Maiden Bradley with Yarnfield Parish Council

9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436Chairman: Councillor Angus Neish Clerk Mrs Sarah Jeffries MILCM

Minutes of the meeting of Maiden Bradley with Yarnfield Parish Council held at the Village Hall Maiden Bradley on Tuesday 8th May 2018 at 7.30pm.

Present: Councillors, Angus Neish, Patrick Nixon, Simon Wager, Sebastian Seymour and Susanna Brigden.

In attendance: The Parish Clerk, Mrs Sarah Jeffries PSLCC.

Public Question Time Public Bodies (admissions to meetings) Act 1960 sNo public were present

18/001 Election of Chairman LGA 1972 ss 15 & 34Resolved: Councillor Angus Neish proposed Patrick Nixon Seconder Simon

18/002 Election of Vice Chairman LGA 1972 ss 15 & 34Resolved: Patrick Nixon proposed by Angus Seconder Susanna Brigden

18/003 Chairman and Vice Chairman to sign their Acceptance of Office LGA 1972 Section 83(30Resolved: Clerk to action.

18/004 Acceptance of apologies for absence Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.Resolved: Councillor Poppy Wilcox had sent her apologies due to a work commitment. Council resolved her apologies. Councillor Melvyn Thomas had sent his apologies due to ill health. Council resolved his apologies.

18/005 DispensationsResolved: noted none had been requested.

18/006 Declarations of interest, members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations) Resolved: none given

18/007 Exclusion of the Press and Public Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed

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meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.Resolved: not required.

18/008 To receive and sign the minutes of the Full Council meeting held on 10th April 2018 Previously circulated) LGA 1972 Sch 12 para 41(1)Resolved: That they were a true record of the decision of the meeting. Proposed Councillor Patrick Nixon Seconded Councillor Sebastian Seymour

18/009 Chairman’s announcementsResolved: none to report

18/010 Appointment of Committee Members LGA 1972 sections 101-106 and schedule 12Resolved: the below appointments.

Staffing Committee – Vice Chairman and two other Councillors: Councillor Patrick Nixon, Councillor Susanna Brigden and Councillor Sebastian Seymour would make up the Staffing Committee.

Planning Committee – Full Council to discuss planning there would not be a separate Planning Committee meeting.

The Parish Representative for each of the below was approved:

Highways Representative – to liaise with the Highways Community Co-ordinator (Parish Steward Contact) and attend Community Action Tasking Group meetings when necessary.Councillor Sebastian Seymour would take over this role, Councillor Patrick Nixon would pass on the contact details of Parish Steward too him.

Rights of Way Representative – to advise Council and work with the Wiltshire Council Team on the up keep of the rights of way within the parish.Councillor Angus Neish would remain as the Rights of Way Representative.

Tree Warden - to advise Council and work with the Wiltshire Council Team on the up keep of the trees within the parish.Peter Oliver would remain as the Tree Warden.

Village Hall Representative - to sit on the Village Hall Committee as the Councils Representative from the Community. This requirement is set in the Village Hall Constitution.Councillor Susanna Brigden would be the Parish Councils Representative.

Neighbourhood Watch Representative – to work with the Rural Policing Team and attend Neighbourhood Tasking Group meetings.Dereck Stevens would continue as the Neighbourhood Watch Representative.

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Community Emergency Volunteer – to be the designated contact should an incident take. They will be required to update the Community Emergency Plan as and when necessary. Councillor Patrick Nixon would continue as the Community Emergency Volunteer co-ordinating the Community.

Grant Awarding Co-ordinator – to work with groups and clubs when applications are sought.It was agreed in her absence that Councillor Poppy Wilcox would take up this position.

18/011 Review of Delegation arrangements to Committees, Sub Committees LG & housing Act 1989 s 13 Parish & Community Councils (Committees regulations) 1990 SI 1990/2476 LGA 1972 s 101Resolved: That there would only be a Staffing Committee in place. The Terms of reference in place would remain unchanged. Full Council would deal with all other business as a group.

18/12 Review and adoption of Parish Documentation

Standing Orders, Financial Regulations and Polices.Resolved: approved the updated draft Standing Orders provided by the National Association of Local Councils. The Clerk was instructed to bring the draft to the next meeting for approval and implementation. Council also approved the Financial Regulations.

