€¦ · Web viewThe Ministry of Works and Human Settlements (MOWHS) (the executing agency)...

Government of Bhutan Water and Sanitation Division

Department of Engineering ServicesMinistry of Works and Human Settlements

Droenten Lam, Thimphu, Bhutan

Asian Development Bank Loan No. 3674-BHUSecondary Towns Urban Development Project

QUARTERLY PROGRESS REPORT

For Quarter (Q1) January- March 2020

15 April 2020

ii

PREFACE

The Ministry of Works and Human Settlements (MOWHS) (the executing agency) through its project management unit (PMU) and support from the project implementation units (PIUs) (Samdrup Jongkhar thromde, Sarpang dzongkhag and Trashigang dzongkhag) is undertaking the implementation of the Secondary Towns Urban Development Project. The Loan amounting to $10 million equivalent was approved by Asian Development Bank (ADB) Board on 18 June 2018 and made effective on 30 July 2018. The Royal Government of Bhutan contribution is $2 million. The impact of the project is to balance and sustain the development of human settlements in Samdrup Jongkhar, Sarpang, and Trashigang ensured (aligned with the Eleventh Five-Year Plan, 2013–2018). The project outcome is quality, efficiency and sustainability of urban services improved.

To support the project’s outcomes, the following are the project outputs:1. Output 1: Urban infrastructure expanded and/or upgraded; and 2. Output 2: Capacity of institutions and local communities strengthened

The PMU hereby presents the consolidated Quarterly Progress report (QPR) of First Quarter of 2020 (01st January to 31th March 2020) for the consideration of ADB.

The PMU actively acknowledges the support of the Honorable Minister, MOWHS, Department of Macroeconomic Affairs, Project Management and Supervision Consultant (PMSC) to ensure smooth functioning of the project.

[Karma Dupchup]Project DirectorSecondary Town Urban Development Project (STUDP)[Director, DES]

Quarterly Progress Report(Q1_2020) STUDP 3674-BHU

iii

EXECUTIVE SUMMARY

The Executive Summary of the QPR is presented below. The PMU requests the reader to refer to the main report for details and clarifications:

Summary of Works Contracts

Parameters Water SupplySewerage+ water

supply (Combined)

LAP development

Total Number of Packages 4 1 1

Contracts executed/ completed

2 packages Being Executed, 1

package completednil Being Executed

Bidding under Progress nil 1 nil

Planning and Design 1 nil nil

Bidding yet to commence 1 nil nil

Summary of Consultancy Contracts

Parameters PMSC

Institutional expert

NGO1

Urban Infrastru

cture Trainer

Strom water Drainage design

Engineer

Waste water

systemdesign

engineer

NCC2 Remarks

Total number of packages

1 1 1 1 1 1 1

Contracts executed/ completed

Being Execut

ed

NA

Contracts under Implementation

Yes NA

Bidding under Progress

NA

Bidding yet to commence

Yes Yes Yes Yes Yes NA

1 NGO stands for Non-governmental organization2 NCC stands for National Construction Coordinator

iv

Brief of Works PackagesPackage number Package Name/ description RemarksSM/UR/001 Development of Shechamthang LAP

Infrastructure: Roads, Drainage and Water Supply Project

Being executed

SM/UWS/002 Sarpang Water Supply Development Project

Completed

SJM/WS-SST/001 Rehabilitation of Samdrup Jongkhar Water Supply System and Sanitation and Sewerage Development Project

Proposed Combined package under procurement and finalization

TW/WS/002 Trashigang water distribution network improvement project

Being executed

SJM/WS/002 Dewathang Water Supply Augmentation Project

planning and design to start pending Land finalization for WTP

TW/WS/00 Rangjung intake and WTP rehabilitation project

Being executed

Brief of Consulting ServicesConsulting services number

Brief of Services Remarks

CS1 Project Management and Supervision Consultant (PMSC)

Recruited

CS2 Recruitment of Construction Supervision Coordinator

PP to be updated to reflect the change

CS3 NGO for Community Mobilization ToR finalized and EOI to be advertised

CS5 Recruitment Wastewater Systems Design Engineer

Decided to drop the Recruitment of expert

CS6 Recruitment Storm water Management/Drainage Design Engineer

Decided to drop the Recruitment of expert

CS7 Recruitment Institutional Specialist Re-EoI under consideration of ADB

CS8 Urban infrastructure trainer EOI to be called


v

Summary of Physical Progress of Works

S.No Package No.

Package Name Cost (Nu.)

Date of Commence

ment

Scheduled date of Completi

on

Physical

Completion

Physical

Progress

Time elapse as on

31 March 2020

Reasons for Delay

Remedial

Measures

Water Supply1 TW/

WS/002Trashigang water distribution network improvement project

34,864,579.00 01 September

2018 (18 months)

15 May 2020

96% 98%

2 SM/UWS/002

Sarpang Water Supply Development Project

73,237,245.07

Contractor Final bill amount: 77,157,753.47

11 September

2018 (18 months)

25 April 2020

Handed over on

09/04/2020

100% 97% (as on H-T date)

3 SJM/WS/002

Dewathang Water Supply Augmentation Project

Under planning and design stage

4 TW/WS/00

Rangjung intake and WTP rehabilitation project

45,326,917.59 25 November 2019

24 January 2021

23% 29%

Combined water supply and sewerageSJM/WS/001 +

Rehabilitation of S/J Water

vi

SJM/SST/003[SJM/WS-SST/001]

Supply System Improvement and Sanitation and sewerage development Project

To be awarded shortly

LAP works

SM/UR/001

Development of Shechamthang LAP Infrastructure: Roads, Drainage and WS Project

172,080,730.70+11,049,882.90= 183,130,613.60

07 November 2018 months

07 May 2020

72.91% 90.74%

SM/UR/002

-do- 25,971,474.75 30 December 2019

31 December 2020

7.5% 25.00%

Total amount

Combined package

209,102,088.29


vii

Summary of Financial Progress

Packages (number)Contract value(Nu.)

FinancialProgress Nu./(%)

ADB’s shareNu. / %

RGOB’s shareNu. / %

A. WorksTW/WS/002 Trashigang water distribution network improvement Project]Actual 34,864,579.00

73.11% 87.90% 12.10%

Additional 2,208,501.90 Total 37,073,080.90 Total USD 570,355.09 SM/UWS/002 [Sarpang Water Supply Development Project]Actual 66,667,122.95

82.54% 87.90% 12.10%

Additional 2,621,135.14Total 69,288,258.09Total USD 1,065,973.20SM/UR/001 [Development of Shechamthang LAP Infrastructure]Actual 172,080,730.70

46.72% 87.90% 12.10%

Additional 11,049,882.84Total 183,130,613.54Total USD 2,817,394.05SM/UR/002 [Development of Shechamthang LAP Infrastructure]Actual 25,971,474.75

0.00% 0.00% 0.00%

Additional 0.00Total 25,971,474.75Total USD 399,561.15TW/WS/003 [Rangjung intake and WTP rehabilitation project]Actual 45,326,917.59

18.00% 87.90% 12.10%

Additional 0.00Total 45,326,917.59Total USD 697,337.19B. ConsultancyCS1 [PMSC] 28,888,000.00

31.93% 100.00% NATotal USD 444,430.77Note(s): 1. Calculated including the additional work2. Calculated at USD 1: Nu. 65 as per PAM

Status of Claims at Quarter endParameters Amount of WA Amount of WA pendingWA’s pending with ADB $ 891,427.68 $ 0WA’s pending for submission to ADB

Nil Nil

Utilization of ADB Loan- Forecasts and Achievements 2018-2019-20 (USD Million)

viii

Quarter

Dec 2018 quart

er

Mar 2019

quarter

June 2019

quarter

Sept 2019

quarter

Dec 2019

quarter

Mar 2020

quarter

June 2020

quarter

Sept 2020

quarterProjected Utilization

1.23 0.85

0.96

1.19

1.04

1.30

1.00

0.45

Actual Utilization 0.42 0.26 0.

86 0.

12 0.

85 0.

18

% Achievement

34.1% 30.5% 90.0% 10.0% 81.7% 14.1%

Cumulative Projected Utilization

1.23 2.08 3.04 4.23 5.27 6.57 7.58 8.03

Cummulative Actual Utilization

0.42 0.68 1.54 1.66 2.51 2.70 2.70 2.70

% Achievement Cumm.

34.1% 32.6% 50.7% 39.3% 47.6% 41.0%

Note:

1. Average exchange rate during drawdown is Nu. 72.07: 1 USD. 2. First and Second Quarter Project Utilization is based on PAM table 11: Detailed Cost Estimates

by Year (ref: Excel Workbook 190208).3. Cumulative projected utilization has been included.


ix

Achievements and Issues and action taken during the Quarter (Q1-2020)

Package # and Name

Achievements Issues/action taken

TW/WS/002Trashigang water distribution network improvement project

From the social perspective, since all social due diligence processes have been completed such as consultations and third-party certification with the 4 land owners affected by the pipeline and 1 landowner affected by the BPT, there are no outstanding issues.

The contractor has made substantial progress on water meter connection but needs to expedite to complete the project within the contract stipulations.

The cooperation of PIU is still required for this sub-project as well especially for the updation of the DDR in terms of mobilizing the data and information requested by the SDGSS. The updation of the DDR is pending.

PP-R pipes brought at site for water supply distribution network were not certified by Bhutan Standards Bureau (BSB). This was felt necessary by the former PM, PMU (Mr. Gautam) although PMSC was of the view that test certificate from the renowned laboratory or the manufacturer’s certificate should also hold good. Upon enquiry with the BSB, the contractor was informed of the due procedure to be followed for processing the certification.

SM/UWS/002Sarpang Water Supply Development Project

The impact on fruit trees and cardamom owned by villagers from Relangthang and Jogidara was assessed and revaluated by a Third Party engaged for this after which a compensation package of Nu. xxxx had been worked out. The funds have been Secured by PMU for payment of compensation.

Field visit to sites by PMSC ES and SDGS done in January 2020 for environmental and social monitoring.

All restoration works along the alignment of the trunk line has

12 APs affected losing 74 trees and 300 cardamom shoots (Sarpang WSDP) have not been compensated though the project has been handed over on completion by the Contractor. In this regard, a sum of Nu 3.8 million has been secured by PMU to make compensation payment to APs.

According to PMSC engineer there are some issues of transmission pipes(DI pipes) and thrust blocks being washed away by moving water and the contractor have been fixing them as a part of DLP.

x

Package # and Name


been carried out and completed by the Contractors.

The person whose private irrigation channel was damaged has been issued the construction material by the Gakidling Gewog Administration and is rectifying the damage himself;

The project has been handed over to Sarpang Administration, but according to PMSC engineer there are issues of transmission pipes(DI pipes) and thrust blocks being thrown away by moving water.

SJM/WS/002Dewathang Water Supply Augmentation Project

The Thromde has written to Dzongkhag administration with a request for replacement of land to the two land owners and the concurrence is awaited.

During the ADB’s mission (14-28 August 2019) it was found that the lining of the transmission pipeline has to be determined after studying the aggressiveness of source water.

The possibility of design of CWTP (instead of DBOT model) engaging the services of consultant from BHU 2816 is being studied.

Beginning last August 2019, Fortnightly water sample was collected and delivered to water quality lab- Royal Centre for Disease Control (RCDC) Thimphu from both Dewathang water source (Morong Chhu) and newly constructed Samdrupjongkhar WTP by PIU Samdrupjongkhar. However, owing to difficulty in delivering the sample fortnightly, it was decided to collect the water sample from Morong chhu only and get it analyzed from Samdrupjongkhag hospital. The objective was to explore better alternatives for the concrete linings in the DI pipe due to corrosivity3.

The 2 landowners whose land acquired for the WTP at Dewathang have not been paid despite the land already registered in the Thromde’s name. PIU is looking for a government land substitution at

3 Aide Memoire 14-28 August 2019


xi

Package # and Name


Martanga and land owners have been asked to attend the joint site visit.

Require revision of IEE and EMP. Environmental Clearance expired

on 06/12/2019 and requires renewal.

Forestry clearance expired and requires renewal.

SJM/WS/0034

Construction of WTP at Dewathang

Payment for land acquisition for the WTP area is still pending.

PMU meanwhile has advised PIU to identify replacement land to exchange with the 2 landowners if agreeable to them- a joint site visit by Dzongkhag Land Record, Thromde and two landowners is being planned.

Design for the WTP is pending.

TW/WS/00Rangjung intake and WTP rehabilitation project

Work awarded on 25th November 2019

Environmental safeguards officers appointed.

Consultations carried out in Rangjung with public in January 2020. Meeting was successful in informing community about project, plans and environmental and social impacts. Community to shared their issues which were addressed after the meeting through site visit and recommendations

The cooperation of PIU is still required in view of travel restriction (owning to COVID-19) for this sub-project as well especially for the updation of the DDR in terms of mobilizing the data and information requested by the SDGSS. The updation of the DDR is pending

Absence of committed human resource at site.

SM/UR/001Development of Shechamthang LAP Infrastructure

In January several residents of Shechamthang reported cracks in the buildings due to the LAP works being carried out. The PIU was immediately informed

PIU has carried out field verification of cracks on buildings alleged due to construction works at Shechamthang. PIU has been asked to submit the

4 Procurement plan needs to be updated to reflect change by ADB

xii

Package # and Name


in the review meeting and also articulated in the field recommendations conveyed by email by the SDGSS.

verification report; The cooperation of PIU is still

required (owing to travel restrictions owing to COVID-19) for this sub-project as well especially for the updation of the DDR in terms of mobilizing the data and information requested by the SDGSS. The updation of the DDR is pending.

Environment clearance expired on 09/01/2020 and requires to be renewed

Identification of suitable location of electrical Sub-station completed by PIU in consultation with BPC but further follow up from PIU Sarpang is awaited.

Design and BOQ of Street lighting and telecommunication lines to be expediated by PIU to determine the possibility of inclusion as additional work including that of Power-substation.

The number of water meter and associated material required for water meter connection is grossly inadequate. The PIU in consultation with PMU has been following up for PMU concurrence and approval.

SM/UR/002Construction of LAP Infrastructures in Shechamthang

Third Party was engaged and revaluated the damages to fruit trees of the 2 landowners affected by the Shechamthang LAP additional works namely the road. The 2 landowners would be losing xx assorted fruit trees;

2 APs affected by Shechamthang additional works losing 86 assorted fruit trees (Shechamthang LAP) have not been paid as yet. PMU/Accounts MoWHS secured compensation fund to be transferred to Sarpang Dzongkhag for making payment to APs.

PIU has been requested to submit socio-economic information using prescribed form of these 2 landowners but has been pending.

SJM/WS/001 + DDR for Samdrup Jongkhar Environmental clearance expired


xiii

Package # and Name


SJM/SST/003New package name[SJM/WS-SST/001]Rehabilitation of S/J Water Supply System Improvement and Sanitation and sewerage development Project

updated and submitted to PMU and ADB for disclosure

Procurement of combined package under finalization

Consultations on house connections carried out with building owners

IEE finalized by PMSC/PMU and approved by ADB

Environmental safeguards officer appointed

and requires to be renewed. Forestry clearance expired and

Samdrup Jongkhar Thromde will apply for renewal to SamdrupJongkhar Forest Division

Detailed Measurement Survey - pegging of the water and sewerage pipelines and demarcation of other new structures had not been done by PIU at the time of the visit of the ES & SDGSS in January 2020. Hence, losses verification could not be done.

Also DMS to be done following agreement on issue of house connections between ADB and MOWHS.

Costs of connection to each building owner to be calculated and owners informed.

