€¦ · Web viewGeneral Certificate of Education. GRS. Graduate Research Scholarships. HESA....
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SRS Calendar of Key Dates 2020- 22 Abbreviatio n Key to Abbreviation ABL Awarding Body Linkage APP Access and Participation Plan ARQASC Academic Regulations and Quality Assurance Sub- Committee ATR Applicant Transfer CAS Confirmation of Acceptance for Studies CLIE Centre for Languages and International Education DBD Decline by Default EdCom Education Committee GCE General Certificate of Education GRS Graduate Research Scholarships HESA Higher Education Statistics Agency HRPC Human Resources Policy Committee IBSc Intercalated BSc IEC UCL Innovation and Enterprise Committee ISOP International Student Orientation Programme ITE Initial Teacher Education LSA Late Summer Assessments MBBS Bachelor of Medicine and Bachelor of Surgery NSS National Student Survey OfS Office for Students ORS Overseas Research Scholarship PG Postgraduate
Transcript of €¦ · Web viewGeneral Certificate of Education. GRS. Graduate Research Scholarships. HESA....
SRS Calendar of Key Dates 2020-22
Abbreviation
Key to Abbreviation
ABL
Awarding Body Linkage
APP
Access and Participation Plan
ARQASC
Academic Regulations and Quality Assurance Sub-Committee
ATR
Applicant Transfer
CAS
Confirmation of Acceptance for Studies
CLIE
Centre for Languages and International Education
DBD
Decline by Default
EdCom
Education Committee
GCE
General Certificate of Education
GRS
Graduate Research Scholarships
HESA
Higher Education Statistics Agency
HRPC
Human Resources Policy Committee
IBSc
Intercalated BSc
IEC
UCL Innovation and Enterprise Committee
ISOP
International Student Orientation Programme
ITE
Initial Teacher Education
LSA
Late Summer Assessments
MBBS
Bachelor of Medicine and Bachelor of Surgery
NSS
National Student Survey
OfS
Office for Students
ORS
Overseas Research Scholarship
PG
Postgraduate
PGR
Postgraduate Research
PGT
Postgraduate Taught
PMAP
Programme and Module Approval Panel
QRSC
Quality Review Sub-Committee
RDB
Reject by Default
RDC
Research Degrees Committee
RGC
Research Governance Committee
SLC
Student Loans Company
SRS
Student and Registry Services
SSCC
Staff Student Consultative Committee
StEC
Student Experience Committee
StRAFC
Student Recruitment, Admissions and Funding Committee
UCAS
Universities and Colleges Admissions Service
UF
Unconditional Firm
UG
Undergraduate
UPC
Undergraduate Proposal Component
* indicates approximate date
Term no., Week no. (2020-21)
Date 2020-21
Term no., Week no. (2021-22)
Date 2021-22
Event
Department
Category
Contact
N/A
03 August - 14 September 2020*
N/A
03 August - 14 September 2021*
Reconfirmation task (within Boards of Examiners container) on Portico opens until the start of the academic year for Chairs and Board Administrators to confirm those External Examiners who are NOT continuing for the next academic session
Academic Services
Academic Policy & Quality Assurance
N/A
25 - 26 August 2020*
N/A
24 - 25 August 2021*
ITE Enrolment
Access & Admissions
Undergraduate Admissions
Michelle Fell
N/A
31 August 2020
N/A
30 August 2021
BANK HOLIDAY
UCL
Other
N/A
N/A
31 August 2020
N/A
31 August 2021
Deadline for offer holders to meet academic conditions of offer
Access & Admissions
Undergraduate Admissions
Sarah West
term 1 w1 - term 1 w6
31 August - 02 November 2020
term 1 w1 - term 1 w6
31 August - 02 November 2021
Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff
Academic Services
Academic Policy & Quality Assurance
N/A
01 September 2020*
N/A
01 September 2021*
Annual Change to Undergraduate Admissions Cycle
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
01 September 2020*
N/A
01 September 2021*
CLIE UPC enrolment
Access & Admissions
Undergraduate Admissions
Michelle Fell; Alex Bull
N/A
TBC
N/A
TBC
FE Individualised Learner RecordSubmissions are TBC (likely to be monthly)
Academic Services
Student Data Services
Gary Smith
term 1 w1 - term 1 w10
01 September - 30 November 2020*
term 1 w1 - term 1 w10
01 September – 30 November 2021*
Confirmation of Registrations to release SLC UG Maintenance Funding
Access & Admissions
Student Funding
Shanaz Begum
N/A
02 September 2020
N/A
02 September 2021
Opening of GRS/ORS research applications
Access & Admissions
Student Funding
Clare Hewitt
term 1 w1 - term 1 w8
02 September - 20 November 2020
term 1 w1 - term 1 w8
02 September - 20 November 2021
Confirmation of Registrations to release SLC Postgraduate Loan Funding
Access & Admissions
Student Funding
Clare Hewitt
N/A
05 September 2020
N/A
05 September 2021
All results processed for postgraduate offer holders who have completed, in September, a pre-sessional English language programme at the UCL Centre for Languages and International Education
Access & Admissions
Postgraduate Admissions
Caroline Hayward
N/A
07 September - 16 October 2020
N/A
TBC
ID card and Biometric Residence Permit collection
Student Support and Wellbeing
Student Enrolment
Emma Hughes
term 1 w1 - term 1 w5
07 September - 30 October 2020*
term 1 w1 term 1 w5
06 September - 26 October 2021*
Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff
Academic Services
Academic Policy & Quality Assurance
N/A
10 September 2020
N/A
10 September 2021
World Suicide Prevention Day
None
International Days
N/A
N/A
14 September 2020
N/A
13 September 2021*
Nominations open for Autumn Rep elections (Faculty wide representation and Student Trustees)
Students' Union UCL
Student Experience
Diana Hawk
N/A
14 September 2020
N/A
14 September 2021
Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to confirm those External Examiners who are NOT continuing for the next academic session is closed
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Deadline for all details of academic rep details to be sent to Faculties for uncontested roles
Students' Union UCL
Student Experience
Diana Hawk
N/A
18 September 2020*
N/A
20 September 2021*
Deadline for Elite Athlete Applications
Students' Union UCL
Student Experience
Diana Hawk
N/A
19 September 2020*
N/A
TBC
International arrival weekend (UCL Student Accommodation)
Estates
Student Accommodation
N/A
21 September 2020
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
N/A
21 September 2020
N/A
21 September 2021
International Day of Peace
None
International Days
N/A
term 1 w1 - term 1 w2
21 September 2020 - 09 October 2020*
term 1 w1 - term 1 w2
20 September 2021 to 08 October 2021*
Recruitment of academic reps (course level representation)
Students' Union UCL
Student Experience
Diana Hawk
N/A
22 September 2020
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
N/A
22 - 25 September 2020*
N/A
21-24 September 2021*
International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate Students
Student Support and Wellbeing
Student Induction
N/A
23 September 2020*
N/A
23 September 2021*
Postgraduate Research: Payment of Quarter 1 stipends to PGR students
Access & Admissions
Student Funding
Clare Hewitt
N/A
24 September 2020
N/A
TBC
Quality Review Sub-Committee (QRSC) meeting
Academic Services
Academic Policy & Quality Assurance
N/A
25 September 2020
N/A
24 September 2021
Deadline for completion of Transfers from Integrated Masters to Bachelors
N.B. Students who transfer to a Bachelors programme after 1 April can only attend a graduation ceremony in the following year. See the Academic Manual (Chapter 3) for further details.
