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RFP RESPONSE FORMS

Single Sign On Solution

Proposals due: March 27, 2020

Proposals to be Electronically Submitted to: [email protected]

Questions may be directed to:[email protected]

Individual Learning Plan RFP Response Forms

Table of ContentsSUBMISSION CHECKLIST..............................................................................................................................4

LIST OF FORMS TO COMPLETE AND SUBMIT...............................................................................................4

RESPONSE FORM I: Signature Document................................................................................................5

RESPONSE FORM II: District Affidavits and Forms..................................................................................6

FORM II-A: Non-Collusion Affidavit...................................................................................................7

FORM II-B: Certification......................................................................................................................8

FORM II-C: Sexual Harassment Clause................................................................................................9

FORM II-D: Certificate of Compliance with Illinois Drug-Free Workplace Act...................................10

FORM II-E: Vendor Designation.........................................................................................................11

RESPONSE FORM III-A: Company & Product Overview..........................................................................12

RESPONSE FORM III-B: References.......................................................................................................13

RESPONSE FORM IV: Technical Responses...........................................................................................16

RESPONSE FORM V: Other Responses...................................................................................................21

FORM V-A: Project Management & Staffing.....................................................................................22

FORM V-B: Training & Staff Development........................................................................................25

RESPONSE FORM VI: Estimated Cost Form...........................................................................................28

RFP Response Forms 2


This document includes all of the forms except the Functional and Technical Requirements that are to be completed and submitted for the Single Sign On Solution RFP. The Functional and Technical Requirements can be found in the Excel file: NCUSD 203 Single Sign On RFP REQUIREMENTS.xlsx.

Please complete and submit these forms as indicated.



SUBMISSION CHECKLISTBelow is a list of all items to be included with the submission of the RFP package. Please mark off the forms as you complete them. Complete and sign all forms included in this document as needed and submit response forms and other items in Microsoft Word or Adobe PDF format electronically to: [email protected]. The Functional and Technical Requirements can be found in the Microsoft Excel file NCUSD 203 Single Sign On RFP REQUIREMENTS.xlsx. These requirements should be completed and submitted as a Microsoft Excel file.

During submission, include in the subject line: Company Name/Single Sign On Solution RFP. All file names should include the Vendor name.

All responses must be received before 3:00pm CDT on March 27, 2020.

LIST OF FORMS TO COMPLETE AND SUBMIT

In this document:

RESPONSE FORM I: Signature Document

RESPONSE FORM II: District Affidavits and Forms FORM II-A: Non-Collusion Affidavit FORM II-B: Certification FORM II-C: Sexual Harassment Clause FORM II-D: Certificate of Compliance with Illinois Drug-Free Workplace Act FORM II-E: Vendor Designation

RESPONSE FORM III: Company Information FORM III-A: Company and Product Overview FORM III-B: References

FORM IV: Technical Responses

RESPONSE FORM V: Other Responses FORM V-A: Management & Staffing FORM V-B: Training & Staff Development

RESPONSE FORM VI: Estimated Cost Forms

Additional Items, as Desired by Vendor (optional)

In Microsoft Excel file NCUSD 203 Single Sign On RFP REQUIREMENTS.xlsx

ATTACHMENT 1: Functional & Technical Requirements


Single Sign On Solution RFP Response Forms

RESPONSE FORM I: Signature Document

Product Name

Date

This response must be submitted electronically before 3:00pm CDT on March 27, 2020. Include in the subject line: Company Name/ Single Sign On Solution RFP. Responses received after the deadline will not be considered. Questions should be emailed to [email protected] and responses/submissions should be sent to [email protected]

Anti-collusion Statement/Public DomainThe undersigned Vendor has not divulged, discussed, or compared the proposal with other Vendors and has not colluded with any other Vendor or parties to the proposal. The Vendor acknowledges that all information contained herein is part of the public domain.

Proposal CertificationI hereby certify that I am submitting the following information as my company’s proposal. I understand that by virtue of executing and returning with the proposal this required response form, I further certify full, complete, and unconditional acceptance of the contents of this Request for Proposal (RFP). I also agree to be bound by any and all specifications, terms, and conditions contained in the Request for Proposal as amended. I hereby certify that: I understand that the above and the following are requirements of this Request for Proposal and that failure to comply with these requirements will result in the disqualification of this proposal.