OTHER MATTERS

Proper DMS for sewerage and Water Supply Project in SJM to be done following agreement on issue of house connections between ADB and DES/MOWHS.

xiv

ACRONYMS AND ABBREVIATIONS

1 Ngultrum (BTN) = 0.0149 US Dollar (USD) as on 2015 rate [1USD=67Nu)1 Ngultrum (BTN) = 0.0141 US Dollar (USD) as on Dec 2018 rate [1USD=71Nu)

ADB : Asian Development BankBTN : Bhutan NgultrumCWTP : Clear Water Treatment PlantDES : Department of Engineering Services, MoWHSDPA : Department of Public Accounts, MoFDMS : Detailed measurement surveyPMSC : Project Management and Supervision ConsultantDPA : Department of Public Accounts, MoFGoI : Government of IndiaGAP : Gender action planGEMS : Gender equality monitoring system,HH : Household/HouseholdsLAP : Local Area PlanLGU : Local Government UnitLSS : Lower Secondary SchoolsMCA : Multi-criteria AnalysisMIS : Management Information SystemMoF : Ministry of FinanceMoWHS : Ministry of Works & Human SettlementsMLD : Million liters per day,NEC : National Environment CommissionNGO : Nongovernment organizationO&M : Operation & maintenancePEMS : Public Expenditure Management SystemPIU : Project Implementation UnitPMU : Project Management UnitPPTA : Project Preparatory Technical AssistancePSA : Poverty and Social AnalysisRFP : Request for ProposalRCDC : Royal Centre for Disease ControlRGoB : Royal Government of BhutanSMP : Sector Master PlansSP : Structure PlanTA : Technical AssistanceTL : Team LeaderTNA : Training needs assessmentToR : Terms of ReferenceUSD : United States DollarsWB : World BankWSD : Water & Sanitation Division, MoWHS


xv

WW : WastewaterWTP : Water Treatment PlantWWTP : Wastewater Treatment Plant

1

CONTENTS

PREFACE....................................................................................................iiEXECUTIVE SUMMARY............................................................................iiiACRONYMS AND ABBREVIATIONS......................................................xiv1. Introduction and Basic Data.............................................................22. Program Description and Location..................................................43. Project Synopsis................................................................................54. Physical Progress of Packages until the end of Reporting Quarter........................................................................................................75. Financial Progress of Packages during the Reporting Quarter. .136. Loan Disbursements, Interest Application and Claims Lodged..187. Compliance with Safeguards (QPR1_ Jan to March 2020)...........208. Status of Social Safeguards Compliance by contract package. .518.1 Stakeholder Communication, Participation and Consultation....528.2 Work Progress and Progress Review Meetings............................539. Compliance of Particular Covenants Specified under Schedule 5 of Loan Agreement...................................................................................5510. Work Plan for this Quarter and Next Quarter................................6111. Progress Against Project DMF.......................................................7112. GAP Implementation Monitoring Report........................................78

Appendices

a. Work progress photographs of Rangjung water supply sub-projectb. Work progress photographs of Sarpang water supply subprojectc. Work progress photographs of Trashigang water supply subjectd. Work progress Photographs Sarpang LAP subproject

1. Introduction and Basic Data

The Ministry of Works and Human Settlements (MOWHS) (the executing agency) through its project management unit (PMU) and support from the project implementation units (PIUs) (Samdrup Jongkhar thromde, Sarpang dzongkhag and Trashigang dzongkhag) is undertaking the implementation of the Secondary Towns Urban Development Project (STUDP). The Loan amounting to $10 million equivalent was approved by Asian Development Bank (ADB) Board on 18 June 2018 and made effective on 30 July 2018. The Royal Government of Bhutan (RGoB) contribution is $2 million. The impact of the project is to balance and sustain the development of human settlements in Samdrup Jongkhar, Sarpang, and Trashigang ensured (aligned with the Eleventh Five-Year Plan, 2013–2018). The project outcome is quality, efficiency, and sustainability of urban services improved.

To support the project’s outcomes, the following are the Project outputs:1. Output 1: Urban infrastructure expanded and/or upgraded; and 2. Output 2: Capacity of institutions and local communities strengthened

Basic Loan Data

Table 1: Loan Details of the ProjectProject DetailsADB Loan Number 3674- BHUProject Title Secondary Towns Urban Development ProjectBorrower Royal Government of BhutanExecuting Agency (EA) Department of Engineering Services (DES), Ministry of

Works & Human settlement ( MoWHS) Implementing agencies (IA)

PIU,S/J Thromde , PIU Trashigang Dzongkhag and PIU, Sarpang dzongkhag

Dates of ADB LoanApproval date 18 June 2018Date of Signing 3 July 2018Date of Loan Effectiveness 30 July 2018Original Loan closing Date 31 January 2024Revised closing date N.AElapsed Loan period (until end of quarter) based on

- Original Loan closing date

- Revised loan closing date

Loan Effectivity Date: 30 Jul 2018Original Loan Closing Date : 31 Jan 2024

31.81% (21 out of 66 months)

N.aDates of ADB MissionInception Mission 23 Nov-4 Dec 2018Second Mission 14-28 August 2019

3

Estimated Project Cost and Sources of Financing

Table 2: Project Cost and Financing

Particulars

Total ADB Financing RGOB financingAmount

(USD million)

Amount (Nu.

Million)

Amount (USD

million)

Amount (Nu.

Million)

Amount (USD

million)

Amount (Nu.

Million)

A. Investment CostI. Works 8.34 542.1 7.33 476.45 1.02 66.3II. Consultants 1.11 72.15 1.11 72.15 0 0III. Environment and Social Mitigation 0.08 5.2 0 0 0.08 5.2

Total 9.53 619.45 8.44 548.6 1.1 71.5B. Recurrent cost

Program and Project Management and Implementation 0.7 45.5 0 0 0.7 45.5

C. Contingencies1. Physical 0.81 52.65 0.7 45.5 0.11 7.152. Price 0.59 38.35 0.5 32.5 0.09 5.85

Total 1.4 91 1.2 78 0.2 13D. Financing Charges

Interest During Construction 0.37 24.05 0.37 24.05 0 0

Total 0.37 24.05 0.37 24.05 0 0Total Project Cost

(A+B+C+D) 12.00 780.00 10.01 650.65 2.00 130.00 Exchange rate considered @ Nu. 65 = $1 (as of January 2018)Note(s): 1. Numbers may not sum precisely because of rounding

42. Program Description and Location

To enable balanced and equitable growth, the government’s strategy for urban development, the Project aims to foster secondary towns into regional growth centers by developing trade, transport, logistics, and manufacturing.5 Medium-scale industries are being established along the regional centers in southern Bhutan that border India, including Samdrup Jongkhar and Sarpang, both of which are secondary towns identified as growth centers. The project will support infrastructure development and institutional strengthening in three important secondary towns—Samdrup Jongkhar and Sarpang in the southern border region of Bhutan, which are planned as growth centers with high economic potential (para. 5); and Trashigang, the largest urban center in eastern Bhutan, which has gained importance with the opening in 2017 of the Yonphula airport, which was supported by ADB.6 These towns were selected for their strategic economic importance. The secondary towns need substantial urban infrastructure improvements to realize the government’s vision. The project is designed to complement the government’s efforts to develop secondary towns to ensure Bhutan’s balanced urbanization.

There is a need to improve basic urban services and expand infrastructure in the newly planned town extensions to meet the specific needs. Residents of Samdrup Jongkhar and Sarpang get less than eight hours water supply per day, while residents of Trashigang have adequate water supply but are affected by poor water quality and more than 40% nonrevenue water losses. Samdrup Jongkhar, which is the largest of the three project towns, needs to extend its sewerage network.7 Sarpang’s planned commercial satellite town needs investments in common urban infrastructure (roads, water supply, and drains) to attract businesses. The local governments were closely involved in project preparation ensuring that the solutions were tailor-made to the unique context of each town.8

The impact of the Project is to Balanced and sustainable development of human settlements in Samdrup Jongkhar, Sarpang, and Trashigang ensured (aligned with the Eleventh Five-Year Plan, 2013–2018). The Project outcome is Quality, efficiency, and sustainability of urban services improved.

To support the project’s outcomes, the following are the Project outputs:

1. Output 1: Urban infrastructure expanded and/or upgraded; and 2. Output 2: Capacity of institutions and local communities strengthened

The project will: (i) improve water supply in the three secondary towns; (ii) improve sewerage in Samdrup Jongkhar; (iii) develop drainage and road infrastructure in Sarpang’s new satellite town (Shechamthang); (iv) support the strengthening of institutional capacity for the management and operation and maintenance (O&M) of

5 Government of Bhutan. 2010. Economic Development Policy of the Kingdom of Bhutan. Thimphu.6 ADB. Kingdom of Bhutan: Air Transport Connectivity Enhancement Project. 7 Due to low population densities, piped sewerage is not recommended in Sarpang and extension areas of Trashigang, where appropriate septage management is practiced. 8 Sarpang and Trashigang do not have municipal governments and fall within the jurisdiction of the respective dzongkhags (district administration). Samdrup Jongkhar has its own municipal government (thromde). Quarterly Progress Report(Q1_2020) STUDP 3674-BHU

https://www.adb.org/projects/documents/air-transport-connectivity-enhancement-project-0

5

municipal infrastructure assets; and (v) develop national water tariff guidelines. The executing agency is the MOWHS with the project management unit (PMU) being the Water and Sanitation Division of the Department of Engineering Services. The implementing agencies are Samdrup Jongkhar thromde (municipality), Sarpang Dzongkhag (district administration), Trashigang Dzongkhag.

Figure 1: Map showing the location of all the towns included.

3. Project Synopsis

The Project Director (Director, DES) leads the Project Management Unit (PMU) and is supported by 4 staff of the Water and Sanitation Division, Project Manager, Assistant Project Manager and Chief WSD. The Project management and Supervision consultants are supporting the PMU in managing the Project. The PMU is functioning from the office of Water and Sanitation Division, Department of Engineering Services, Ministry of Works and Human settlement, Thimphu.

Works packages have been divided into the following sub-sectors:1. Water Supply2. Combine water supply and sewerage3. Local Area Plan development works

6In addition to the various physical works, the following are the consultancy packages under the Project:

1. Project Management and Supervision Consultant (PMSC)

2. Institutional Specialist

3. The NGO for community Mobilization

4. Wastewater systems Design Engineer

5. Storm water Management /Drainage Design Engineer

6. Urban Infrastructure trainer


7

4. Physical Progress of Packages until the end of Reporting Quarter

Table 3: Summary of Works: Component WiseSummary (Component wise)

Sl. No Work component

No. of Packages

in Planning and Design

stage

No. of Packages in Bidding

stage

No. of Contracts in

Implementation Stage

No. of Contracts in

Post-construction (commission)

stage

No. of contracts completed

Total No. of contract

packages

1. Water Supply 1 nil 2 nil 1 42. Combined water

supply and sewerage9

1 nil nil 1

3 LAP development works

1 nil nil 1

Total 2 1 3 0 1 6Note:

1. Bidding stage starts for the date of publication of bid documents. 2. Implementation starts from the date of issue of notice to Proceed.3. Procurement plan needs to be updated to reflect change for Sl. No. 2

Table 4: Summary and status of packagesWater Supply Summary and Status of Packages

Sl. No

Package No.

Package Name

Status Planning and Design Stage

Bidding stage

Date of Commencement

Actual Completion Date

Issue of Final Payment certificate

Contractor Completion cost (Nu.)Star

t Dat

End Date

Start Dat

Issue of LOA

9 Procurement plan needs to be updated (package name SJM/WS-SST/001)

8

e e1 TW/

WS/002

Trashigang water distribution network improvement project

Under implementation

28 Jan 2018

June 2018

01 September 2018

M/s KD Builders Private Ltd

On-going

2 SM/UWS/002


Implemented

15 Dec 2017

19 July 2018

11 Sept 2018 (18 months)

9 April 2020

Not yet M/s EW Construction & M/s J M Construction (JV)

completed

3 SJM/WS/002


Under planning and design

Jan 201910

4 TW/WS/00

Rangjung intake and WTP rehabilitation project


Jan 2019

10 June 2019

17 oct 2019

26 Nov 2019

24 January 2021

M/s KD Builders Private Ltd

ongoing

Notes: Trashigang site was handed over to the contractor only on 29th August 2018 due to flash flood at TrashigangCombined water supply and sewerage

Summary and Status of Packages

Sl. No

Package No.

Package Name

Status Planning and

Design Stage

Bidding stage

Date of Commencem

ent

Actual Comple

tion Date

Issue of

Final Payme

nt

Contractor Completion

cost (Nu.)Star End Star Issue

10 The time the PMU, DES, MoWHS took over the designQuarterly Progress Report(Q1_2020) STUDP 3674-BHU

9

t Date

Date

t Date

of LOA certific

ate1 SJM/WS/001 + SJM/SST/003

Rehabilitation of S/J Water Supply System Improvement Project and S/J Sanitation and sewerage Project

Under planning and design

05 Oct 2019

LAP development

Sl. No

Package No.

Package Name Status

Planning and

Design Stage

Bidding stage Date of

Commencem

ent

Actual Comple

tion Date

Issue of

Final Payme

nt certific

ate

Contractor

Completion

cost (Nu.)

Start Date

End Date

Start Date

Issue of LOA

1 SM/UR/001

Development of Shechamthang LAP Infrastructure


20 Feb 2018

24 Sep 2018

07 Nov 2018 (18 months)

31 December 2020

M/s Penjore Construction & M/s Jabab Construction (JV)

On-going

10

Table 5: Works Under ConstructionS.No

Package no.

Package name

Contract Cost (Nu. Million)

Date of commencement

Scheduled date of completion

Physical Progress (%)

Time elapsed (%)

Reason for delay

Remedial measures

Water Supply1 TW/WS/

002Trashigang water distribution network improvement project

34,864,579.00 +2,208,501.90=37,073,080.90


15th May 2020 (after time extension)

96% 95%

2 SM/UWS/002


66,667,122.95 +6,570,122.12=73,237,245.07


11 March 2020

100% 100% Completed in time

3 SJM/WS/002


4 TW/WS/00 Rangjung intake and WTP rehabilitation project

45,326,917.59

25 November 2019 (14 months)

24 January 2021

23% 29%

Combined Sewerage and Drainage1 SJM/WS/

001 + Rehabilitation of S/J


11

SJM/SST/003

Water Supply System Improvement Project and S/J Sanitation and sewerage Project

LAP development works1 SM/UR/001 Developmen

t of Shechamthang LAP Infrastructure

172,080,730.70

07 Nov 2018 (18 months)

07 May 2020

72.91% 90.74%

2 SM/UR/002 -do- 25,971,474.75

30 December 2019

31 December 2020

7.5% 25%

Notes (if any)

Table 6: Summary and Status of Consultancy PackagesSl. No.

Package No,

Package Name Status Date of Commencement

Actual Completion date

Issue of Final Payment Certificate

Consultant

Completion cost (Nu.)

1 CS1Project Management and support consultant (PMSC)

Recruited

15 November 2018

APECS Consultanc

y

12

2 CS2 Recruitment of Construction Supervision Coordinator

3 CS3 NGO for Community Mobilization

The respective dates will be

decided after the

review of ToR by the Gender Specialist in

BHRM who is reported to

have revised the TOR

but it has not been shared with PMU and PMSC as yet.

5 CS5 Recruitment Wastewater Systems Design Engineer

6 CS6 Recruitment Storm water Management/Drainage Design Engineer

7 CS7 Recruitment Institutional Specialist

The respective dates

will be decided after finalizing the revised

budget with ADB in Q1 2020.