Council approved the continued use of the policies in place listed below:

OperationsCode of Conduct (Approved June 2012)Asset Register (Approved April 2018)Risk Assessments (Approved November 2017)Complaints Procedure (Approved May 2017)Document Management Policy or Record Keeping (Approved May 2017) 13/214Equal Opportunities (Approved May 2017) 13/161Emergency Planning (Approved 26.08.17)Lone and Isolated Working Policy (Approved May 2017 14/231)Community Engagement Statement of Intent (Approved May 2017 13/187)Petitions (Approved May 2017 14/078)Procedure for public sessions (Approved May 2017)Procedure for Co-option of Councillors (Approved May 2017)Work Station Equipment and Area Check (Oct 2017)PAT Testing Equipment (Approved May 2017)Guide to Meetings (Approved May 2017 18.07.14)

FinanceFinancial Regulations (Actioned May 2017)Financial and Risk Assessment (Actioned May 2017)General Revenue Reserves Policy (Approved May 2017 14/233)Grant Awarding Policies and Procedures (Approved May 2017)

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Internal Controls Audit and Review (Approved 13/240)Purchasing Procurement Policies (see Standing Orders)Paper & Electronic Communications Retention and Disposal Policy

CommunicationsPublicity Protocol (14.08.13)Freedom of Information, Publication Scheme (Approved May 2017)Data Protection (Approved May 2017)Information and Communications Technology IT Email, Internet and Phone Policy (Approved May 2017)Filming, Photographing, & Social Media Policy (Approved May 2017)

PeopleBullying and Harassment or dignity at work policy (Approved May 2017 13/161)Child Protection and Vulnerable Adults (Approved May 2017 14/078)Disciplinary & Grievance Policy (Approved May 2017 14/294)Staff and Councillor Training and Development Policy (Approved May 2017)Health & Safety Policy (Approved May 2017 14/049Co-option Questionnaire (Approved May 2017 3.03.14)Staffing Committee Terms of Reference (Approved May 2017 26.05.15)

Council confirmed the continuation of the below Delegation to the Clerk as per the below minute numbers:

13/304 Delegation of PlanningResolved: the formal adoption of the below addition to the Standing Orders that:Planning applications shall be received by the Clerk who will provide details to Councillors and where no queries arise by joint decision of all Councillors, the Clerk shall be delegated to inform the Planning Department within the time allocated of the decision of the Council. All Councillors will report directly back to the Clerk thereby avoiding discussion between members. Where queries arise the Chairman will call for a site meeting which may require an Extraordinary Meeting to decide upon the application. Adhering strictly to legal procedures set by NALC.

17/116 Delegation re use of the Recreational GroundsResolved: approved that Delegated Power be given to the Clerk to approve the use of the Recreational Grounds following consultation by email with Councillors.

18/013 General Power of CompetenceResolved: resolve its continued eligibility for the use of the General Power of Competence.

The General Power of Competence is a Statutory Instrument of Law, It gives Local Councils the power to do anything that an individual may generally do and is found under Statutory Instrument 2012 No 965 of the Localism Act 2011- Sections 1-8

Criteria:

A CiLCA qualified Clerk, or the level 4 Qualification, from the University of Gloucestershire or its predecessor institutions, complete with the new 2012

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Section 7 GPC module. (The Clerk has her CiLCA & Level Four Qualifications)

The number of Councillors elected at the last ordinary election or at a subsequent by-election must equal or exceed two thirds of its total number of councillors at the time of the resolution. (7 Councillors have been elected uncontested)

The Council has passed a resolution, that is minuted at a full meeting and that the criteria for the General Power of Competence, has been met.

Eligibility remains in place until the next annual meeting of the council after the ordinary election even if the condition of the eligibility criteria has changed.

18/014 Bank SignatoriesResolved: confirmed that all Councillors would remain as the Bank Signatures for the next Civic Year.Council approved that payment for certain items may be made by BACS or CHAPS methods provided that the instructions for each payment are signed, or otherwise evidenced, by two authorised bank signatories, are retained and any payments are reported to council as made, as the approval of the use of BACS or CHAPS shall be renewed by resolution of the Parish Council at least every two years.

18/015 Planning

Resolved: noted that at the time of producing this Agenda there were no Planning applications received by the Clerk to comment on.

(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body)

Planning DecisionsResolved: noted the Planning decisions made by Wiltshire Council.

Application Ref: 18/01745/FULApplication for Full PlanningProposal: - Side extension to unfinished garage to create garage/workshop and create a first floor one bedroom holiday let above. At: Grange Farm Cottage, Dukes Lane, Maiden Bradley, Warminster, Wiltshire, BA12 7HXDecision: the application was refused. See below Notification of Refusal.

The site is situated some three kilometres outside the small village of Maiden Bradley, in the countryside of the Area of Outstanding Natural Beauty. Core Policy 39 addresses tourist development within Wiltshire and accords with paragraph 28 of the NPPF. CP39 supports tourist development of an appropriate scale in Principal Settlements and Market Towns. Outside these areas the policy directs facilities to be in or close to Local Service Centres or Large and Small villages, and where practicable to be located in existing or replacement buildings. CP39 is an exceptions policy and requires all criteria in the policy to be met. However, the proposal fails to meet point (i) as the accommodation is not in conjunction with a particular countryside attraction and the proposal fails point (v) because the site is in an

