition sources are then identified within rooms or areas in order to gain an understanding of the likelihood of a fire starting.

This section corresponds to ‘Identify fire hazards’, in Step 1 of the RRO Manual with fuel and ignition sources being categorised below. Oxygen sources as the manual states, ‘comprises of natural airflow through doors windows and other openings; or mechanical air conditioning systems and air handling systems’ and these are mentioned where present. Other sources of oxygen may include oxidising materials and oxygen cylinders, again as per the RRO manual, and these will be identified in this section where and if found.

Ground Floor(example edit as appropriate)

Room / area Fuel source(s) Ignition source(s) Main kitchen Cooking oil

Gas Foods Kitchen appliances Wiring

Faulty hobs, cookers or fryers

Faulty electrical equipment or wiring

Contractors Unauthorised smoking

Reception area Side Office Workshop Warehouse Cleaners store WC’s Corridors

Paper Furnishings Wall hangings (e.g.

curtains, leaflet holders, pictures).

Clothing TV, computers,

washing machines and other electrical equipment

Flammable products in cleaners’ cupboards and workshops.

Wiring.

Smoking materials Faulty electrical

equipment or wiring Contractors Unauthorised smoking Arson

Internal electrical distribution cupboard and main exterior electrical incomer and distribution board

Main gas incomer Gas warehouse heater Boiler Room Bin areas including any skips present

Miscellaneous combustibles (wood, paper, rubbish etc.).

Decorating materials Gas, oil, electricity White spirit and/or

discarded cooking oil Garden refuse

including leaf accumulations

Garden sheds and contents

Substances given off by faults in battery rooms

Wiring


Faulty gas boilers Arson Fireworks (seasonal) Smoking Contractors Sparking from tool or

object striking hard surface (if gas present)


First Floor (example edit as appropriate)

Room / area Fuel source(s) Ignition source(s) Warehouse storage area Storeroom Workshop

Clothing Bed linen Furnishings Curtains Clients’ personal

electrical equipment

Gas for blowtorch Wiring


Unauthorised smoking

Arson Use of blowtorch

Note. Furniture and soft furnishings at this home are purchased on the basis that they are of a suitable BS fire retardant standard. Add any other significant findings

Other Areas(example edit as appropriate)

Room / area Fuel source(s) Ignition source(s) Pitched roof voids Flat roofs Under ceiling voids (false ceilings)

Wooden beams and joists

Roof surface coverings, e.g. tar paper and wooden clapperboard facings

Items stored in roof voids without authorisation, e.g. paper, cardboard

Wiring Electrical equipment

Electrical motor or wiring fault

Defective kitchen extraction system

Defective lightning protection

Unauthorised smoking


Summary of Significant Findings

Main ignition sources

Based on use of premises and occupancy profile

Smoking materials Boilers and heaters Electrical appliances and wiring (if faulty) Cooking processes, e.g. hobs and cookers (if cooking

equipment faulty) ArsonEdit as appropriate

High risk area(s)

Based on use of premises, occupancy profile and findings during assessment

Workshop areas Kitchens Boiler room & warehouse heater Main electrical and gas incomersEdit as appropriate


SECTION 4 – MEANS OF ESCAPEThe building will have been constructed in accordance with the Building Regulations and the means of escape should have been considered satisfactory in order to gain compliance.

It is essential that escape corridors be maintained as sterile areas with no storage of any nature allowed in them. All fire resisting and self-closing doors, which lead on to these areas, must always be kept shut except when in use.

Smoke produced by a fire also contains toxic gases which are harmful to people. It is essential that the means of escape and other fire precautions are adequate to ensure that everyone can make their escape to a place of safety before the fire and its effects can trap them in the building (Please see risk analysis).

The means of escape from each floor of the building must be indicated on a schematic drawing (front, side and back).

Escape routes must be checked on a daily basis by the company competent person or appointed fire marshal(s) on site. Any debris should be removed immediately by the company competent person or appointed fire marshal(s) on site. Daily checks should be documented.

All fire resisting and self-closing doors, which lead onto escape routes, must always be kept shut except when in use. All self-closing fire doors should have a sign reading ‘fire door keep shut’ attached to each side of them.