8 CS8 Urban infrastructure trainer


13

5. Financial Progress of Packages during the Reporting Quarter

Table 7: Sources and Application of Fund for cumulative till 31st March 2020

ParticularsCumulative till June 2019 (FY closing)

Sep-18 Dec-18 Mar-19 Jun-19 Sep-19 Dec-19 Mar-20 Year to

Date (2020)Cumulative

to date (March 2020)

Opening Cash and Bank Balances

675,403.0 305,185.5

5,011,772.2

TBF 768,735.6

Add: Sources of Fund

ADB 28,258,574.0

16,190,218.4

54,815,554.3

7,741,547.0

54,015,402.5

11,702,861.4

11,702,861.4

172,724,157.5

RGOB 2,506,389.0

2,410,188.4

7,294,973.5

839,538.0

7,297,063.7

1,524,489.0

1,524,489.0

21,872,641.6

Liabilities (if applicable)

-

Total Sources of fund -

-

30,764,963.0

18,600,406.8

62,110,527.8

8,581,085.0

61,312,466.1

13,227,350.4

13,227,350.4

194,596,799.1

Less: Application of funds

Civil works 30,089,560.0

16,101,652.1

59,286,214.0

6,933,125.0

60,292,383.1

12,143,169.4

12,143,169.4

184,846,103.7

Incremental Admin expenses

-

Site visits (per diem, fuel)

13,321,246.2

164,598.6

630.0

1,685.0

55,165.0

55,165.0

13,543,324.8

Land acquisition -

Consultants 2,868,972.2

2,659,715.2

1,647,330.0

1,018,398.0

1,029,016.0

1,029,016.0

9,223,431.4

Interest charges -

Other non-attributable expenses

-

Total Application of Fund -

-

30,089,560.0

32,291,870.5

62,110,527.8

8,581,085.0

61,312,466.1

13,227,350.4

13,227,350.4

207,612,859.9

Project bank Account -

14

Imprest Account -

Sub-total -

Closing cash and bank balances (end of period)

675,403.0

305,185.5

5,011,772.2 TBF 768,735.

6 23,457,548.

9 23,457,

548.9

Note: Interest is Accrued and given in Table on Loan under section 6, but it is not charged to the project at the time of the reporting.

Table 8: Use of Funds by project activities as of 31st March 2020

ParticularsCumulative till June 2019 (FY

closing)Sep-19 Dec-19 Mar-20 Year to Date

(2020)Cumulative to

date March 2020

Civil works- transferred to PIUs - - - - - -

Civil works (ongoing) 59,204,654.0 6,933,125.0 14,169,553.1 12,143,169.4 12,143,169.4 92,450,501.5 Total Water Supply 59,204,654.0 6,933,125.0 14,169,553.1 12,143,169.4 12,143,169.4 92,450,501.5 Civil works- transferred to PIUs - - - - - -

Civil works (ongoing) - - - - - Total combined WSS - - - - - Civil works- transferred to PIUs - -

Civil works (ongoing) 39,428,029.6 - 46,122,830.0 - - 85,550,859.6 Total LAP 39,428,029.6 - 46,122,830.0 - - 85,550,859.6 Land Acquisition - - Project related expenses - - Consultancy services 5,528,687.4 1,647,330.0 1,018,398.0 1,029,016.0 1,029,016.0 9,223,431.4 Total Project Related expenses - -

Interest and Finance charges - -

Total project expenditure 104,161,370.9 8,580,455.0 61,310,781.1 13,172,185.4 13,172,185.4 187,224,792.4


15

Table 9: Project Cash Withdrawal as on 31st March 2020

Disbursement category

Cummulative Disbursement (Nu.) for Q1 31st March 19 Disbursement (Nu.) for Q2 30th June 19 Cummulative Disbursement (Nu.) upto

Q2 30th June 19Reimbursement through WA

RGOB TotalReimbursement through WA

RGOB TotalReimbursement through WA

RGOB Total

Civil works 41,579,820.20 7,785,549.58

49,365,369.78 46,139,310.84 6,302,159.

6652,441,470.

50 87,719,131.04 14,087,709.24

101,806,840.28

Project management and capacity development (Project management and supervision, capacity development)

2,868,972.18 0.00 2,868,972.18 2,659,715.18 2,659,715.1

8 5,528,687.36 0.00 5,528,687.36

Interest during construction

Unallocated

16Table 10: Comparison of targets set for the QPR 2-2019 v/s achievements

Works Package No.Projected till Q4_2019

Actual till Q4_2019

Spillover from previous quarter

Projected in Qtr1_2020

Achieved in Qtr 1, 2020

Remarks

Mobilization advancePackage no. TW/WS/002 Trashigang Water Distribution Network Improvement Project

0.00

Package no. SM/UWS/002 Sarpang Water Supply 0.00

Package no. SJM/WS/002 Dewathang Water Supply Augmentation Project

0.00

Package no. TW/WS/00 Rangjung intake and WTP Rehabitation Project

0.006.26535

Package no. SJM/WS/001 + SJM/SST/003 Rehabitaltion of SJ Water supply improvement project and S/J Sanitation and Sewerage Project

0.00

Package no. SM/UR/001 Development of Shechamthang LAP Infrastructure

0.00

Total Mobilization advance 0.00 0.00 0.00 6.27 0.00

RA billsPackage no. TW/WS/002 Trashigang Water Distribution Network Improvement Project

17.50 22.76 -5.26 4.59 4.34

Package no. SM/UWS/002 Sarpang Water Supply 35.21 53.02 -17.80 9.23 4.17

Package no. SJM/WS/002 Dewathang Water Supply Augmentation Project

0.00

Package no. TW/WS/00 Rangjung intake and WTP Rehabitation Project

0.00

Package no. SJM/WS/001 + SJM/SST/003 Rehabitaltion of SJ Water supply improvement project and S/J Sanitation and Sewerage Project

0.00

Package no. SM/UR/001 Development of Shechamthang LAP Infrastructure

79.08 85.55 -6.47 20.73 0.00Projection at 1 USD :

65 Nu

Total works bills 131.79 161.33 -29.53 34.55 8.52 Consultancy Services

PMSC 12.25 8.19441536 4.06 1.93

1.03


17

Works Package No.Projected till Q4_2019

Actual till Q4_2019

Spillover from previous quarter

Projected in Qtr1_2020

Achieved in Qtr 1, 2020

Remarks

NGO for Community Mobilization

Institutional Specialist NGO for Community Mobilization

Total Consultancy Services 12.25 8.19 4.06 1.93 1.03

Total budget and expenditure 144.04 169.52 -25.48 42.74 9.55

Achievement Percentage 118% 55% STUDP (3674-BHU) Merge Bill Targets for the next 2 Quarters TBF

Cash flow targets for the next 2 quarters TBF

186. Loan Disbursements, Interest Application and Claims Lodged

Disbursement Status03 out of 06 contracts are under implementation in the project and one completed. Disbursements to consultants are for their services to the project. The expenditures for works contracts were for advance payment and interim payment certificates to the respective contractors.

Table 11: Status of Disbursements

Package number Contract value

Quarter Expenditure (Nu. Million)

Cumulative Expenditure (Nu. Million)

ADB’s share (Nu. Million)

RGOB’s share (Nu. Million)

A. WorksTW/WS/002 Trashigang water distribution network improvement project

37,073,080.90 7,525,947.07

11,012,405.07

9,679,904.06

1,332,501.01

USD Million 570,355.09 104,425.52

152,801.51

134,312.53

18,488.98


69,288,258.09 22,746,706.33

48,192,248.47

42,360,986.69

5,831,261.78

USD Million 1,065,973.20 315,619.62

668,686.67

587,775.59

80,911.08

SM/UR/001Development of Shechamthang LAP

183,130,613.54 22,168,817.10

28,448,333.88

23,677,542.91

4,770,790.97

USD Million 2,817,394.05 307,601.18

394,731.98

328,535.35

66,196.63

SJM/WS/001 + SJM/SST/003Rehabilitation of SMJ Water Supply System +sanitation and sewerage project

USD Million TW/WS/00Rangjung intake and WTP rehabilitation project

USD Million


19

Package number Contract value

Quarter Expenditure (Nu. Million)

Cumulative Expenditure (Nu. Million)

ADB’s share (Nu. Million)

RGOB’s share (Nu. Million)

SJM/WS/002Dewathang Water Supply Augmentation Project

USD Million B. Consultancy Services

CS1: PMSC 28,888,000.001,580,856.82 10,164,364.71 10,164,364.7

10

USD Million 444,430.77 -

TOTAL 318,379,952.53

Loan drawn, and interest accrued at the end of the reporting periodLoan drawn (from Imprest account) Interest

USD Nu. USD Nu. 1,

392,087.28 100,327,730.27

6707.31

483,395.54Average exchange rate during drawdown is Nu. 72.07: 1 USD.

Interest during construction allocated on Packages (Calculated upto 30 th June 2019)

Package number Commencement Date Interest accrued (Nu.)

TW/WS/002 Trashigang water distribution network improvement project

01 Sept 2018 (18 months) 91,116.34


11 Sept 2018 (18 months) 385,537.99

SM/UR/001Development of Shechamthang LAP

07 Nov 2018 (18 months) 183,160.51

SJM/WS/001 + SJM/SST/003Rehabilitation of Samdrup Jongkhar Water Supply System +sanitation and sewerage project

Yet to commence

TW/WS/00Rangjung intake and WTP rehabilitation project

25 November 2019

SJM/WS/002 Yet to commence

20Dewathang Water Supply Augmentation Project

Compliance with Safeguards (QPR1_ Jan to March 2020)

Table 12: Status of Environmental Safeguards Compliance by contract packagePackage No.

Package Description

Environmental Safeguards Compliance

Action to be taken Actions taken

SM/UR/001

Development of Schechamthang LAP Infrastructure

IEE and EMP included in bid document.

Final IEE and EMP updated in July 2019.

Complied.

Environmental clearance obtained.

Environmental Clearance issued on 10 January 2018 vide Ref. No. SD/Env-01/2017-18/4198 dated 10/01/ 2018; issued by Chairman, Dzongkhag Environment Committee, Sarpang.

Environmental Clearance is valid for 2 years from the date of issue.

EC has expired on 09/01/2020 and require to renew.

PIU Sarpang is required to renew EC.

Environment safeguards induction conducted

Environment safeguards induction conducted to PIU engineers, contractor’s engineers and supervisors of Jabab and Penjor Construction in January 2019.

Complied

Contractor appointed EHS supervisor.

Mr. John Gurung; Mob# 17374296.

Complied.


21

Copy of SEMP available.

Contractor has prepared SEMP for January, February and March 2020.

Complied.

Toolbox talks conducted on site.

Conducted once a week but need to conduct every day.

Complied

Copy of CEMP available

Contractor prepared CEMP in March 2020.

Complied.

Medical and first aid kits available on site.

Medical and first aid kits available on site from January 2019.

Complied.

Emergency contact details available on site.

Client: Mob#17116799.

Contractor: Mob#17116790.

Complied.

PPEs available on site and in good condition.

Helmets, safety boots, hand gloves, reflector vest, etc.

Complied.

Firefighting equipment on site.

Contractor procured fire extinguisher on site in March 2019.

Complied.

No Sanitary facility for workers available on site.

Work sites are nearby camp sites and workers go to camps for rest room.

Not applicable

Drinking water supply available for workers.

Drinking water available at camp site.

Complied.

Rest area available for workers.

No rest area required since the worksites are nearby and go for lunch and rest at camps.

Not applicable.

Storage areas for chemicals

Chemicals are stored in the storeroom

Complied.

22available and with protection and in safe locations.

constructed near the crusher plant and protected and in safe location.

PPEs being used by workers.

Non-compliance to use of PPEs by workers for safeguards and compliance to safeguards needs to be strengthened.

PIU Sarpang to strengthen compliance to safeguards with regular use of PPEs by workers.

No excavation areas of storm water drains provided with shores or protection from landslides.

Excavation areas of storm water drains required to be provided with shores or protection from landslides.

Not complied.

Break time provided for workers

Workers provided a break time of one hour between 1.00 to 2.00 pm during daytime for lunch and rest.

Complied.

Collection vehicles in use

5 nos. tipper trucks, 1 no. bolero, 1 no. pay loader and 1 no. road roller in current use for various project activities.

Complied.

Excavation areas provided with barricades around them.

Excavation areas and crusher plant provided with barricades around them.

Complied.

Safety signages posted around the excavation areas.

Safety signages posted around the excavation areas during working hours.

Complied.


23

Solid waste segregation and management in place.

Excavated materials from construction sites transported to crusher plant.

Solid wastes like pet bottles, water bottles, cans collected from work sites and camps dumped in waste bins.

Kitchen waste collected in drums at camps.

Complied.

Regular collection of solid wastes from work sites.

Non-compliance to waste management and sanitation at contractor worker camps and require to comply by contractor HSE supervisor

Contractor HSE supervisor require compliance to waste management and sanitation at contractor worker camps

Contractor provided separate sanitary for various types of use (septic tanks, urination/stool, etc).

Sanitary facilities provided at camp sites.

Kitchen waste water diverted to roadside drain.

Complied.

Measures in place to siltation of nearby drainage or receiving bodies of water.

Drains provided up to roadside drains.

Complied.

Silt traps or sedimentation ponds installed for surface runoff regularly

Drains connected to roadside drain.

Complied.

24cleaned freed of silts or sediments.

Construction site watered to minimize generation of dust.

One water tanker available on site.

Water spraying done at construction sites since it required to suppress dust during dry season.

Complied.

No roads within and around the construction sites sprayed with water on regular intervals.

Water spraying done at construction sites since it required to suppress dust during dry season.

Require to construct temporary bumpers on strategic locations to reduce speed of vehicles and continue water sprinkling on the road as there are public complaints on dust pollution to residents due to fast driving by contractor and private vehicles along double lane Shechamthang LAP road.

Informed contractor to construct temporary bumpers on strategic locations to reduce speed of vehicles and continue water sprinkling on the road.

A speed control for vehicles at work sites.

Not provided. Need to provide speed control for vehicles at work sites.

Not complied.

No stockpiles of sand, cement and other construction materials covered to avoid airborne.

Not required to cover stockpiles of sand, cement and other construction materials to avoid airborne since contractor procure quantity required in piece meal basis.

Not applicable.

No Construction vehicles

Construction vehicles transporting soils and other spoils are

Not complied


25

carrying soils and other spoils covered.

required to be covered with plastic sheet during dry season.

All vehicles regularly maintained to minimize emission of black smoke and have valid emission certificates.

All vehicles have renewed Blue books and valid emission certificates.

Complied.

Work is taking place between 8 am and 5 pm on week days to control noise.

Work is stopped after 5.00 pm so no noise pollution.

Complied.

Idle equipment is turned off or throttled down to control noise.

Idle equipment is not turned on so no noise pollution.

Complied.

No Noise mitigation measures adopted at construction sites.

Work takes place during daytime from 8.00 am to 5.00 pm.

Complied.

No neighbouring residents notified in advance of any noisy activities expected at construction sites.

Not required to notify neighbouring residents in advance of any noisy activities expected at construction sites since the work takes place during daytime between 8.00 am to 5.00 pm.

Not applicable.

Traffic signages

Traffic signages provided at the

Complied.

26available around the construction sites and nearby roads.

construction sites and nearby road to caution motorist and commuters of ongoing works.

Excavation sites along roads provided with barricades with reflectors.

Excavation sites across the roads on highway provided with barricades with reflectors.

Complied

Excavation sites provided with sufficient lighting at night.

No excavations carried out after 5 pm.

Not applicable.

Contractor has recording system for SEMP implementation.

Contractors have recording system for SEMP implementation.

Complied.

Daily monitoring sheets accomplished by Contractor EHS supervisor or properly compiled.

Contractor EHS supervisor has maintained daily monitoring sheet but not submitted to PIU.

Complied.

Project information signboard available at project site.

Signboard posted at highway near camp site and highway and LAP road junction.

Complied.

Contractor has office at site.

