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1Bateman Covid19 RA 14.09.20.docx

R. J. BATEMAN (ENGINEERING) LTD

Coronavirus Risk Assessment

Risk MatrixThe following system gives a simple way to determine the relative importance of risks. It takes account of the degree of harm (i.e. what is the worst likely outcome) and the likelihood of the event occurring. This method also incorporates a judgement as to whether or not a risk is acceptable.For each hazard identified for each task ask the question “what is the worst likely outcome?” – is it Severe (e.g. fatality), Moderate (e.g. major injury or permanent disability including permanent ill health) or Minor (e.g. a minor injury or plant damage)?Next, make a judgement of the probability or likelihood of harm occurring:LIKELIHOOD DESCRIPTIONProbable Occurs repeatedly / several timesPossible Could occur sometimeRemote Unlikely, though conceivable

Decisions as to whether or not action is needed can then be made by reference to the following matrix:

Severe Medium High HighModerate Low Medium High

Minor Low Low MediumRemote Possible Probable

By using a matrix such as this, the risk level can be determined and used to prioritise your controls.

DisclaimerThis guidance is provided for general information purposes only. This guidance does not constitute, nor should it be construed as constituting, legal or other professional advice. No warranty, whether express or implied, is given in relation to this guidance. We shall not be liable for any technical, typographical or other errors or omissions within this guidance and shall not be responsible for any action or decision taken as a result of you or others using the guidance. We assume no responsibility for the availability or content of any linked websites. The inclusion of any link should not be taken as endorsement of any kind by us of the linked website or any association with its owners. Governmental guidance relating to the Coronavirus pandemic is updated frequently and different approaches may be taken in England, Scotland, Wales and Northern Ireland which may impact on the accuracy and validity of this guidance. We therefore do not give any warranty, whether express or implied, as to the accuracy and validity of this guidance. You are solely responsible for keeping up to date with developments relating to the Coronavirus pandemic. To keep up to date, please read the information that your Government is sharing with the public which can be found at www.gov.uk, www.gov.wales (for Wales),

http://www.gov.wales/

http://www.gov.uk/

www.gov.scot (for Scotland) and www.nidirect.gov.uk (for Northern Ireland) and consult the NHS website for health advice.

Contents

1. Coronavirus (Management of Covid-19)........................................................42. Cleaning........................................................................................................53. Communal Areas (including staff toilets, canteen, locker area / changing

area)..............................................................................................................64. Contractors & Visitors....................................................................................85. First Aid Safety..............................................................................................96. Goods In / Out..............................................................................................107. Personal Hygiene.........................................................................................118. Mental Health..............................................................................................129. Office Work..................................................................................................1210. Personal Protective Equipment (PPE)...........................................................1311. Production Operations.................................................................................1412. Return to Work (following Covid-19 recovery).............................................1513. Social Distancing.........................................................................................1614. Shared Vehicles...........................................................................................1715. Suspected or Confirmed Case of Covid-19..................................................1816. Visiting Third Party / Customer Premises.....................................................1917. Work Equipment..........................................................................................20

http://www.nidirect.gov.uk/

http://www.gov.scot/

Risk AssessmentsBusiness name: R. J. Bateman (Engineering) Ltd Date of assessment: 01 September 2020

Area being assessed:

Factory and office-based operations in relation to the risk presented by Covid-19.

Assessor’s name(s): Shaun Churchill, CMIOSH – Risk Management Consultant – NFU Mutual Risk Management Services Ltd in consultation with Aideen Bateman.

No What are the hazards / tasks /

activity?

Who could be harmed and how?

What are the control measures? Risk Rating

What further measures are required? Target completion date/ Comments / progress

1. Coronavirus (Management of Covid-19)

Risk to employees and visitors / contractors

Risk of death / ill health Covid-19

Coronaviruses are a family of viruses common across the world in animals and humans; certain types cause illnesses in people.

Symptoms include fever, cough, shortness of breath and a change or loss in sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with

Ongoing monitoring of Government Guidance through media streams and Government websites.

High standards of personal hygiene are implemented as per Government guidelines (20 seconds frequent hand washing / application of approved alcohol-based sanitiser. Sanitiser placed in office reception and clocking in machine.

