Table of content

Cover page

Table of content

Introduction

Main Idea

Project Charter

Scope of Work

Proposal

Proposal Content

Packing and Labelling Proposal

Proposal Submission

Proposal Content for Technical Offer

Proposal Content for Financial Offer

Incomplete and Late Offers

Cost for Proposal Preparation

Evaluation of Proposal

Confidentiality

Signature of Contract

Cancellation of the Proposal

Work Breakdown Structure (WBS)

Graphical

Network Diagram (Manually)

Project Schedule

Duration and Critical path ( Manually)

Duration and Critical path (MS Project)

Gantt Chart

Network Diagram (MS Project)

Risk Identity Matrix

Impact Scaling

Evaluation of the Extent

Risk Matrix

Severity Matrix

Project Team

Responsibility Matrix

Project Cost

Cost Estimation for all Activities

Direct & indirirect cost

Cost Analysis of the network

Project Performance

General Coordinate Procedure

Contractor’s construction schedule

Reports

Types of Report

Daily Report

Weekly Reports

Monthly Reports

Quarterly Reports

Yearly Reports

Lessons Learned

Termination of Project

Customer post project satisfaction survey

Conclusion

References

Introduction

This assignment is based on the development of green residential compounds in UAE,

and it is one of the imperative facts that the project will encompass the conceptualization of

multiple houses that will share a single piece of property. It is one of the imperative factors

that real estate compound is basically a property containing multiple buildings. In this regard,

numerous home adjustments will be proposed in such a way that can indulge adjacent lots for

the extended families in UAE (Meredith, Mantel Jr, & Shafer, 2017).

The notable aspect related to this project involves the fact that the compound will be

live-work green residential compound, and it won’t be formed by purchasing multiple pieces

of land containing the elaborated homes. In this context, a relatable insight includes the

perspective the proposed green compound is based on environmental reasons. There is no

secret in the fact that Dubai is home to making amazing apartments and other related villas

communities. There is a number of benefits due to which the project of formation of the

green compound has been proposed.

Main Idea

The main idea on the basis of which this green compound is to be formed involves the

perspective and relative domains of residential compound formation with the basic facilities

such as furnished apartments, nearby grocery store, part, community vibes formation and

sustainability implications as it will be a relatively small building than other edifices in Dubai

but it is supposed to contribute the management and surroundings of eco-systems for saving

water, energy and other relatable environmental sources. This domain will be designed in

such a way so that, placement of multiple properties on a single piece of land will make the

sustainability implications much easier for the common masses (Kerzner, 2017).

The basic focus behind the conceptualization of green compounds involves the

perspective of sprawl reduction in the community. This fact cannot be shorn off that creation

of this sort of compound, which can coordinate to the management of sustainable essentials

an easy entity but instead, it is one of the tricky implications. One of the opportunities in this

context is the permission grant by the UAE government not to limit the number of houses or

buildings. Thus, the problematic situation which was more likely to be raised related to

separate legal parcels is more likely to be resolved this way. Moreover, a green community

vibe will be developed this way.

Project Charter

Project Name- Green Residential Compound Building

Sr. No Category Objective High Success Criteria1 Overview of

Project The main focus is to

make a fully established neighborhood

Elegant Apartments The decrement in

Global Warming The decrement in UV

rays

Furnished apartments Attainment of

Sustainability Development of

Community Vibes

2 Scope of Charter

Project Planning Detailed Design Tender Document Construction Supervision

Termination of the project in the provided period of time

Undertaking all the project activities with authentic supervision by the workers

3 Schedule Authentic-time Increment in the

Management Documentation of the

whole plan Contributions from

participants with the appropriate value of time and efforts

productivity Completion of the

project in the provided time frame

Control over the Milestones in provided period of time

4 Budget Current Cost and Budgeting for the whole project

Unexpected Costs assessment

Payment for resources and Equipment

Cost control and completion of the project in the designed costs

Maximum increment in the budgeted costs 15%

5 Performance Quality

Possible disruptions assessments in the project

Organization of appropriate plan

Obtainment of best volunteers

The hiring of hardworking and committed workers

Possible avoidance of disruptions in the project execution

Satisfaction of Visitors

6 Performance Scope

Follow up of the codifications in UAE

Formation of legislative needs and framework

Cost determination in accordance with the compliance of legislations

Authentic follow up of all the codifications and legislative frameworks

7 Risks Assessment of risks Evaluation of their

extent Observation of their

nature A possible description

of solutions for all the assessed risks

All major risk must be properly addressed

Risk assessment and solutions must be cost-effective

8 Stakeholders Distinctive role play Undertaking the

responsibility in an aligned manner

Competence and assigned tasks match-up

Responsibilities must be incompetent with the people.