Academic Services
Student Records
N/A
N/A
26-27 September 2020*
N/A
TBC
Arrival weekend (UCL Student Accommodation)
Estates
Student Accommodation
term 1 w1
28 September 2020
term 1 w1
28 September 2021
Academic Services will reconfirm all External Examiners that are continuing for the next academic session unless indicated otherwise by Chairs and Board Administrators
Academic Services
Academic Policy & Quality Assurance
term 1 w1
28 September 2020
term 1 w1
27 September 2021
START OF TERM ONE Please check the term dates website for faculty variations
UCL
Other
N/A
term 1 w1 - term 1 w9
28 September - 28 November 2020*
term 1 w1 - term 1 w9
28 September - 28 November 2021
PGT Boards of Examiners completed External Examiner Reports are submitted
Academic Services
Academic Policy & Quality Assurance
term 1 w1 - term 1 w12
28 September - 18 December 2020
term 1 w1 - term 1 w12
28 September - 18 December 2021
Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 1 w1 - term 1 w12
28 September - 18 December 2020
term 1 w1 - term 1 w12
28 September - 18 December 2021
For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 1 w1 - term 1 w12
28 September - 18 December 2020
term 1 w1 - term 1 w12
28 September - 18 December 2021
External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctorates
Academic Services
Academic Policy & Quality Assurance
term 1 w1
30 September 2020
term 1 w1
30 September 2021
Application deadline for January Affiliate applicants, after which programmes can be closed to new Affiliate applicants
Access & Admissions
Access & Admissions
Sarah West; Caroline Hayward
term 1 w1
30 September 2020
term 1 w1
30 September 2021
Deadline for nominations for award of UCL Honorary Degrees and Fellowships
Academic Services
Governance & Secretariat
term 1 w1
01 October 2020
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w1
01 October 2020
N/A
N/A
Exams team to extract information to begin timetabling for January exams (PG resits and UG finalist resits)
Academic Services
Exams
term 1 w1
01 October 2020*
term 1 w1
01 October 2021*
Payment of Term 1 US loans disbursement
Access & Admissions
Student Funding
Shanaz Begum
term 1 w1
01 October 2020*
term 1 w1
01 October 2021*
Payment of Term 1 UCL scholarships funding
Access & Admissions
Student Funding
Shanaz Begum
term 1 w1
01 October 2020*
term 1 w1
01 October 2021*
Payment of Term 1 UG Bursaries
Access & Admissions
Student Funding
Shanaz Begum
N/A
TBC
N/A
TBC
Deadline for new partners to be added to exchange options for the following academic session
Student Support and Wellbeing
Study Abroad
Study Abroad Team
term 1 w5
01 - 31 October 2020
term 1 w5
01 - 31 October 2021
Black History Month UK
None
International Days
N/A
term 1 w2
05 October 2020
term 1 w2
04 October 2021
Academic Services will reconfirm all External Examiners that are continuing for the next academic session unless indicated otherwise by Chairs and Board Administrators
Academic Services
Academic Policy & Quality Assurance
term 1 w2
05 October 2020
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w2
06 October 2020
N/A
TBC
Education Committee (EdCom) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w2
06 October 2020*
N/A
TBC
ITE cycle opens (all UCAS applicants have a 40 day RBD)
Access & Admissions
Undergraduate Admissions
Sarah West
term 1 w2
07 October 2020
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w2
08 October 2020
N/A
TBC
UCL Innovation and Enterprise Committee (IEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w2
09 October 2020*
term 1 w2
08 October 2021*
Deadline for all details of academic rep details to be sent to Faculties for uncontested roles
Students' Union UCL
Student Experience
Diana Hawk
term 1 w2
10 October 2020
term 1 w2
10 October 2021
World Mental Health Day
None
International Days
N/A
term 1 w3
12 October 2020
N/A
TBC
Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
TBC
N/A
TBC
Study Abroad Fair and Application Launch for next academic session
Student Support and Wellbeing
Study Abroad
Study Abroad Team
term 1 w3
12 October 2020
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
term 1 w3
14 October 2020
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w3
15 October 2020
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w3
15 October 2020
term 1 w3
15 October 2021
Commence visa preparations for January Affiliate intake.