Ideally, all fire exit doors through which members of the employees/public pass should open in the direction of egress. However, all doors on any escape route intended for use by more than 60 persons must open in the direction of egress. All fire doors must open freely, away from the flow of human traffic and final fire exit doors to outside must operate with a push bar or push pad mechanism in one motion.

Fire doors should not have locks on them and where it is necessary that they are locked for additional security reasons panic bolt mechanisms are installed to BS EN179.

Once a fire has started, been detected and a warning given, everyone in the premises should be able to escape to a place of safety unaided and without the help of the fire and rescue service. However, some people with disabilities may need help from other people in the building.

Escape routes should be designed to ensure, as far as possible, that any person confronted by fire anywhere in the building, should be able to turn away from it and escape to a place of reasonable safety, e.g. a protected stairway. From there they will be able to go directly to a place of total safety away from the building. The level of fire protection that should be given to escape routes will vary depending on the level of risk of fire within the premises and other related factors.

There must be documented consideration or strategy relating to the evacuation of disabled personnel from the building (Disability Discrimination Act 1995 c50). The responsible person, in relation to safe evacuation of these personnel, visitors or guests must draw up a clearly defined action plan to be entered in the fire log book or as part of the overall emergency action plan. This could include safe refuge areas (to be communicated with a sign) between two fire-resisting doors or the provision of an evac-chair in buildings with more than one floor.

Number of Escape Routes Suggested Travel DistancesMore than one Low 60m

Normal 45mHigh 25m

Only one Low 25mNormal 18mHigh 12m

The means of escape from any floor above ground level the first floor via stairways, indicated on the schematic drawing, and must be supported with directional signage.


4.1 Means of Escape

(i) Does the building have Means of Escape? Yes/No Confirm or give details of failings

(ii) Are there enough Means of Escape for the number of people in the building?

Yes/No Confirm or give details of failings

(iii) How many people are likely to evacuate the building? Insert No This is the maximum number of people with

employees and visitors.(iv) Are there alternative Means of

escape from the building? Yes/No Give details

Are they completely separate? Yes/No Give details(v) Are the Means of Escape easily

and immediately accessible? Yes/No Confirm or give details of failings

(vi) Will all persons be able to evacuate within 2 minutes?

Yes/No/ Not Known Give details of frequency and results of fire drills

(vii) Are any Means of Escape complex or confusing? Yes/No Deny or give details of failings

(viii) Are all travel distances within the current guidelines and acceptable levels?

Yes/No The travel distances are within the guide for Insert guide relevant to your trade.

(ix) Are all escape routes protected to an acceptable level? Yes/No Confirm or give details of failings

(x) Will the structure of the building resist fire to an acceptable level to ensure safe evacuation?


(xi) Do all doors open in the direction of escape? Yes/No Confirm or give details of failings

(xii) Are door fastenings on exits and final exits easily operable? Yes/No Confirm or give details of failings

(xiii) Are there any sliding or revolving doors on any means of escape?

Yes/No If Yes give details, together with any actions taken in the event of a fire

(xiv) Is there a basement to consider? Yes/No

(xv) Are escape routes free from combustibles? Yes/No Confirm or give details of failings

Are escape routes free from displays, notice boards and other combustibles on the walls?


(xvi) Are all Means of Escape suitable for people with disabilities and impairments?


(xvii) Are there any significant dead end conditions in the building? Yes/No Deny or give details

(xviii)

Do all escape routes lead to a place of safety? Yes/No Confirm or give details of failings

(xix) Do all escape routes have a reasonable standard of normal, artificial and/or emergency lighting?


(xx) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from means of escape in the building is:

Low Medium High

(xxi) Significant information

There are sufficient fire exits from the premises of suitable width and within acceptable travel distances in accordance with the Guide for insert appropriate trade guide. These will allow all persons in the premises to evacuate safely in the event of fire. Emergency exits open outwards in escape direction. There are no ‘dead-end’ conditions. Two of the three fire exit escape routes are blocked through additional security equipment being placed or attached in the door openings.


It is anticipated that a fire in the building would be a slow to medium growth fire involving paper and wood type materials. It is also anticipated that any fire would be noticed fairly soon after ignition by persons, due to the working practices of the building.

It is anticipated that all employees and persons in the building would have evacuated the building in less than two minutes, before any escape route becomes untenable. This has not been demonstrated in fire drills.