9 Deliverables Attainment of goals in the initial planning

Cost-effective Timely Managed

stage Determination of

Project both direct and indirect stakeholders

Determination of end-users

Appropriate delivery

Scope of Work

The scope of this project involves the implications related to the construction and

other operational management will be maintained in Dubai UAE. The area of each villa will

be 10000𝑓𝑡2. Moreover; the total cost of the project is 200,000,000 In Emirates currency

(AED) This project will be initiated on July 20, 2020, and the core theme for the

establishment of this project is based on sustainability outcomes with the insinuations of

shared activities, nearby amenities, community vibes, and availability of public transport with

ease.

This project is an important one because the materials and resources utilized in the

project will be based on the tactics of pollution decrement and furnishing of innovation in the

compound as well. Moreover, all the rentable facilities will also be provided to the people

buying or renting these apartments. Besides that, the scope of this project also encompasses

the essentials like detailed design, construction supervision, and implications of detailed

design with the maintenance of sustainability insinuations (Heagney, 2016). Termination of

the project will be based on indulging the instalments of firefighting and fire-alarming

systems with surveillance systems and CCTV installations as well. Moreover, the sewerage

network for the treatment plan for the housing will be designed, keeping the sustainable

implications under consideration.

Proposal

Proposal Content

Activities Dates

Request for Proposal Release 23-Jan-2020

Pre-Proposal 27-Jan-2020

Question due 3-April-2020

Obtainment of Response 14-April-2020

The due date for Proposal 3-May-2020

Consultant Engagement 13-May-2020

Expected Contract 1-July-2020

Packing and Labelling Proposal

It is one of the imperative factors that the proposal will contain both the technical and

financial offer related to design, construction and sustainability management. Both of these

will be submitted inappropriately sealed envelope and both of these offers will be more likely

to contain two copies; one will be original and the second will be replica copy of the provided

offer. In case there occurs any failure in order to fulfil these requirements, there will be

marked up a formal error and it can eventually result in form rejection of the entire proposal

(Fleming & Koppelman, 2016).

Proposal Submission

The proposal must be submitted by the recorded delivery of official postal service

directly to the administration of the construction company. This whole process will be mainly

performed for the obtainment of date as well as a signed receipt on the following address.

Dr. Adnan Bashir

Head, corporate support services

2nd floor admin building – Dubai

P.O. Box 2020

It is one of the imperative facts that, in case any other mean is used for sending the

proposal, it will permit the administration of the company to reject that proposal. Besides

that, notable implication regarding the delivery of proposal includes the factor of two separate

proposal envelope; one will encompass the technical offer provided to the company while the

second envelope will contain the financial offer. If any important document is still needed to

be attached to the proposal, then it must be enclosed within the envelope of the technical

offer (Turner, 2016).

Besides that, there are certain conditions which are needed to be fulfilled on a

contemporary basis as:

Addressed must be written inappropriate manner.

The envelope containing any of the offers must not be unsealed or opened.

The proposal must not be sent by mail or fax.

The name of the bidder must be written on the paper.

Reference codification must be clearly mentioned in the paper to which bidder must

be responding.

The numbering of the pages must also be performed in both the economic and

technical offer implication for this designing and development project.

Proposal Content for Technical Offer

Some of the significant implications of the technical offer that must be encompassed

by the letter indulge the factors:

The table of contents must be mentioned with authentic page numbers to avoid every

sort of disruptions.

Bidder must be provided documents with the pieces of evidence for the validity as the

qualification of the bidder and its reliability is extremely crucial.

There must be attached a copy of the valid license for the construction projects and

sustainability operations and developments (Nicholas & Steyn, 2017).

Detailed implications of the whole plan must also be included.

Attachment of papers such as time schedule for delivery of the project, its

construction, installation, and designing all details must be mentioned in that paper.

A construction manager should also provide the replica of bank statements for at least

years just for the assurance.