Hand hygiene posters are displayed. Vulnerable staff (including those

returning to work following shielding) are risk assessed on a case by case basis.

Heavily used areas / multiple user areas are cleaned more frequently (i.e. clock in/ out points, door handles, toilet fixtures and fittings, hand rails, light switches, touch screens, etc).

Staff are aware how to reduce the spread of germs when they cough or sneeze and are asked to practice good respiratory hygiene.

Staff are aware of social distancing measures and to exercise social distancing at work as far as possible. This is monitored by management and addressed where staff are ignoring this rule.

Medium This risk assessment should be posted onto the company website.

Heavily used areas are to be cleaned more frequently (i.e., door handles, toilet fixtures and fittings, hand rails, light switches, touch screens, etc).

Develop a coronavirus management policy and provide a copy of the policy to staff.

Implement a procedure for managing suspected Covid-19 cases at work.

Communicate all Coronavirus prevention measures to new, temporary and existing employees and formally record that you have done so.

Remind staff that if they show Coronavirus symptoms they must not come to work and self-isolate in accordance with Government guidance.

Keep all work areas well ventilated, even when this causes some thermal discomfort. Review the need for warm clothing if it gets too cold.

Complete health check forms for all staff who are required to visit customers / third party sites (retain securely).

September 2020

Ongoing

September 2020 and with all inductions.

September 2020

Existing Staff September 2020 and all new staff by induction.

September 2020 and Posters.

Security Guard to Air the office each evening with doors open for 30 minutes.

Incoming doors to be opened by elbow opening device. Exiting doors with shoulder.

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weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death. Generally, pregnant women do not appear to be more likely to be seriously unwell than other healthy adults if they develop coronavirus but as a precaution are classed as vulnerable.

There is the potential to contract coronavirus from another person or from surfaces contaminated with the virus.

Staggered access / egress to common areas is in place to help maintain the required social distancing separation.

Only essential visitors and contractors / delivery drivers etc are permitted on the premises. All essential visitors and contractors are informed of Covid-19 site controls prior to visit or as they arrive on site.

Staff are required to follow self-isolation guidelines when requested to do so by public health.

Staff are reminded to raise concerns with Aideen Bateman about health and safety provisions.

Regular communication is maintained with all staff.

Staff training is maintained for new working procedures and practices and this training is recorded.

Workers are not permitted to congregating in groups.

Hand sanitiser stations have been provided at office reception point and clocking in machine.

Face coverings are not compulsory. However, employees will be supported in wearing face coverings where social distancing is not possible or where they are more likely to come into contact with people they do not normally meet.

Staff are required to notify Aideen Bateman if they are planning to travel abroad for personal reasons.

Wherever possible, re-design workflow to minimise contact with surfaces. (e.g. by keeping non-fire doors open to reduce the need for hand contact).

Continue to monitor waste disposal arrangements to ensure they remain adequate.

Monitor compliance with the arrangements you implement.

Assist Test and Trace / Protect by keeping a temporary record of your staff visitors for 21 days, in a way that is manageable for your business, and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.

September 2020

Ongoing

2. Cleaning Risk to cleaning staff


Cleaning regimes are in line with Government Guidance.

Disposable gloves and face protection are worn when cleaning.

Disposable cleaning materials are used as much as possible.

Medium If an area has been heavily contaminated, such as with visible bodily fluids from a symptomatic person, use additional protection for the eyes, mouth and nose, as well as

Comply when applicable.

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Is mainly passed on by person-to-person spread between people who are in close contact with one another and by droplets produced when an infected person coughs or sneezes.

It can also spread through contact with a surface or object that has the virus on it. Cleaning helps minimise the spread of coronavirus (Covid-19).

Fortunately, normal cleaning methods do appear to kill this virus.

The infection risk from coronavirus (Covid-19) following contamination of the environment decreases over time. It is not yet clear at what point there is no risk. However, studies of other viruses in the same family suggest that, in most circumstances, the risk is likely to be reduced significantly

Cleaners are aware of the requirement

to wash their hands with soap and water for 20 seconds after all PPE has been removed. Cleaning staff advised to thoroughly clean between their fingers.

Hard surfaces are cleaned using warm soapy water. Sanitising products are then used to disinfectant the surfaces.

