PHASE 1 PLAN

The purpose of the Phase 1 Plan submission is to: enable member agencies to set out their DEC

response plans and budget form the basis for monitoring, evaluation and

accountability provide early evidence of the response to external

audiences as appropriate identify and assess risks to a quality response

To be submitted one month post-launch

DEC Appeal name Indonesia Tsunami AppealAgency name Action Against HungerIATI DEC Organisation Reference GB-CHC-106263IATI DEC Activity ID GB-CHC-1062638-ITA-2018Country Indonesia

Member head office key contact for this appeal:Name Juliet ParkerPosition Director of OperationsTelephone 02088537561Email j.parker@actionagainsthunger.org.uk

Member in-country key contact for this appeal:Location of bases Jakarta – IndonesiaName Yohanis PakerengPosition Country CoordinatorTelephone +62 812 1060 710 ; +62 813 3900 2910Email cc@id-actionagainsthunger.org

How to return this form Please upload to the relevant appeal submission folder on Box and tag @Eppie Nguyen-Xuan

Please return this form by Launch + 1 month (31st October 2018)

Completed by Jamie BirminghamJob title Grants CoordinatorReviewed by Juliet ParkerJob title Director of Operations

Phase 1 Plan Components ChecklistBefore submitting to the Secretariat, all compulsory components must be included

Component Compulsory / Optional Name of document and location of upload1. Phase 1 – Narrative Compulsory2. Phase 1 – Output Table Compulsory3. Finance Compulsory4. Risk Register Compulsory5. Additional Documents

(needs assessments, case studies etc.) Optional[please complete where additional documents are provided]

- 1 –DEC Phase 1 Plan

September 2018

A. Context Analysis and Assessment CHS

1. What is your analysis of the nature and scale of humanitarian need in relation to your plan? (only include update since your DEC hotspot form). Cite your sources. [up to 400 words]

1.1, 1.2, 1.3,

4.3, 4.4According to the most recent OCHA HCT Sitrep of the earthquake and tsunami, as of 24th October 2018, BNPB confirmed 2,077 fatalities, 4,400 persons have been seriously injured and at least 1,700 people are reported as missing. There are currently over 211,000 displaced people staying in 980 settlements across Central Sulawesi. Thousands more have left Sulawesi or found refuge with host families. Areas affected by the earthquake, tsunami, landslides and liquefaction suffered extensive damage of buildings and infrastructure. An estimated 15,000 houses and land have been totally destroyed. Some 17,000 houses are heavily damaged however the sites may allow for reconstruction.

Based on the HFI-led Joint Needs Assessment (JNA), the DTM and other assessments, priority needs include logistic support, economic recovery, medical assistance, clean water, sanitation and hygiene, recovery of infrastructure and public services, shelter, protection, including women’s and children’s protection, and education. The JNA also found that nearly half of the surveyed population face food shortages. Debris and damaged structures need to be removed to reduce risk of further accidents. Most Water and Sanitation infrastructure was affected either by the loss of springs during the quake, or by destruction of the pipes and civil engineering. Liquefaction has also affected many wells and bore holes. Of the 142 IDP sites, many remain with inadequate access to latrines and water supply. Sanitary conditions have significantly deteriorated since the disaster, leading to an increased risk of communicable diseases such as diarrhoea or skin infections. The response is led by the Government of Indonesia, with strong support from national NGOs, including 15 members of the Humanitarian Forum Indonesia.

The risk analysis is as follows:

1) If no proper wash assistance is provided there is high epidemiological risk that may lead to mortality and morbidity. 2) If no proper food and supplementary feeding provided, there will be a potential effect on the nutritional status of people and of vulnerable groups in particular.2. What initial assessments have been carried out and how have they informed your response plans? Give

details of the sectors, methodologies, stakeholders and numbers involved, as well as dates conducted. (If you would like to share a full copy of the assessment report with DEC members, please upload it in the Appeal Learning folder within the relevant Appeal Common Room using a self-explanatory title.) [300 words max]

1.2

YEU has been in place since the onset of the crisis and has produced regular Sitreps and a rapid needs assessment. Action Against Hunger and YEU conducted a joint field visit in Palu to assess the situation from 18 – 24 October 2018, visiting affected villages in Palu, Sigi and Donggala districts. From these assessments as well as external assessments, such as the JNA, it is clear that there are still unmet needs that require immediate responses. The Displacement Tracking Matrix (DTM) exercise tracked more than 211,000 displaced people – 60,400 families – staying in 254 villages and a total of 980 formal and informal camp sites across the three most affected districts. The DTM recorded 82,891 displaced people in 289 sites in Donggala, 76,994 IDPs in 409 sites in Sigi, and 52,256 IDPs in 282 sites in Palu1. An estimated 152,000 people are in need of WASH support. Some 92,000 IDPs in 359 sites do not have access to toilets. More than 3,300 IDPs in 10 sites do not have access to water. 1,483 people with disabilities in 780 sites do not have access to adequate toilets. Medical waste and solid waste management are becoming main concerns, as almost four weeks after the disaster, waste management services have not fully resumed. Forty-five healthcare facilities have been affected, with 9 facilities severely, 14 moderately and 22 mildly damaged. There are more than 350,000 women of reproductive age in the affected areas. Over 45,000 are currently pregnant, and over 14,000 giving birth in the next three months are at risk of having unsafe deliveries due to lack of access to services and lack of skilled health personnel. There is an increased risk of communicable diseases among displaced people living in IDP camps. The number of cases of diarrhea and acute respiratory infections is on the rise, and suspected cases of varicella, malaria and dengue have been reported. The upcoming rainy season will increase the risk of vector-borne diseases such as dengue.