Company Information

Company Name DUNS number

Full Street Address

Contact Name Phone Fax

Email Address

Authorized Representative / Title (Printed) Signature Date

The terms of this proposal remain valid through the evaluation and selection process.

Please electronically submit your response and all response items included on the Submission Checklist. Submission must be executed and received by the District before 3:00pm CDT on March 27, 2020. The proposal must contain all information required by and described in this RFP.

RFP Response Form I: Signature Document 5

mailto:[email protected]

mailto:[email protected]


RESPONSE FORM II: District Affidavits and Forms

The District requires the completion, signing and submission of the five (5) forms included on the following pages. Electronic signatures will be accepted for RFP submission; upon award, Vendor must provide original signed (notarized where required) documents for District records. These include:

1. FORM II-A: Non-Collusion Affidavit

2. FORM II-B: Certification

3. FORM II-C: Sexual Harassment Clause

4. FORM II-D: Certificate of Compliance with Illinois Drug-Free Workplace Act

5. FORM II-E: Vendor Designation

RFP Response Form II: District Forms & Affidavits 6


FORM II-A: Non-Collusion Affidavit (Must be signed, notarized and submitted with RFP submission.)

STATE OF ILLINOIS

SS:

_________________________________ COUNTY(Name of county)

The undersigned responder/bidder or agent, being duly sworn, on oath says that he/she has not, nor has any other member, representative, nor agent of the firm, company, corporation or partnership represented by him/her, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting, nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He further says that no person or persons, firms or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale.

______________________________________________Responder/Bidder or Agent

FOR___________________________________________Firm or Corporation

Subscribed and sworn to before me this day of , 201__

My commission expires: Notary Public



FORM II-B: Certification(Must be signed and submitted with RFP submission.)

The RFP responder hereby certifies that the responder/bidder is not barred from bidding on this contract as a result of a violation of either the bid-rigging or bid-rotating provisions of Article 33E of the Criminal Code of 1961, as amended.

_____________________________________________________Signature



FORM II-C: Sexual Harassment Clause(Must be signed and submitted with RFP submission.)

Each responder/bidder must certify that it has complied with the requirement of section 2-105 of the Illinois Human Rights Act (Public Act 87-1257) effective July 1, 1993, with respect to sexual harassment policies. The terms of that law, as applicable, are hereby incorporated into this contract. The Board of Education states that it is in compliance with said law.

_____________________________________________________Signature



FORM II-D: Certificate of Compliance with Illinois Drug-Free Workplace Act (Must be signed and submitted with RFP submission for all companies, including those located outside of Illinois.)

The undersigned responder/bidder or agent, having 25 or more employees, does hereby certify pursuant to section 3 of the Illinois Drug-Free Workplace Act (III. Rev. Stat., ch. 127, par. 132.313) that (he, she, it) shall provide a drug-free workplace for all employees engaged in the performance of work under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and, further certifies that, (he, she, it) is not ineligible for award of this contract by reason of debarment for a violation of the Illinois Drug-Free Workplace Act.

_____________________________________________________

Signature



FORM II-E: Vendor Designation(Must be signed and submitted with RFP submission.)

In order to comply with subsection C of Section 10-20.40 of the Illinois School code [105 ILCS 5/10-20.40] added by P.A. 95-707, school districts are required to disclose vendors with whom we have entered a contract or purchased goods in the amount of equal to or greater than $25,000.00. In addition, school districts are required to specify which of the vendors are owned by a person with disabilities, female, minority and/or locally owned.

Please indicate any of the following that apply to your business.

_______ Owned by a Person with Disabilities

_______ Female Owned

_______ Minority Owned

_______ Locally Owned (within School District 203 boundaries)

_______ None of the Above

_____________________________________________________Signature



RESPONSE FORM III-A: Company & Product Overview

Please complete the following two (2) questionnaires (Company Information and Company Experience) regarding your company, product and experience. If the information requested does not apply to your product or organization, enter “N/A”. Items may be included as an attachment to your responses. For those items, please note “Attached” below.