The clean legislative record must also be provided to prove no complaints or

commitment to any wicked act.

More than two projects, lists must be provided if, somehow, they are available

(Turner, 2016).

Proposal Content for Financial Offer

Some of the significant intimations related to the financial offers of the company

include the whole budget of the project and offer with that plan in the national

currency of UAE which is usually measured in the form of AED.

Calculations related to applicable tariffs and taxes must all be appropriately addressed

in the paper.

Moreover, there is a requirement of submission of the financial offers that must be

managed according to time intimations.

The limit of expenses must not be exceeded from a specific inclusive range (Kerzner,

Using the project management maturity model: strategic planning for project

management., 2019).

Incomplete and Late Offers

The most notable aspect related to the presentation of the proposal includes the factor

that incomplete offers or late offers will not be accepted by company administration.

It is the responsibility of the designer to have the assurance that the proposal is

submitted comprehensively not in terms of bits or pieces.

The proposal must be in accordance with the implications and codifications of RFPs.

Cost for Proposal Preparation

In case no proposal is accepted by the company, then the company won’t be

considered liable for the acceptance of all incurred costs.

The company will only be liable to make payments for the costs which will be

accepted by the authorities (Kerzner, Project management best practices: Achieving

global excellence., 2018)

Evaluation of Proposal

Basically, the evaluation of the proposal will be developed on the basis of both

technical requirements and cost-budgeting on an equal basis. In order to receive acceptance

for this project, there is a requirement for the project designer to achieve 80 points related to

the quality of financial and technical evaluation. The contribution of both economic and

technical parts will be 50% for each component. Any project gaining 50% in either technical

or cost-budgeting planning will be liable to be accepted by the company if the other

component will have almost 30%. On the other hand, if any component of the project will

have less than 30%, it will be rejected by the company.

Confidentiality

The most significant aspect related to the proposal presentation includes the

perspective of confidentiality as any project which is either accepted by the company or

rejected will be kept confidential and will only be utilized for the official documentation and

proceedings. The company won’t be liable to share this information with any third party such

as with any other contracting party or with any other member in the company (Heldman,

2018).

Signature of Contract

It is one of the notable aspects related to the presentation of the proposal that the

person whose contract will be accepted by the company, will be notified both manually and

through email. Moreover, the award will also be provided to the designer. He will be liable to

his representatives for signing the contract with the company for the establishment of the

Green Residential compound.

Cancellation of the Proposal

The cancellation of this proposal can be occurred at any phase of this project without

providing any specific need to the bidder or designer about the project. In the case of project

cancellation, the designer of the project will be provided with a cancellation notification with

the company authorities' approval (Marchewka, 2016).

Work Breakdown Structure (WBS)

Principally, the formation of the work breakdown structure for this project is based on

five phases on the basis of which all of the related responsibilities will not only determined

but instead, it will also be justified. First of all, there will be planning of the whole project, a

review and consultation, thirdly implementation of the plan will be there. The next step is

related to the review of to what extent the project is completed with the implications of

monitoring and control with the termination of the project. These phases and their sub-

activities have all been demonstrated in the above hierarchical structure.

Graphical

Note: Task 4 and 5 are same and they are represented as task 4 in the diagram above.

Network Diagram (Manually)

Project Schedule

Task Dur.(days)

ES EF LS LF Slack Predecessors

1 Taking Approvals for All the Schemes 20 0 20 0 20 02.1 Prepare site safety & equipment 6 20 26 38 44 18 12.2 Build Engineering site office 20 26 46 59 79 33 2.12.3 Build rest room for the labors 35 26 61 44 79 18 2.13.1 Selecting Material 24 20 44 20 44 0 13.2 Purchasing Material 15 44 59 44 59 0 3.13.3 Storing Material 20 59 79 59 79 0 3.24.1 Under ground work 320 79 399 79 399 0 2.2,2.3,3.34.2 On ground work 300 399 699 399 699 0 4.14.3 Mechanical Installation 250 699 949 699 949 0 4.24.4 Electrical Installation 230 699 929 719 949 20 4.24.5 Final Installation 200 949 114

9949 1149 0 4.3,4.4

4.6 Two cars parking 130 1149 1279

1149 1279 0 4.5

5.1 Under ground work 320 79 399 79 399 0 2.2,2.3,3.35.2 On ground work 300 399 699 399 699 0 5.15.3 Mechanical Installation 250 699 949 699 949 0 5.25.4 Electrical Installation 230 699 929 719 949 20 5.25.5 Final Installation 200 949 114