Access & Admissions
Access & Admissions
Sarah West; Caroline Hayward
term 1 w3
15 October 2020
term 1 w3
15 October 2021
UCAS deadline for Medicine, Oxford and Cambridge
Access & Admissions
Access & Admissions
Sarah West
term 1 w3
16 October 2020
N/A
TBC
HESA Initial Teacher Training submission deadline
Academic Services
Student Data Services
Gary Smith
term 1 w3
16 October 2020
term 1 w3
15 October 2021
September starters: Deadline for enrolment and re-enrolment
Academic Services
Student Records
N/A
term 1 w3
16 October 2020
term 1 w3
15 October 2021
September starters: Deadline for students to submit Change of Module Selection requests for Term 1 modules
Academic Services
Student Records
N/A
term 1 w3
16 October 2020
term 1 w3
15 October 2021
September starters: Deadline for students’ Initial Module Selection
See the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 1 w3
17 October 2020*
term 1 w3
16 October 2021*
Deadline for all details of academic reps to be sent to Faculties where elections have occurred
Students' Union UCL
Student Experience
Diana Hawk
term 1 w4
19 October 2020
N/A
N/A
Start of the January draft timetable review period (PG resits and UG Finalist resits only)
Academic Services
Exams
term 1 w2
19 October 2020
term 1 w2
08 October 2021*
Nominations close in the Autumn Rep Elections (Faculty wide representation and Student Trustees)
Students' Union UCL
Student Experience
Diana Hawk
term 1 w4
19 October 2020
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 1 w4
19 October 2020
N/A
TBC
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w4
19 October 2020
N/A
N/A
Draft January timetable to Departments (PG resits and UG finalist resits)
Academic Services
Student Records
N/A
TBC
N/A
TBC
HESA Initial Teacher Training submission deadline
Academic Services
Student Data Services
Gary Smith
term 1 w4
20 October 2020
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
term 1 w4
21 October 2020
N/A
TBC
Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w4
23 October 2020
N/A
N/A
End of Draft review period Jan timetable (PG resits and UG Finalists only)
Academic Services
Exams
term 1 w4
23 October 2020*
term 1 w5
29 October 2021*
Deadline for Lead Departmental Representative details to be sent to Faculty
Students' Union UCL
Student Experience
Diana Hawk
term 1 w3
26 - 30 October 2020*
term 1 w3
11 - 15 October 2021*
Voting in the Autumn Rep Elections.
Students can cast their vote via the Students' Union website
Students' Union UCL
Student Experience
Diana Hawk
term 1 w4 - term 1 w10
26 October - 06 December 2020*
term 1 w5 - term 1 w10
29 October - 5 December 2021*
New to UCL (Arrival survey for all new students) runs
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
term 1 w5
29 October 2020
N/A
TBC
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 1 w5
30 October 2020
N/A
TBC
HESA Individualised Return submission deadline
Academic Services
Student Data Services
Gary Smith
term 1 w5
30 October 2020
term 1 w5
29 October 2021
September starters: Deadline for Departments to approve Change of Module Selection requests for Term 1 modules
Academic Services
Student Records
N/A
term 1 w5
30 October 2020
term 1 w5
29 October 2021
September starters: Deadline for Departments to approve Initial Module Selections.
See the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 1 w5
30 October 2020
term 1 w5
29 October 2021
September starters: Deadline for Programme Transfers.
N.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 1 w5
30 October 2020
N/A
TBC
Honorary Degrees and Fellowships Committee
Academic Services
Governance & Secretariat
term 1 w5
30 October 2020
N/A
N/A
Publish January Final timetable to students for PG resits and UG finalist resits
Academic Services
Exams
term 1 w5
30 October 2020
N/A
N/A
Publish January Final timetable to students for PG resits and UG finalist resits
Academic Services
Exams
term 1 w5
30 October 2020
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
TBC
N/A
TBC
HESA Individualised Return submission deadline
Academic Services
Student Data Services
Gary Smith
term 1 w5
01 November 2020
term 1 w6
01 November 2021
Opening of all PGT and PGR programmes for Entry
Access & Admissions
Postgraduate Admissions
Caroline Hayward
N/A
TBC
N/A
TBC
Laidlaw Scholarship Programme applications open (to first-year Undergraduate students only)
Office of the Vice-Provost (Education and Student Affairs)
Other
Chris Cullen
term 1 w6
03 November 2020
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w6
04 November 2020
N/A
TBC
Research Degrees Committee (RDC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w6
05 November 2020
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w6
06 November 2020
term 1 w6
05 November 2021
Confirm PGT module results and awards on Portico.