B. Inclusion CHS

1 Humanitarian Country Team Situation Report, available at: https://reliefweb.int/sites/reliefweb.int/files/resources/HCT%20Sitrep%20%235_23102018.pdf

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September 2018

1a. Which group(s) does your agency plan to target? Indicate with an X all groups that you will be targeting and ensure this information is consistent with the information provided in your Phase 1 – Output Table.

1.1 1.2 1.3

Children 0 to 5 years x Refugees Ethnic minorities / indigenous people. Provide details below:

Women 18 to 59 years x IDPs x

Children 6 to 17 years x Pregnant and lactating women x

Men 18 to 59 years x People living with disabilities (PLWD)

x

Older People 60 to 79 years x Other – please add below:

Older People 80+ years x

1b. Provide evidence and justification for your choice of target group/s (referring to your answer in Section A Q.2 where appropriate). (150 words max)

1.21.3

The interventions are targeting displacement sites and areas that were affected by the crisis. Due to the nature of the disaster and corresponding interventions (hygiene kit distribution, providing access to clean water, community kitchens) they will target all members of all households in the 10 intervention sites (total of approximately 1,000 households). More specifically, to cover the gaps for U5 and PLWs, health and IYCF counselling will be provided in each of the intervention sites. Further, supplementary feeding will continue on from the 2 months of community kitchens to ensure that U5 have access to appropriate nutrition during this first phase. Due to the high numbers of injuries amongst the population, the latrines that will be supplied will be accessible for disabled persons.

2. How do you identify and prioritise specific vulnerabilities within your target group? Reflect on how you utilise disaggregated data and allocate resources to specific vulnerabilities. [300 words max] 1.2

Blanket programming such as distribution of hygiene kits, clean water access, and community kitchens will be targeted solely by their geographic location (10 sites, 1,000 households). These geographic sites have been targeted as, according to coordination with government and other actors, they currently have significant unmet need and are underserved by other actors. More targeted interventions (IYCF counselling and supplementary feeding in health centres) will target all pregnant and lactating women and children under 5 in the selected geographic locations, and in line with Ministry protocols.

3. How will your response ensure safe and dignified programming for different target groups?[150 words max]

Action Against Hunger and its partner organisations will deliver activities fully integrating a Do No Harm approach. In utilising 100% local procurement of distributed hygiene kits, food for community kitchens, and other program inputs, and in implementing with entirely Indonesian staff at both, the aim is to ensure a culturally appropriate response. Specific vulnerable groups will be accounted for in the design of activities such as in providing disability-accessible latrines. All targets are in line with SPHERE standards. Action Against Hunger and YEU will ensure functioning complaints mechanisms are in place by which community members are able to raise concerns and have them addressed. Action Against Hunger will monitor partner activities, and will provide technical accompaniment to ensure a high standard of delivery for the affected communities. 4. How is your agency considering the needs of other vulnerable groups which you are not targeting? How are

you mitigating related risks (e.g. through referral)? [150 words max] 2.3

Action Against Hunger and YEU will work with cluster coordination mechanisms to ensure a holistic approach that considers specific groups of vulnerable people are fully served through all affected geographic areas. These coordination mechanisms will be used to inform other humanitarian agencies of the needs and gaps in assistance in the intervention sites. Action Against Hunger is already in contact with other local NGOs that are targeting specific vulnerable groups outside of the proposed geographic areas or outside the current programmes areas of expertise. We will consider partnering with these organisations using additional funding sources should we feel this would be an effective and appropriate way by which to address unmet needs.

- 3 –DEC Phase 1 Plan

September 2018

C. Programme Plan for DEC Funds1. Programme Title

12 words max. This will align with the Letter of Agreement.Multisector Response to the September 28 Earthquake and Tsunami in Sulawesi, Indonesia2.   List your outcomes below. These must be the same as the outcomes in your Phase 1 - Output

Table. Add rows as necessary.CHS2.5

Timeline: when do you expect each of these to be achieved?

(mark with X)

3 months6 months

A.People affected by disaster in Central Sulawesi have recovered access to clean water, proper sanitation facilities, and basic hygiene practice promotionX

B.People affected by disaster in Central Sulawesi have increased food and nutritional security

xC.

D.

E.

F.