9949 1149 0 5.3,5.4

5.6 Two cars parking 130 1149 1279

1149 1279 0 5.5

6.1 Painting and Decoration 60 1279 133 1279 1339 0 4.6,5.6

96.2 Cleaning and waste Disposal 20 1339 135

91339 1359 0 6.1

6.3 Final inspection 12 1359 1371

1359 1371 0 6.2

7 Review and Submission 31 1371 1402

1371 1402 0 6.3

Critical Path: (1, 3.1, 3.2, 3.3, 4.1,4.2,4.3,4.5,4.6,6.1, 6.2, 6.3, and 7)OR : (1,3.1,3.2,3.3,5.1, 5.2, 5.3, 5.5, 5.6,6.1, 6.2, 6.3, and 7)Project Duration: 1402 days or 3 years, 8 months & 1 day

Start days:20 / July / 2020

Finish days:02 / Dec / 2025

Duration and critical path (Manually)

Duration and Critical path (MS project)

Gantt Chart

Network Diagram (MS Project)

Risk Identity Matrix

Risk identification is one of the imperative factors in order to plan this green

residential compound but also for the implication phase. Imperative methodologies for the

assessment of this project include the implication of execution of risk surveys, risk

questionnaire and consultation about the possible risks in the project (Boyle, 2017).

In order to assess the risks during the proceeding of any project, a matrix will be

utilized for the assessment of the extent of risks with the consideration of the category of

probability for the risk against the probability of consequence severity. This simple procedure

will be used for the identification and clarification of the risks present in this project.

Moreover, the implications of assessments will also provide the idea for the management of

those in accordance with the decision-making process. In this regard, basically, four

empirical steps in which the foremost one is to list down all the risks, the second step is the

determination of the probability of that risks; the third step is about the classification while

the last step is related to the mitigation planning of that risk.

Impact Scaling

Scope Scaling

0 Highly Unfavorable (1% or less)

1 Very much Unfavorable (1-30%)

2 Unfavorable (30-50%)

3 Favorable (50-70) %

4 Very much Favorable (70-90) %

5 Highly Favorable (90% above)

Scope Impact

5 Very much enhanced: Risk for the successful implementation of the project

4 Enhanced: Impact on time management, success, quality, and costs

3 Normal: Impact on costs or quality

2 Low: Impact on Time or cost

1 Very Minute: Negligible Influence

Evaluation of the Extent

Risks Events Probability Risk Detection Occurrence

Procurement Delays 4 5 5 On the time of Preparation of

event

Modulation orders and

Management

3 3 4 On the time of Preparation of

event

Safety Hazards 5 5 5 During Events

Unknown Site

Conditions

4 5 5 On the time of Preparation of

event

Material Costs

Increment

4 4 4 During Events

Damage of Equipment 2 5 3 During Events

Labor Shortages 4 5 3 On the time of Preparation of

event

Risk Matrix

Likelihood

Consequences

Negligible Minor Normal Catastrophic

Certain Procurement

Delays

Safety Hazards

Likely Modulation orders and

Management

Material Costs

Increment

Unknown Site

Conditions

Unlikely Labor

Shortages

Rare Damage of Equipment

Severity Matrix

Red Zone- Major Risk

Yellow Zone- Normal Risk

Orange Zone- Likely to happen

Green Zone- Minor Risk

Project Team

Responsibility Assignment Matrix (RAM) Tab

Terms Stand for

P Primary

S Secondary

Project Cost

Task Board of Directors

Project Board

Project Sponsor

Project Manager

1. Taking Approvals For all The Schemes P S S P2. Site work preparation S P

2.1 Prepare site safety & equipment S S S P2.2 Build Engineering site office S S P2.3 Build rest room for the labors S P

3. Procurement P S3.1 Selecting Material S P3.2 Purchasing Material S S P P3.3 Storing Material S P

4. Construction Process (site A) P4.1 Under ground work S P4.2 On ground work S P4.3 Mechanical Installation S S P4.4 Electrical Installation S S P4.5 Final Installation P S P4.6 Two cars parking P