All door fastenings cannot be easily opened at all material times without the use of any keys and all escape routes lead to a place of safety in the open air.

All escape routes internal and external, aren’t covered by Emergency Lighting which should operate automatically if the power to the lighting circuits fails.

MEANS OF ESCAPE – VERTICAL EVACUATION Commentary:First Floor Mezzanine – There are two methods of escape from the mezzanine area – one staircase through the offices and one staircase leading to the front roller shutter door.

Ground Floor – There are three escape routes to the buildings, two of which have additional security devices fitted which compromise evacuation.

Overall – There are sufficient stairways and exits in the premises for means of escape in accordance with the Guide for insert appropriate trade guide.

Revise as appropriate


SECTION 5 – BUILDING CONSTRUCTION - ASSESSMENTS

5.1 Fire Separation

(i) Will the construction of walls prevent uncontrolled fire spread through the building?

Yes/No Confirm or give details of failing

(ii) Are there any holes or gaps in walls, ceilings or floors that would allow fire spread?

Yes/No Deny or give details of failings

(iii) Do voids in the floor and ceiling have suitable fire stopping?

Yes/No /NA

Confirm or give details of failings

(iv) Do ducts that pass through fire separating walls have dampers fitted?

Yes/No /NA

Confirm or give details of failings

(v) Are all fire doors at least 30 minute fire rated

Yes/No Confirm or give details of failings or areas where you could not ascertain the rating

(vi) Do doors have self-closing devices that close them effectively into the rebate?

Yes/No Where fire doors are in place closers are fitted and the doors close into the rebate.

(vii) Are all fire doors that have glassto the correct standard BS 8214 & BS 476 part 22 1987?


(viii) Do doors have intumescing strips and seals?


Are they in good condition? Yes/No Confirm or give details of failings(ix) Are all fire doors held open with

magnetic catches?Yes/No If Yes give details

Are doors held open with aDorgard or mechanical device?


When were these devices last serviced?

Insert date if applicable

(x) Are any fire doors held open by any unauthorised means?


(xi) Are there any smoke extraction systems in the premises?


(xii) Are there any automatic opening vents in the roof or windows?

Yes/No If yes give details

(xiii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire separation in the building is:

Low Medium High

(xiv) Significant informationGive details if applicable


SECTION 6 – FIRE SAFETY PROVISION

Emergency Lighting

Emergency lighting is a very important element of means of escape from fire and must be installed in accordance with the British Standard Specification BS 5266: Part 1: 1999 - Code of Practice for Emergency Lighting.

There are two types of emergency lighting systems:

Maintained and non-maintained. In maintained systems, individual luminaries each incorporate a battery that is charged from the mains lighting supply. For example, when the mains power is fully restored following an interruption, the luminaries’ emergency lighting battery is fully recharged from the mains power supply. In a non-maintained system individual luminaries incorporate a power back up supply independent of the mains supply.

At present, maintained luminaries are only required in areas where the lighting is dimmed the above lighting categories are categorised as follows:

The prefix "M/" for maintained and "NM/" for non-maintained systems followed by the number of hour’s duration e.g. M/1 is a Maintained 1 hour duration system NM/3 is a Non-maintained 3 hour duration system.

Defined escape routes

Current UK regulations require the provision of a horizontal luminance at floor level on the centre line of a defined escape route not less than 0.2 lux. In addition, for escape routes of up to 2m wide, 50% of the route width should be lit to a minimum of 0.1 lux. Wider escape routes can be treated as a number of 2m wide bands.

Completion Certificate

On completion of the work of installation of an emergency lighting system, or part thereof, the installer to the occupier/owner of the premises should supply a completion certificate. The Building Control Department should insist upon a copy of this certificate, which will be retained with the Building Regulations Authority.

Lighting of escape routes

All escape routes, including external ones, must have sufficient lighting for people to see their way out safely. Emergency escape lighting may be needed if areas of the workplace are without natural daylight or are used at night.

Emergency lighting needs to function not only on the complete failure of the normal lighting, but also on a localised failure if that would present a hazard.

Emergency escape lighting should: Indicate the escape routes clearly; Provide illumination along escape routes to allow safe movement towards the final exits; and Ensure that fire alarm call points and firefighting equipment can be readily located.