Contractor rented site office in a building at Schechamthang LAP.

Complied.

SM/UWS/Sarpang Water Supply

IEE and EMP included in bid


Complied.


27

002 Development Project.

document.

Environment safeguards induction conducted.

Environment safeguards induction conducted to PIU engineers, Contractor’s engineers and supervisors of EWC and JM Builders in January 2019.

Complied.

Forestry Clearance obtained.

Forestry clearance expired on October 10, 2019.

Renewed on 12 April 2019 vide Ref. No. SFD/RPES/RMU/06/2018-19/1628 dated 12/04/ 2019; issued by Chief Forestry Officer, Sarpang Forest Division.

Not applicable to renew forestry clearance as the construction activities of transmission pipeline in the forest areas completed.


Environmental Clearance is valid for 2 years from the date of issue and expiry date 09/01/2020).

Issued on 10 January 2018 vide Ref. No. SD/Env-01/2017-18/4198 dated 10/01/ 2018; issued by Chairperson, Dzongkhag Environment Committee, Sarpang.

Not required to renew EC for Sarpang water Supply subproject as the main activities for the subproject is completed before expiry of EC.

Contractor appointed EHS supervisor.

Harka Bahadur Mongar (contact # 17663217).

Complied.

Copy of SEMP available.

Contractor prepared SEMP up to December 2019.

Complied.

28Daily toolbox talk conducted on site.

Toolbox conducted up to Decemberl 2019.

Complied.

Copy of CEMP available.

Contractor prepared CEMP in March 2019.

Complied.


Medical and first aid kit was available at the contractor’s site office from January 2019.

Complied.


Client: Mob#17116799.

Contractor: Mob#17609095.

Complied.


Helmets, safety boots, hand gloves, reflector vest, etc.

Complied.


Contractor procured firefighting equipment and available on site up to December 2019.

Complied.

No Sanitary facility for workers available on site.

No sanitary facilities available at work sites since the workers work in the forest and near the highway mostly.

Not applicable.


Drinking water available at camp sites.

Complied.

Rest area available for workers.

Workers rest near work sites and eat lunch.

Not applicable.

Storage areas for chemicals available and with protection and

No chemical storage. Not applicable.


29

in safe locations.

PPEs being used by workers.

Use of PPEs improved on work sites up to December 2019.

Complied.

No excavation areas provided with shores or protection from landslides.

No occurrence of landslide along the excavated trenches.

Not applicable.

Break time provided for workers.

Workers are provided a break time of one hour between 1.00 to 2.00 pm during daytime for lunch and rest.

Complied.

Collection vehicles in use.

1 no. tipper truck, 1 no. tractor and 2 nos. cars in use for various project activities up to December 2019.

Complied.


Trenching and pipe laying works are carried out mostly in the forest area, along highway and the bridge culverts. So there is no requirement of barricades to be provided on trenching excavation areas in the forest, along highway and the bridge culverts.

Not applicable.


Safety signages posted along the excavation of trenches and pipe laying along highway and bridge culverts.

Complied.

Solid waste segregation and

Excavated materials form intake, grit chamber and trenches

Complied

30management in place

reused at construction sites and to bury transmission pipelines.

Solid wastes like plastics, pet bottles, paper, others are collected from work sites and stored in waste bins at camps.

Kitchen waste is collected in drums at camps.

A regular collection of solid wastes from work sites.

Solid wastes collected regularly from work sites and camps and dump at landfill by municipal waste collector truck when sufficient quantity is available.

Kitchen waste collected given to local people to feed their cattle.

Complied.

Contractor provided separate sanitary for various types of use (septic tanks, urination/stool, etc).

Water tank provided in camp area.

Sanitary facilities provided at site office and worker camps.

Kitchen wastewater is drained into the road drains.

Complied.

Measures in place to avoid siltation of nearby drainage or receiving water bodies.

No measures in place. Not applicable.

No silt traps or sedimentation

No silt traps or sedimentation ponds installed.

Not applicable.


31

ponds installed for surface runoff regularly cleaned freed of silts or sediments.

Construction site watered to minimize generation of dus.

Construction of water intake, Grit chamber and pipeline trenches completed by December 2019.

Not applicable.


Construction activities completed by December 2019.

Not applicable.

A speed control for vehicles at sites.

Pipeline trenches are along road side and no disturbance to traffic.

Not applicable.

Stockpiles of sand, cement and other construction materials covered to avoid airborne.

Not required to cover stockpiles of sand, cement and other construction materials to avoid airborne as the construction activities completed by December 2019.

Not applicable

Construction vehicles carrying soils and other spoils covered.

Not required to cover construction vehicles carrying soils and other spoils to avoid airborne as transportation of soils and other spoils completed by December 2019.

Not applicable.

All vehicles regularly maintained to

1 no. tipper truck, 1 no. tractor and 2 nos. car in current use for various

Complied.

32minimize emission of black smoke and have valid emission certificates.

project activities have renewed Blue books and valid emission certificates.

Work is taking place between 8 am and 5 pm on week days to control noise


Not applicable.



Complied.

Noise mitigation measures adopted at construction sites.

Construction work sites are in forest area and along road sides.


Not applicable.


Construction work sites are in forest area and along road sides and works take place during daytime between 8.00 am to 5.00 pm.

Not applicable

Traffic signages available around the construction sites and nearby roads.

Construction activities completed along the roads.

Not applicable.

Excavation sites along

Excavation are completed.

Not applicable.


33

roads provided with barricades with reflectors



Not applicable.

Contractor has recording system for SEMP implementation

Contractor has a recording system for SEMP implementation up to December 2019.

Complied.


Contractor EHS supervisor has maintained a daily monitoring sheet.

Complied.


Project information sign board posted at junction of Sarpang Tsirang highway and Relangthang Turkey farm road.

Complied.


Site office was established at Relangthang but closed by December 2019.

Complied.

TW/WS/002

Trashigang water distribution network improvement project



Complied.

Environment safeguards

Environment safeguards induction

Complied.

34induction conducted.

conducted to PIU engineers, Contractor’s engineers and supervisors of M/s KD Builders in January 2019.


Environmental Clearance is valid for 5 years from the date of issue (expiry date 17/04/2023).

Complied.

Environmental clearance obtained from Dzongkhag administration dated vide letter # DAT/DEC-05/2017-18/6011 dated 18/4/2018

Forestry clearance renewed

Forestry clearance expiry on date 23 June 2020.

Complied

Forestry clearance renewed by CFO vide letter # TGD/CPS/06/2018-2019/1712 dated 24 June 2019.

Contractor appointed EHS supervisor

Contractor appointed Mr. Tshewang Gyeltshen (contact # 17744534)

Complied.

Copy of SEMP

Contractor prepared SEMP for up to December 2019.

Complied.

Daily toolbox talk conducted on site.

Toolbox talk conducted up to December 2019.

Complied.

Copy of CEMP

Contractor prepared CEMP in May 2019.

Complied.

Medical and first aid kits available on

Medical and first aid kit available at the contractor’s site office.

Complied.


35

site.


Client# 17561169.

Contractor# 17110726/17482903

Complied


Helmets, reflector vests, hand gloves, safety boots available on the sites and are in good condition.

Complied.


Contractor procured fire extinguishers at contractor’s site office and worker camps.

Complied.

Sanitary facility for workers available on site.

Toilets and washrooms are available at contractor site office and worker camps.

Complied.



Complied.

A rest area available for workers.

Work sites are nearby camps and come and rest to camps.

Complied.

Storage areas for chemicals available and with protection and in safe locations.

No chemical storage. Not applicable.

PPEs being used by workers

PPEs such Helmets, reflector vests, safety boots and hand gloves used by workers on the sites.

Complied.

Excavation areas provided with


Not applicable.

36shores or protection from landslides.



Complied.

Collection vehicles in use.

One tractor in current use to transport sand, cement and aggregates to the work sites.

Complied.


One reflector tape barricades provided around the trenches along the pipeline.

Complied.


Safety signages posted at the work sites.

Complied.


Excavated materials from construction sites are reused for filling the trenches.

Solid wastes like pet bottles, water bottles, plastics, cans, papers, others, etc from work sites, site office and worker camps are collected in waste bins.

Kitchen waste collected in tins.

Complied.


Solid wastes collected regularly from worksites and dump in the municipal waste collector truck when

Complied.


37

sufficient quantity is available.

Kitchen waste used as manure in the kitchen garden.

Contractor provided separate sanitary for various types of use (septic tanks, urination/stool, etc)

Water tank provided in camp area.

Sanitary facilities provided at site office and worker camps.


Complied

Measures in place to siltation of nearby drainage or receiving bodies of water

No measures in place. Not applicable.

No silt traps or sedimentation ponds installed for surface runoff regularly cleaned freed of silts or sediments.

No silt traps or sedimentation ponds installed.

Not applicable.

Construction site watered to minimize generation of dust.

Construction activities generating dust completed and home connection work being carried out.

Not applicable.

No roads within and around the construction sites sprayed with water on

No construction activities along the roads within and around the construction sites and water spraying is

Not applicable.

38regular intervals.

not required.


Not required. Not applicable.

No stockpiles of sand, cement and other construction materials covered to avoid airborne

Concrete works completed.

Not applicable.

Construction vehicles carrying soils and other spoils covered

Soils and other spoils reused to cover the trenches.

Not applicable.


One tractor in current use to transport sand, cement and aggregates to the work sites has valid Blue book and emission certificate.

Complied.



Complied.



Complied.

Noise mitigation measures

Work takes place during daytime from 8.00 am

Complied.


39

adopted at construction sites.

to 5.00 pm.

No neighbouring residents notified in advance of any noisy activities expected at construction sites

Works is take place during the daytime only.

Not applicable.

Traffic signages available around the construction sites and nearby roads.

Traffic signages not required as construction works are completed.

Not applicable.

Excavation sites along roads provided with barricades with reflectors

Excavation sites along roads are completed.

Not applicable.



Not applicable.


Contractor has a recording system for SEMP implementation.

Complied.

Daily monitoring sheets accomplished by Contractor EHS

Contractor’s EHS supervisor has maintained a daily monitoring sheet.

Complied

40supervisor or properly compiled.


Project information signboard with project details and emergency contact details posted at the project site.

Complied.


Site office set up at contractor‘s staff camp.

Complied.

TW/WS/00Rangjung Water Supply subproject


Final IEE and EMP updated in June 2019 and included in bid document.

Complied


Environmental Clearance is valid for 5 years from the date of issue (expiry date 26/03/2023).

Complied.

Environmental clearance obtained from Dzongkhag administration dated vide letter # DAT/DEC-05/2017-18/5716 dated 27/03/2018.

Forestry clearance renewal.

Forestry clearance up to 23/06/2019

Complied

Renewed by CFO vide letter # TGD/CPS/06/2018-2019/1712 dated 24 June 2019.


Environment safeguards induction conducted to PIU engineers and supervisors of Rangjung and Trashigang and contractor’s engineers and supervisors of M/s

Complied.


41

KD Builders in January 2020.

Contractor appointed EHS supervisor

Contractor appointed Mr. Ugyen Tshering (contact # 17567668)

Complied.

Copy of SEMP

Contractor prepared SEMP for January, February and March 2020.

Complied.

Daily toolbox talk conducted on site.

Toolbox talk conducted from March 2020 onwards especially for plumbers.

Complied.

Copy of CEMP

Contractor prepared CEMP in January 2020 and submitted to PIU/PMU

Complied.


Medical and first aid kit available and carried to site by vehicle every day.

Complied.

Emergency contact details available on site

Emergency contact details available on site

Client# 17561169.

Contractor# 17110726/17949984.

Complied.


PPEs provided helmets, reflector vests, hand gloves and safety boots on the sites and are in good condition.

Complied.


Contractor provided fire extinguishers at contractor’s site office.

Complied.

Sanitary facility for workers available on

Toilets and washrooms are available at contractor site office, worker camps and

Complied.

42site intake site.

Drinking water supply available for workers


Complied.

A rest area available for workers.

No rest areas for workers at work sites. Contractor is required to provide rest area at work sites.

Not complied.

Storage areas for chemicals available and with protection and in safe locations.

No chemical storage. Blasting materials stored in steel box near site office.

Not applicable.

PPEs being used by workers

PPEs helmets, reflector vests, safety boots and hand gloves used by workers on the sites but some takeoff while working, some use occasionally and some are reluctant to use PPEs.

Complied.

Excavation areas provided with shores or protection from landslides


Not applicable.



Complied.

Collection vehicles in use

One Tipper truck and two Bolero pickups in current use as of march 2020.

Complied


43

Excavation areas provided with barricades around them

Along access road during trenching.

Coplied.


Along access road, BPT and Clear water reservoir.

Complied.


Excavated materials from construction sites are stored at sites and reused for filling the trenches.

Solid wastes like pet bottles, water bottles, plastics, cans, papers, others, etc from work sites, site office and worker camps are collected in waste bins.

Kitchen waste dumped in agriculture field.

Complied


Solid wastes collected regularly from worksites and dump by pick up to Rangjung municipal landfill when sufficient quantity is available.

Kitchen waste used as manure in the agriculture field.

Contractor staff attend cleaning campaign every week.

Complied.

Contractor provided separate sanitary for various types

Staff and workers live in rented houses. Water tank provided in camp area.

Sanitary facilities

Complied

44of use (septic tanks, urination/stool, etc)

provided at site office and worker camps.


Measures in place to siltation of nearby drainage or receiving bodies of water.

No measures in place.

Discharge drained into drains along access road.

Not applicable.

Construction site watered to minimize generation of dust

No construction sites watered to minimize generation of dust.

Not complied.


Contractor is required to spray water on the farm roads as contractor use to transport materials and used by staff to go to work sites.

Not complied.


Not provided. Not complied.

Stockpiles of sand, cement and other construction materials covered to avoid airborne

Stockpiles of sand, cement and other construction materials are covered with plastic sheet to avoid airborne

Complied.

Construction vehicles carrying soils and other spoils covered

Construction vehicle transporting cement, sand and boulders are covered with plastic sheet to avoid being

Complied


45

airborne


One Tipper truck & 2 Bolero pickups are in current use to transport sand, cement and aggregates to the work sites and have valid Blue books and emission certificates.

Complied



Complied.


Idle equipment is turned off.

Complied.

Noise mitigation measures adopted at construction sites.


Complied.


Works is take place during the daytime only. Construction activities are concentrated in forest (intake).

Not applicable.

No Traffic signages available around the construction

Traffic signages have to provided around the construction sites and nearby farm roads in

Not complied.

46sites and nearby roads.

use by contractor

No Excavation sites along roads provided with barricades with reflectors.

Excavation sites along roads are required to be provided with barricades with reflectors.

Not complied.



Not applicable.


Contractor has a recording system for SEMP implementation whenever reminded by PIU. So need to improve it.

Complied.


Contractor’s EHS supervisor has maintained daily monitoring sheet and requires to increase frequency.

Complied


Signboard posted at Shongphu Gewog Centre road- Chaling farm road junction and near site office above Chaling Lhakhang.

Complied


Contractor rented site office in a house above haling Lhakhang.

Complied

SJM/WSS/001

Samdrup Jongkhar Water Supply System and


Final IEE and EMP updated in March 2020 and included in the

Complied


47

sanitation and sewerage project.

bidding document.


Environmental Clearance has expired and to renew before start of work by the contractor.

To comply


Forestry clearance expired and to renew before start of work by the contractor

To comply.


Environment safeguards induction will be conducted once the package is awarded to the contractor.

To comply

SJM/WS/002Dewathang Water Supply Augmentation Project.


Final IEE and EMP will be revised to include in bid document.

To comply


Environmental Clearance is obtained vide letter No. SDA/DEC-7/2017-18/3201 date 06/12/2017(expiry date 06/12/2019 and to renew before start of work by the contractor.