Frequently touched areas and surfaces, such as the clocking in machine, toilets, handrails and door handles are identified as high priority and are regularly cleaned (e.g. twice per working day).

Creation of splashes and sprays avoided when cleaning.

Cloths and mop heads are thoroughly laundered after use or disposed of (double-bagged, stored securely for 72 hours then thrown away in the regular waste receptacle).

Overalls are laundered externally by a contractor. Work clothing awaiting collection are stored appropriately. Items used to transport laundry are cleaned and disinfected after use.

Welfare rubbish bins for hand towels are frequently emptied and cleaned.

Disposable gloves and face coverings are disposed in general waste not in recycling bins.

wearing gloves and an apron. Inform laundry staff that any dirty

laundry (e.g. coats used in production, overalls, etc) that have been in contact with an unwell person can be washed with other people’s items (as per Government guidance).

Ensure dirty laundry items (e.g. overalls) are not shaken, as this increases the possibility of dispersing the virus through the air.

Check with your suppliers that your cleaning and sanitising chemicals are certified as effective against viruses such as Coronavirus. Household bleach and other potent oxidisers are also known to kill similar viruses and can be effective for up to 24 hours.

Check all hand sanitiser have sufficient alcohol content.

Comply when applicable.

Employees informed September 2020

Checked and verified September 2020

Checked and verified September 2020

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after 72 hours. It does depend on the type of surface and the ability to clean it.

3. Communal Areas (including staff toilets, canteen, locker area / changing area)

Risk to employees and cleaning staff



Symptoms include fever, cough and shortness of breath and a change or loss of sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death.

Where possible, non-safety critical doors are held open to reduce likelihood of infection.

Increased cleaning regime is in place with frequently touched areas identified as a high priority.

Only business critical contractors / visitors are permitted on the premises.

Employees are split in to dedicated production teams in order to minimise spread between parts of the business.

Reception area and office desks have had screens fitted to separate people from one another.

Known bottle-necks have been reorganised to reduce congestion (e.g. more entry and exit points are now in use in key areas).

Staff rest room has been taken out of use temporarily. Employees are encouraged to bring their own food and refreshments.

Additional social distancing seating areas have been established (including outside seating).

Hand sanitiser has been provided at office reception and clocking in machine

Medium Reduce the requirement for multiple members of staff to move about within the business (e.g. restrict production staff from coming into the office and vice-versa).

Reduce the number of people in locker area and toilets.

Implement employees to arrive to work in their boiler suits to prevent bottle neck in locker room area.

Thermos flasks to be provided to all employees.

Remind all staff to take care of themselves in relation to the use of toilets and other company provided facilities (e.g. making sure they observe a greater degree of personal hygiene).

Ongoing

Employees informed September 2020.

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4. Contractors & Visitors

Risk to employees, contractors and lawful visitors


Coronaviruses are a family of viruses common across the world in animals and humans; certain types cause illnesses in people. Symptoms include fever, cough and shortness of breath, a change or loss of sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune

Only business critical visitors and contractors are permitted on the premises. Delivery drives will be required to ring for assistance on arrival or a prior arrangement will be made for them to arrive at a specified time. Contractors/ visitors are reminded of hand hygiene and social distancing requirements on arrival.

Communication with contractors whilst on site will be limited and all parties will be encouraged to socially distance.

Where appropriate the work area/ equipment effected by the contractors’ activities is cleaned and disinfected upon completion of their work.

Contractor use of the company’s equipment is limited to minimise infection risk.

Medium Display business information signs on all entrance doors advising third parties that the business is complying with Government Guidance and not to enter premises if they have relevant symptoms.

Check with external contractors regarding their availability to carry out normal and emergency work. Ask for their Covid-19 management policy and risk assessment.

Where possible schedule contractor visits outside normal working hours.

September 2020

September 2020

September 2020

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systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death. There is the potential to contract coronavirus from another person or from surfaces contaminated with the virus.

There is an additional risk bringing contractors onto the premises, especially if working in teams.

5. Bateman Service Engineers, Demonstrators and Delivery Men

Risk to Employees and Customers.Risk of death / ill health Covid-19

A pre-Attendance Questionnaire is discussed verbally with all customers prior to our visit by the Service Engineer/Demonstrator/Lorry Driver. This is completed by a Bateman employee before they can attend site. All Bateman employees ensure they have no Covid symptoms on day of visit. They sanitise the cab before and after work. A face visor is worn inside the cab while demonstrating the vehicle and speaking with the customer.