In addition to emergency escape lighting, it may be necessary to provide other forms of emergency lighting for safety reasons, for example to ensure that manufacturing processes can be shut down safely.

The purpose of emergency lighting is to illuminate escape routes, fire exits and emergency firefighting equipment. In larger more complex premises a comprehensive system fixed automatic lighting is needed. This is especially when there are large numbers of staff, isolated workers, employees spread at different locations throughout a building complex and members of the general public. In warehouses an efficient and effective method of illuminating escape routes is by using spotlights. These are normally self-contained units consisting of a battery, switching mechanism and spotlights fitted to operate automatically on a circuit or a mains failure. In warehouses they should be located at a high level and point downward.

The emergency lighting should cover:

Each exit door, escape routes, intersections of corridors, outside each final exit on external escape routes, emergency escape signs, stairways that each flight receives adequate light, changes in floor level, windowless rooms, firefighting equipment fire alarm call points, equipment that would need to be shut down in an emergency, area premises greater than 60m2.


A copy of all tests and test certificates to British Standard 5266: Part 1 and BS 5266: Part 8 should be entered into the fire logbook.

The existing emergency lighting must be tested on a monthly basis by the company and details recorded in the fire logbook.

Certificates issued by the maintenance contractor must be issued to British Standard 5266: Part 1 and BS 5266 (Please see risk analysis).

At night there must be sufficient exterior lighting street illumination around the building to ensure safe evacuation of staff.

Photoluminescent exit signs are not acceptable as a substitute for emergency lighting.

Fire Safety Signs and Notices

Under the Provision and Use of Equipment Regulations 1998 and Health and Safety (Safety, Signs and Signals) Regulations 1996 businesses are obliged to give adequate training and instruction on an item they intend staff to use. The use of signs supports this obligation. All signage must comply with British Standard 5499 and cannot be copies or photocopies.

Fire action notices provide essential information in the event of an emergency and/or building evacuation. These signs should be sited conspicuously throughout the building, with one shown at least every fire alarm call point. The instructions for these signs must always be completed.

Fire exit directional arrows must be visible from any given point within the building. They must be of the right size in relation to viewing distances and in areas of restricted lighting be photoluminescent. There must be a fire exit directional arrow on each level of landing stairs.

Fire Warning System

Regular (six monthly) service and maintenance of the fire alarm systems must be carried out in accordance with British Standard BS 5839 Part 1: 2002. A copy of each of the fire alarm maintenance and service visits should be entered into the fire logbook.

It is necessary that under the Regulatory Reform (Fire Safety) Order 2005 that a different fire call- point is tested each week on rotation and records of the weekly test of the fire alarm must be entered into the fire logbook.

The fire alarm in the building must be tested weekly and regularly maintained (six monthly or quarterly) by a qualified contractor. There are some areas where additional fire detection is recommended in relation the British Standards (please see fire safety deficiencies to be rectified).

All security fire exit doors (where applicable) must drop to open on operation of the fire alarm system.

Fire Fighting Equipment

Fire extinguishers must be provided and installed to BS5306 Part 3. They must also be serviced annually in accordance with the British Standards preferably by a BAFE (British Association of Fire Equipment) qualified contractor. This will ensure the level and quality of service in relation to the British Standard.

The competent person on site must check on a monthly basis to ensure that all firefighting equipment is present and correct and fully operational e.g. safety tags present, extinguisher pressure gauge reading ‘green for go’.


FIRE SAFETY PROVISIONS – ASSESSMENT

6.1 Emergency Lighting

(i) Is there emergency lighting on the premises?

Yes/No

(ii) Does the emergency lighting fitted allow people to reach a place of safety quickly?

Yes/No /NA

(iii) If there are special risks, (Processes using Flammable materials etc.) is the emergency lighting provided?

Yes/No If there are special risks, give details.

(iv) Are the emergency lights provided, clean and undamaged?

Yes/No /NA

Confirm or detail failings

(v) Do the Emergency Lights provided adequately illuminatedStaircase Yes/No/NA Fire Alarm Call Points Yes/No/NAChange of Level Yes/No/NA Fire Fighting Equipment Yes/No/NAChange of Direction Yes/No/NA Toilets of more than 8 sq M Yes/No/NAExit Doors Yes/No/NA Plant rooms Yes/No/NA

(vi) Has a commissioning Certificate for Emergency lighting system been issued?