5. Construction Process (site B) P5.1 Under ground work S P5.2 On ground work S P5.3 Mechanical Installation S S P5.4 Electrical Installation S S P5.5 Final Installation P S P

5.6 Two cars parking P6. Finishing P

6.1 Painting and Decoration P6.2 Cleaning and waste Disposal P6.3 Final inspection P P S P

7. Review and Submission P P P P

Cost Estimation for all Activities

TaskDuration(days)

Cost per day Total cost1. Taking Approvals for All the Schemes and site plan 20 100,000 2,000,0002. Site work preparation 61 1,500,000

2.1 Prepare site safety & equipment 6 200,000 1,200,0002.2 Build Engineering site office 20 2,500 50,0002.3 Build rest room for the labors 35 7,142.86 250,000

3. Procurement 59 60,000,0003.1 Selecting Material 243.2 Purchasing Material 15 3,943,333.3 59,150,0003.3 Storing Material 20 42,500 850,000

4. Construction Process (site A) 1430 39,755.25 56,850,0004.1 Under ground work 320 38,437.5 12,300,000

4.1.1 Excavation 70 40,000 2,800,0004.1.2 Make foundation mold 50 63,000 3,150,0004.1.3 Foundation pouring 70 64,285.71 4,500,0004.1.4 Foundation coating 70 21,428.57 1,500,0004.1.5 Foundation burial 60 5,833.33 350,000

4.2 On ground work 300 34,666.67 10,400,0004.2.1 Install concrete slabs 110 38,181.82 4,200,0004.2.2 Install dry wall and roofing 100 45,000 4,500,0004.2.3 Install insulation 90 18,888.89 1,700,000

4.3 Mechanical Installation 250 34,000 8,500,0004.3.1 H.V.A.C System 70 60,000 4,200,0004.3.2 Swage System 30 46,666.67 1,400,0004.3.3 Vacuum System 50 18,000 900,0004.3.4 Water Supply System 60 21,666.67 1,300,0004.3.5 Gas Pipe line 40 17,500 700,000

4.4 Electrical Installation 230 24,130.44 5,550,0004.4.1 Install Substation Board 80 18,750 1,500,0004.4.2 Wiring 70 12,857.14 900,0004.4.3 Install Electrical Plugs 30 36,666.67 1,100,0004.4.4 Install Light 40 30,000 1,200,0004.4.5 Install Alarm System 10 85,000 850,000

4.5 Final Installation 200 89,000 17,800,0004.5.1 Internal & external plaster 80 106,250 8,500,000

4.5.2 Install Doors 35 71,428.57 2,500,0004.5.3 Install Windows 30 50,000 1,500,0004.5.4 Install floors Ceramic 55 96,363.64 5,300,000

4.6 Two cars parking 130 17,692.31 2,300,0005. Construction Process (site B) 1430 39,755.25 56,850,000

5.1 Under ground work 320 38,437.5 12,300,0005.1.1 Excavation 70 40,000 2,800,000

5.1.2 Make foundation mold 50 63,000 3,150,0005.1.3 Foundation pouring 70 64,285.71 4,500,0005.1.4 Foundation coating 70 21,428.57 1,500,0005.1.5 Foundation burial 60 5,833.33 350,000

5.2 On ground work 300 34,666.67 10,400,0005.2.1 Install concrete slabs 110 38,181.82 4,200,0005.2.2 Install dry wall and roofing 100 45,000 4,500,000

5.2.3 Install insulation 90 18,888.89 1,700,0005.3 Mechanical Installation 250 34,000 8,500,000

5.3.1 H.V.A.C System 70 60,000 4,200,0005.3.2 Swage System 30 46,666.67 1,400,0005.3.3 Vacuum System 50 18,000 900,0005.3.4 Water Supply System 60 21,666.67 1,300,0005.3.5 Gas Pipe line 40 17,500 700,000

5.4 Electrical Installation 230 24,130.44 5,550,0005.4.1 Install Substation Board 80 18,750 1,500,0005.4.2 Wiring 70 12,857.14 900,0005.4.3 Install Electrical Plugs 30 36,666.67 1,100,0005.4.4 Install Light 40 30,000 1,200,0005.4.5 Install Alarm System 10 85,000 850,000

5.5 Final Installation 200 89,000 17,800,0005.5.1 Internal & external plaster 80 106,250 8,500,000

5.5.2 Install Doors 35 71,428.57 2,500,0005.5.3 Install Windows 30 50,000 1,500,0005.5.4 Install floors Ceramic 55 96,363.64 5,300,000