Medium Provide a face visor to the Demonstrators and Service Engineers and Delivery Driver.

Provide Antibacterial and Hand Sanitiser is provided to all Service Engineer, Demonstrators and Delivery Drivers.

Provide disposable gloves for Service Engineers, Demonstrators, Delivery Drivers and customers.

Ongoing

6. First Aid Safety

Risk to anyone including injured person and first aider.

Risk of death / ill health (COVID-19).

First Aider safety is considered at all times.

A sufficient number of trained First Aiders is available.

First Aiders wash hands for 20 seconds or apply alcohol sanitiser before and after treating casualty.

First Aiders are aware not to cough or

Medium Provide a face visor, disposable apron surgical mask and disposable gloves to all First Aiders and where possible ensure the casualty also wears a mask or face covering.

Ensure that where First Aid treatment has been given to a symptomatic person the area and any equipment

First Aiders to keep visors and disposable gloves in their bay ready in a clear plastic bag.

Applicable when necessary.

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Changes in working methods and staff numbers due to the implementation of COVID-19 controls within the workplace could result in an inadequate first aid response. Risk of cross contamination from casualty especially when you may have to get close to the casualty to assess what is wrong or to check their breathing.

sneeze over a casualty when they are administering treatment.

First Aiders have been instructed where possible to assist at a safe distance from the casualty and to minimise the time spent in shared breathing zone. Casualties are directed to do things for the first aider where possible.

First Aiders are aware that CPR can be applied in the normal manner but in the current climate should avoid giving rescue breaths.

The use of First Aid materials continue to be monitored with First Aid kits checked routinely.

is immediately cleaned and sanitised. Ensure disposable items are safely

disposed of and reusable items are cleaned and sanitised thoroughly.

7. Goods In / Out Risk to employees and delivery / collection operatives



Generally, very low numbers of workers within goods in /out.

The goods in/ out operations are undertaken internally in areas where there is significant space or externally. Staff have been instructed to socially distance themselves from delivery / collection drivers and not to share any pens for signing off on items.

When accepting deliveries disposable gloves are worn or hands are washed and sanitised.

Enhanced cleaning schedule has been implemented within goods in / out.

Delivery drivers (loading / offloading) will remain in the designated area

Medium Develop safe systems of work to allow visiting drivers to call a telephone number for attention on arrival. The driver should be advised to remain outside or in their cab for the duration.

Considering methods to reduce frequency of deliveries, for example by ordering larger quantities less often.

September 2020

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There is the There is the potential to contract coronavirus from another person or from surfaces contaminated with the virus. – particularly at unloading / loading.

There is the possibility that delivery / collection drivers could bring the virus onto the premises.

Drivers will have stopped at services / petrol stations/ other premises etc. which are a possible source of infection.

Trucks or goods may have come from abroad and possible infected areas.

adjacent to their vehicle. Should they require to leave the designated area they will wash their hands (minimum of 20 seconds) or use approved alcohol sanitiser before handling materials. They will call Stores upon Arrival who will meet them outside to collect the parcel. A notice will be put up on the factory doors advising Delivery Drivers etc.

All equipment used for loading / unloading purposes is sanitised with disinfectant spray before and after use.

Face coverings are not compulsory, but staff would be supported to wear face coverings should they wish to wear them.

8. Personal Hygiene

Risk to employees



Staff follow Government guidance for hand washing (frequent handwashing 20 seconds or apply alcohol-based sanitiser).

Staff are reminded not to touch their face.

Appropriate hand hygiene posters are displayed.

Staff sanitise their hands upon arrival and on leaving work.

Hand dryers will be continued to be used where provided. Where paper towels provided these are disposed of in waste receptacles.

Medium Regularly reiterate Government advice on how to wash your hands to all staff.

Continue to display how to wash your hands and how to apply alcohol hand sanitiser posters in key locations.

Issue memorandum to all staff explaining that they must take care of themselves in relation to the use of toilets and other company provided facilities (e.g. making sure they observe a greater degree of personal hygiene).

