DESIGNER PLATFORM INSTRUCTIONS

There is only ONE Master account: path – http://www.weebly.com/campus

Master Administrator – Christina cbfrantom@ua.edu - people2012The Master Administrator adds staff and allows access to sites.

Master – ChristinaStaff/Administrator – StephenStaff/Administrator – KarenStaff/Administrator – GinaStaff/Administrator – Alana

Master - www.weebly.com/c

ampus

MMS Staff/Administrator

Gina

MMS Staff/Administrator

Stephen

MMS Staff/Administrator

Alana

uofaeditmysite.com

MMS Staff/Administrator

Karen

People.ua.edu

Instructions for adding sites, clients, and staff

All Staff and Administrators log into their sites via: http://uofa.editmysite.com Administrators may add other administrators, staff, clients, and sites. They may add content to

existing sites, remove client access, and reset passwords. Staff members can edit client websites they've been given access to; however, access is not

given to manage other staff members, modify the company portal, or change other system settings.

To add a Client, start at the ‘My Clients’ tab and click Add Client.

Type in the Client name and the Client Website Title.

The Client Name is the Clients first and last name. The Client Website Title is their myBama user id plus .people.ua.edu. (kaburns1.people.ua.edu)

While you can go ahead and assign staff from this screen, it’s best to create the site first.

Click ‘Create Site’.

Once the site is created with the correct design template selected, it’s time to give the client access. Click the ‘Client Access’ tab and fill in the requested information.

Check the boxes to disable access to the Design tab and the Settings tab.

Click Authorize client to generate a unique link to allow the client access the first time.

Provide the client with the information in green.

NOTE: To give access to a site to more than one person, you must create a new staff member and grant access to only the site they need. A client cannot grant access; only an administrator.

When the client logs on the first time, they will be asked to change their password. Once they do, they land here:

Click on the ‘My Site’ tab to view the dashboard.

From here the client can view their stats, comments, and form entries. Most importantly, they can add content!!

From now on, when the client logs into their site for editing, they log in at: preview.editmysite.com.

Publish siteOnce the site has been completed, the client must notify MMS that it is ready to go live.

A staff member logs in at uofa.editmysite.com, locates the site, and clicks the ‘Go Live’ green button to publish their site.

When the site is live, the client may share their full URL (the name of their site) with colleagues.

They will continue to use the preview.editmysite.com URL to add and edit content. (NOTE: is it preview.editmysite.com/______(additional numbers and letters))?

How to Create a Template

People.ua.edu Templates

To create a theme, create a new site, go to Design tab, My Custom Themes and click New Theme.

Now the CS code goes in by someone who knows what they are doing!

When completed, export theme.

Suggestion for a master Client? Or do we need this?

Create a site with relevant content and pages to display as a sample site.

Upload all 10 UA templates. Save this as a master client

To help faculty select a template, suggest we have a link to all of these sample sites. They can see all sample pages rather than just thumbnails.

Each template will include: color scheme, font scheme, graphic elements, Favicon, statement at bottom “Crafted by MMS”, UA logo on the top-level page, link to UA’s home page and site’s home page, UA’s Privacy Policy, Copyright policy, disclaimer.

1. All Official University Web Sites must adhere to the minimum standards described below. These minimum standards are presented in conjunction with associated recommendations in the UA

Web Guide at http://webguide.ua.edu. 

o Display clear identification of The University of Alabama on the top-level pages of each Web site. The preferred means of identification is to display a UA nameplate or wordmark.

o Display a clearly labeled link on each Web page to the Web site's home page and to the University of Alabama home page (http://www.ua.edu).

o Display clearly labeled ownership information on each Web page in the form of a contact e-mail address, which may be supplemented by a contact name and/or telephone number. In unusual cases, a contact name and telephone number may be substituted for a contact e-mail address.

o Display a clearly labeled disclaimer, link to a disclaimer, or link to the official University disclaimer at http://www.ua.edu/disclaimer.html. Disclaimers used other than the official University disclaimer are subject to review and modification by the Office of the President. The following language is recommended: "Although the authors of this Web site have made every reasonable effort to be factually accurate, no responsibility is assumed for editorial or clerical errors or error occasioned by honest mistake. All information contained on this Web site is subject to change by the appropriate officials of The University of Alabama without prior notice. Material on this Web site does not serve as a contract between The University of Alabama and any other party."

Disclaimer: “Although the authors of this web site have made every reasonable effort to be factually accurate, no responsibility is assumed for editorial or clerical errors or error occasioned by honest mistake. All information contained on this web site is subject to change by the appropriate officials of The University of Alabama without prior notice. Material on this web site does not serve as a contract between The University of Alabama and any other party.”

Current Themes

UA Design 1

Looks like too much content is here. Need to replace with dummy content and clean up as a template.

UA Design 2

UA Design 4

Steps for faculty member

1. Visit People.ua.edu website and read.2. Select a theme (choose from 10 sample sites/themes)3. Complete a “Request a Site” form (including desired theme)

a. Auto email will be received with next steps information:i. Expected date of website creation

ii. Link to training and workshop schedules with instructions to sign up.b. Begin gathering content to add to site.

4. Receive site information and credentials via email from MMS.5. Log into your site and add content.6. Email Gina Tinney at gtinney@ua.edu that you are ready to publish your site.7. Receive email and await further notification that site is published.8. Tell the world your new website address9. Return to MMS Training website for current news, tips and tricks on a regular basis.

Things we need:

10 templates created and uploaded to weebly.10 template names.Auto-email setup “Thank you requesting a People.ua.edu site.”Auto-email setup “Hooray! Your site is ready for publishing!”Established timeline for setting up a site.Established timeline for publishing a site.Workshop schedule.MMS Training website updated with:

Training manual in PDF formatLinks to Weebly training website

Update People.ua.edu website.Form created for “Ready to Publish” on people.ua.edu websiteAbility to publish sites live (contact Richard Huffaker with Weebly)Site address creation instructions between UA helpdesk and Weebly.Domain name server Standardized email to HelpDesk requesting URL creationStandardized email to faculty “Congratulations! Your site is published.”