To comply


Forestry clearance expired and to renew before start of work by the contractor.

To comply

No Environment safeguards induction conducted.

Environment safeguards induction not conducted yet and will be conducted once the package is awarded to the contractor.

To comply

SJM/WS/003 Construction of WTP at

IEE and EMP included in bid

Final IEE and EMP will be revised to include in

To comply.

48Dewathang document. bid document.


Environmental Clearance is obtained vide letter No. SDA/DEC-7/2017-18/3201 date 06/12/2017(expiry date 06/12/2019 and to renew before start of work by the contractor.

To comply.


Forestry clearance expired and to renew before start of work by the contractor.

To comply.


Environment safeguards induction will be conducted once the package is awarded to the contractor.

To comply.

Note: This report is based on information received from PMSC engineer, PIU Sarpang and Trashigang.


49

Table 13: Status of Social Safeguards Compliance by contract packagePackage No. Package

DescriptionSocial Safeguards Compliance Action to be taken Actions taken

Sarpang Water Supply Project

Water supply lines from source at Laringchu.

Concern with regard to compensation to be paid to 12 landowners affected by pipeline in Relangthang and Phuntshogang villages remains.

Concerns raised by PMSC on pending canal repairs of 1 landowner whose private irrigation canal was damaged by pipeline excavation

PMU is following up ardently for the release by MoF.

The Chairperson of the Gakidling Gewog Office confirmed that Nu. 26,000 received for the repairs has been given to the owner for repairs which will be verified by the Gewog Office and report submitted to PIU

Due.

Due.

Remarks: Works completed and handed over to Sarpang Dzongkhag administration

Shechamthang LAP Development [SM/UR/001]

Provision of roads, water supply and sewerage for Shechamthang

No issues

Shechamthang LAP Development [SM/UR/002]

Provision of roads, water supply and sewerage for Shechamthang

Concern with regard to compensation to be paid to 2 landowners affected by additional works at Shechamthang remains

PMU is following up ardently for the compensation release by MoF.

To be complied

Trashigang Water Supply Rehabilitation Project

Work started in October 2018. Site visit in April revealed that a BPT is located on

private land.Further, consultation with 4 landowners whose land is affected by the realigned pipeline has not been conducted though advised already in January 2019.

SDGSS recommends Consultations with 4 landowners affected by realignment and with landowner on whose land BPT is located is carried out

To be complied.

To be complied.

50

as soon as possible.Rangjung Water Supply Rehabilitation Project

Works started on 25 November 2019

Concern raised with regard to alternative CWR site proposed on private land for which there was a stalemate in land acquisition vis-à-vis compensation offered.

The Dzongkhag Administration directed PIU to retain the original location which is on government land.

Due to comply

Dewathang water supply Scheme

Work not started as yet.

Land acquisition for locating the WTP.

Negotiation on compensation package done.

Consultations with affected landowners and 3rd Party Certification carried out.

Landowners agree to sell land.Agreement reached on compensation amount.

Payment of compensation

Complied.

Complied.

To be complied.

SJM/WS/00311

Construction of WTP at Dewathang

Concern was raised with regard to unpaid compensation to the 2 landowners losing land to the Water Treatment Plan though land already transferred to Thromde. MOF has not approved paying difference and insists on paying government PAVA rates.

PIU Samdrup Jongkhar is exploring for government land to substitute with the land acquired from landowners subject to agreement by landowners.

To be complied

SJM/WSS/001Samdrup Jongkhar Water Supply and Sewerage Project

Works not started yet.

PIU was directed to carry out a DMS (pegging of water and sewerage alignment) by the last ADB Mission in January 2020.It has not been carried out and the same raised by PMSC.

PIU has acknowledged the delay and are planning to conduct it as soon as there is more relaxation of movement rules due to COVID.

Due to comply

11 To be confirmed whether or not if this will be a separate packageQuarterly Progress Report(Q1_2020) STUDP 3674-BHU

51

7. Status of Social Safeguards Compliance by contract package

Table 13: Status of Social Safeguards Compliance by contract package

Package No. Package Description

Social Safeguards Compliance

Action to be taken

Actions taken

SM/UWS/002


Restoration works along alignment and private lands all completed by Contractor

Done

The compensations for 12 landowners affected by the pipeline in Relangthang and Phuntshogang villages have been requisitioned.

Budget has been secured to be transferred to Sarpang Dzongkahg for payment to APs

Irrigation channel damaged the pipeline of 1 landowner being repaired by the Gewog Office

Geowg Office and PMSC Engineer to verify that repairs undertaken

SM/UR/001

Development of Shechamthang LAP Infrastructure

Additional works namely road has affected two landowners’ assortment of fruit trees.

Fund secured to be transferred to Sarpang Dzongkhag for payment to APs,

TW/WS/002

Improvement of Urban Water Supply Works in Trashigang

No issues

Restoration works completed by Contractor since project almost completed. No social safeguards issues are outstanding.RP being updated.

TW/WS/003 Rangjung Water Supply Project

On realignment only short secton of pipeline across 8 landowners’ land and 1 BPT

DDR to be updated and submitted to

DDR being updated.

52

Package No. Package Description


Action to be taken

Actions taken

on government land affected. Consultations have been conducted with affected who have submitted voluntary consent to access through their land. DDR to be updated.

PIU ADB for clearance

SJM/WS/003 Work not started as yet.

Compensation amount not released by MOF. Alternative land substitution being looked into by PIU.

PIU exploring land substitution

To be finalized.

7.1 Stakeholder Communication, Participation and Consultation

Awareness events, Summary of consultations, Public informed of works, road closures, NGO activities.

Sarpang Water Supply Project

During the site visit in January 2020, all affected persons were met at site to follow-up on restoration works if done by the Contractor as advised in accordance with the verbal and written compliants received on damage to land, fencing, water pipes, road etc. It was determined that most of the damages had been restored by the Contractor.

Shechamthang LAP Development

No formal consultations have been carried out since the commencement of the project, however in the visit of January 2020, there were complaints of several residents about cracks in their buildings allegedly caused by the civil works. The complainants were consulted with in their homesteads and the cracks examined. The PIU was informed in person and as recommendations after the visit to launch an assessment and to file a report on their investigations.

Trashigang Water Supply Rehabilitation ProjectNo consultations have been carried out during the quarter.

Rangjung Water Supply Rehabilitation Project

The only significant stakeholder communication done during the quarter is the consultations held in Rangjung in January 2020. It was held in Shongphu and well attended by people of Chaling and Shongphu. Issues raised were with regard to work impacts on private land. Few cases raises were investigated after the meeting and any rectification work proposed by


53

Contractor. They were also briefed on environmental and social safeguards most importantly the Grievance Redressal Mechanism and the procedures for registering genuine complaints

Public consultation at Rangjung

Samdrup Jongkhar Water and sewerage ProjectNo consultations have been carried out during the quarter


No consultations have been carried out during the quarter

8.2 Work Progress and Progress Review Meetings

1. Sarpang Water Supply development projectWork Progress: Physical Progress- 100% and Financial Progress- 81.13%. Time elapsed 100%.

Additional work (BPT and suspension bridge for pipe) amounting to Nu. 2.6 Million have been awarded to the same contractor. The contractor has successfully complete work well within the stipulated contract duration.

2. Development of Shechangthang LAP Infrastructures; Roads, Drainage and Water Supply Project

Package 1 [SM/UR/001]: Work progress: Physical Progress – 72.91% and Financial Progress- 37.27%. Time elapsed 90.74%. Additional work (Road, drain, walls etc) amounting to Nu. 11 Million have been awarded to the same contractor

Package 2 [SM/UR/002]: This package comprises of additional works mainly roads, retaining walls and drains to make the LAP complete and logical. The physical progress is 7.5%, Financial progress is nil and the time lapsed is 25%.

54

3. Trashigang water distribution network improvement projectWork progress: Physical Progress is 96%, Financial Progress- 63%; Time elapsed 95%

Additional work (walls, pipes resulting from pipes realignment etc) amounting to Nu. 2.20 Million have been awarded to the same contractor.

4. Rangjung intake and WTP rehabilitation projectThe project comprises of Intake construction, c/o Transmission lines, Clear water reservoir and the water meter connections. The work commenced on 25 November 2019 with contract duration of 14 months. One monthly review (Project coordination meeting) meeting have been conducted on 3/12/2019 during the quarter 1 of 2020. The physical progress of the work is 23%, Financial progress is 14% and the time elapsed is 29%.

Appendix 3: Social Safeguards Corrective Action Plan for Secondary Towns Urban Development Project (Status as on 31 March 2020)

Package No.

Package Description


Issue

Correction Action to be

taken

Responsible Timeline Compliance Status*

SM/UWS/002


Person whose private irrigation channel from Relangthang was affected (now to be restored)

Record as grievance in SSMR. Follow-up on channel restoration by Gakidling gewog since budget has been already released to the Gewog.

PIU Sarpang Done PMSC Site Engineer stated that the Gewog had directed the owner to repair the channel after being provided all materials .

12 APs affected losing 74 trees and 300 cardamom shoots (Sarpang WSDP) and 2 APs affected by Shechamthang additional works losing 41 trees (Shechamthang LAP)

Third party verification carried out and RP updated. PIU has been requested to arrange compensation

Status to be reported in the next SSMR

PIU Sarpang 30 April 2020

Secured fund to be transferred to Sarpang Dzongkhag for payment

TW/WS/002

Trashigang water supply project

4 landowners affected by pipe realignment section and 1 landowner on whose land 1 break pressure tank will be

Update RP and report status in next SSMR

SDGSS & PIU

25 April 2020

DDR to be updated


55

constructed.

SJM/WS/002

Dewathang The 2 landowners whose land acquired for the WTP at Dewathang have not been paid despite the land already registered in the Thromde’s name.

Pay soon the amount with late payment penalty from the date the land was registered in Samdrup Jongkhar Thromde’s name

PIU Samdrup Jongkhar, PMU

15 May 2020

PIU asked to explore option of government land substitution for the land acquired by PIU for the WTP. A joint site visit with the land owners is being arranged for a substitute land

SJM/WS/001 + SJM/SST/003

[SJM/WS-SST/001]

Samdrup Jongkhar

Detailed Measurement Survey - pegging of the water and sewerage pipelines and demarcation of other new structures had not been done by PIU at the time of the visit of the ES & SDGSS in January 2020. Hence, losses verification could not be done.

DDR for Samdrup Jongkhar to be updated

To immediately carry this out and fulfill other procedures as advised by the SDGSS in email of January 2020 to PMU and PIU.

Status to be reported in next SSMR

Final DDR cleared by ADB and posted in ADB and MOWHS websites

PIU Samdrup Jongkhar, PMU

ADB

Mid-May 2020

Done

PMU requested to convey to PIU date for completion of DMS

No action required

*Note: This corrective action plan table is to be included in the next SSMR as well, with reported updates under compliance status column.

9. Compliance of Particular Covenants Specified under Schedule 5 of Loan Agreement

As provided under Article IV, “Particular Covenants” of the Loan Agreement, in the carrying out of the project and operation of the project facilities, the IA and the EA shall perform all obligations set forth in Schedule 5 to the Loan Agreement and the Project Agreement. This section of the QPR specifies the status of achieving those particular covenants specified under Schedule 5 to the Loan Agreement.

56Table 14: Compliance with Loan Covenants (Loan 3674- BHU: Secondary Towns Urban

Development Project)Article IV- Particular CovenantsSection Particulars Action TakenSec. 4.01 In the carrying out of the Project and operation of

the Project facilities, the Borrower shall perform, or cause to be performed, all obligations set forth in Schedule 5 to this Loan Agreement.

Being complied

Sec. 4.02 (a) The Borrower shall (i) maintain separate accounts and records for the Project; (ii) prepare annual financial statements for the Project in accordance with financial reporting standards acceptable to ADB; (iii) have such financial statements audited annually by independent auditors whose qualifications, experience and terms of reference are acceptable to ADB, in accordance with auditing standards acceptable to ADB; (iv) as part of each such audit, have the auditors prepare a report, which includes the auditors’ opinion(s) on the financial statements and the use of the Loan proceeds, and a management letter (which sets out the deficiencies in the internal control of the Project that were identified in the course of the audit, if any); and (v) furnish to ADB, no later than 6 months after the end of each related fiscal year, copies of such audited financial statements, audit report and management letter, all in the English language, and such other information concerning these documents and the audit thereof as ADB shall from time to time reasonably request.

APFS has been last conducted during November 2019 and sent to ADB as required.

Sec. 4.02 (b) ADB shall disclose the annual audited financial statements for the Project and the opinion of the auditors on the financial statements within 14 days of the date of ADB’s confirmation of their acceptability by posting them on ADB’s website.

APFS has been last conducted during November 2019 and sent to ADB as required.

Sec. 4.02 (c) The Borrower shall enable ADB, upon ADB’s request, to discuss the financial statements for the Project and the Borrower’s financial affairs where they relate to the Project with the auditors appointed pursuant to subsection (a)(iii) hereinabove and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB. This is provided that such discussions shall be conducted only in the presence of an authorized officer of the Borrower, unless the Borrower shall otherwise agree.

APFS have been last conducted during November 2019.

Royal Audit Authority is the designated auditor for all government projects.


57

Sec. 4.03 The Borrower shall enable ADB’s representatives to inspect the Project, the Works and Consulting Services, and any relevant records and documents.

Schedule 5- Execution of ProjectImplementation Arrangements

1. The Borrower shall ensure that the Project is implemented in accordance with the detailed arrangements set forth in the PAM. Any subsequent change to the PAM shall become effective only after approval of such change by The Borrower and ADB. In the event of any discrepancy between the PAM and the Loan Agreement, the provisions of this Loan Agreement shall prevail.

Being complied

Environment 2. The Borrower shall ensure that the preparation, design, construction, implementation, operation and decommissioning of the Project and all Project facilities comply with (a) all applicable laws and regulations of the Borrower relating to environment, health and safety; (b) the Environmental Safeguards; and (c) all measures and requirements set forth in the IEEs, the EMPs, and any corrective or preventative actions set forth in a Safeguards Monitoring Report.

The provisions are provided in the Bidding documents and PMU/PMSC will monitor the compliance by the PIUs/Contractor.

Land Acquisition and Involuntary Resettlement

3. The Borrower shall ensure that: (a) all land and all rights-of-way required for the Project are made available to the Works contractor in accordance with the schedule agreed under the related Works contract and all land acquisition and resettlement activities are implemented in compliance with (i) all applicable laws and regulations of the Borrower relating to land acquisition and involuntary resettlement; (ii) the Involuntary Resettlement Safeguards; and (iii) all measures and requirements set forth in the RP, and any corrective or preventative actions set forth in the Safeguards Monitoring Report; and;

Corrective actions regarding compensation to be completed as per agreed timelines in the Corrective Action Plan

(b) no Works involving involuntary resettlement impacts are commenced until ADB has cleared the final RP of each package.

Corrective actions regarding compensation to be completed as per agreed timelines in the Corrective Action Plan

Indigenous Peoples

4. The Borrower shall ensure that the Project does not involve any indigenous peoples’ impacts within the meaning of

There are no indigenous peoples’ impacts under the project

58the SPS. In the event the Project involves any such impacts, the Borrower shall take all steps required to ensure that the Project complies with the applicable laws and regulations of the Borrower and with the SPS.