Academic Services
Student Records
term 1 w6
06 November 2020
N/A
TBC
Aggregate off-shore record submission deadline
Academic Services
Student Data Services
Gary Smith
N/A
TBC
N/A
TBC
Aggregate off-shore record submission deadline
Academic Services
Student Data Services
Gary Smith
term 1 w7
09 November 2020
term 1 w7
08 November 2021
READING WEEK Please check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)
Other
N/A
term 1 w7
11 November 2020
N/A
TBC
Access and Participation Steering Group
Access & Admissions
Access & Admissions
Suzanne Hewings
term 1 w7
11 November 2020
N/A
TBC
Human Resources Policy Committee (HRPC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w7
13 November 2020
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w8 - term 1 w9
16 - 27 November 2020
term 1 w1 - term 1 w5
06 September - 29 October 2021
PG Exam Board period (this can include students who have resubmissions for components)
Academic Services
Student Records
N/A
term 1 w8
17 November 2020
N/A
TBC
Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w8
17 November 2020
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Deadline for UG applications to Study Abroad during the following session
Student Support and Wellbeing
Study Abroad
Study Abroad Team
term 1 w8
18 November 2020
N/A
TBC
Library CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic Services
Academic Policy & Quality Assurance
term 1 w8
19 November 2020
N/A
TBC
Academic CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w8
20 November 2020
term 1 w8
20 November 2021
Transgender Day of Remembrance
None
International Days
N/A
term 1 w8 - term 1 w12
22 November - 22 December 2020
term 1 w9 - term 1 w12
22 November - 22 December 2021
UK Disability History Month
None
International Days
N/A
term 1 w9
20 and 23 November 2020
N/A
TBC
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w9
23 November 2020
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 1 w9
24 November 2020
N/A
TBC
Quality Review Sub-Committee (QRSC) meeting
Academic Services
Academic Policy & Quality Assurance
term 1 w9
25 November 2020
term 1 w9
25 November 2021
International Day for the Elimination of Violence Against Women
None
International Days
N/A
term 1 w9
26 November 2020
N/A
TBC
Research Governance Committee (RGC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w10 - term 2 w8
30 November 2020 - 05 March 2021
term 1 w10 - term 2 w8
30 November 2021 - 05 March 2022
PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff
Academic Services
Academic Policy & Quality Assurance
term 1 w10
30 November 2020
term 1 w10
30 November 2021
Deadline for Module Amendments for the following academic session
Academic Services
Academic Policy & Quality Assurance
term 1 w10
30 November 2020
term 1 w10
30 November 2021
Deadline for New Modules for the following academic session
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Teach First applicant data receipt commence
Access & Admissions
Undergraduate Admissions
Sarah West
term 1 w10
01 December 2020
N/A
TBC
Student Experience Committee (StEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w10
01 December 2020
term 1 w10
01 December 2021
World AIDS Day
None
International Days
N/A
term 1 w10 - term 2 w3
01 December 2020 - 31 January 2021*
term 1 w10 - term 2 w4
01 December 2021 - 31 January 2022*
OfS Access and Participation Plan reporting deadline
Access & Admissions
Access & Admissions
Lucie March
term 1 w10
N/A
term 1 w10
05 December 2021
Deadline for Applications for exams at alternative venue (Overseas) - JANUARY EXAMS
Academic Services
Exams
term 1 w10
02 December 2020
N/A
TBC
Any other ad hoc UG marks and awards to be processed on Portico.
Any other PG marks and awards to be processed on Portico.
Academic Services
Student Records
N/A
term 1 w10
03 December 2020
N/A
TBC
Education Committee (EdCom) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w10
03 December 2020
term 1 w10
03 December 2021
International Day of Persons with Disabilities
None
International Days
N/A
term 1 w10
04 December 2020
term 1 w7
08 November 2021
Start of the Examination Timetable Data Task for Main Examination Timetable
Academic Services
Exams
term 1 w11
07 December 2020
term 1 w10
06 December 2021
Deadline for January Affiliate offer holders to meet academic conditions of offer
Access & Admissions
Access & Admissions
Sarah West; Caroline Hayward
term 1 w11
08 December 2020
N/A
TBC
Student, Recruitment, Admissions and Funding Committee (StRAFC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w11
10 December 2020
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w11
10 December 2020
term 1 w11
09 December 2021
Postgraduate Research: Payment of Quarter 2 stipends to PGR students
Access & Admissions
Student Funding
Clare Hewitt
term 1 w11
10 December 2020
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 1 w11
10 December 2020
term 1 w11
10 December 2021
Human Rights Day
None
International Days
N/A
term 1 w11
11 December 2020
term 1 w11
10 December 2021
September starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules
Academic Services
Student Records
N/A
term 1 w11
11 December 2020
N/A
N/A
Online approval of marks and awards by Chair and Faculty on Portico.
Academic Services
Student Records
N/A
N/A
15 December 2020
N/A
TBC
Remuneration and Human Resources Strategy CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 1 w12
16 December 2020*
term 1 w12
15 December 2021*
New to UCL results published (UCL overall)
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
term 1 w12
16 December 2020
N/A
N/A
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 1 w12
16 December 2020
term 1 w10
03 December 2021
Deadline: Examination Timetable Data Task for Main Examination Timetable
Academic Services
Exams
term 1 w12
17 December 2020
N/A
N/A
PG results release for those confirmed in the November period.
Academic Services
Student Records
N/A
term 1 w12
18 December 2020
term 1 w12
17 December 2021
September starters: Deadline for departments to approve module amendments (Term 2 & 3 modules)
Academic Services
Student Records
N/A
term 1 w12
18 December 2020
term 1 w12
17 December 2021
END OF TERM ONE Please check the term dates website for faculty variations
UCL
Other
N/A
N/A
21 December 2020 - 03 January 2021
N/A
24 December 2021 - 03 January 2022
COLLEGE CLOSURE Please check the term dates website for faculty variations
UCL
Other
N/A
N/A
01 January 2021*
N/A
01 January 2022*
Payment of Term 2 UG bursaries
Access & Admissions
Student Funding
Shanaz Begum
N/A
01 January 2021*
N/A
01 January 2022*
Payment of Term 2 US loans disbursement
Access & Admissions
Student Funding
Shanaz Begum
N/A
01 January 2021*
N/A
01 January 2022*
Payment of Term 2 UCL scholarships funding
Access & Admissions
Student Funding
Shanaz Begum
term 2 w1 - term 3 w1
04 January - 30 April 2021*
term 2 w1 - term 3 w1
03 January - 30 April 2022*
National Student Survey (NSS) runs
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
N/A
07 - 08 January 2021*
N/A
06 - 07 January 2022*
CLIE Affiliates
Access & Admissions
Undergraduate Admissions
Michelle Fell
N/A
07 - 08 January 2021*
N/A
06 - 07 January 2022*
New Starters Enrolment and International Student Orientation Programme (ISOP) for Graduate & Affiliate Students
Student Support and Wellbeing
Student Induction
term 2 w1
11 January 2021
term 2 w1
10 January 2022
START OF TERM TWO Please check the term dates website for faculty variations
UCL
Other
N/A
term 2 w1 - term 2 w2
11 January - 21 January 2021
N/A
N/A
UG finalist exam resit period (exams will be online assessment only).
PG finalist exam resit period (all exams online assessment only).