3. Programme Description: linking to the outputs, please describe the programme. Explain how it will achieve its outcomes, how it will be implemented (e.g. who will deliver the programmes, naming partners and detailing their role if applicable). Please explain how this programme fits within or complements your agency's broader programme strategy or existing programmes. [400 words max]

On the basis of identified needs, Action Against Hunger are proposing a multisectoral intervention with WASH, nutrition and food security components, to be delivered through Yakkum Emergency Unit (YEU), a local NGO partner, and Aquassistance, a French partner specialising in water, sanitation & waste management, with which we have a multi-year collaboration agreement.

YEU is a national non-governmental organisation based in Yogyakarta that has been an established emergency and crisis responder in Indonesia since 2001. ACF has partnered with YEU previously for the response of Rohingya boat people arriving in Indonesia in 2015.

1. WASH : One of the greatest needs at the onset of this response, which will need to be addressed

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September 2018

urgently during this first phase, are those of WASH services. Action Against Hunger has activated its partnership with Aquassistance to provide 2 water treatment units (water production 5 m3 / hour), with technicians supporting the installation of the units, and the training of YEU, local government, and BNPB staff, on their operation and maintenance. Following this training, local government will take over responsibility for operation of the units. In complement to this, YEU will provide water trucking services to 10 affected areas and install two temporary water networks that are directly linked to the water treatment stations to facilitate access. Further, YEU will provide hygiene kits (Soap, laundry, bucket, hygienic pads, toothpaste and tooth brush, and nail cutters. Everything will be purchased locally. In-kind distribution will be preferred as other agencies and partners are already engaged in in-kind distribution) for 1000 households as well as hygiene promotion activities. Whilst some sites have functioning latrines, and the local government in constructing others, YEU will also install disability-accessible latrines in the displacement sites in accordance with SPHERE standards where there are gaps. This will be coordinated with WASH cluster/Working groups and local authorities. Environmental cleaning will be enabled through distribution of tools to targeted households to permit the affected population to clear rubble and damaged structures. AAH’s linking of the material and technical expertise of Aquassistance with YEU ensures a sustainability of WASH activities and knowledge transfer, as YEU members have been integrated into training on the installation, maintenance and usage of the water treatment stations provided by Aquassistance. 2. Nutrition and Food Security: YEU will implement daily community kitchens in each of the displacement sites for two months. Following these two months, the Posyandu health centre will be supported to provide supplementary feeding to children U5 that have been identified as in need through active screening by YEU staff – trained nurses and midwives- to ensure proper targeting of beneficiaries for supplementary feeding based on Ministry of Health protocols. Further to this, all intervention areas will receive counselling on health and IYCF targeted to PLWs. AAH’s programmatic expertise in food and nutrition security will monitor YEU’s activities and ensure that the standards are in line with ACF’s guidelines for nutrition interventions as well as any national protocols.

Action Against Hunger has been working in Indonesia since 1998. Since this time we have provided immediate support in response to a number of emergencies, and have worked in 10 provinces in Indonesia. This programme fits within our organisational mandate and our ongoing strategy for work in Indonesia.

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September 2018

- 6 –DEC Phase 1 Plan

September 2018

4a. How will your programme be delivered?

Indicate with an X all that apply

Through:direct implementationinternational NGO partner Xnational affiliatenational NGO partner Xlocal NGO partnerother (please specify)

4b. If you are working with partners or affiliates, please state their full name and indicate whether the working relationship is new or pre-existing (prior to this appeal).

Please include the names of the partners in the delivery chain (e.g. British Red Cross to IFRC Geneva to National Red Cross

Society who will deliver activities)

Please mark X, with focus on the final delivery partner listed

AAH to YAKKUM Emergency Unit (YEU) who will deliver activities on FSL and WASH during emergency response new existing x

AAH to Aquassistance who will deliver Water treatment installation and training activities new existing x

new existing

4c. Please indicate the type of programme you areimplementing (please indicate with an X, all that apply).

Insert X More Detail

Continuation of an existing programme (by your agency or by a partner)

New programme in an existing geographical operational area (by your agency or partner) x

YEU was present in Central Sulawesi at the moment of the crisis. This response constitutes a new programme in the geographic area.

New programme in a new geographical operational area (by your agency or partner) x

AAH did not have programming in Central Sulawesi prior to the crisis.

Aquassistance did not have current programming in Central Sulawesi prior to the crisis.

Other

4d. Please describe what due diligence has been carried out on each partner, including on issues linked to accountaiblity to affected populations and protection from sexual exploitation and abuse. Please include dates, and highlight any particular issues that have been identified to require improvement. [250 words max]

Due diligence has been carried out for each partner following Action Against Hunger’s processes for managing partnerships. This focuses on finances, logistics systems, and good governance. YEU’s procedures were received and validated on 12 October 2018.

Aquassistance has a multi-year framework agreement with Action Against Hunger to provide water treatment stations, as well as volunteers for the installation and monitoring on demand. An amendment to this agreement has been signed to frame the activities in the Palu response.