Labor Standards, Health, and Safety

5. The Borrower shall ensure that the core labor standards and the Borrower’s applicable laws and regulations are complied with during Project implementation. The Borrower shall include specific provisions in the bidding documents and contracts financed by ADB under the Project requiring that the contractors, among other things: (a) comply with the Borrower’s applicable labor law and regulations and incorporate applicable workplace occupational safety norms; (b) do not use child labor; (c) do not discriminate workers in respect of employment and occupation; (d) do not use forced labor; (e) allow freedom of association and effectively recognize the right to collective bargaining; and (f) disseminate, or engage appropriate service providers to disseminate, information on the risks of sexually transmitted diseases, including HIV/AIDS, to the employees of contractors engaged under the Project and to members of the local communities surrounding the Project area, particularly women. The Borrower shall strictly monitor compliance with the requirements set forth above and provide ADB with regular reports.

The clauses have been included in the bid document and are being monitored through SEMPs and full time deployment of PMSC supervision consultants at the project sites.

Gender and Development

6. The Borrower shall ensure that (a) the GAP is implemented in accordance with its terms; (b) the bidding documents and contracts include relevant provisions for contractors to comply with the measures set forth in the GAP; (c) adequate resources are allocated for implementation of the GAP; and (d) progress on implementation of the GAP, including progress toward achieving key gender outcome and output targets, are regularly monitored and reported to ADB.

Being Complied

Human and Financial Resources to

7. The Borrower shall make available necessary budgetary and human resources to fully implement the EMPs.

Being Complied


59

Implement Safeguards- Related Provisions in Bidding Documents and Works Contracts

8. The Borrower shall ensure that all bidding documents and contracts for Works contain provisions that require contractors to:

(a) comply with the measures relevant to the contractor set forth in the IEE and the EMPs and any corrective or preventative actions set forth in a Safeguards Monitoring Report; (b) make available a budget for all such environmental and social measures; (c) provide the Borrower with a written notice of any unanticipated environmental risks or impacts that arise during construction, implementation or operation of the Project that were not considered in the IEEs and the EMPs; (d) adequately record the condition of roads, agricultural land and other infrastructure prior to starting to transport materials and construction; and

(e) reinstate pathways, other local infrastructure, and agricultural land to at least their pre-project condition upon the completion of construction.

The provisions of the contract to include social aspects such as Child labour, women employment, HIV AIDS awareness etc., are adequately covered in the PCC of the bidding documents.

Environment safeguards provisions are made part of bidding documents and works contracts

No any unanticipated environmental risks or impacts have occurred during construction/ implementation so far.

Taking stock of roads condition, agricultural land and other infrastructure prior to starting to transport materials and construction are being complied.

This is included in section 8 of the bidding document.

Safeguards Monitoring and Reporting

9. The Borrower shall do the following:

(a) submit semi-annual Safeguards Monitoring Reports to ADB and disclose relevant information from such reports to affected persons promptly upon submission;

(b) if any unanticipated environmental and/or social risks and impacts arise during construction, implementation or operation of the Project that were not considered in the IEEs and the EMPs, promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; and

(c) report any actual or potential breach of compliance with the measures and requirements set forth in the EMPs promptly after becoming aware of the breach.

Being complied

Being complied

Being complied

60Prohibited List of Investments

10. The Borrower shall ensure that no proceeds of the Loan are used to finance any activity included in the list of prohibited investment activities provided in Appendix 5 of the SPS.

Being complied

Counterpart Support

11. The Borrower shall make available through budgetary allocations or other means all counterpart funds required for timely and effective implementation of the Project, including funds to mitigate unforeseen environmental and social impacts, and to cover any financing gap arising from design changes, price escalation in construction or installation costs or other unforeseen circumstances. In addition to the foregoing, the Borrower shall ensure that it has sufficient funds to satisfy its liabilities arising from any Works and/or Consulting Services contract.

Being complied

Governance and Anticorruption

12. The Borrower and the implementing agencies shall (a) comply with ADB’s Anticorruption Policy (1998, as amended to date) and acknowledge that ADB reserves the right to investigate directly, or through its agents, any alleged corrupt, fraudulent, collusive or coercive practice relating to the Project; and (b) cooperate with any such investigation and extend all necessary assistance for satisfactory completion of such investigation.

Being complied

13. The Borrower shall ensure that the anticorruption provisions acceptable to ADB are included in all bidding documents and contracts, including provisions specifying the right of ADB to audit and examine the records and accounts of the executing and implementing agencies and all contractors, suppliers, consultants, and other service providers as they relate to the Project.

Being complied

Operation and Maintenance

14. The Borrower shall, by 31 December 2021, develop and implement a program for regular and periodic maintenance of the facilities to be financed by the Project in accordance with international best practices acceptable to ADB, and make adequate resources available, through budgetary allocations or otherwise, for

Not yet due


61

this purpose.

62

10.Work Plan for this Quarter and Next Quarter

Planned v/s actual achievement during this quarter based on contractor’s work plan. Improvement of Urban Water Supply Works in Trashigang


63

YearMonthsWeeks 1 2

Planned

Achieved 65

I Water Distribution Network

Planned

Achieved 100

Planned

Achieved 95

d)Procurement of G.I pipes, fittings & valves (Main lines)

Achieved

PlannedAchievement PlannedAchievement PlannedAchievement PlannedAchievement Planned

Achieved 95

Planned

Achieved 90

Planned

Achieved 98

Planned

Achieved 75

Planned

Achieved 75

Planned

Achieved 60

II Construction of 200m3 tank

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 95

Planned

Achieved 99

IIIConstruction of BPT (10 Cum)

Planned

Achieved 100PlannedAchieved 100

Planned

Achieved 100

Planned

Achieved 95

Planned

Achieved 100

Planned

Achieved 95

Planned

Achieved 95

: 18 months: 29th February, 2020

: 1st September, 2018

: 1st September, 2018: 29th February, 2020 : 20.50 months

: 95%

: 15th May, 2020

Start date

Letter no.: DAT/HSS-15/2019-2020/6038 dated 26th March, 2020.

: Improvement of Urban Water Supply Works in Trashigang: Project Implimentation Unit: APECS Consultancy, Thimphu: M/s K. D Builders Pvt. Ltd., Trashigang: Nu. 34,864,579.00

iv)

Pipe laying of G.I pipes (50, 80,100 & 150mm) & PP-R (20, 25, 32, 40, 50 & 63mm)

B 5&6

Providing hydraulic testing, disinfection & washing of pipeline after disinfection as per the direction of engineer in-charge (for 32mmdia. to 150mm dia. pipes).

Year - 2018 Year - 2019Oct. Nov.

150mm dia. (966 mtrs.) with required fittings & 2 nos. valves

Achieve-ment (%)

Sept. Jan. Feb.Year - 2020

16

Supply & delivery of valves including construction of chambers & steel ladders

C 19~20

Barbed wire fencing with M.S angles & gate

D 24~28

Providing & laying RCC, Formwork, TMT bars, foot steps, ventilator & water stopper

5 ~ 10

Plastering - Inner, Outer surfaces, plinth protection & drainage

11~15

Pipes & fittings B 16 & 17


D 24~31

Site clearance including earthwork excavation & refilling

A 1 ~ 3

Hand packed stone soling & PCC in foundation

4


12~16

B 17 & 18

C 19~23

Pipes & fittings


Site clearance including earthwork excavation & refilling

A 1,2 & 3


4&5

Providing & laying RCC, Formwork, TMT bars, foot steps, ventilator & water stopper

6~ 11

19 & 20 Providing & laying Asphalt Bituminous Concrete & HDPE pipes

Activities Oct. Nov. Dec.

Provide & fixing Fire Hydrant with stand post & chambers for 50, 80, 100 & 150mm

C 7~9

Construction of stone masonry pipe support & PCC thrust blocks

3&4

A 1&2 Site clearance incl. earthwork excavation

April May June Aug.Sept.

1

Demarcation of plot boundaries, fixing alignment of pipelines & preparaiton of As Demarcated Map

MarchSl. #. Jan. Feb.

D 9~ 16

Supply & delivery of valves including construction of chambers for 15, 20, 25, 32, 40, 50, 80, 100 & 150mm

E 17 & 18Providing & laying Granular Sub-Base Course (GSB) & Water Mix Macasam (DBM)

50mm dia. (1,764 mtrs.) with required fittings & 10 nos. valves

i)

80mm dia. (2,706 mtrs.) with required fittings & 17 nos. valves

ii)

iii)100mm dia. (3,714 mtrs.) with required fittings & 15 nos. valves

May

Time lapsed Revised Contract Duration

July Dec. AprilMarch

Intended completion dateIntended completion dateRevised completion date

Intended completion date Cumulative Physical progress Title of Work

: 96% Cumulative Financial progress : 63%: Work Plan visa-vis Achievement until 31st March, 2020

Name of Work Implementating AgencyProject Management & Supervison Consultancy Executing Agency Tendered valueDate of start

64

YearMonthsWeeks 1 2

IVConstruction of BPT (5 Cum)

Planned

Achieved 100

Planned

Achieved 100

Planned 100

Achieved

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 95

Planned

Achieved 95

VDomestic water meters connection

Planned

Achieved 96

Planned

Achieved 95

Planned

Achieved 95

Planned

Achieved 95

Planned

Achieved 90

Planned

Achieved 80

Planned

Achieved 90

VIReinstatement of Road Surface, Footpath & V-shapped drain

PlannedAchieved 95PlannedAchieved 90PlannedAchieved 95PlannedAchieved 95PlannedAchieved 98Planned

Achieved 95

Planned

Achieved 9596%

s)

t) Plastring works

Handing/Taking over of the Project

VII

Extra work Demolishing of Plain Cement Concerte

Construction of Retaining & Breast Walls

Random Rubble Masonry (RRM)

Year - 2018 Year - 2019Oct. Nov.

Achieve-ment (%)

Sept. Jan. Feb.Year - 2020

Plain Cement Concrete (PCC) works

r)

8

Pipes, fittings & chamber covers

B 9, 10& 11

5,6 & 7

A 1 Earthwork excavation in hard soil

Stone soling

Domestic water meters with fittings

C 12 ~14

Plastering - Inner & Outer surfaces

q)

Reinforced Cement Concrete (RCC), Formwork & TMT bars

Earthwork excavation & hand packed stone soling

A 1& 2

3 & 4Plain cement concrete (PCC) & Brick works

Pipes & fittings B 17 & 18


C 19~21


D 24~28


4 & 5

Providing & laying RCC, Formwork, TMT bars, foot steps, ventilator & water

6 ~ 11


12~16

Site clearnace including earthwork excavation & refilling

A 1~3

Activities Oct. Nov. Dec. April May June Aug.Sept. MarchSl. #. Jan. Feb. MayJuly Dec. AprilMarch


65

Name of Work Implementating AgencyProject Management & Supervison Consultancy Executing Agency Tendered valueDate of start Cumulative Physical progress (%)

YearMonthsWeeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

I

PlannedAchieved 90PlannedAchieved 85PlannedAchieved 40

Planned

Achieved 40

PlannedAchieved 15PlannedAchieved 0

Planned

Achieved 0

II

PlannedAchieved 55

2

PlannedAchieved 85PlannedAchieved 75PlannedAchieved 75PlannedAchieved 0

III Construction of RCC Grid Chamber Planned

Achieved 75PlannedAchieved 85PlannedAchieved 60

Planned

Achieved 35

PlannedAchieved 10

Planned

Achieved 0

PlannedAchieved 0

IV

PlannedAchieved 65PlannedAchieved 35PlannedAchieved 0PlannedAchieved 0

Time elapsed: 29%

Construction of Intake and Barbed Wire Fencing with Gate at the Source

Construction of Footpath and Concrete Encasements in Land Slide Areas

Concrete Encasements in Land Slide Areas

Providing & laying of Transmission Line from Source to 200m3 CWR in Rangjung

Contract duration: 14 monthsCompletion date: 24th January 2021: 25th November, 2019 : 23% Cummulative Finacial progress: 14%

: Rangjung Water Supply Project: Project Implementation Unit, Dzongkhag Administration, Trashigang: APEConsultancy, Thimphu: M/s K. D Builders Pvt. Ltd., Trashigang: Nu. 45,326,917.59

Sept.2019

1Site clearance incl. earthwork excavation in Hard Soil & chesiling/drilling in rocks

April May JuneNov.Sl# Activities July Aug.Dec. Jan. Feb. March

Breaking of rocks including drilling including making hole

b

Jan.

7Barbed wire fencing including excavation, PCC in foundation, Steel work, fencing, provision of gate & other components

Stone soling & Plain Cement Concrete2

Providing & fixing reinforcement including formwork

3

Nov.

Earthwork in excavation (serface) including removing surface earth

a

Work Plan visa-vis Achivement until 31st March, 2020

Providing & fixing D.I pipes & valves with chamber for wash-out/scour & out-let

5

Construction of Gabion wall6

Providing & laying Reinforced Cement Concrete 1:1:2 in foundation, walls & placing water stopper

4

Dec.

Providing & laying Plain Cement Concrete c

Clearing, trenching in Hard Soil including removing boulders & rock

1

4 Providing & laying reinforcement including Reinforced Cement Concrete 1:1½:3.


Providing & fixing reinforcement including formwork3


4

Providing & laying D.I pipes, valves, plinth protection & drainage

5

Providing & fixing tubular trusses including C.G.I sheet roofing 7

6Chain link fencing including excavation, PCC in foundation, Steel work, fencing, provision of gate & other components

Clearing, trenching in Hard Soil including removing boulders & rock

1

Providing & fixing D.I valves with chamber3

4 Pressure testing & dis-insfection of pipelines

Providing & laying D.I pipes with fittings 2

Oct. Remarks

Not feasible

1 Construction of Footpath including clearing, earthwork etc.

Achieve-ment (%)

2020 2021

66

YearMonthsWeeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

V Construction of BPT -1 PlannedAchieved 85PlannedAchieved 75PlannedAchieved 60

Planned

Achieved 65

PlannedAchieved 8

Planned

Achieved 0

PlannedAchieved 0

VI

PlannedAchieved 0PlannedAchieved 0PlannedAchieved 0Planned

Achieved 0

PlannedAchieved 0

Planned

Achieved 0

VIIPlanned

Achieved 0

PlannedAchieved 0PlannedAchieved 0

Planned

Achieved 0

PlannedAchieved 0

Planned(during the period) 23%

Construction of Clear Water Reservoir Tank (CWR)- 200m at Rangjung

Providing water meters and service connections

Planned (next period)Achieved

Sept.2019

April May JuneNov.Sl# Activities July Aug.Dec. Jan. Feb. March Jan.Nov. Dec.



4

Clearing, excavation in Hard Soil including removing boulders & rock 1

3 Providing & fixing reinforcement including formwork

Providing & laying D.I pipes, valves, plinth protection & drainage 5

Chain link fencing including excavation, PCC in foundation, Steel work, fencing, provision of gate & other components

6

6Chain link fencing including excavation, PCC in foundation, Steel work, fencing, provision of gate & other components.

7 Dismantling of BPTs - 10 nos.

1Clearing, excavation in Hard Soil including removing boulders & rock

Handing/Taking over of the Project.

Supply of Bulk Flow meters & water meter of various sizes with all the

3Providing & fixing reinforcement including formwork

4Providing & laying Reinforced Cement Concrete 1:1:2 in foundation, walls & placing water stopper

5Providing & laying D.I pipes, valves, plinth protection & drainage

Oct.

Earthwork in excavation in Hard Soil including removal of boulders for G.I & HDPE pipeline, Bulk Flow & Water

1

2Providing & laying G.I & HDPE pipes with required fittings.

4Installation/fixing of Bulk Flow meters & water meter of various sizes with all the required faucets.