Yes/No/NA

(vii) Is the Emergency lighting system tested monthly to the required standard?

Yes/No/NA

(viii) When were the Lights last tested by a competent person on a 6 monthly basis?

Insert date id applicable

(ix) Is there emergency lighting or security lighting externally?

Yes/No

(x) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from emergency lighting in the building is:

Low Medium High

(xi) Significant informationGive details if applicable


6.2 Fire Alarm and Detection

(i) Is a suitable means of giving warning provided in the building?

Yes/No If Yes give details of type of system, signalling, Grade and method of operation

(ii) If a fire alarm is provided, what type is it?Manual Type of Fire Alarm Yes/No Interlinked Mains Powered Detectors Yes/NoSingle point battery smoke detector

Yes/No Automatic Mains Powered FireAlarm

Yes/No

(iii) If a Fully Automatic System what level is it provided?All areas of the building Yes/No In defined rooms off escape routes Yes/NoCirculation Areas Yes/No Escape Routes Yes/No

(iv) Are enough sounders provided to warn everybody using the building?


(v) Is the level of detection suitable for the building and risks present?

Yes/No /NA


(vi) Are manual call points provided atFire Exits?

Yes/No /NA


(vii) Is the fire alarm linked to a remote monitoring centre?

Yes/No /NA

If Yes give method of signalling

(viii) Is the fire alarm system tested weekly to the required standard?

Yes/No /NA

(ix) When was the fire alarm last serviced by a competent person?

Insert date of last test and details of the competent person

(x) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire alarm and detection in the building is:

Low Medium High

(xi) Significant informationGive details if applicable


6.3 Fire Fighting Equipment

(i) Are sufficient fire extinguishers provided?

Yes/No /NA


(ii) Are the extinguishers adequately positioned?

Yes/No /NA


(iii) Are Extinguishers mounted on brackets or in designated stands

Yes/No /NA


(iv) Do the extinguishers provided comply with current BS 5306?

Yes/No /NA


(v) Are sufficient numbers of employees competent in the use of fire –fighting equipment?

Yes/No /NA

(vi) Are Hose reels provided Yes/No(vii) Are there any Suppression systems

in place?Yes/No If Yes give details

(viii) Are there any Dry /Wet Risers in place?

Yes/No If Yes detail position type and access

(ix) When was the Firefighting equipment last tested?

Give date of last and next test if applicable

(x) When was the fixed fire equipment last tested?

Give date of last and next test if applicable

(xi) Is there a hydrant within reasonable distance? Give distance a situation of hydrant(xii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is

considered that the hazard from firefighting equipment in the building is:

Low Medium High

(xiii) Significant informationGive details if applicable


6.4 Fire Safety Signs and Notices

(i) Are all escape routes easily identified?

Yes/No Confirm or detail failings

(ii) Do the exit doors have signs showing the method of opening?


(iii) Are Fire Action Notices Provided? Yes/No Confirm or detail failings(iv) Have the relevant details been filled

in?Yes/No Confirm or detail failings

(v) Do all Final exit Doors have “Fire Door Keep Clear” on the external sides?


(vi) Do all Fire Doors have “Fire Door Keep Shut” signs fitted to both sides?


(vii) Do all cupboards that are required tobe locked shut, have “Fire DoorKeep Locked Shut” signs fitted?

Yes/No /NA


(viii) Are all signs positioned at the correct height and location?


(ix) Are the signs throughout the building clearly visible, and unobstructed?


(x) Are the signs provided in good condition?


(xi) Do the signs provided meet the requirements of BS 5499-4


(xii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire signage in the building is:

Low Medium High

(xiii) Significant informationGive details if applicable


SECTION 7 – MAINTENANCE, FACILITIES AND TRAINING

7.1 Maintenance of Premises

(i) Where equipment and facilities are provided, are they maintained to a suitable standard?

Yes/No/NA

(ii) Are Records kept for the following:Fire Alarm & Detection? Yes/No/NA Give details if applicableEmergency Lighting? Yes/No/NA Give details if applicableFire Fighting Equipment, i.e. extinguishers

Yes/No/NA Give details if applicable

Fire Doors, Self-closing devices, walls and ceiling?