Academic Services
Exams
N/A
term 2 w1 - term 2 - w11
11 January - 26 March 2021
term 2 w1 - term 2 w11
11 January - 26 March 2022
Board of Examiners meetings for programmes outside of the standard cycle
Academic Services
Academic Policy & Quality Assurance
term 2 w1 - term 2 w11
11 January - 26 March 2021
term 2 w1 - term 2 w11
11 January - 26 March 2022
Departments review External Examiner Reports for Boards out of standard cycle, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 2 w1 - term 2 w11
11 January - 26 March 2021
term 2 w1 - term 2 w11
11 January - 26 March 2022
External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for Boards out of standard cycle
Academic Services
Academic Policy & Quality Assurance
term 2 w1 - term 2 w11
11 January - 26 March 2021
term 2 w1 - term 2 w11
11 January - 26 March 2022
For External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 2 w1 - term 3 w2
11 January - 03 May 2021
term 2 w1 - term 3 w2
11 January - 03 May 2022
PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs)
Academic Services
Academic Policy & Quality Assurance
term 2 w1
13 January 2021
N/A
TBC
Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w1
15 January 2021
term 2 w1
15 January 2022
UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicants
Access & Admissions
Undergraduate Admissions
Sarah West
term 2 w2
18 January 2021
term 2 w2
17 January 2022
Martin Luther King Jr. Day
None
International Days
N/A
term 2 w2
18 January 2021*
term 2 w2
17 January 2022*
Nominations open for Spring Leadership Elections. Please use this form to recommend a student: https://studentsunionucl.org/user/login-options?destination=node/121626
Students' Union UCL
Student Experience
Diana Hawk
N/A
TBC
N/A
TBC
Access and Participation Plan (APP) Monitoring Return to OfS (bursary data)
Access & Admissions
Student Funding
Lucie March
term 2 w2
19 January 2021
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w2
22 January 2021
term 2 w2
21 January 2022
January starters: Deadline for enrolment and re-enrolment
Academic Services
Student Records
N/A
term 2 w2
22 January 2021
term 2 w2
21 January 2022
January starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules
Academic Services
Student Records
N/A
term 2 w2
22 January 2021
term 2 w2
21 January 2022
January starters: Deadline for students’ Initial Module SelectionSee the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 2 w3
25 January 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 2 w3
26 January 2021
term 2 w3
25 January 2022
January starters: Deadline for Departments to approve Change of Module Selection requests for Term 2 & 3 modules
Academic Services
Student Records
N/A
term 2 w3
26 January 2021
term 2 w3
25 January 2022
January starters: Deadline for Departments to approve Initial Module SelectionsSee the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 2 w3
26 January 2021
N/A
TBC
Quality Review Sub-Committee (QRSC) meeting
Academic Services
Academic Policy & Quality Assurance
term 2 w3
26 January 2021
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w3
26 January 2021
N/A
TBC
Student Experience Committee (StEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w3
27 January 2021
term 2 w3
27 January 2022
Holocaust Memorial Day
None
International Days
N/A
term 2 w3
28 January 2021
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w3
29 January 2021
term 2 w3
28 January 2022
January starters: Deadline for Programme TransfersN.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
N/A
term 2 w3
29 January 2021
term 2 w4
31 January 2022
PGT dissertation resit and deferral deadline
Academic Services
Exams & Student Records
term 2 w4
01 February 2021*
N/A
01 February 2022*
Student Choice Awards - nominations open
Students' Union UCL
Other
term 2 w4
01 February 2021*
term 2 w4
01 February 2022*
IBSc applications open
Access & Admissions
Undergraduate Admissions
Sarah West
term 2 w4
01 February 2021
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
term 2 w4 - term 2 w7
01 - 28 February 2021
term 2 w4 - term 2 w8
01 - 28 February 2022
LGBT+ History Month
None
International Days
N/A
term 2 w4 - term 3 w7
01 February - 30 June 2021*
N/A
TBC
Bulk of postgraduate programmes with early deadlines close
Access & Admissions
Postgraduate Admissions
Caroline Hayward
N/A
04 February 2021
N/A
TBC
UCL Innovation and Enterprise Committee (IEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w4
04 February 2021
term 2 w4
03 February 2022
January starters: PGT Boards of Examiners, EC Panels, etc
Academic Services
Student Records
N/A
term 2 w5
10 February 2021
N/A
TBC
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 2 w5
11 February 2021
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
term 2 w5
11 February 2021
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w5
12 February 2021
N/A
TBC
Posters in Cloisters
UCL Arena Centre
Other
Lauren Hawkridge
term 2 w5
12 February 2021
term 2 w5
11 February 2022
January starters: Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms
Academic Services
Student Records
N/A
term 2 w6
15 February 2021
term 2 w6
14 February 2022
Start of the draft timetable review period
Academic Services
Exams
term 2 w6
15 February 2021
term 2 w6
14 February 2022
READING WEEKPlease check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)
Other
N/A
N/A
N/A
term 2 w6
Mid February 2022*
PGT Sub Boards
Academic Services
Exams & Student Records
term 2 w6
17 February 2021
N/A
TBC
Library Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic Services
Academic Policy & Quality Assurance
N/A
N/A
N/A
N/A
School Direct Salaried Top Up application deadline
Access & Admissions
Undergraduate Admissions
Sarah West
term 2 w6
18 February 2021
N/A
TBC
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w6
19 February 2021
term 2 w6
18 February 2022
Deadline for the draft timetable review period
Academic Services
Exams
term 2 w7
22 February 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 2 w7
22 February 2021
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
term 2 w7
22 - 26 February 2021*
term 2 w7
21 - 25 February 2022*
National Student Money Week
Access & Admissions
Student Funding
Katy Foster
term 2 w7
23 February 2021
N/A
TBC
Education Committee (EdCom) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w7
25 February 2021
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
UCAS Extra starts for participating programmes
Access & Admissions
Undergraduate Admissions
Sarah West
term 2 w8 - term 2 w9
Early March 2021