Company Information

1. What date was your company established?

2. What is the type of corporation/ownership (e.g., public company, partnership, or subsidiary)?

3. Where is your corporate office location?

4. How many technical and service staff are available to support installation, training, documentation, and maintenance efforts?

5. How many technical staff are devoted to new product development and/or enhancements to current products?

6. Please identify any changes in your organization over the past 18 months including mergers, reorganizations, acquisitions, and buy-outs. Please identify any known or planned organizational changes including mergers, reorganizations, acquisitions and buy-outs.

7. If applicable, please attach your last Annual Report.

8. Include any explanations of outstanding lawsuits against the branch or department of the organization involved.

Company Experience

Describe your company’s experience as it relates to the requirements of this RFP. That is, describe your company’s experience providing and managing the delivery of Single Sign on tools. Include installations of these products within K-12 districts that are Illinois-based and/or equivalent in size to Naperville 203. Where possible, include the names of these districts.

RFP Response Form III: Company Information 12


RESPONSE FORM III-B: References

Use this form to provide reference contacts from five (5) customers who are using your product and who have implemented the product within the last three years. K-12 references that are similar in size to Naperville 203 and districts based in Illinois are strongly preferred. Include references that utilize Infinite Campus as their Student Information System if possible.

The District asks that you provide two (2) names and associated contact information per customer, as follows:

1. Selection/Implementation Contact: A contact who can answer questions about selection and implementation.

2. User Contact: A contact who can answer questions about daily use of the Single Sign On tool.

It is acceptable to provide one contact name if that person can clearly address both selection/ implementation and daily use of the system.

Only include references willing to be contacted. Contact may begin within 24 hours of receipt of your reference list. It is the Vendor’s responsibility to ensure up-to-date contact details.

Reference 1District / School Name:

Year(s) products implementedName(s) of product(s) installed & operationalEstimated # of studentsWeb addressFull street addressContact 1: Selection/Implementation ContactContact 1 NameContact 1 Title or PositionContact 1 Phone #Contact 1 Email addressContact 2: User ContactContact 2 NameContact 2 Title or PositionContact 2 Phone #Contact 2 Email address







Reference 4



District / School Name: Year(s) products implementedName(s) of product(s) installed & operationalEstimated # of studentsWeb addressFull street addressContact 1: Selection/Implementation ContactContact 1 NameContact 1 Title or PositionContact 1 Phone #Contact 1 Email addressContact 2: User ContactContact 2 NameContact 2 Title or PositionContact 2 Phone #Contact 2 Email address





RESPONSE FORM IV: Technical Responses

Please answer the questions below:

1. Support & Maintenance

Describe and outline your product support program and options to the District’s technical staff and to district staff, counsellors, teachers, administrators and other end users including hot line or toll-free numbers, day and time availability, and any restrictions. Include a recommendation for appropriate support level for this district. Document what is included in the annual maintenance fees.

Describe your product upgrade and enhancement program (frequency, description of major/minor releases, and typical cycle) including whether the District can choose when an upgrade is implemented or is required to take an upgrade on a predetermined schedule.

RFP Response Form V: Other Responses 16


2. Proposed Computing Environment

Present, in detail, the recommended operating system environment to run if solution could be hosted internally in the district. This section must contain Vendor-supported hardware platforms as well as recommended hardware, operating system (OS), database management systems (DBMS), and related information.

In addition, include required or recommended configuration(s) necessary to support development, testing, and training environments. If the Vendor requires additional equipment and/or software to establish separate environments for development, testing, production, or training, this must be included in the Vendor’s discussion of recommended hardware and OS configurations. The Vendor is to specify the basic equipment configuration as required by the proposed operational models. Any features that would not be immediately available upon installation must be clearly identified.

3. Security

Describe the solution’s authorization system and describe in detail how the application will integrate with external authentication (e.g., LDAP, ADFS, Google, etc.), and authorization services. Describe any web single-sign-on techniques supported.



4. System Administration

Describe the ongoing operational and administrative support that District personnel must provide once the initial set-up and data loading is complete.