5. Outline any major challenges you foresee in implementing your programme and how you will manage them. [200 words max]

- There are many NGOs delivering emergency response in Central Sulawesi, there is a concern on the availability of logistic supply from within Palu. Following the initial closures and looting, shops are now open and operating normally. Initial visits and observations of markets has been conducted by YEU and AAH to ensure stability of price and supply. Supply from other major centres in Sulawesi such as Makassar or from Surabaya in East Java will be able to cover any gaps.

- The rainy season begins in the coming months which will affect access to the displacement sites and will increase concern on sanitation at the displacement sites. This will be mitigated through coordination with government and other actors and adapting the respons as appropriate.

- The intervention zone is landslide prone. Areas around the source for the water treatment stations are located in the hills and remain vulnerable to landslide. Currently, BNPB has restricted the movement to the hillside due to continuing aftershocks which could to lead to landslides. Rehabilitation of water network will be done once there is a clearance from BNPB through other funding.

- Political access may remain a challenge as the early recovery phase ends in late December and into recovery. This will be managed by close coordination with ministry and other officials by Action Against Hunger in Jakarta as well as with local officials and government representatives by partner organisations in Sulawesi.

D. Accountability to People and Communities Affected by Disaster CHS

1. How will you and your partners engage with communities and people affected by crisis in design, planning, implementation, monitoring and evaluation of your programme? Include reference to the group(s) you are targeting as described in Section B above. [300 words max]

4.3

Based on the initial field consultations completed by Action Against Hunger and partner staff, the community and people affected by the crisis have been consulted on the design, planning, and implementation of the programme. Local leaders, government officials and members of the affected community were given the opportunity to input into our response planning, by identifying both needs and gaps within their own communities, as well as capacities and opportunities for them to participate in the response. We also sought feedback on our plans in order to ensure they were locally appropriate, to increase local ownership of the projects, and to ensure that we had the consent on support of the local community before beginning implementation. The programme will also feature a start-up workshop in which both local government and community representatives will be involved and there will be opportunities for feedback on implementation to be provided on an ongoing basis. A mid-term review workshop will be convened to evaluate the progress and challenges of the programme, and inputs and feedback from the communities will feed directly into modification, adjustment, and revision of the programme’s activities. Sensitisation on the programme activities before during and after implementation will take place for specific vulnerable groups such as PLWs, mothers of children U5, and disabled to ensure they are aware of the programming that is specifically available to them.Post distribution monitoring of all distributions (hygiene kits and others as fitting) will be performed in line with standard practice. The results of this monitoring will inform adaptations to the programme as needed.

2. Detail your (partners’) plans for accountability to communities and people affected by this crisis, including provisions for targeted groups, and those with specific vulnerabilities. Refer in particular to information sharing, participation in decision making, feedback and complaints. (Please be specific, rather than outlining a broad general approach.) [300 words max]

4.3

.

Action Against Hunger and YEU will ensure complaints and response mechanisms are in place and functioning for the duration of this programme. Complaints are considered if they concern the work of YEU and/or the behaviour of YEU staff and volunteers. Beneficiaries, non-beneficiaries, donor agencies/private donors, institutions, partners, and government agencies all have the right to pursue the complaints response mechanism should the need arise. The system includes a complaints box, focus group discussions, community representatives, and staff representatives all as modalities to lodge a complaint. Further, YEU headquarters in Yogyakarta can receive complaints as letters, phone calls, sms, or email. The YEU system requires confirmation of receipt within 2 days of a complaint being received, and a response within a maximum of one week. Further, there is an appeal mechanism that can be activated if the response received is not satisfactory. This mechanism will ensure that all beneficiaires and host communities have a method to provide feedback on the implementation of the programe as well as have a formal method to raise a complaint and receive a response to valid complaints. Summaries of complaints received will be notified to Action Against Hunger. Regular interviews and focus groups in the communities by the Action Against Hunger monitors will help to review the effective functioning of this mechanism.

Community members will participate through all stages of design, implementation and monitoring of the project as outlined in D1 above. These points of participation will also be the primary opportunity for sharing information with the affected community and governments representatives.

3. How are you ensuring that staff (including partners and volunteers) delivering this programme understand and practice key international standards that DEC members are committed to, including the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. Please also refer to your organisation’s code of conduct, which is expected to make specific reference to protection from sexual exploitation and abuse. [300 words max]

1.2 2.4 7.1 8.1 8.2

All implementing partners are made aware of and agree to the various code of conducts, anti-fraud and anti-corruption principles as a part of the standard partnership agreement contracts. Further AAH has guidelines and policies relating to child protection and gender that partners similarly agree to as a part of the partnership agreement. AAH has recently revised it’s own Policy on Sexual exploitation and Abuse and will ensure briefings of the policy, including responsibilities of reporting, the complaints response mechanism, and Do No Harm principles.

E. Community Resilience and Local Capacity CHS

1. How does your response utilise and build on local capacities? Refer to existing community hazard and risk assessments and preparedness plans if relevant. [150 words max]

3.13.2

As part of the early recovery phase of the response, the programme has included capacity building activities including IYCF training of community members, management of water treatment trainings for partner staff and local government/authorities. As YEU utilises a volunteer-based model for community mobilisation roles, this allows local community members to be the lead implementers in their own recovery and instil a particular sense of ownership and resilience. Further, the programme provides tools to communities to rehabilitate their environment and their houses and community structures, further adding to the resilience and ownership of their own recovery.