External Exit Doors Yes/No/NA Give details if applicableEvacuation Drills Yes/No/NA Give details if applicable or advise if no drills

doneTraining Yes/No/NA Give details if applicable or advise if no training

is doneSuppression, Dry / Wet risers, Smoke Extraction, Private Hydrants?


(iii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from maintenance in the building is:

Low Medium High

(iv) Significant informationGive details if applicable


7.2 Training

(i) Are employee’s being effectively trained by a competent person?


(ii) On Induction, Periodically, Introduction of new systems?


(iii) Is training suitable and sufficient? Yes/No Confirm or detail failings(iv) Taking into account the fire prevention measures observed at the time of this risk assessment, it is

considered that the hazard from Training in the building is:

Low Medium High

(v) Significant information

Staff require training that reflects the emergency plan. The reviewed emergency plan requires fire wardens to be trained and put in place in the front

of house and in the administration area. Your staff training should include the following: -

• What to do on discovering a fire;• How to raise the alarm and what happens then;• What to do upon hearing the fire alarm;• The procedures for alerting members of the public and visitors including, where

appropriate, directing them to exits;• The arrangements for calling the fire and rescue service;• The evacuation procedures for everyone in your office or shop to reach an assembly

point at a place of total safety;• The location and, when appropriate, the use of firefighting equipment;• The location of escape routes, especially those not in regular use;• How to open all emergency exit doors;• The importance of keeping fire doors closed to prevent the spread of fire, heat and

smoke;• Where appropriate, how to stop machines and processes and isolate power supplies in

the event of a fire;• The reason for not using lifts (except those specifically installed or nominated, following

a suitable fire safety risk assessment, for the evacuation of people with a disability);• The safe use of and risks from storing or working with highly flammable and explosive

substances; and• The importance of general fire safety, which includes good housekeeping.

Revise as appropriate


7.3 Co-Operation and Co-Ordination

(i) Is there general co-operation between the employees and employer regarding fire issues?

Yes/No Give details of good or bad issues.

(ii) Regarding multi-occupied premises has there been co-operation and co-ordination between the responsible persons regarding the implementation of fire safety measures and relevant information on any risks to relevant persons in the building

Yes/No /NA

Give details of good or bad issues


7.4 Emergency Plan

The Emergency Plan should cover:-

How people will be warned if there is a fire; What staff should do if they discover a fire; How the evacuation of the premises should be carried out; Where people should assemble after they have left the premises and procedures for checking whether the

premises have been evacuated; Identification of key escape routes, how people can gain access to them and escape from them to a place of

total safety; Arrangements for fighting the fire; The duties and identity of staff who have specific responsibilities if there is a fire; Arrangements for the safe evacuation of people identified as being especially at risk, such as those with

disabilities, lone workers and young persons; Any machines/appliances/processes/power supplies that need to be stopped or isolated if there is a fire; Specific arrangements, if necessary, for high-fire-risk areas; Contingency plans for when life safety systems such as evacuation lifts, fire-detection and warning systems,

sprinklers or smoke control systems are out of order; How the fire and rescue service and any other necessary services will be called and who will be responsible

for doing this; Procedures for meeting the fire and rescue service on their arrival and notifying them of any special risks,

e.g. the location of highly flammable materials; What training employees need and the arrangements for ensuring that this training is given; Phased evacuation plans (where some areas are evacuated while others are alerted but not evacuated until

later); and plans to deal with people once they have left the premises.


7.4 Emergency Action Plan

(i) Is there an emergency plan in place? Yes/No If Yes advise when it was last reviewed and the review date.

(ii) Have employees been informed of what to do in the event of a fire?

Yes/No If Yes how has the information been shared?

(iii) Are assembly point(s) signed and clearly marked?

Yes/No If Yes advise where the assembly point(s) are

(iv) Are there any Fire Marshals in place? Yes/No If Yes have they had suitable training?(v) Is there a plan showing escape

routes?Yes/No If Yes where is it kept and where is it displayed if

at all(vi) Who calls the fire service? Give details of who either by name or position(vii) Are persons duties identified in the

plan?Yes/No Give details

(viii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from planning in the building is:

Low Medium High

(ix) Significant information

The emergency action plan, fire procedures notices and fire drills do not replicate the procedures that should be followed in a real fire situation.