5. Reporting

Describe standard reports available to staff and to technology staff with your system. Also, describe the ability for staff to create ad-hoc or custom reporting and save or share these reports.



6. Risk Management and Quality Assurance Plans

In this section, describe any foreseen problem areas or any unusual risks in this proposal. Explain any assumptions made in preparing this proposal about the project or the District’s intentions along with risk mitigation strategies associated with each defined risk.

7. Product Strategy and Stability

Discuss planned functional and/or technical enhancements, new device support plans, etc. Discuss how future product improvements are planned, prioritized, and communicated to clients. Also, discuss likelihood of planned technical changes to the product (e.g., rewriting the product to add state of art functionality, etc.).



8. Licensing Approach

Provide licensing models and associated costs for additional users after the initial purchase, if applicable. Include in Response Form VI: Estimated Cost Form.

9. Differentiators

Use this section to describe what differentiates your product from the competition.

10. Supported 3rd Party applications

Use this section to explain the integration you have with the following applications including rostering capabilities (where appropriate) and single-sign-on capabilities. This not a comprehensive list of applications used by the District. Please also list any other applications you currently have rostering and single-sign-on capabilities with so we can understand the breadth of you partners. You may attach any documentation you have that provides a more complete list. Please note this below if there is any additional attachments. Please also detail ALL methods you use to integrate with



vendors.

Staff applications

Absence Management (Frontline Technologies)

Application Management (Frontline Technologies)

Atriuum (Book Systems)

Benefit Solver (BusinesSolver)

Booktracks (Book Systems)

Canvas (Instructure)

Charms (Dorian Business Systems)

Mosaic (Heartland Payment Systems)

ConnectEd/Mass Communications (Blackboard)

Laserfiche

Hapara

Infinite Campus

Kronos

Mastery Manager (Goldstar Learning)

SchooLinks

NWEA Map

Hero (SchoolMint)

PTC Wizard

Raptor

Remind

Scantron Analytics

Schoolwires (Blackboard)

SharePoint (Microsoft)

Skyward Qmaltive

SysAid

TalentEd (Powerschool)

EasyIEP/EdPlan (Public Consulting Group)

True North Logic (Powerschool)

VersaTrans (Tyler Technologies)



Student( & Staff) Applications

Adobe Spark

ALEKS

Alldata

Amplify

Bedford, Freeman & Worth Publishing

Big Ideas (Cengage)

Brainpop

Cambridge Elevate

Cengage

The Choices Program (Brown University)

Culturegrams

Discovery Ed (United Streaming)

Dreambox

Health Reference Ctr

Imagine Math (Imagine Learning)

IXL Math & ELA

Libguides

Math Forum

Math Type

McGraw Hill

MyOn Reader

Music First

Mystery Science

National Geographic

Naviance

Newsela

Noodle Tools

NoRedInk

Opposing Viewpoints (Gale Cengage)

OverDrive



Padlet

Pear Deck

Pearson

Pearson Easy Bridge

Raz Kids Plus

Ready/i-Ready

Schoolinks

Science in Context

Screencastify

SEPUP (Lab-Aids)

STEMscopes

TCI

Teen Health & Wellness

The DBQ Project

Turnitin

"TypingQuest

Stepware, Inc - TypingMaster Sales"

Vocabulary.com

WW Norton

Wayside Publishing

World Book

Vision Pro Class Kits

Vista Higher Learning

Pebblego Animals

Pebblego Biographies Ext

Pebblego Science

Spanish Expansion Pack

Ebsco

Make Music



RESPONSE FORM V: Other ResponsesThis section provides a listing of questions to complete by the Vendor to provide information regarding project management and staffing and training specifications. Responses are broken into the major categories listed below:

Form V-A: Project Management & Staffing

1. Project Approach2. Project Organization and Staffing3. Testing and Acceptance Plans4. Go Live & Go Live Support

Form V-B: Training & Staff Development

1. Training Plan2. Trainer Qualifications & Experience3. Alternative Training Methods4. Training Material5. Additional Training & Documentation



FORM V-A: Project Management & StaffingOn the following pages, please provide responses to the questions regarding your recommended approach to successful implementation of the proposed solution.