N/A
N/A
PG deferral and resit boards
Academic Services
Student Records
N/A
term 2 w8
01 March 2021
term 2 w8
28 February 2022
Deadline for the publication of the final timetable
Academic Services
Exams
N/A
N/A
term 2 w8 - term 2 w11
01 - 31 March 2022*
PGT award confirmation deadline
Academic Services
Exams & Student Records
N/A
N/A
term 2 w8 - term 2 w11
01 - 31 March 2022*
PGT Results Day
Release of PG student awards enabling attendance at graduation with rest of cohort
Academic Services
Exams & Student Records
term 2 w8 - term 2 w11
01 - 31 March 2021
term 2 w8 - term 2 w11
01 - 31 March 2022
Women's History Month
None
International Days
N/A
term 2 w8 - term 2 w11
01 March - 11 April 2021*
term 2 w8 - term 2 w11
04 March - 10 April 2022*
Student Experience Survey (NSS-style survey for penultimate year undergraduates) runs
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
term 2 w8
03 March 2021
N/A
TBC
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 2 w8
03 March 2021*
term 2 w8
02 March 2022*
Nominations close in Spring Leadership Elections. Please use this form to recommend a student
Students' Union UCL
Student Experience
Diana Hawk
term 2 w8
04 March 2021
N/A
TBC
Academic CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w8
04 March 2021
term 2 w8
03 March 2022
January starters: PGT awards confirmed and results released to students by this date (if awards processed and paperwork received by the deadline)
Academic Services
Student Records
N/A
term 2 w8
02 - 06 March 2021*
N/A
TBC
International Festival
Student Support and Wellbeing
Student Experience
Giovanna Amorosi
term 2 w9
08 March 2021
term 2 w9
08 March 2022
International Women's Day
None
International Days
N/A
term 2 w9
09 March 2021
N/A
TBC
Student, Recruitment, Admissions and Funding Committee (StRAFC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w9
10 March 2021
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
term 2 w9
10 March 2021
N/A
TBC
Research Degrees CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w9
12 March 2021
N/A
N/A
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w9
12 March 2021
term 2 w9
11 March 2022
Deadline for receipt of examination papers
Academic Services
Exams
term 2 w10
15 - 19 March 2021*
term 2 w10
14 - 18 March 2022*
Voting in the Spring Leadership Elections.
Students can cast their vote via the Students' Union website
Students' Union UCL
Student Experience
Diana Hawk
term 2 w10
15 - 19 March 2021
term 2 w10
14 - 18 March 2022
Postgraduate Research: Payment of Quarter 3 stipends to PGR students
Access & Admissions
Student Funding
Clare Hewitt
term 2 w10
16 March 2020
N/A
TBC
Research Governance Committee (RGC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w10
17 March 2021
N/A
N/A
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 2 w10
17 March 2021
N/A
TBC
Access and Participation Steering Group
Access & Admissions
Access & Admissions
Suzanne Hewings
term 2 w10
18 March 2021
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w10
19 March 2021
N/A
N/A
Confirmation of UG and PG awards on Portico
Academic Services
Student Records
N/A
term 2 w10
21 March 2021
term 2 w11
21 March 2022
International Day for the Elimination of Racial Discrimination
None
International Days
N/A
term 2 w10
21 March 2021
term 2 w11
21 March 2022
World Poetry Day
None
International Days
N/A
term 2 w11
22 March 2021
N/A
TBC
Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 2 w11
22 March 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 2 w11
22 March 2021
N/A
TBC
Student Experience Committee (StEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w11
23 March 2021
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Deadline to complete Study Abroad Preparation e-Learning Module
Student Support and Wellbeing
Study Abroad
Study Abroad Team
term 2 w11
25 March 2021
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 2 w11
26 March 2021
term 2 w8
01 March 2022*
Student Choice Awards - nominations close
Students' Union UCL
Other
term 2 w11
26 March 2021
term 2 w11
25 March 2022
END OF TERM TWO Please check the term dates website for faculty variations
UCL
Other
N/A
term 2 w11
26 March 2021
term 2 w11
25 March 2022
Deadline for Applications for exams at alternative venue (Overseas) - MAIN EXAM PERIOD
Academic Services
Exams
term 2 w11
26 March 2021
N/A
N/A
Release of PG results enabling attendance at graduation with rest of cohort.
Academic Services
Student Records
N/A
N/A
29 March 2021
N/A
N/A
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
30 March 2021
N/A
30 March 2022
Application deadline for September Affiliate applicants, after which programmes can be closed to new Affiliate applicants
Access & Admissions
Undergraduate Admissions; Postgraduate Admissions
Sarah West; Caroline Hayward
N/A
30 March 2021
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
31 March 2021
N/A
31 March 2022
Good-practice deadline for all applications received at UCAS by 15 January
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
31 March 2021
N/A
31 March 2022
Transgender Day of Visibility
None
International Days
N/A
N/A
31 March 2021*
N/A
31 March 2022*
IBSc application deadline
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
31 March 2021*
N/A
31 March 2022*
Continuing students: deadline for module selection for next academic year
Academic Services
Student Records
N/A
N/A
31 March 2021
N/A
TBC
Human Resources Policy Committee (HRPC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
N/A
N/A
N/A
ITE Top Up programme (remote enrolment)
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
TBC
N/A
TBC
CLIE and Medical Electives enrolment
Access & Admissions
Undergraduate Admissions
Alex Bull; Michelle Fell
N/A
N/A
N/A
N/A
Confirmation of alternative assessment by faculties.
Academic Services
Student Records
N/A
N/A
N/A
N/A
N/A
Departments notify students of format of alternative assessments.
Academic Services
Student Records
N/A
N/A
02 - 09 April 2021
N/A
13 - 18 April 2022
COLLEGE CLOSURE Please check the term dates website for faculty variations
UCL
Other
N/A
N/A
07 - 13 April 2021
term 1 w11 - term 1 w12
08 - 14 December 2021
Annual SITS/Portico upgrade
Academic Services
Portico Governance
Paula Speller
N/A
12 April 2021
N/A
TBC
Deadline for approval of Examination Adjustment Requests (Main Examination Period) – by 5pm GMT
Academic Services
Exams
N/A
12 April 2021
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
N/A
N/A
N/A
N/A
Coursework submission Timetable (exam timetable) republished.