2. How do you plan to strengthen local capacity and improve the resilience of communities and people affected by crisis - in particular, in terms of reducing vulnerabilities, promoting early recovery and benefiting the local economy, during your programme? (Please include partner organisations when completing the table below.)

3.3 3.5 6.1

Identified capacitiesStrengthen/build

a) Government departmentsLocal government have the capacity to mobilize resources whenever a disaster occurs. Although limited and sometimes not updated there is a solid network of command from central/ province

government up to the neighbourhood level as the lowest level. The local government has human resources, means, materials and stock to response to emergency.

Training of government representatives on water treatment station installation, operation, and maintenance (Aquassistance)

b) National NGOsNational NGOs have resources (human resource, means, knowledge on the areas) and work through their network with local CBOs, sister churches and affiliated organizations at local level which could be

mobilized during emergency responses. Yet, their capacity on program management and accountability level needs supports.

Programme management capacity (programme, finance and logistic)c) Local NGOs

d) Faith-based organisations

e) Community groupsInvolvement to support the program, community mobilisation, volunteers and current cohesion and unity as a community group which is their strength and capacity. Capacity to increase sustainability of the activitiesf) Private enterprise

g) Sister agencies/affiliates

H) Other (please describe)

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September 2018

F. Technical Standards CHS

1a. Please explain for each main sector of activity, what good practice and technical standards you will be applying and how they have been contextualised. Please include agreed metrics where available (e.g. food baskets, value of one hundred USD per family per month agreed with Food Cluster) or how such thresholds will be agreed. [300 words max]

2.4

- Nutrition and Food Security: good practice for this response has been informed from the experience of YEU in multiple emergency responses, Action Against Against Hunger’s technical experience, and the Sphere standards. Ratio of wet feeding per person (2,100 kilocalories per-person/day)2, appropriate composition of food for vulnerable people, types of wet feeding, mechanism for preparing the food, method for distribution and storage, hygiene and food safety, community food habits (cultural appropriateness) and food available in the market.

- WASH: a minimum of 15 litres of good quality water per person per day as per the SPHERE standard. Water should be free of bacteriological contamination (0.3 minimal Free Chlorine Residual at the point of use). Water quality will be initially tested and assured by Aquassistance following the installation of the treatment units, and then will be taken over by the Department for Environmental Health in the Ministry of Health. For sanitation, the usual sphere standards in terms of number of users and distance from water point will be used.

1b. If you foresee any challenges to meeting the good practice and technical standards indicated above, please give details here. Please refer to CHS, The Sphere Handbook, Humanitarian Charter and Minimum Standards in Humanitarian Response, companion and complementary standards (LEGS, CPMS, ADCAP, etc.) and the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, where relevant. [100 words per issue max]

2.4 7.1

Challenge Action

Provision of clean water to the targeted villages while most water network are damaged

Operating 2 units of water treatment station to provide clean water which will be taken to the community using water trucking.

Potential overlapping of aids from a huge number of NGOs working in the affected areas

Coordinate well with all NGOs and local government at all levels to ensure mapping of assistance and type of assistance provided by local government and different INGOs.

The political situation in Indonesia, while stable, remains questionable in terms of long-term access for International actors. Action Against Hunger is present and able to monitor and technically support on activities performed by YEU. However this access is not guaranteed.

AAH will continue coordination at Jakarta level with the aim to maintain or improve the level of access that we currently have.

2 SPHERE, WFP, and UNHCR standard for food ratio in emergency response.- 8 –

DEC Phase 1 PlanSeptember 2018

G. Coordination CHS

1a. How are you ensuring coordination at an operational level with other organisations, including DEC agencies and local/national government? [300 words max]

6.2 6.3 6.4

To ensure coordination at an operational level with other organizations, it will be arranged as follows:

- Action Against Hunger staff will be recruited and stationed in Palu. Along with YEU staff, Action Against Hunger will be part of the cluster coordination mechanism with other INGOs in Palu. Information will be shared with other actors through the coordination meetings.

- Action Against Hunger will participate in meetings with other DEC agencies at national level and in Palu for an effective implementation of the activities and to avoid overlapping of activities. This is particularly pertinent to DEC agencies who are supporting YEU where we are coordinating to ensure effective and coordinated support to YEU through a geographic and thematic split of their activities between funding partners.

- At the start of the activities, local government will be consulted to ensure the most in need group of people is targeted. Information on the intervention in Central Sulawesi will be shared through national cluster coordination meeting in Jakarta.

1b. If working through partners, how are you facilitating and supporting their coordination with others and engagement in coordination structures? [200 words max]

6.3 6.4

YEU is a well established humanitarian actor in Indonesia, and will be actively engaged in key coordination structures. Action Against Hunger will have staff stationed in Palu. Action Against Hunger and YEU staff will be present in coordination meetings for all relevant technical sectors and general response planning. Information on the intervention will be shared through the coordination structures.