1. Project Approach

Include a high-level project plan for implementation through Go Live including:

1.1. A phased work plan with detailed scope of work, a milestones list, and a timeline or specified dates for successful implementation.

1.2. Detailed descriptions of who is responsible for each item in the scope of work.

1.3. A comprehensive testing plan.

Note: A complete description of your training program is to be provided on Form V-B: Training & Staff Development.

Assume contracts will be signed by the end of Summer of 2020. All implementation activities must be completed by January 1, 2021



2. Project Organization & Staffing

In this section, describe the management approach and organizational structure of your project team as well as list the personnel you plan to assign to that team. Include:

Implementation Project Manager. The Project Manager will be responsible for developing and managing a detailed work plan, interfacing with District employees, implementing and testing the product, and ensuring that the product is implemented on time and on budget.

Other Staffing. List all other individuals including managers, key professional personnel, and technical team leaders who will be involved in the product implementation and the roles they will be assigned on the team.

Please attach résumés for the project manager and all other key team members. These résumés should list the individuals’ experience, including managing projects of a similar scale, implementing systems of a similar scale, and operating within district and education environments.



3. Testing & Acceptance Plans

Describe the approach to system/application testing of the proposed solution.

3.1 Describe all various tests to ensure system accuracy, completeness, performance, reliability, and stability. These types should include unit, system, integration, performance, and user acceptance tests.

3.2 Provide a description of the tracking mechanism you will use for reporting defects that is available to the District that records the issue, priority, complexity, ownership, and tracking dates.

4. Go Live & Go Live Support

Describe your approach and offerings for ensuring a smooth transition to using the proposed solution. Include in this section or as an attachment the technical support programs available during implementation and post go-live.



FORM V-B: Training & Staff Development

Vendors will be responsible for providing training to the staff and students, as well as helping develop a training plan for additional stakeholders. Vendor will also be responsible for providing training to the District IT Staff.

On the following pages, please provide an overview of your training strategy to meet the training expectations outlined above. Include associated costs in the RESPONSE FORM VI: Estimated Cost Form.



1. Training Plan

Provide a detailed description of your recommended training plan including class descriptions, training objectives and recommendations regarding amount and timing needed for different user types including the students, staff, District IT staff and other stakeholders.

2. Trainer Qualifications & Experience

Describe the qualifications and experience of your proposed trainer(s). Include a list of each individual’s experience providing training similar in scale and scope as to what is being recommended for the District.



3. Alternative Training Methods Available

List the alternative training methods your company offers such as web-based or other multimedia-based training and train-the-trainer model.

4. Training Material & Documentation

Please describe all training materials and documentation provided by your company which can be reproduced and used as needed by the District.

5. Additional Training & Documentation

Provide a description of refresher training opportunities, workshops, user and/or discussion group opportunities, as well as a description of any additional training and documentation available from your company.



RESPONSE FORM VI: Estimated Cost Form

The Estimated Cost Form must be used by the Vendor to provide the necessary pricing data for the proposal evaluation. The cost form should reflect implementation costs and three (3) year complete cost of ownership of all components. The Vendor’s response must contain all prices as defined on this form. Additional worksheets may be added to the Cost Form and should be included as needed to provide complete detail of pricing components.

Vendors must be able to support and defend all costs included. The District shall not be liable for any costs beyond those proposed in this RFP and awarded. Time and materials quotes are not acceptable. Vendors must include all royalties and applicable sales, customer, use, and other taxes in their price quotations. NOTE: Naperville CUSD 203 is exempt from all sales taxes.

Item Comments/Assumptions Year 1 Year 2 Year 3 Total Costs

Annual Fee:

Year 1

Year 2

Year 3

Materials Costs

Implementation Costs

Training Services

Additional Products/Licenses

Hardware

Consulting Costs

Other Costs:

TOTAL COSTS

RFP Response Form VI: Estimated Cost Form 31


This concludes all forms required for the NCUSD 203 Single Sign On Solution RFP except the Functional and Technical Requirements. Please complete and submit the Functional and Technical Requirements found in the Excel file NCUSD 203 Single Sign On RFP REQUIREMENTS.xlsx.

Thank you for your submission.


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