7.5 Vehicle Access and Protection of Fire Fighters

(i) Is the building of interest to theNational Heritage?

Yes/No Deny or confirm with details

(ii) Are local watercourses likely to be affected by run off from a fire?

Yes/No Deny or advise where watercourse is and what is in place to protect it

(iii) Is the access acceptable for fire appliances?

Yes/No Detail how premises could be accessed

(iv) Are the roads able to support fire appliances?

Yes/No Give details of access routes that could not take the weight

(v) The nearest open water supply is at Give details if there is one nearby or state none nearby

(vi) The nearest pressure fed hydrant supply is at Detail position(vii) Taking into account the fire prevention measures observed at the time of this risk assessment, it is

considered that the hazard to the environment & vehicle access is:

Low Medium High

(viii) Significant informationGive details if applicable


SECTION 8 – EVACUATION STRATEGY8.1 Evacuation Strategy Definition

Typical evacuation strategies are likely to involve one or more of the following arrangements. Please state which strategy(ies) have been adopted and amend the strategy where necessary

SINGLE STAGE EVACUATION

It is reasonably expected that all relevant persons in the premises are able to (and will) evacuate immediately to a place of total safety

Yes/No

PROGRESSIVE HOR IZONTAL EVACUATION

Relevant persons are dependant on staff to assist with their escape.

Provisions have been made to move such persons from an area affected by fire, through a fire resisting barrier to an adjoining fire protected area on the same level, where they can wait in a place of safety whilst the fire is dealt with, or await further evacuation down a protected route to total safety.

Yes/No

NOTE - Progressive Horizontal Evacuation is subject to the following

Protected areas should be designed to provide: Sufficient capacity to accommodate the number of occupants who will need to use

them. For this purpose a protected area should be sufficient capacity to accommodate its normal occupants and the occupants of the largest adjoining protected area.

Progressive movement away from a fire via sequential adjoining protected areas. Means for escape via stairway(s) should this become necessary.

The number and size of the protected areas depends on a number of factors:

the time it will take to evacuate people from the area of a fire to an adjacent protected area;

the number of people to be evacuated; the level of any mobility impairment; the number of staff to assist in evacuation; the fire protection arrangements; layout of the premises; and location and number of staircases;

See next page for Delayed Evacuation procedures


DELAYED EVACUATION

Relevant persons are dependant on staff to assist with their escape however it is not desirable or practical to evacuate persons (e.g. due to medical conditions or treatments). Such persons may remain within their rooms whilst the fire is dealt with and the danger has passed.

Yes/No

NOTE - Delayed Evacuation is subject to the following

Bedrooms to be enclosed in an enhanced level of fire-resisting construction (protected bedrooms).A protected bedroom should be of 60 minute fire-resisting construction and the door should be fire-resisting and fitted with a self-closing device. In addition the escape route from the protected bedroom(s) to the adjoining protected areas, refuge or final exit (including any stairway) will also require an increased level of fire protection to allow access for staff to assist with subsequent evacuation from the protected bedroom(s). If necessary the door may be fitted with electromechanical hold-open or free swing devices that operate immediately the fire alarm actuates.If provision of such fire resistance is not possible, you may be able to show through your risk assessment that alternative measures to limit the growth and spread of the fire are appropriate, such as an automatic fire suppression system supported by robust staff response procedures.Any resident who is initially left in a fire protected bedroom should be accompanied by a carer. As such, the total number of residents awaiting evacuation in protected bedrooms should be less than the number of staff on duty. It is imperative that if some less able residents are left in protected bedrooms to await evacuation, then other staff know which rooms have been evacuated and those which still contain residents and where necessary are able to notify the fire and rescue service when they arrive.Arrangements for delayed evacuation should only be based on a pre-planned basis.

THIS METHOD OF EVACUATION SHOULD BE CONSIDERED AS A LAST RESORT .

Written copies of Evacuation Procedures are available.

Yes/No If Yes advise locations they are held.