2. How is your programme complementary to the capacities and plans of other respondents? [300 words max] 6.2

Through coordination structures, Action Against Hunger and YEU will ensure there will be a consultation with other agencies at the start of the activities and during project implementation. In this consultation, Action Against Hunger and local partners will ensure possibility for programme complementarity with other agencies. Coordination structures are used as a means for sharing information and mapping of activities of other agencies.

This programme focuses on the key intervention areas of WASH and nutrition. Complementarity stems from focusing on a geographic area that is currently underserved by other actors. Action Against Hunger brings particular expertise in WASH and nutrition which complements the emergency response and community mobilisation expertise of our partner YEU. Aquassistance has the additional complementarity relating to water treatment units.

3. Have you identified gaps or challenges in coordination? If so what plans do you have to help fill or overcome them? [100 words max]

6.16.2

H. Innovation CHS

1a. Are you planning to trial or pilot any new approach in your delivery, and/or are there any aspects which you would consider 'innovative'? [150 words max] 7.2

No

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September 2018

1b. If yes, please give a brief description. [150 words max] 7.2

2. What is the intended impact of the innovation and how will you measure its success? [150 words max] 7.2

3. What risks have you identified with this innovative approach and how have you mitigated against them? [150 words max]

I. Monitoring, Evaluation and Learning CHS

1. Are there any particular learning points from previous responses (e.g. the 2004 Tsunami), that you will be applying in this response? [200 words max] 7.1

The learning points from previous responses experienced by the local partner YEU (Merapi eruption 2011, Lombok 2018) that for the community kitchen, specific food for vulnerable people was not considered in their development. Therefore, in this proposal YEU will ensure that foods are appropriate for specific vulnerable groups.

2. What programme assessments, reviews or learning activities are planned?Please do not include routine monitoring activities. Insert rows if required [100 words per activity]

7.2 7.5

Type of Review Activity Date of planned activity Which stakeholders will be involved?

Give brief details of planned scope

Initial consultation by YEU, and Action Against Hunger October 2018

Community, DHO, PHO, MoH and BNPB, INGOs

YEU supported by Action Against Hunger conducted an initial basic assessment in the affected areas to determine needs, gaps and actions to address the gaps. Since the situation in the displacement sites is dynamic, YEU will adjust the information through focus group and interviews periodically to the updated situation in the displacement sites in order to ensure the activities conducted are still relevant.

Mid-term review of activities December 2018 Community, DHO, DSAO, PHO, PSAO,

YEU along with stakeholders will be

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PU, NGOs

involved in the mid-term review to assess the effectiveness of the current interventions and possible adjustment if needed. Information collected from the current activities will be disseminated to key stakeholders.

Learning Workshop March 2019Community, DHO, DSAO, PHO, PSAO, PU, NGOs

YEU will organize a final review of the activities by the end of the first phase to assess what went well and which activities need improvement in the future. Lessons learned from this will be used by the local partners as well as by Action Against Hunger for future interventions.

3. What mechanisms will you use to monitor and respond to unintended impacts (positive or negative)? Consider people’s safety, access and dignity, risk of sexual exploitation and abuse, cultural, gender, social and political relationships, livelihoods, the local economy and the local environment. [300 words max]

3.6

YEU, Aquassistance, and Action Against Hunger will implement all programmes following a Do No Harm approach. The partners and Action Against Hunger will organise regular monthly meetings to evaluate the progress, achievement and challenges faced during the implementation of the activities. Action Against Hunger staff will be stationed in Central Sulawesi for close monitoring of the partners’ activities as well as for providing quick technical support whenever needed. As set out in the above section there will also be a functioning complaints and response mechanism through which communities will be able to raise any issues or complaints. Any issues raised concerning safety, access, risk of sexual exploitation and abuse, cultural, gender, social and political relationship will be addressed through this forum. YEU and Action Against Hunger’s active participation in the cluster coordination mechanism will ensure information, threats, risks, are shared where appropriate. Having been included in initial consultations and assessments by Action Against Hunger and partners on needs/gaps/proposed solutions, Local government will continue to be involved in each phase of the activities in order to anticipate and to get support whenever negative of unintended impact of the interventions occurs. This will also include government participation in kick-off and learning workshops at the beginning and end of the Phase 1 programme, respectively.

4. How will your agency share any learning and/or innovation amongst peers and other stakeholders involved in the response, including DEC agencies? [200 words max] 7.6

Learnings from the intervention will be shared during cluster coordination meetings and in the review mechanism with stakeholders and during regular coordination meeting with DEC agencies. Action Against Hunger and YEU will collect learnings and stories from the field for dissemination to other stakeholders and DEC agencies as well as any relevant external sources.

5. How will your agency share any relevant learning with people affected by the crisis? [100 words max] 7.3Relevant learning will be shared with people affected by the crisis during community meetings, trainings, and mid-term reviews with the beneficiaries and host communities. Information of any relevant learning will be disseminated. When necessary, based on perceived leadership skills and activity in the programming, champions from other villages will be invited to provide testimony of the learning, especially where it relates to sustainability and development of resilience of the beneficiaries. Lessons learnt will be documented in publications and presentations (capitalisation report, technical briefing notes etc.) for potential replication and scale up.