Employees Informed September 2020

September 2020

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Symptoms include fever, cough and shortness of breath, a change or loss of sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death.


Sharing of equipment is limited. Any equipment that is shared is cleaned and disinfected prior to another person using it.

Frequently touched areas are routinely cleaned.

All packages / post items received are not touched for a period of 72 hours or cleaned prior to opening.

Contact is minimised at “handover” points, such as when presenting documents and packages etc. to delivery drivers.

9. Mental Health Risk to anyone.

Risk of death / ill health due to poor mental health (i.e. suicide / depression / feeling of isolation.

Staff have been informed that they are able to speak to Aideen Bateman in the strictest confidence in relation to any mental stress they are experiencing as a consequence of the Coronavirus pandemic.

Changes to the company procedures in light of the pandemic are being communicated to the respective workforce.

Low Encourage an open and collaborative approach with staff where any issues can be openly discussed and addressed.

Communicate various mental health online resources to staff.

September 2020

September 2020

10. Office Work Risk to employees and Clear screens have been placed Medium Ideally, limit amount of paperwork Ongoing

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third parties attending the premises




There is the potential to contract coronavirus from

between office work stations. Staff work side-by-side or facing away

from each other. Hot desking is prohibited. Meeting room is kept well ventilated

Windows left open after meetings have finished in order to continue to ventilate the room.

Hand sanitiser provided. Work area / equipment is cleaned and

disinfected. Equipment is not shared wherever

possible or cleaned after each use. Staff wash their hands after touching

paperwork or pens.

that is circulated internally. Send all paperwork electronically where possible.

If you need to exchange paperwork, this should be done at arm’s length.

If paperwork must be signed, see if the person whose paperwork you are requested to sign can sign it instead, with you witnessing it. In any case, don’t share a pen and clean any pens that you use after handling paperwork that could be contaminated.

Ongoing

September 2020

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another person or from surfaces contaminated with the virus.

11. Personal Protective Equipment (PPE)

Risk to employees


Routine (business as usual) PPE / RPE continues to be worn as required, in accordance with the existing health and safety risk and COSHH assessments.

Face coverings are not compulsory. However, employees are advised to wear face coverings where social distancing is not possible or where they are more likely to come into contact with people they do not normally meet.

If a risk assessment has identified that a proper respiratory protection is required, they are not permitted to use a homemade or surgical mask.

Staff trained in the use / wearing of PPE appropriate to activity.

Single use PPE is disposed of in waste receptacles to ensure it cannot be reused.

Sharing of Personal Protection Equipment (PPE) and Respiratory Protection Equipment (RPE) is not permitted.

Medium Implement stock conservation protocol:o Only providing PPE to workers who

need it.o Issuing PPE specific to the level of

risk e.g. only use FFP2 masks where the risk assessment has identified that FFP2 is required.

o Maximise the life of PPE by following manufacturer user checks, cleaning and storage instructions.

o Reminding staff of the reasons why PPE is used, the need to use PPE appropriately and the need to treat equipment that is in short supply with respect.

Source alternative suppliers if needed, ensure you maintain a dialogue with your usual supplier, planning how long your current stocks are expected to last and what the lead time for new stock is.

Buy from a reputable supplier and only buy equipment which is CE marked.

Suitable systems should be put in place to keep the PPE clean and free of contamination. Suitable storage facilities must be provided.

Ensure that all staff understand that any use of PPE is not a substitute for social distancing practices, which must be maintained wherever possible.

Even if PPE is being used for work activities, disinfecting surfaces and

September 2020

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

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adequate ventilation must also be maintained.

12. Production Operations

Risk to employees

Risk of death / ill health from Coronavirus (Covid-19)

Coronaviruses are a family of viruses common across the world in animals andhumans; certain types cause illnesses in people.

With reference to government guidance on Covid-19, it is likely that older people and those with chronic medical conditions may be more vulnerable. As more information emerges recommendations may change.

Potential to contract coronavirus from an infected person or from surfaces contaminated with the virus.

Production employees split into dedicated manufacturing teams in order to minimise spread between persons.

Start/ finish and break times of teams within shifts are staggered to minimise the risk of spread between persons and enable distancing controls.

Restricting production staff accessing the offices and vice-versa.