SECTION 9 – CONCLUDING COMMENTS

Insert your overview here


SECTION 10 – RISK ASSESSMENT AND ACTION PLAN

Corrective Actions & Recommendations

The findings of the risk assessment are now analysed using a risk assessment matrix and presented in a prioritised action plan. These action plans represent the significant findings of the risk assessment and in their own right constitute a “suitable and sufficient risk assessment” as required by The Regulatory Reform (Fire Safety) Order 2005.

Each Page of this section has a heading, which illustrates the following:-

Risk Factors/Priority Rating

For ease of recognition these are illustrated in various coloured text.

Intolerable Very high risk – immediate action needed

Substantial High risk – Urgent action required

Moderate Medium risk- timetable improvements into business plan

Tolerable Low risk – keep under review and consider improvements as and when refurbishments or other changes are made

RESPONSIBILITY The person(s) deemed to be ultimately responsible for the property on a day to day basis - i.e. the “Responsible Person” in accordance with the Regulatory Reform (Fire Safety) order 2005.

After successfully completing the illustrated remedial works or following the implementation of additional control measures; the date(s) when these actions were taken should be entered in the final column –Date Completed.


RISK RATING: Intolerable Substantial Moderate TolerableRISK Very high risk/High risk/Medium

risk /Low riskTIMESCALE IMMEDIATE – Complete immediately after the assessment

URGENT – Complete within 2 Months of assessmentPLANNED – Complete within deadline in business planCONSIDER – Complete when changes, refurbishment or additional resources allow

RESPONSIBILITY Insert name

REFER

ENC

E NO

HAZARD IDENTIFIED PERSONSAT RISK

RISKFACTOR X=

EXISTING CONTROL MEASURES

RECOMMENDED RISK REDUCTION MEASURES

REVISEDRISK WHEN COMPLETED

PERSON RESPONSIBLE

DA

TE CO

MP

LETED

Em

ployee

Contractor

Public

Severity 1-5

Likelihood 1-5

Risk V

alue 1-25

Severity 1-5

Likelihood 1-5

Final Risk

Value 1-5

Year/ N

o.

Insert details of hazard here Yes/N

o/ N/A

Yes/N

o/ N/A

Yes/N

o/ N/A

1 2 3 4 5

1 2 3 4 5

Insert value Severity x likelihood

Insert existing control measures her, if “none” sate “none”

Insert details here 1 2 3 4 5

1 2 3 4 5


Insert name here






REFER

ENC

E NO


RISKFACTOR X=




PERSON RESPONSIBLE

DA

TE CO

MP

LETED

Em

ployee

Contractor

Public

Severity 1-5

Likelihood 1-5

Risk V

alue 1-25

Severity 1-5

Likelihood 1-5

Final Risk

Value 1-5

Year/ N

o.


o/ N/A

Yes/N

o/ N/A

Yes/N

o/ N/A

1 2 3 4 5

1 2 3 4 5




1 2 3 4 5


Insert name here


SECTION 11 – SUMMARY OF SIGNIFICANT FINDINGSThe following table shows the total number of “significant fire risks” identified during this risk assessment and their“priority” rating

Risk category Priority rating Number Page

Intolerable – Very High Priority 1 Insert number Inset page number or range

Substantial – High Priority 2 Insert number Inset page number or range

Moderate – Medium Priority 3 Insert number Inset page number or range

Tolerable – Low Priority 4 Insert number Inset page number or range

Total Insert total


SECTION 12 – RISK ASSESSMENT REVIEW

Periodic reviews of the fire risk assessment should be undertaken to ensure that conclusions reached in an assessment remain valid. Factors which affect the probability and consequences of a hazardous event, may change, as may the factors that affect the suitability or cost of the various control measures.

The responsible person should review the following risk assessments:-

Wherever a significant change in circumstances occur – the layout, nature and use of the building or the profile of the building users.

Following an incident or near miss Formally from time to time in accordance with a safety management system. At least annually


SECTION 13 – PHOTOGRAPHS

Insert photo here Insert photo here

Insert description/comments here Insert description/comments here






SECTION 14 – EMERGENCY PLAN CHECKLIST

Ref

No

Action required

Tick B

ox

Year/N

o

Insert brief description of outstanding item

Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

oInsert brief description of outstanding item

Year/N

o


Year/N

o


Year/N

o



Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o



Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o


Year/N

o



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