6. The DEC commissions a Real Time Response Review around months 3 or 4 of every response. We will be asking for a member to host the Review Team in-country. Please indicate here, with an X, whether you might be able to offer this support. (There is no commitment required at this stage.)

Yes No

X

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J. Recommendations and feedback for DEC

1. What could the DEC do differently to support more effective, timely and relevant programming? Please provide any suggestions in relation to DEC’s role, in this response and in general. [150 words max]

K. Give full versions of any acronyms used in this or the Output table

1. Please list in alphabetical order, the full versions of any acronyms used in this form or the Output table.

BNPB Badan Nasional Penanggulangan Bencana (National Agency for Disaster Management)

DTM Displacement Tracking ManagementDHO District Health OfficeDSAO District Social Affairs OfficeMoH Ministry of HealthPSAO Provincial Social Affairs OfficeIYCF Infant and Young Child FeedingPHO Provincial Health OfficeWASH Water Sanitation and HygieneYEU YAKKUM Emergency Unit

Please respond to the following questions by 21st November 2018. If you are making any adjustments directly in the narrative text as a result of our feedback, please highlight this new text in yellow.

Section FeedbackC3 Please provide more information to clarify the value of the partnership between

YEU and AAH, beyond AAH “sub-contracting” YEU. This is a wider comment that applies to several other sections in the plan where information provided is too generic, e.g. E1, E2

Also add some detail about the composition and expected utility timeframe for the hygiene kits; any detail on the running of the community kitchens / type of food, etc also helpful to build a picture of what the community will receive

Agency Response AAH was in partnership with YEU for capacity building in emergency response in 2014. YEU is knowledgeable about the essence of an emergency response, international standards and AAH ways of working. Building on the previous successful partnership and considering the wide experiences of YEU in a number of emergency responses in many parts of Indonesia, AAH continues to collaborate with YEU for emergency response in Central Sulawesi. YEU is considered as a reliable partner due to its wide experience and network within the country. It has sister church and sister hospital organizations in many parts of the country which is its main strength for a quick deployment of resources whenever a disaster occurs. Particularly when disasters strikes Central Sulawesi and based on the initial rapid assessment of YEU, AAH and YEU are at the same level of understanding on how to deliver an integrated responses and for an early recovery activities. Capacity of YEU, types of interventions and number of fundings that YEU can manage was discussed. This was followed up by signing a

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Teaming Agreement with YEU.YEU confirmed that it has a number key staff to manage each funding and that each funding will have different team members.

To hygiene kits to be distributed contain: bathing soap, washing soap, shampoo, comb, nail cutter, tooth paste, tooth brush, sanitary kit for women, bucket, towel, water dipper. When purchasing these materials, the expiry dates will be ensured. Some materials such as soap, shampoo, tooth paste and sanitary kit for women, will be distributed regularly every two weeks.For community kitchen, foodstuffs bought will be: rice, vegetables, fruits, fish, eggs, oil and cooking spices. For supplementary feeding for babies and children, food stuffs bought will be: mung beans, fruits, vegetables, sugar, oil and cooking spices. The food stuff will be bought by YEU staff and will be distributed to the sites on regular basis based on the stock at the sites. Community members will be involved in preparing the food. YEU community workers assigned in each location along with the community leaders will oversee the implementation.

C 4c While we understand that Aquassistance did not have programmes in Sulawesi prior to this emergency, please confirm their registration status and prior work in Indonesia

Agency Response

Aquassistance, being a French NGO, were involved in the crisis cell convened by the French Ministry of Foreign Affairs after the earthquake and activation of the Civil Protection Mechanism. After the call for international assistance by President Joko Widodo during his visit to Palu, this crisis cell organised the first and only plane that took off from Paris to deliver humanitarian assistance, as negotiated and requested by the Indonesian Government. Under the inter-governmental agreement between the French and Indonesian governments, visas and authorisations for the equipment and two technicians were approved for the installation of the units and training of users on site. Prior to this response Aquassistance have no previous operations in Indonesia, and their personnel are working entirely under the Action Against Hunger umbrella.

C 4d

Referring to the coordination call that took place between several DEC members and YEU on 16 October, please confirm follow up steps and whether integrated work is taking place on due diligence, capacity development and monitoring of YEU activities so as not to overwhelm their ability to respond to deliver and manage relationships with too many sources of funding. We need to be able to build a compelling case why DEC should not give funds to YEU through only one of its member charities. This also relates to our comment under section C3 above.