Production workstations and equipment wherever possible have been repositioned to enable distancing controls.

Enhanced cleaning schedule has been implemented within production areas.

Staff canteens temporarily taken out of action. Employees advised to eat in their cars.

Face coverings are not compulsory, but staff would be supported to wear face coverings should they wish to wear them.

Routes within the production area have been reorganised to help staff maintain the required social distance.

Medium Implement one machine / items of equipment per worker where practicable. Where this is not possible increase the degree and frequency of cleaning for shared equipment. (e.g. machinery controls, workstations, etc).

Ongoing

13. Return to Work (following Covid-19 recovery)

Risk to employees

Risk of death / ill health

Return to work health forms are completed by all returning staff, which is reviewed by the management in consultation with the Health & Safety Consultant (Shaun Churchill). Initial

Medium Take the individual through the changes in the workplace and how it may affect them (e.g. social distancing rules, screens, etc), check

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Covid-19




interview conducted over telephone to assess fitness to work.

Training and support needs are identified on return to work and implemented accordingly.

if they need additional training.

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14. Social Distancing

Risk to employees, contractors and visitors




There is the potential to contract

Staff are routinely reminded via toolbox talks of the basic site rules and requirements on hygiene and social distancing.

Staff are aware of social distancing measures that have been implemented.

The number of people using welfare facilities is restricted.

Where visiting drivers are required to exit their vehicle, they are required to wash or sanitise their hands before handling any materials.

Business critical contractors / visitors are given specific arrival time appointments.

Production teams that have to work closer than the required social distancing are kept in the same groups / teams.

Where possible workers travel to work in their own car or by cycling. Car sharing is discouraged.

Staff canteen is temporarily taken out of use.

Where the required social distancing rule cannot be maintained, employees are physically separated (e.g. plexiglass screens).

Known bottlenecks have been reorganised to reduce congestion (e.g. more entry and exit points are now in use in key areas).

Medium Continue to prevent workers from congregating in groups.

Encourage staff to wear face masks where social distancing is not possible (e.g. there is a requirement to give direct instruction or a demonstration).

Develop safe systems of work to allow visiting drivers to stay near their vehicles when loading/ unloading.

Continue to maintain social distancing in the workplace wherever possible.

Ongoing

Ongoing

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coronavirus from another person or from surfaces contaminated with the virus.

15. Shared Vehicles

Risk to anyone.

Risk of death / ill health (COVID-19):Coronaviruses are a family of viruses common across the world in animals and humans; certain types cause illnesses in people.


Staff are routinely reminded of the basic rules around hygiene and social distancing.

Where shared transport is unavoidable, worker numbers are minimised in each vehicle (i.e. multiple trips with fewer persons are conducted).

Workers in shared transport enter and exit the transport in a staggered way, not ‘squeezing past each other’, maintaining social distancing.

Upon leaving the vehicle, occupants wash their hands with soap and water for 20 seconds or more or use alcohol hand sanitiser.

Shared vehicles especially frequently touched surfaces (e.g. door handles, steering wheel, keys, gear stick, sat nav touch screen etc) are cleaned and sanitised regularly.

Face masks, hand sanitiser and disposable gloves provided to drivers.

Medium Daily health check forms should be completed by all staff who are visiting customers / third party premises. Anyone exhibiting symptoms will need to self-isolate and subsequently must be prohibited from undertaking the visit.

Face coverings are not compulsory. However, employees are advised to wear face coverings in enclosed spaces, such as shared vehicles.

Ongoing

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16. Suspected or Confirmed Case of Covid-19

Risk to employees



Symptoms include fever, cough and shortness of breath, a change or loss of sense of smell and/or taste. Some people will suffer from mild illness and recover easily whilst in other cases, infection can progress to pneumonia. Reports suggest that the elderly, securely for 72 hours and disposed of in the regular waste receptacle. Those with weakened immune systems, diabetes,

Staff are informed regarding self- isolation.

Where a staff member becomes unwell and is displaying Covid-19 symptoms, they are asked to cover their mouth and nose with a face covering to try and reduce any further spread of the virus.

Staff are then asked to leave the site immediately using a route that exposes them to as few other people as possible.

In the case that the individual is displaying severe symptoms, emergency services are contacted.