5.6 Two cars parking 130 17,692.31 2,300,0006. Finishing 90 74,444.44 6,700,000

6.1 Painting and Decoration 60 100,000 6,000,0006.2 Cleaning and waste Disposal 30 10,000 300,0006.3 Final inspection 12 33,333.33 400,000

7. Review and Submission 31 3225.806452 100,000contingency cost (Risk Cost) - 2,500,000

Total project cost estimation186,500,000 AED

Direct & Indirect Cost

Task Direct (75%)

Indirect (25%) Cost

1. Taking Approvals for All the Schemes and site plan 1500000 500,000 2000000

2. Site work preparation 1125000 375,000 1,500,000

2.1 Prepare site safety & equipment 900000 300,000 1,200,000

2.2 Build Engineering site office 37500 12,500 50,000

2.3 Build rest room for the labors 187500 62,500 250,000

3. Procurement 45000000 15,000,000 60,000,000

3.1 Selecting Material 22500 7,500 30,000

3.2 Purchasing Material 44362500 14,787,500 59,150,000

3.3 Storing Material 615000 205,000 820,000

4. Construction Process (site A) 42637500 14,212,500 56,850,000

4.1 Under ground work 9225000 3,075,000 12,300,000

4.1.1 Excavation 2100000 700,000 2,800,000

4.1.2 Make foundation mold 2362500 787,500 3,150,000

4.1.3 Foundation pouring 3375000 1,125,000 4,500,000

4.1.4 Foundation coating 1125000 375,000 1,500,000

4.1.5 Foundation burial 262500 87,500 350,000

4.2 On ground work 7800000 2,600,000 10,400,000

4.2.1 Install concrete slabs 3150000 1,050,000 4,200,000

4.2.2 Install dry wall and roofing 3375000 1,125,000 4,500,000

4.2.3 Install insulation 1275000 425,000 1,700,000

4.3 Mechanical Installation 6375000 2,125,000 8,500,000

4.3.1 H.V.A.C System 3150000 1,050,000 4,200,000

4.3.2 Swage System 1050000 350,000 1,400,000

4.3.3 Vacuum System 675000 225,000 900,000

4.3.4 Water Supply System 975000 325,000 1,300,000

4.3.5 Gas Pipe line 525000 175,000 700,000

4.4 Electrical Installation 4162500 1,387,500 5,550,000

4.4.1 Install Substation Board 1125000 375,000 1,500,000

4.4.2 Wiring 675000 225,000 900,000

4.4.3 Install Electrical Plugs 825000 275,000 1,100,000

4.4.4 Install Light 900000 300,000 1,200,000

4.4.5 Install Alarm System 637500 212,500 850,000

4.5 Final Installation 13350000 4,450,000 17,800,000

4.5.1 Internal & external plaster 6375000 2,125,000 8,500,000

4.5.2 Install Doors 1875000 625,000 2,500,000

4.5.3 Install Windows 1125000 375,000 1,500,000

4.5.4 Install floors Ceramic 3975000 1,325,000 5,300,000

4.6 Two cars parking 1725000 575,000 2,300,000

5. Construction Process (site B) 42637500 14,212,500 56,850,000

5.1 Under ground work 9225000 3,075,000 12,300,000

5.1.1 Excavation 2100000 700,000 2,800,000

5.1.2 Make foundation mold 2362500 787,500 3,150,000

5.1.3 Foundation pouring 3375000 1,125,000 4,500,000

5.1.4 Foundation coating 1125000 375,000 1,500,000

5.1.5 Foundation burial 262500 87,500 350,000

5.2 On ground work 7800000 2,600,000 10,400,000

5.2.1 Install concrete slabs 3150000 1,050,000 4,200,000

5.2.2 Install dry wall and roofing 3375000 1,125,000 4,500,000

5.2.3 Install insulation 1275000 425,000 1,700,000

5.3 Mechanical Installation 6375000 2,125,000 8,500,000

5.3.1 H.V.A.C System 3150000 1,050,000 4,200,000

5.3.2 Swage System 1050000 350,000 1,400,000

5.3.3 Vacuum System 675000 225,000 900,000

5.3.4 Water Supply System 975000 325,000 1,300,000

5.3.5 Gas Pipe line 525000 175,000 700,000

5.4 Electrical Installation 4162500 1,387,500 5,550,000

5.4.1 Install Substation Board 1125000 375,000 1,500,000

5.4.2 Wiring 675000 225,000 900,000

5.4.3 Install Electrical Plugs 825000 275,000 1,100,000

5.4.4 Install Light 900000 300,000 1,200,000

5.4.5 Install Alarm System 637500 212,500 850,000

5.5 Final Installation 13350000 4,450,000 17,800,000

5.5.1 Internal & external plaster 6375000 2,125,000 8,500,000

5.5.2 Install Doors 1875000 625,000 2,500,000

5.5.3 Install Windows 1125000 375,000 1,500,000

5.5.4 Install floors Ceramic 3975000 1,325,000 5,300,000

5.6 Two cars parking 1725000 575,000 2,300,000

6. Finishing 5025000 1,675,000 6,700,000

6.1 Painting and Decoration 4500000 1,500,000 6,000,000

6.2 Cleaning and waste Disposal 225000 75,000 300,000

6.3 Final inspection 300000 100,000 400,000

7. Review and Submission 75000 25,000 100,000