Academic Services
Student Records
N/A
N/A
19 April 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
N/A
19 April to 7 June 2021*
N/A
18 April to 6 June 2021*
Postgraduate Taught Experience Survey (PTES) runs
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
N/A
23 April 2021
N/A
TBC
Quality Review Sub-Committee (QRSC) meeting
Academic Services
Academic Policy & Quality Assurance
N/A
N/A
N/A
N/A
Submission of papers for timed online assessments.
Academic Services
Exams
term 3 w1
26 April 2021
term 3 w1
25 April 2022
START OF TERM THREE Please check the term dates website for faculty variations
UCL
Other
N/A
term 3 w1
26 April 2021
term 3 w1
25 April 2022
Start of the main examination period
Academic Services
Exams
term 3 w1
26 April 2021*
term 3 w1
25 April 2022*
Payment of Term 3 UG Bursaries
Access & Admissions
Student Funding
Shanaz Begum
term 3 w1
26 April 2021*
term 3 w1
25 April 2022*
Payment of Term 3 US loans disbursement
Access & Admissions
Student Funding
Shanaz Begum
term 3 w1
26 April 2021*
term 3 w1
25 April 2022*
Payment of Term 3 UCL scholarships funding
Access & Admissions
Student Funding
Shanaz Begum
term 3 w1
26 - 30 April 2021
term 3 w1
26 - 30 April 2022
Board of Examiners Hub rolled forward
Academic Services
Academic Policy & Quality Assurance
term 3 w1
27 April 2021
N/A
TBC
Education Committee (EdCom) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w1
28 April 2021
N/A
TBC
Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w1
29 April 2021
N/A
TBC
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w1
30 April 2021
N/A
TBC
Governance Committee of Academic Board
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Decline by Default (DBD) for applicants living in UK who received final institution decision by 31 March
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
TBC
N/A
TBC
Reject by Default (RBD) on all applications received by 15 January who do not have a final decision
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w2
03 May 2021
term 3 w2
02 May 2022
BANK HOLIDAY
UCL
Other
N/A
term 3 w2 - term 3 w3
03 - 14 May 2021
term 3 w2 - term 3 w3
03 - 14 May 2022
Academic Services request Departments, Board Chairs, Board Administrators to link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetings for Summer and Autumn term Boards
Academic Services
Academic Policy & Quality Assurance
term 3 w2 – term 3 w7
03 May – 11 June 2021
N/A
TBC
Main marking and second-marking period
Academic Services
Exams
term 3 w2 - term 3 w7
04 May - 29 June 2021*
N/A
TBC
Academic Services request Board Chairs and Board Administrators to complete external examining tasks on Portico prior to Boards of Examiners meetings for Summer and Autumn term Boards
Academic Services
Academic Policy & Quality Assurance
term 3 w2 - term 1 w2
04 May - 05 October 2021*
term 3 w2 - term 3 w7
03 May - 28 September 2022*
For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 3 w2
06 May 2021
N/A
N/A
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w2
06 May 2021
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w3
12 May 2021
N/A
TBC
Academic BoardN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks prior to the Board meeting for prior consideration by the Governance Committee of Academic Board.
Academic Services
Academic Policy & Quality Assurance
term 3 w3
13 May 2021
N/A
TBC
UCL Innovation and Enterprise Committee (IEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w3
14 May 2021*
term 3 w4
16 May 2022*
Student Experience Survey results (overall UCL) published
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
term 3 w4
17 May 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
term 3 w4
17 May 2021
term 3 w4
17 May 2022
International Day Against Homophobia, Transphobia and Biphobia
None
International Days
N/A
term 3 w4
18 May 2021
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w4
18 May 2021
N/A
TBC
Student Experience Committee (StEC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w4
19 May 2021
N/A
TBC
Education Conference
Office of the Vice-Provost (Education and Student Affairs)/UCL Arena Centre
Other
Lauren Hawkridge
N/A
TBC
N/A
TBC
Reject by Default (RBD) on all applications received by 15 January who do not have a final decision
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w4
20 May 2021
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w5
24 May 2021
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
term 3 w5
24 May 2021
N/A
N/A
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w5
26 May 2021
N/A
TBC
Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w5
27 May 2021
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
term 3 w5
28 May 2021
term 3 w5
27 May 2022
End of the main examination period
Academic Services
Exams
term 3 w6
31 May 2021
term 3 w6
02 – 03 June 2022
BANK HOLIDAY
UCL
Other
N/A
term 3 w6
31 May 2021*
term 3 w6
31 May 2022*
Offer deadline IBSc applicants
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w6 - term 3 w7
31 May - 27 August 2021*
term 3 w6 - term 3 w7
31 May - 27 August 2022*
New External Examiners for next session should be nominated and appointed before the start of the academic year
Academic Services
Academic Policy & Quality Assurance
term 3 w6
01 June 2021*
term 3 w6
01 June 2022*
All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicable, including September Affiliate intake
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w6 - term 3 w7
01 - 30 June 2021
term 3 w6 - term 3 w7
01 - 30 June 2022
Gypsy Roma and Traveller History Month
None
International Days
N/A
term 3 w6
02 June 2021
N/A
TBC
Library CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic Services
Academic Policy & Quality Assurance
term 3 w6
03 June 2021
N/A
TBC
Programme and Module Approval Panel (PMAP)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w2 - term 3 w7
03 June - 26 August 2021*
term 3 w2 - term 3 w7
03 May - 06 August 2022*
UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submitted
Academic Services
Academic Policy & Quality Assurance
term 3 w2 - term 1 w2
03 June - 05 October 2021*
term 3 w2 - term 3 w7
03 May - 28 September 2022*
Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Block One Summer School applicant data received by Admissions for record generation
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w6
04 June 2021
term 3 w6
03 June 2022
Deadline for completion of Transfers from Bachelors (Year 3) to Integrated Masters
See the Academic Manual (Chapter 3) for further details
Academic Services
Student Records
term 3 w6
04 June 2021
term 3 w7
10 June 2022
Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies)
CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions.