3

5

8 nos. BPTs

2 Stone soling & Plain Cement Concrete

RemarksAchieve-ment (%)

2020 2021


67

Contract Duration: 18 months + 45days

YearMonth

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

MobilizationPlannedAchieved 100PlannedAchieved 100PlannedAchieved 100PlannedAchieved 100PlannedAchieved 100PlannedAchieved 90PlannedAchieved 80Planned 100AchievedPlannedAchieved 100 PlannedAchieved 52.41Planned

Achieved

PlannedAchieved 52.12PlannedAchievedPlannedAchievedPlannedAchieved 7.21PlannedAchievedPlannedAchievedPlannedAchieved

INTAKEPlannedAchieved 100PlannedAchieved 100PlannedAchieved 100

19

20

21

Apr

20Year 2020

Intended completed date: 11th March 2020 & 25th April 2020

12Sl # Description of Work

Year 2018 Year 2019

Financial Progress: 74% upto March 2020 & 79.50% final bill Time Lapsed: 96.92%

1 2 3 4 5 146 15 16 17 187 8 9 10 11 19 During QuarterSep Oct Nov Dec J an Feb March

13April May J une J uly Aug Sep Oct Nov Dec J an Feb Mar

1 Signing Agreement & finalization alignment of pipe line

2 Mobilization of Project Official, equipment, materials & machinery

3 Approval of Labors, Construction of Labor Camps, mobilization of plumbers and fitters.

7 Transportation of pipes to site, laying of Pipes, jointing and fittings of valves, sockets and Tees

8 Construction of Thrust blocks, Pipes Supports, river crossing from Intake to WTP area

4Quotation for DI Pipes & fitting finalize the rates, purchase order for K-9 Ductile Iron Pipes and fittings (Lot wise) approx 4 km per lot

5 Dismentling of Grid chamber and Construction of RCC Grit chambers

6Earth work in excavation in trenches for the pipeline from Intake to WTP area

9Sand Bedding and backfilling of trenches from Intake to WTP area

10 Construction of break pressure tank as per drawing (10 cum,3 Nos)

11Construction of valve chambers for Air valve, sluice valve etc and fixing of manhole cover complete

12Providing and laying GSB and WMM for road work

13 Providing and laying DBM and Asphalt concrete for road works

14 Construction Bridge, Culvert Crossing and Barbed wire fencing of area

15 Construction of V-shaped drain and reinstatement of road crossing where ever necessary.

16Re-checking of fittings and pressure Testing of Ductile Iron Pipes at every 400-500 meter lengths.

17Dry and Wet Test of the Break Pressure Tank and Grit Chamber

18 Final finishing of all works and Handing taking of the Water supply Project

Clearing jungle including uprooting of vegetation & trees

Earth work in excavation over areas

Providing and laying dry hand packed stone soling/course aggregate filling with hard stone

Contract package # and Package Name: Sarpang Water Supply Development Project under Sarpang DzongkhagName of Contractor: M/s E. W Construction - JM Builder (JV)Contract Value: Nu. 72,121,131.98 (66,667,122.95+64,54,009.03)Physical progress - 79.79%

Contract effective date: 11th Sep 2018

YearMonth

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

Planned

Achieved 90

Planned

Achieved 100

PlannedAchieved 100PlannedAchieved 100PlannedAchieved 100Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

PlannedAchievedPlannedAchievedPlanned

Achieved

Planned

Achieved34

33

22

23

24

32

Apr

20Year 2020

26

30

31

28

29

27

25


Year 2018 Year 20191 2 3 4 5 146 15 16 17 187 8 9 10 11 19 During

QuarterSep Oct Nov Dec J an Feb March


Construction of gabion wall with dry stone masonry

Construction of Valve chamber of Stone masonry

Boulder filling, (sizes ranging 300mm to 500mm), in between gabion protection works and Intake structure upto ground level as per drawing

Providing & fixing Wire-mesh using galvanised M.S wire of 0.56mm dia wire including the cost of hinges - Bird/fly proof Wiremesh for grit Steel work welded, in built up sections, trusses, frame-works including cutting, hoisting, fixing and appl. priming coat of red for truss of grit

Providing & fixing Thermo-Mechanically Treated reinforcement bar (Yield Strength 500 MPa) for R.C.C work including cutting, bending,binding and placing in position completeProviding & fixing centering and shuttering (formwork), including strutting, propping etc. and removal of formwork

Providing and filling, (gravel sizes ranging 40mm to 63mm), in between gabion protection works and Intake structure above ground level as per drawingProviding and filling, (gravel sizes ranging 40mm to 63mm) as per drawingProviding and filling, (gravel sizes ranging 100mm to 300mm) as per drawing.Providing and filling, (gravel sizes ranging 20mm to 75mm) as per drawing.Providing and laying in position plain cement concrete 1:2:4 (1 cement : 2 sand : 4 graded crushed stone 40 mm nominal size) excluding the cost of centering and shuttering - Providing & laying in position reinforced cement concrete 1:1:2 (1 cement : 1 sand : 2 graded crushed rock 20 mm nominal size) excluding the cost of centering, shuttering and reinforcement - all work upto plinth level

68

YearMonth

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

Suspension Bridge

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

41 Planned

42 Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

43

Supplying of Galvanized wire mesh netting 10SWG of 1.30m height 4 84 inch eye size , weight =3kg/m as per drawing and specification

44

Providing of Bulldoggrips confirming to IS 2361: 1970 as per drawing and specification - Bulldoggrip 13 mm, Bulldoggrip 26 mmSupplying of Pre- stressed Galvanized steel wire ropes confirming to IS 1835-1977, IS 6594 -1977 and IS 9282 -1979 as per drawing and specification. Wire ropes Dia 13 mm & 26mm (106*6)

45

46

38

Providing and laying Random Rubble Masonry With Hard Stone in foundation and plinth in Cement Morter 1:4Providing and Laying Hand packed Stone filling with hard stone / broken stones inside abutments / anchorahes block for both abutments

40

Supply, Fabrication of steel structure (Trail Suspended Bridge of 72Mspan) as per drawing and specification provided in the drawing. The complete steel parts to be Dip galvanization by 99.50% pure zine and with a temperature ranging of 440 -460 degree centigrate as per the standard specification.

39

37

35

Earth work n xcavatn ovr areas,dth >00mm, width>1.5m area>10Sq.m on plainincluding disposal of excavated earth within 50m lead and 1.5lift and disposed soil to be neatly dressed on hard, soil and fractured rock requiring blasting.

36

Providing and Laying reinforcement cement concrete 1:2:4 with 20mm aggregates excluding the cost of centering and shuttering in foundation and plinth. Providing and fixing centering and shuttering (formwork) including strutting, propping, etc and removal of formwork on foundation and plinth.

Apr

20Year 2020


Year 2018 Year 20191 2 3 4 5 146 15 16 17 187 8 9 10 11 19 During



Providing & Fixing Thermo-Mechanically Treated reinforcement bars for RCC works including cutting, bending, binding and placing in position complete as per drawing and

Supply and providing Screw, Bolts Nuts, Spring Washers ( All Galvanized) and re treading (to remove excess zine for easy fiting of nuts) as per drawing and specification.

YearMonth

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100

Planned

Achieved 100Planned

Achieved 10051

49

50

Lauching and hoisting of main , hand rail, fixing, windties and windguy cables to required level including cutting, binding, placing and fixing of windties and bulldogrips in position complete as per drawing and specification provided.

47

Erection and laying of walkway beams, walkway decks and suspndes with its fittings like plates, nuts, bolts, spring washers washers etc including retightening of nuts, bolts, after completion of bridge launching and application of grease on the threaded steel parts and placing in position complete as per drawing and specification provided.

48

Removing of hand packed stone filling/soiling with stones - Plumb Concrete 1;3:6 (60%) , Plumb Concrete with boulder filling 40%

Apr

20Year 2020


Year 2018 Year 20191 2 3 4 5 146 15 16 17 187 8 9 10 11 19 During



MS Pipe clamps ( Supply fabrication , painting and fitting all completed

Providing and laying of HDE pipes 63mm dia 6 PN in the dead man anchorages for inserting the main and handrail cables and winding it as per drawing.


69

Contract Duration: 18 months

Year AchievedMonth 19 %

May

Week 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 2 3 4 1 2 3 4 1

A MobilizationPlannedAchieved 100PlannedAchieved 88

B Water Supply Works1 Civil Works

PlannedAchievedPlannedAchieved 29PlannedAchievedPlannedAchieved 0.02PlannedAchievedPlannedAchieved 0.015PlannedAchieved 0.03

2 Pipe WorksPlannedAchieved 88.58PlannedAchievedPlannedAchieved 27.5PlannedAchieved 66PlannedAchieved 70.1PlannedAchieved 65PlannedAchieved 20

3 Fire HydrantPlannedAchieved

4 Household Connection

Planned

Achieved 8.8C Road and Drainage works1 Earth work and embankment

PlannedAchieved 72.05PlannedAchieved 71.37PlannedAchieved 42.9

2 DrainsPlannedAchieved 74PlannedAchieved 40PlannedAchieved 60

3 Subgrade and base coursePlannedAchieved 97.95PlannedAchieved 46PlannedAchieved 30

4 Roadside FootpathPlannedAchieved 2.2PlannedAchieved 18

5 Access ShaftPlannedAchieved 93.91PlannedAchieved 78.12

2 Surveying and Setting Out

Dec J an Feb MarchMay April

1 Installation of Labour Camp and Site Office

J une J uly Aug Sep Oct NovNoc Dec J an Feb March April13 14 15 16 17 187 8 9 10 11 12

Contract package # and Package Name: Development of Schechamthang LAP Infrastructure: Roads, Drainage and Water Supply Project under Sarpang DzongkhagName of Contractor: M/ s Penjor - Jabab (JV)

Sl # Description of Work

Year 2018 Year 2019 Year 20201 2

Intended completed date: 6th May 2020

a Supply and Instalation

Contract Value: Nu.172,080,730.70 (172.08 Million) Contract effective date: 6th November 2018

aExcavation, Laying pipes, chambers and finishing works

3 4 5

Time lapsed: 90.74%

a Formation cutting

b Hand Excavation for pipe works

Package -1 Physical Progress: 72.91% as on 31st Mar 2020 Financial Progress: 37.27%

6

c Sub grade Preparation

d GSB and WMM

e Scarifying

f Providing and Laying Asphalt/Bituminous Concrete

g Construction of V shaped drain

a DI pipe works

b HDPE pipe works

c Excavation

d Sand Bedding

e Laying of HDPE

f Back Filling and Sand Bedding

g Concrete work for Pipe Support

a Clearing

b Excavation

c Embankment

a Layout

b Excavation

c Concreting and finishing

a Subgrade preparation & consolidation

b GSB

c WMM

a Sand Bedding

b laying of interlocking block

a Laying of HDPE Pipes and backfilling

b Construction of shafts chambers

70

Year AchievedMonth 19 %

May

Week 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 2 3 4 1 2 3 4 1

6 Road DividersPlannedAchieved 34PlannedAchieved 79.5PlannedAchieved 28

7 Retaining WallsPlannedAchieved 92.97PlannedAchieved 92.96PlannedAchieved 92.96PlannedAchieved 55.43PlannedAchieved

8 Off Road FootpathPlannedAchieved 18.78PlannedAchievedPlannedAchieved

9 Road ParkingPlannedAchievedPlannedAchievedPlannedAchievedPlannedAchievedPlannedAchieved

D FinishingPlannedAchieved

Average achievement percentage 72.91

Dec J an Feb MarchMay AprilJ une J uly Aug Sep Oct NovNoc Dec J an Feb March April

13 14 15 16 17 187 8 9 10 11 12Sl # Description of Work

Year 2018 Year 2019 Year 20201 2 3 4 5 6

a Excavation

b Edging/divider

c Filling

a Excavation

b Soling

c PCC

d RRM

e Finishing

a Excavation

b Soling and PCC

c Stone Paving

a Cutting and embankment

b Sub grade Preparation

c GSB and WMM

d Scarifying

e Providing and Laying Asphalt Concrete

a Finishing work, Site Clearance and Handing taking


71

Contract Value: Nu.25,971,474.65 (2.59Million) Contract Duration: 12 monthsPhysical Progress: 7.50% as on 31st Mar 2020

YearMonth

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

A Pipe Works1 DI pipe works Planned2 HDPE pipe works Planned

a Excavation Plannedb Sand Bedding Plannedc Laying of HDPE Plannedd Back Filling and Sand Bedding Plannede Concrete work for Pipe Support Planned

B Fire Hydrant1 Supply and Instalation Planned

C Household Connection

1Excavation, Laying pipes, chambers and finishing works

Planned

D Road and Drainage works1 Earth work and embankment

a Clearing Plannedb Excavation Plannedc Embankment Planned

2 Drainsa Layout Plannedb Excavation Plannedc Concreting and finishing Planned

3 Subgrade and base coursea Subgrade preparation & consolidation Plannedb GSB Plannedc WMM Planned

4 Roadside Footpatha Sand Bedding Plannedb laying of interlocking block Planned

5 Road Dividersa Excavation Plannedb Edging/divider Plannedc Filling Planned

E Access Shafta Laying of HDPE Pipes and backfilling Plannedb Construction of shafts chambers Planned

F Retaining WallsPlannedAchived 19PlannedAchived 22PlannedAchived 10PlannedAchived 45

e Finishing Planned

G Off Road Footpatha Excavation Plannedb Soling and PCC Plannedc Stone Paving Planned

H Road Parkinga Cutting and embankment Plannedb Sub grade Preparation Plannedc GSB and WMM Plannedd Scarifying Plannede Providing and Laying Asphalt Concrete Planned

I Finishinga Finishing work, Site Clearance and Handing taking Planned

Sep Oct Nov Dec

Remarks11 129 106 7 8J an Feb March April May J une

Sl # Description of Work

Year 20201 2 3 4

J uly Aug5

Contract effective date: 31st December 2019 Intended completed date: 31st Dec 2021 Package -2 Financial Progress: 0% Time lapsed: 33.33%

Contract package # and Package Name: Development of Schechamthang LAP Infrastructure: Roads, Drainage and Water Supply Project under Sarpang DzongkhagName of Contractor: M/s Penjor - Jabab (JV)

d RRM

a Excavation

b Soling

c PCC

72

11. Progress Against Project DMF

DESIGN AND MONITORING FRAMEWORKImpact the Project is Aligned with

Balanced and sustainable development of human settlements in Samdrup Jongkhar, Sarpang, and Trashigang ensured (Eleventh Five-Year Plan, 2013–2018)a

Results Chain

Performance Indicators with

Targets and Baselines

Data Sources

and Reporting

Achievement in quarter

Achievement to date

Outcome

Quality, efficiency, and sustainability of urban services improved

By 2024: Samdrup Jongkhar, Sarpang, and Trashigang towns:

a. 24x7water supply provided to 90% of household and institutions (2017 baseline: average 12 hours daily water supply provided to 60% of households and institutions)

b.

Nonrevenue water reduced to not more than 15% (2017 baseline: average 50%)

c. 100% of annual O&M cost of project facilities

a–b and d–e. PMU Project completion report

c. Financial statements of Sarpang and Trashigang dzongkhags and Samdrup Jongkhar thromde

Nil

Samdrupjogkhar and Dewathang sub-projects yet to be procured.

PPMS will be developed during May 2020 and orientation workshop provided to PIU/PMSC engineer for implementation


73

Results Chain



Data Sources

and Reporting


Achievement to date

financed by government transfers, revenues, and tariffs (Baseline: n/a)

Samdrup Jongkhar town:

d. Collection of sewage increased to 75% (2017 baseline: 25%)

Sarpang town:

e. 8.5 hectares of urban land developed for mixed use (2017 baseline: 0)

Nil

Under progress

Under progress

Outputs

1. Urban infrastructure expanded and/or upgraded

By 2023: Samdrup Jongkhar, Sarpang, and Trashigang:

1a. A total of 46.8 km of additional water transmission lines constructed,

1a–g. Quarterly progress reports, review mission reports, municipality statistics, and MOWHS annual

Under Sarpang water supply subject total of 12.75km of Raw Water Main Line from Source to WTP have been provided and laid.