Total Project Cost Estimation 184,000,000

Cost analysis of the network

1- What is the total project budget?

The total project budget is 184,000,000.

2- Compare between the initial budget in the charter and total budget cost?

The initial budget as per the project charter is 200 Million AED,

so we have a negative variation of (200,000,000 – 184,000,000) =

16,000,000 AED.

3- If the budget is to be reduced, what activates you recommend for that?

By the amount that we have as remaining we don’t have to reduce

the budget so we can maintain this amount in case of any an

unexpected risk accrues during execution.

4- How you plan to monitor cost performance during execution?

We can incessantly during the execution phase monitor actual

spent cash flow to the planned cash flow monthly during the

project life cycle so we can correct it if variation found. This

considered as a part of monitoring and controlling the project.

Some computer applications can be used to help monitor and

control the project such as primavera & MS project which will

make projects manager life easier.

The monitoring and controlling process supervises all the tasks

and metrics essential to ensure that the accepted and authorized

project within scope, on time, and on budget so that the project

proceeds with least risk.

This process includes comparing actual performance with planned

performance and taking corrective action to produce the

anticipated result when significant differences occur.

Project Performance

In order to guaranty that the process of the project performance stage will go

smoothly, contractor should perform the following requirements:

General Coordination Procedures

Coordinate construction operations included in different Sections

of the Specifications to ensure efficient and orderly installation of

each part of the Work and Schedule construction operations in

sequence required to obtain the best results of Installation.

Coordinate installation of different components to ensure

maximum performance and accessibility for required maintenance,

service, and repair.

Contractor’s Construction Schedule

Revise schedule immediately after each meeting or other activity

where revisions have been recognized or made.

Include a report with updated schedule that indicates every change in the project.

As the Work progresses, indicate final completion percentage for each activity.

Reports

Reports of this project will be a soft copy, including the information in an

appropriate way for all the organized tasks. Some important reports of this project are as

follows:

Sr. No Types of Report Responsibility

1 Daily Report - Prepared by Employees

- Shows Progress of the Work

2 Weekly Reports - Tasks during the Week

3 Monthly Reports - Project Management

- Allocation of Resources

- Updates of Project

4 Quarterly Reports - Show Half Yearly Report

- Balance Sheet

- Income Statement

- Financial Statements

5 Yearly Reports - Financial Condition Assessment

- Assessment of appropriate Role of Shareholders

Lessons Learned

Both positive and negative impacts and learning outcomes are obtained by this

project. This experience has been found to be really helpful for the implications of future

projects (Fuller, Valacich, George, & Schneider, 2017). Some of the significant learning

outcomes of this project involve:

Development of Plans

Achievement of Project Goals

WBS formation

Determination of Handover Procedures

Identification of Links and Dependencies

Scheduling of Achieving Deliverables

Estimation of Costs and HR resources

Termination of the Project

Basically, this is the last stage of management of project deliverables, and activities

which are occurred after the implementation of the process will come to an end (Young,

2016). Some of the important steps of this phase are as follows:

Acceptance of Testing Systems

Termination by Extinction

Termination by Integration

Final Word between Staff and Client

Intellectual Termination from both internal and external activities

The following list is the needed actions for closure phase and to successfully closing up our

project.