Agency Response

Following the previous coordination call, it was agreed as a follow-up step that DEC members agree to organize a regular coordination meeting/ calls to update on the progress of the activities, types of intervention, covered areas, capacity development training and monitoring of YEU activities. Monthly coordination calls will be held between YEU and the DEC member agencies with which they have partnerships. These calls will be the primary coordination mechanism, through which we will jointly monitor partner capacity, and we are already exploring opportunities to integrate reporting, for example, to ensure that uncoordinated requests from MAs do not become unduly burdensome on the partner. Further opportunities for integrated working will be explored in upcoming meetings. YEU have confirmed that the activities, focus and targeted groups of DEC partners are complementary, rather than overlapping, and that they have sufficient capacity to deliver all the activities as currently planned.

D The answers here are very generic and we would have liked to see more detail

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and assurance of proper planning at this stage, i.e. how will you and YEU build on existing approaches to engaging communities, be mindful of social support networks and existing community / citizen participation fora and build on these to strengthen accountability to communities for the funded initiatives? How were complaints boxes identified as a feasible channel for communities to raise issues?

D3 in particular does not speak to how AAH is assured that partner staff understand these codes and will apply them; it only speaks about “agreement”. Please review this and reflect current and future work on this if and as appropriate

Agency Response

When discussing the plan with the communities and while gathering field data of the planned activities and funded activities at the community level, YEU actively involved in the cluster coordination meetings to get information on who is doing what and where to avoid overlapping of activities. Community leaders have also been consulted on the project design, resulting in a number of adaptations to activities (for example a change from portable toilets to more permanent latrines in response to the preferences of the consulted population), and on targeting of beneficiaries, and will have the opportunity to feed back on implementation at the mid-term. The necessary participation of the community (for example in the community kitchen) means that an ongoing conversation will take place throughout the project. This is the cornerstone of ensuring full acceptance and participation of the project, and strengthen its accountability. Given the contextual challenges of this crisis, YEU consider complaint boxes to be a feasible channel for communities to raise issues. On the basis of their previous experiences and their current experience in Lombok earthquake response, this mechanism is found to be effective.

Regarding key international standards and codes of conduct, all of these standards and codes have been introduced and delivered in the previous partnership with AAH and other INGOs working with YEU in the past, however, a further formal training will be provided to YEU staff prior to any implementation of activities to ensure that .

I 3 and 4

The same comment as under D applies.

We would have also liked to see reference here to monitoring of improvement in nutritional status

Agency Response

YEU’s health workers will work closely with the staff of health department from district, sub-district up to health centre and sub-health centre level as well as village health cadres at the sub-village level. YEU will follow the existing monitoring mechanism on nutritional status used by the health department, which includes comprehensive ongoing monitoring of children through a standard Growth Monitoring Chart, the data from which will provide a baseline against which we can assess trends in nutritional status. It should be noted that the intended outcome is not necessarily to show significant improvements in nutritional status of the population as a whole, rather to prevent a substantial deterioration as a result of the crisis.

F 1b

The challenges listed here need to be specific to meeting the standards rather than the overall programme risks which are captured in the risk register. For example, do you foresee any challenge to partner staff applying specific requirements in the CHS? How about to ensuring that the daily caloric needs of targeted individuals are met, etc

Agency Response - Local government staff and communities will be trained on managing water treatment units. The challenges is on the sustainability on the maintenance of

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the facilities. For this, we will do a handover-agreement with the Irrigation Department of Central Sulawesi who has network up to village level. We will advocate to Irrigation Department to allocate budget to cover operational cost of the water treatment units.

- Later on, when situation recovered and displaced communities slowly return to their homes, we will rearrange the implementation of the wet feeding, water trucking and other interventions and make adjustment when necessary.

- Capacity of the local market to supply for the large quantity of the food stuff needed for wet feeding activity. For this, YEU have made arrangements to procure additional foodstuffs from Makassar in South Sulawesi province or from Manado in North Sulawesi province.

We believe that, with the wet feeding provided under this response, the caloric needs of beneficiaries will be adequately met. This will be ensured by YEU’s medical and nutritional staff and the department of health.

G 2

The question here is about how your programme is complementary to relief work undertaken by others at the same location. We usually like to see here evidence that members and their partners are aware and actively engaging with other respondents, e.g. who else is targeting the individuals targeted by YEU with food, nutrition and WASH activities? Who else is providing similar services to this community and neighbouring ones, how do these interventions complete each other? Are there any gaps in meeting the overall needs of the targeted population, etc- AAH and YEU are actively involved in cluster coordination meetings, as the

primary forum for mapping provision of assistance, avoiding overlapping of programmes and ensuring complementary with other actors. The current cluster coordination meetings organized by government have been effective to ensure there is no such overlapping. YEU are also part of the cluster coordination meetings at the provincial level.

- Our programme design took into consideration responses by other actors and specifically targeted unreached areas and sectors, and we therefore consider it unlikely that there will be duplication. However, we are aware of the possibility and, if potential overlap is identified through the cluster mechanism, or through beneficiary feedback, we will take immediate steps to resolve this with the actors concerned.

- We have already coordinated with other actors in the area to complement other responses where we have additional capacity. For example, surplus water from our water treatment units is being utilised by other NGOs and local government actors and, as the lifespan of the units extends beyond the project period, we are making arrangements for this to potentially continue beyond the emergency response.

Feedback status OPEN

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