A total of 16.70km Water distribution

74

Results Chain



Data Sources

and Reporting


Achievement to date

36.7 km of new distribution pipelines constructed, and 2.5 km of existing water transmission pipelines upgraded and/or rehabilitated (2017 baseline: 32.3 km existing transmission lines, 0 km distribution lines)

reports network have been completed under Trashigang Water supply subproject.

Intake works and Raw water Main line under Rangjung is under progress.

Water supply main line under Dewathang subject yet to be procured.

1b. Six new ground-level service reservoirs constructed with a total storage capacity of 1,300 m3 (2017 baseline:0)

1c. Two new water intake structures with 3.5 MLD capacity constructed (2017 baseline: 0)

1d. One WTP with a capacity of

Nil

Nil

Nil


75

Results Chain



Data Sources

and Reporting


Achievement to date

1.2 MLD constructed and commissioned and one WTP upgraded to 1 MLD (2017 baseline: 0 and 1 WTP with 0.6 MLD capacity)

1e. 800 new metered water supply connections provided (685 residential and 115 institutional) (2017 baseline: 0)

Samdrup Jongkhar:

1f. 2.5 km of sewage collection pipelines constructed with 250 new connections provided (210 residential and 40 institutional), (2017 baseline: 0 km sewage collection pipeline, 0 connections)

Nil

Nil

Nil

76

Results Chain



Data Sources

and Reporting


Achievement to date

Sarpang:

1g. 9.0 km of new and improved drains and 3.74 km of new roads constructed (2017 baseline: 0 km drains, 0 km roads)

Under progress

2. Capacity of institutions and local communities strengthened

By 2023:

Samdrup Jongkhar, Sarpang, and Trashigang:

2a. Staged water tariff framework developed (2017 baseline: n.a.)

2b. At least 3,500 people (at least 40% women) report improved knowledge on gender and public-health-related issues such as water conservation,

2a–d. Quarterly progress reports, review mission reports, MOWHS annual reports

Nil

Nil

Since NGO for community mobilization has not been recruited, this is still pending.


77

Results Chain



Data Sources

and Reporting


Achievement to date

solid-waste segregation and reduction, and water, sanitation, and hygiene (2017 baseline: 0) b

2c. 50 staff from PMU and PIUs and other municipal units reported improved knowledge and skills in O&M and asset management of municipal infrastructure, of which at least 25% are women (2017 baseline: n.a.)

2d. Project gender equality results monitored through GEMS of the National Commission for Women and Children (2017 baseline: n.a.)

Since NGO for community mobilization has not been recruited, this is still pending. ToR finalized.

Key Activities with Milestones 1. Urban infrastructure expanded and/or upgraded 1.1 Statutory environmental clearances for subprojects obtained (Q1 2018–Q4

2019)12

Environment and Forestry clearance have been obtained for all the sub-projects.

78

Key Activities with Milestones However, for both the clearances, date of expiry is attached and requires timely renewal till the completion of the project. Ex: for SMJ and Dewathang sub-projects the validity of both the clearances has expired and the PIU is required to renew the same prior start of the project implementation.

1.2 Detailed engineering designs completed for all subprojects (Q2 2019)

Design status: For a combined package at SMJ: Rehabilitation of Samdrup Jongkhar Water

Supply System and Sanitation and Sewerage project, concerning sanitation and sewer part the estimate for SJ sewer networks and house connection including the design of bridge over seasonal stream (dry nallah) completed and made part of the bidding document.

However, a more detailed assessment on the house sewer connection with regard to cost estimate would facilitate the smooth implementation of the sewer subproject under Samdrupjongkgar Thromde.

For Dewathang water supply Scheme: Land acquisition/compensation for WTP under further review and finalization by SMJ Thromde and the possibility of the proposed design of compact water treatment plant engaging the services of the consultant under 2816 BHU in consultation with ADB is being studies.

1.3 Civil works contracts awarded ensuring gender-sensitive designs (Q3 2018–Q3 2020) Needs to be assessed

1.4 Water supply systems completed and commissioned (Q1 2020–Q1 2023) Sarpang water supply sub-project completed and due to be taken over by Sarpang

Dzongkhag Administration.2. Capacity of institutions and local communities strengthened2.1 Gender focal persons appointed in PIUs (Q2 2018) Fender focal persons appointed in most of the PIUs

2.2 Project GEMS established and functional (Q3 2018) NGO yet to be recruited for establishment of GEMS

2.3 Training plan for municipal and dzongkhag administration urban officers prepared (Q3 2019)

List of trainings and workshops conducted /attended so far is attached as appendix 2

An induction workshop of safeguard was conducted under PIU Trashigang for Ranjung Sub-project by PMSC social & Gender and Environment safeguard specialist during the Quarter (Q1_2020)

12 The dates in the bracket are planned or Agreed schedule as per PAM and subsequent Mission visits Quarterly Progress Report(Q1_2020) STUDP 3674-BHU

79

Key Activities with Milestones

2.4 Training on O&M of urban infrastructure conducted (Q2 2020–2023) Not yet conducted2.5 Tariff increase implementation guidelines and action plans finalized (Q2 2020)

Institutional expert yet to be recruitedProject Management Activities1.Individual consultants for detailed engineering designs recruited (Q2 2017–Q1

2019) To be recruited

2.Project management and supervision consultant firm recruited (Q3 2018)

The PMSC has been recruited w.e.f. 15 November 2018 and is under implementation.

3.NGO for GAP implementation recruited (Q4 2019) The recruitment for NGO is yet to be decided by PMU

4.Institutional development specialist recruited (Q2 2019) Institutional expert yet to be recruited

InputsADB: $10.0 million (concessional loan from ordinary capital resources)Government: $2.0 million Assumptions for Partner FinancingNot applicable

a Government of Bhutan, Gross National Happiness Commission. 2013. Eleventh Five-Year Plan, 2013–2018. Thimphu. The Twelfth Five-Year Plan is under preparation as of May 2018.

b This target is based on observed women’s participation in the consultation activities during the project preparatory period, which averaged 30%.

12. GAP Implementation Monitoring Report

Updated as of: 31 March 2020

GAP Activities and Targets/Indicators

Progress

Remarks / Issues /

Challenges

Progress for the Semi-

Annual Period(August 2019

to January 2020)

Cumulative Progress

(From project start to January

2020)

OUTPUT 1: URBAN INFRASTRUCTURE EXPANDED AND/OR UPGRADED

Activity 1.1:Raise awareness on the benefits and

Not yet done as NGO to implement

80


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)importance of the project to the target population, especially Women.

the GAP will be on board in 2020

Target/Indicator 1.1.1: Project awareness workshops conducted for residents in each project town (Target: Total 600 residents, 30% women). 2017 Baseline: 258 people, 30% women.

Activity 1.2: Orient program staff and contractor(s)’s teams on complying with core labor standards, including ensuring women’s equitable access to construction jobs including equal pay for work of equal value of women and men.

2017 Baseline/not applicable for all

Jan 2020: Induction training conducted. Contractors and PIU staff of Trashigang and Rangjung oriented also on labour standards, equal wages for women to that of men if employed by the project.

Target/Indicator 1.2.1: Provisions of preferential employment of women laborers provided in all construction-related works (skilled/unskilled).

Included in contracts

Target/Indicator 1.2.2: All bidding documents include relevant clauses on CLSs, such as equal pay for work of equal value of women and men.


Target/Indicator 1.2.3: All contractors maintain labour registers showing name, sex, and wage of workers.


Target/Indicator 1.2.4:One on-site orientation per works contract conducted for contractors’ teams and PIU staff on key gender concepts and compliance with CLS.

To be done by NGO when recruited

Activity 1.3: Ensure access of vulnerable households and FHHs to water connection, (with water meters), and connection to drainage or sewerage.2017 Baseline: total of 448 existing metered water connections in three towns;112 existing sewerage connections

Survey to be executed by NGO when recruited in 2020

Target/Indicator 1.3.1: New connections to improved metered water supply provided (Target: 800 connections, 100% connections for FHHs and poor in

The final achievement will be realized upon


81


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)coverage area)

completion of civil contract packages

Target/Indicator 1.3.2:New connections to networked sewerage provided (Target: 250 additional connections, 100% connections for FHH and poor in coverage area)Activity 1.4:Establish sex-disaggregated data base of vulnerable households and FHHs and assess impact of the project’s improved water supply services on female beneficiaries assessed2017 Baseline/s: not applicable for all

To be executed by NGO when recruited in 2020

Target/Indicator 1.4.1: Master list of vulnerable households and FHHs, including socio-economic profile covering 100% of the population in the three towns prepared


Target/Indicator 1.4.2: Baseline information on women’s time poverty prevalence of water-borne disease and satisfaction with water quality collected. (Target: one assessment per town, 300 beneficiaries)


Target/Indicator 1.4.3: Impact of project on women in terms of reduction in time poverty and water-borne diseases and satisfaction with water quality assessed (Target: one assessment per town, 300 beneficiaries, demonstrating increased satisfaction)


Activity 1.5:Conduct campaigns to sensitize communities on (a) gender and health issues; (b) WASH; (c) need for household connections; (d) proposed tariff structure and staged increases; (e) HIV or human trafficking prevention2017 baseline/s: 0 outreach meetings on tariff sensitization, not applicable, 0 outreach sessions, not applicable


Target/Indicator 1.5.1: Outreach meetings for tariff sensitization (Target: at least one meeting per town prior targeting 1,800 people with 30% women).

82


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)Target/Indicator 1.5.2: HIV and HTAP outreach sessions conducted in border towns (Target: one per town targeting 400 people with 30% women).


Target/Indicator 1.5.3:Outreach sessions on solid waste segregation and reduction, water conservation and WASH conducted (Target: 3500 beneficiaries with 40% women’s representation).


Target/Indicator 1.5.4: WASH-themed drawing competitions held in three local schools- one per town (Target: 150 students with at least 50% girls).


OUTPUT 2: CAPACITY OF INSTITUTIONS AND LOCAL COMMUNITIES STRENGTHENED

Activity 2.1:Establish institutional mechanisms for effective GAP monitoring and implementation.2017 Baseline/s: Not applicable; 0 . gender focal persons, not applicable, not applicable.

To be executed by NGO when recruited in 2020.

Target/Indicator 2.1.1: Project gender results monitored through the GEMS of the NCWC


Target/Indicator 2.1.2:One gender focal person in PMU and each PIU designated and trained in use of project GEMS (Target: four)


Target/Indicator 2.1.3: Semi-annual gender monitoring reports with recommendations for successful GAP implementation prepared.


Target/Indicator 2.1.4:Minimum 20% women in project staffing.


Activity 2.2:Conduct capacity building workshops on gender mainstreaming or municipal infrastructure and awareness seminars on human trafficking issues and mitigating measures for key stakeholders (PMU, PIUs, border zone police, contractors).



83


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)2017 baseline/s: 0% PIU and PMU staff; not applicable, not applicable and 0 PMU and PIU staff.Target/Indicator 2.2.1: 100% staff of PIUs and PMUs reported better appreciation of and skills in WASH practices, social participatory planning and implementation approaches and mitigation of key risks such as HIV/AIDS and human trafficking (Target: 15 staff with 20% women).

PIU staff and Contractors have been oriented in Sarpang and Trashigang

Target/Indicator 2.2.2: Representatives of all contractors reported improved sensitivity to gender issues and gender mainstreaming in urban infrastructure development (Target: eight people).

PIU staff and Contractors have been oriented in Sarpang and Trashigang

Target/Indicator 2.2.3: Collaboration with local NGOs, border police and health department on HIV/AIDS awareness and prevention and HTAP established (Target: at least six meetings conducted in total including one joint stakeholder meeting per border town targeting total of 50 people with at least 20% women’s participation).


Target/Indicator 2.2.4:PMU/PIUs and other municipal units reported improved knowledge and skills in O&M and asset management of municipal infrastructure (Target: 50 participants; at least 25% women).Activity 2.3:Awareness-raising on health, waste segregation and reduction, environment and gender issues conducted in local institutions.2017 baseline/s: 0


Target/Indicator 2.3.1:Awareness training activities conducted in local institutions like schools and health units (Target: one institution and one school per town targeting 200 people, with participation of 30% women and/or girls).


84


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)Target/Indicator 2.3.2: Train the teachers; sessions held in local school in each town (Target: 20 teachers trained, including 40% women teachers).


Activity 2.4:Prepare IEC materials for awareness on gender and health related issues (e.g., prevention of HIV/AIDS, human trafficking associated with infrastructure development in border zone areas, behaviour change for improved WASH practices).2017 baseline/s: not applicable for all except number three where baseline is 0 signboards.

To be executed by NGO when recruited in 2020 together with health sector staff in respective districts.

Target/Indicator 2.4.1: Illustrations and radio/TV material on behaviour change for improved WASH practices, water conservation, waste reduction or segregation, gender, tariff increases, HIV/AIDS and HTAP awareness prepared - IEC material disseminated through various media channels (e.g., radio, TV-BBS, MOWHS website, newspapers, facebook and wechat) (Target: for media outreach outputs refer TOR of GAP NGO).


Target/Indicator 2.4.2: HIV/AIDs awareness and HTAP signboards placed within border areas (Target: four signboards per border town).


Target/Indicator 2.4.3:Booklet with school competition drawings prepared.


Activity 2.5:Conduct campaigns to sensitize communities on (a) gender and health issues; (b) WASH; (c) need for household connections); (d) proposed tariff structure and staged increases; (e) HIV or human trafficking prevention.2017 baseline/s: 0 outreach meetings on tariff sensitization, not applicable, 0 outreach sessions, not applicable.


Target/Indicator 2.5.1:


85


Progress

Remarks / Issues /

Challenges



to January 2020)

Cumulative Progress


2020)Outreach meetings for tariff sensitizations (Target: at least one meeting per town prior targeting 1,800 people with 30% women).Target/Indicator 2.5.2: HIV and HTAP outreach sessions conducted in border towns (Target: one per town targeting 400 people with 30% women).Target/Indicator 2.5.3: Outreach sessions on solid waste segregation and reduction, water conservation and WASH conducted (Target: 3500 beneficiaries with 40% women’s representation).Target/Indicator 2.5.4: WASH-themed drawing competitions held in three local schools- one per town (Target: 150 students with at least 50% girls).

AIDS = acquired immune deficiency syndrome; BBS = Bhutan broadcasting service; CBO= community based organization; CLS = core labor standards; IEC = information, education and communication; FHHs = female-headed households; GEMS = gender equality monitoring system; HIV = human immunodeficiency virus; HTAP = human trafficking awareness and prevention; MOWHS = Ministry of Works and Human Settlements; NCWC = National Commission for Women and Children; NGO = nongovernment organization; O&M = operation and maintenance; PIU = project implementation unit; PMU = project management unit; PMSC = project management and supervision consultant, WASH = water, sanitation and hygiene, TOR = terms of reference.

NCWC and MOWHS will work jointly to monitor gender equality results and ensure timely submission of GAP reports.

To include topics such as CLS, conducive environment for participation of women in construction activities, zero tolerance to child labour, mitigation measures for HIV/AIDs transmission and human trafficking, encouraging behaviour change for improved WASH practices at construction sites and basic OH&S orientation.

GAP implementing NGO will liaise with Thromde / Dzongkhag administrations regarding the timing and willingness for tariff increases in each town.

86

PHOTOGRAPHS DOCUMENTATIONQUARTERLY PROGRESS REPORT (Q1 of 2020)

Glimpses of the photograph taken during the Quarter Q1 of 2020

Attached as Appendix 1


€¦ · Web viewThe Ministry of Works and Human Settlements (MOWHS) (the executing agency)...

Documents

Transcript of €¦ · Web viewThe Ministry of Works and Human Settlements (MOWHS) (the executing agency)...