Access & Admissions
Postgraduate Admissions
Caroline Hayward
N/A
TBC
N/A
TBC
Decline by Default (DBD) for applicants who received final institution decision by 2 May
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
07 June 2021*
N/A
6 June 2021*
Postgraduate Taught Experience Survey (PTES) closes
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
term 3 w7
08 June 2020
N/A
TBC
Quality Review Sub-Committee (QRSC) meeting
Academic Services
Academic Policy & Quality Assurance
term 3 w7
09 June 2021
N/A
TBC
The Education Awards, Vice-Provost (Education and Student Affairs)
Office of the Vice-Provost (Education and Student Affairs)/UCL Arena Centre
Other
Lauren Hawkridge; Simon To
term 3 w7
09 June 2021
N/A
TBC
Student, Recruitment, Admissions and Funding Committee (StRAFC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
term 3 w7
10 June 2021
N/A
TBC
Education Committee (EdCom)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
TBC
N/A
TBC
Reject by Default (RBD) on applications received by 30 June
Access & Admissions
Undergraduate Admissions
Sarah West
term 3 w7
11 June 2021
term 3 w7
10 June 2022
Deadline for Programme Amendments for 2021-22 / 2022-23 / 2023-24
Academic Services
Academic Policy & Quality Assurance
term 3 w7
11 June 2021
term 3 w7
10 June 2022
END OF TERM THREEPlease check the term dates website for faculty variations
UCL
Other
N/A
term 3 w7
11 June 2021
N/A
TBC
Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
14 June 2021
N/A
13 June 2022
Exchange of marks deadline
UG and PGT deferrals and fails must be entered at this point to be included in the LSA exam timetable.
Academic Services
Exams & Student Records
N/A
14 June 2021
N/A
TBC
Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
14 June 2021
N/A
TBC
CouncilN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
15 June 2021
N/A
TBC
Faculty Tutor ForumN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
16 June 2021
N/A
TBC
Research Degrees CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
18 - 28 June 2021
N/A
16 - 24 June 2022
Boards of ExaminersUG main boards and PG Sub Boards/Chair’s action for Autumn or Spring modules.
Academic Services
Exams & Student Records
N/A
TBC
N/A
TBC
Decline by Default (DBD) for applicants who received final institution decision by 2 May
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
20 June 2021
N/A
20 June 2022
World Refugee Day
None
International Days
N/A
N/A
21 June 2021
N/A
TBC
UCL Research Ethics Committee meeting. See Research Ethics website for application procedures
Office of the Vice-Provost (Research)
Ethics
N/A
21 - 25 June 2021
N/A
20 - 24 June 2022
Postgraduate Research: Payment of Quarter 4 stipends to PGR students
Access & Admissions
Student Funding
Clare Hewitt
N/A
22 June 2021*
N/A
21 June 2022*
Teach First Enrolment
Student Support and Wellbeing
Student Enrolment
Michelle Fell
N/A
23 June 2021
N/A
TBC
Access and Participation Steering Group
Access & Admissions
Access & Admissions
Suzanne Hewings
N/A
24 June 2020
N/A
TBC
Academic CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Academic Policy & Quality Assurance
N/A
25 June 2021
N/A
TBC
Nominations CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
25 June 2021*
N/A
TBC
Last date for School Direct Salaried to refer applicants to UCL for second stage consideration.
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
TBC
N/A
TBC
Block Two Summer School applicant data received by Admissions for record generation
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
26 June 2021*
N/A
TBC
Undergraduate end of contract date (UCL Student Accommodation)
Estates
Student Accommodation
N/A
28 June - 27 August 2021*
N/A
28 June - 27 August 2022*
Taught modules of professional doctorates - completed External Examiners Reports are submitted
Academic Services
Academic Policy & Quality Assurance
N/A
28 June - 28 August 2021*
N/A
28 June - 27 August 2022*
MBBS Boards of Examiners - completed External Examiners Reports are submitted
Academic Services
Academic Policy & Quality Assurance
N/A
28 June - 28 September 2021*
N/A
28 June - 27 August 2022*
Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 1 w1
29 June - 28 September 2021*
N/A
28 June - 27 August 2022*
For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report
Academic Services
Academic Policy & Quality Assurance
term 1 w1 - term 1 w6
28 June - 02 November 2021*
N/A
28 June - 26 October 2022*
UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff
Academic Services
Academic Policy & Quality Assurance
N/A
29 June 2021
N/A
TBC
Research Governance Committee (RGC)N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic Services
Governance & Secretariat
N/A
N/A
N/A
N/A
Submission of capstone module for 1st Years
Academic Services
Student Records
N/A
30 June 2021
N/A
TBC
Academic Regulations and Quality Assurance Sub-Committee (ARQASC)
Academic Services
Academic Policy & Quality Assurance
N/A
30 June 2021*
N/A
30 June 2022*
Last date UCAS applicants can apply prior to entering Clearing
Access & Admissions
undergraduate Admissions
Sarah West
N/A
01 July 2021
N/A
TBC
Download LSA timetable data (GAS)
Academic Services
Exams & Student Records
N/A
01 July 2021*
N/A
TBC
Introduction of 20 day RBD for ITE applicants via UCAS
Access & Admissions
Undergraduate Admissions
Sarah West
N/A
01 - 31 July 2021*
N/A
01 - 31 July 2022*
Postgraduate Taught Experience Survey results (overall UCL only) are published
Office of the Vice-Provost (Education and Student Affairs)
Student Experience
Tom McMahon
N/A
01 July - 31 August 2021
N/A
01 July - 31 August 2022
Bulk of results to meet conditions of offers is received and processed
Access & Admissions
Postgraduate Admissions
Caroline Hayward
N/A
02 July 2021
N/A
TBC
Deadline for results processing and faculty approval
Academic Services
Exams & Student Records
N/A
02 July 2021
N/A
01 July 2022
For UG students, confirm module, r