Actions Explanation

1. Collecting and

making final

payments

- it should be verified that all payments have been collected

from the customer to all subcontractors, consultants, vendors,

and suppliers for any purchased materials or services.

2. Recognizing and - Firstly, the project manager should have an individual meeting

evaluating staff

with project members where the members are allowed to give

their personal impressions of project performance.

- Secondly, the project manager should prepare a written

performance evaluation for each member of the project team

and describe briefly in well written report how each has

expanded her/his knowledge and identifies areas where she/he

needs to develop further.

3. Conducting a post-

project evaluation

- The following topics should be considered while preparing

and documenting a project performance review report:

Technical performance/ Budget performance / Schedule

performance / Project planning and control / Risk management

/ Customer relationships / Stakeholder engagement/ Team

relationships / Communications / Problem identification and

resolution / Lessons learned / Recommendations.

4. Archive project

documents

- the project team and contractor should ensure that copies of

appropriate project documentation are properly organized,

filed, and archived so that it can be readily retrieved for future

use.

5. Customer Feedback

- The project manager should schedule with the customer/

sponsor a meeting to determine whether the project

deliverables were successfully met as customer desired.

- The following survey can be given to customer to assure the

customer satisfaction with the project deliverables.

Project closure phase is very important for closing the project professionally with

desired outcomes and all the mentioned actions that are listed above should be considered and

documented thoroughly with the mentioned explanation details for future projects referencing

purposes.

Customer post project satisfaction survey

The following survey can be given to customer to assure the customer satisfaction with the

project deliverables.

Item Part1: Overall Performance Question Response

1.1 Did you approve the implementation of the product / service deployed for the project?

Yes No

1.2 Do you agree that all deliverables of product / service have sufficiently met the desired goals and objectives?

Yes No

1.3 was the project completed on time and budget, based on the most current approved plans.

Yes No

1.4 Schedule changes were communicated promptly and were managed well. Yes No

Item

Part 2: Project Management ResponseExcellent (5)

Good (4) Fair (3) Poor (2) Very Poor (1) write down the Rating key

1.1 Our employees treated the client and other contractors with respect and integrity.

1.2 How did you find our Health and Safety practices for the project?1.3 How would you rate the completed installation and performance?1.4 How did you find the knowledge of the project manager and the

management process?1.5 Did the project plan and works program meet all specifications as planned?1.6 Did the project team bring an outside perspective to bear, and also

demonstrate creative and flexible approaches in meeting project objectives?

1.7 Did the project team listen, learn, and then execute an approach to solve business problems?

1.8 Did the project team produce as well as guide; be total team players and focus on delivering results?

Kindly, write down if you have any comment

This method of getting feedback from the customer; through post project satisfaction

survey; supports project manager with reworking the disliked deliverables (if needed and

upon customer request) in case of customer dissatisfaction, assuring customer satisfaction

with satisfied deliverables and getting information that would be used for decision-making

purposes for future projects.

Conclusion

In conclusion, this project aims to design and construct a residential compound with

integration of application in Dubai. The project consisted of different phases that worked

together to ensure the project completion. To achieve the project objectives the owner and

contractor both worked together by clearly understanding the responsibilities and

requirements of the project. The project went through a life cycle starting with the initiating

and integration the project by monitoring the contractor which taught us as owner the tools

required to successfully manage the project and overcome the unforeseen risks. Then the

preforming stage which different phase as like:

Project planning: The contractor and owner agreed on specific tasks to

successfully design and construct the mosque within specific duration for each

task along with allocated resources.

Project schedule: The project duration was more than the proposed duration in

the charter which need to reschedule the duration of the project to allow the

contractor to have enough time to hand the project to the owner in a great

completion status.

Project cost: project was to be developed within and less than the budgeted as

planned.

Project resources: resources were available and there was a response plan that

would prevent any delays due to unavailability of one of the resources.

Project Risks: Project risks matrix was developed, monitored as the project

progresses.

The skills gained from this project are valuable as they act as experience and knowledge for

future projects. We learned how to start a project from scratch and specify the duration and

the cost for it. As well as managing the resources within the required budget and time. In

addition, we learned how to develop a response plan to control any measure changes that

would lead to jeopardize the project and affect the project completion.

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