The individual’s previous occupancy is traced through the building and any enclosed areas (such as a meeting room) are placed off limits for at least 72 hours, if possible. Alternatively, the affected area/ equipment is cleaned in line with the UK Government’s guidelines.

Staff members who may have been in contact with the infected individual are notified, there is no need to send staff home if it is only a suspected case – current government guidance states staff in close contact do not need to go home unless they start to develop symptoms and it is not necessary to close the business or workplace, unless government policy changes.

Disposable gloves are worn when cleaning. A disposable apron is also

Medium Any suspected or confirmed case of Covid-19 in the workplace is to be documented. Refer to HSE website regarding Reporting of Injuries, Diseases Dangerous Occurrences Regulations (RIDDOR) requirements.

Advise staff to use NHS on line tool if their symptoms worsen.

If an area has been heavily contaminated, such as with visible bodily fluids, from a person with coronavirus, use protection for the eyes, mouth and nose, as well as wearing gloves and an apron when cleaning.

Keep monitoring the government response page for the latest details.

If there is more than one case of Covid-19 associated with a workplace, employers should contact their local health protection team to report the suspected outbreak.

Ongoing

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cancer and chronic lung disease are the most susceptible to serious illness and death.

There is the potential to contract coronavirus from another person or from surfaces contaminated with the virus..

worn when cleaning an area where a person with suspected or confirmed Coronavirus is or has been.

All hard surfaces, floors, chairs, door handles, and sanitary fittings that a symptomatic person could have come into contact with are cleaned immediately with disposable cloths, or paper roll and disposable mop heads with suitable detergent as per Government guidelines, using either a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine or a household detergent followed by disinfection (1000 ppm av.cl.).

Waste generated from cleaning up areas/ equipment where suspected/confirmed cases have been (including disposable cloths, mops, tissues and disposable PPE) are double-bagged, stored securely for 72 hours then thrown away in the regular waste receptacle.

Cloths and mop heads are thoroughly laundered after use or disposed of (double-bagged, stored securely for 72 hours then thrown away in the regular waste receptacle).

17. Visiting Third Party / Customer Premises

Risk to employees and customers / third parties


Coronaviruses are a family of viruses

Only essential visits are undertaken to third party premises by prior arrangement. Discussions are held with the customer ahead of a visit to request that social distancing is maintained.

Staff wash their hands or use alcohol-based sanitiser upon arrival / leaving the customer premises.

Management will closely monitor the wellbeing of staff in relation to the risk

Medium Customers should be asked in advance to confirm the absence of any person exhibiting symptoms of Covid-19 before arrival. This should be documented accordingly.

Daily health check forms should be completed by all staff who are visiting customers / third party premises. Anyone exhibiting symptoms will need to self-isolate and subsequently must be prohibited

Ongoing

Ongoing

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common across the world in animals and humans; certain types cause illnesses in people.


presented by attending third party sites.

If staff feel at risk or uncomfortable at any time during the visit, they have full authority to leave site.

Staff are discouraged from sharing vehicles and are informed to keep them clean and sanitised.

from undertaking the visit. Identify situations where staff will

need to hand items to third parties during the visit and implement ways to remove direct contact.

Ongoing

18. Work Equipment

Risk to employees

Risk of death or ill health through failure to maintain work equipment in accordance with manufactures instructions

Frequent cleaning of machinery controls and equipment takes place throughout the working day.

Hand sanitiser is provided. Social distancing is encouraged via

placement of machinery / work stations.

The sharing of hand tools is discouraged.

The sharing of PPE is not permitted. Disposable gloves are provided. Disposable face masks are provided.

Medium Implement one operator to one machine / item of equipment policy wherever possible. If this is not possible ensure enhanced cleaning is undertaken between change of operators.

Verify the continued availability of critical spares/ safety equipment and personal protective equipment.

Check continued support from critical third-party suppliers and contractors.

Continue to monitor HSE and other

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activity?




Government guidance.

Signed: …………………………………………………………………………….……. Name: ……………………………………………

Position: …………………………………………………………………………………. Date: ………………………………………………

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DeclarationStaff should sign below to record that they have been made aware of the contents of relevant Risk Assessments and will comply with the Control Measures detailed.

Print Name: Signature: Date:

Print Name: Signature: Date:

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