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unsustainable location and does not have reasonable access to local services and a local employment base. It cannot therefore be concluded that a grant of planning permission in this location would bring about any significant benefits to businesses or communities in the rural area (para 28 of the NPPF). Furthermore, the building is shown to be approximately 1 metre from the site boundary with Long View. Given its proposed ridge height of 6.3 metres and length of 10.7 metres, coupled with the east facing first floor glazing and Juliet balcony (to serve the 4e00a035-f70e-4754-8685-c8f61e6a3558 proposed living room) the proposal is considered likely to result in an unneighbourly form of development. The building is likely to appear unduly dominant from both curtilages and the glazed window (just one metre from the boundary) is likely to cause undue overlooking into the garden of the neighbouring property, to the detriment of existing amenities. Therefore the proposal is contrary to Core Policy 2, Core Policy 39, Core Policy 57 (vii), Core Policy 60 (i) and Paragraphs 28 and 30 of the National Planning Policy Framework. In accordance with paragraph 187 of the National Planning Policy Framework (NPPF), this planning application has been processed in a proactive way. However, due to technical objections or the proposal’s failure to comply with the development plan and/or the NPPF as a matter of principle, the local planning authority has had no alternative other than to refuse planning permission.

18/016 Parish StewardResolved: Councillor Patrick Nixon reported that no dates have been received to date from the Wiltshire Council Central Highways Team. The Clerk reported she had also requested the dates. It was agreed that the weed growth in Church Street needed to be brought to the Parish Stewards attention for the next visit.

PEAS SchemeResolved: discussed the equipment that could be provided by the Wiltshire Council PEAS Scheme. It was agreed that no equipment was required and that the Salt Grit levels were adequate for next winter.

Re Painting of the Church RailingsResolved: noted that no correspondence has been received from either the Probation Team or Parishioners re the creation of a Working Group of Volunteers to repaint the railings. This project would be put on hold.

18/017 Traffic Calming and Speeding Traffic - Action Plan Transport & Traffic

Speed Indicator DevicesResolved: Councillor Simon Wager would follow up the list of suppliers of Speed Indicator Devices list provided by the Clerk and compile a list to approach to be approved.

18/018 Community Speed Watch VolunteersResolved: noted that the Clerk had followed up with the Area Board Manager, with the request as to what are the time scales for metro count applications at present, The Area Boards Manager had informed the Clerk that there is at present a 6 week wait but the Area Board Manager will double check where Maiden Bradley is sat with the system and come back to the Council. The Clerk reported that a Community Speed Watch Member had contacted the Community Speed Watch Co-ordinator

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Crime Prevention Department and that they were being informed that they had to follow the procedure through the Parish Council and it could not be fast tracked without the Metro Count being actioned again.

Council agreed that Councillor Simon Wager would be the Councils Representative to attend the Community Area Traffic Group meeting on the 7th June 2018. It was agreed mileage could be claimed by Councillor Simon Wager to attend.

18/019 Recreational AreaResolved: noted the monthly Health & Safety checks actioned on the play equipment by Councillor Simon Wager. It was reported that the grass needs cutting and that the Mugga has two bolts in the framework that coming loose. The Clerk was instructed to obtain a Quotation to fix the issue.

18/020 Defibrillator Resolved: noted that the Clerk had received the Precept Payment and had actioned the payment of the Proforma Invoice for the Defibrillator Unit. Council noted that the location number for the Defibrillator unit had been actioned by Julia Doel on the unit. The box number (or call sign) is WC0112. The battery unit had also been replaced as the unit was flashing when Julia Doel actioned her recent visit.Clerk was instructed to check with the Village Hall Committee whom was checking the unit and reporting online that the monthly check is being actioned.

18/021 Village Hall – Action Plan Local Economy and TourismResolved: The Clerk was instructed to place this item on the next Agenda as Councillor Melvyn Thomas was not present.

18/022 Litter Pick – Action Plan Crime & Community Safety Resolved: noted that Councillor Angus Neish confirmed that the litter has been disposed of and no further action is required.

18/023 Insurance reviewedResolved: discussed the Quotations for the Insurance provision for June 2018/2019, received. It was agreed that the three year option at a cost of £542.38 with Inspire Axa would be approved. The Clerk was instructed to upload the payment online and email Councillor Angus Neish and Patrick Nixon who would then authorise the payment.

18/024 Approval and signing of Parish Accounts for the month of April 2018 Internal Audit Accounts & Audit Regulations 2003 reg 2Resolved: approved the accounts for April 2018. Council noted that the Unity Trust Bank balance as of the 31st April 2018 was £12682.14

18/025 Payments LGA 1972 s150 (5)Resolved: reviewed and approved the items of expenditure listed below: It was agreed that payments would be actioned by Councillor Patrick Nixon and Councillor Sebastian Seymour.

InvoicesWages May LGA 1972 s111 £ 395.72

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Postage Reimbursement LGA 1972 s111 £ N/A Travelling Clerk LGA 1972 s111 £ 7.74Heat Light etc. LGA 1972 s111 £ 10.66 K. M. Dike Nurseries April Open Spaces Act 1906 ss 9 and 10 £ 281.691 & 1 Website 01.05.18 – 01.06.18 LGA 1972 s111 £ 11.99Insurance LGA 1972 s111 £ 542.38South Western Ambulance Service GPC £2160.00Allways Sync Pro reimbursement LGA 1972 s111 £ 24.11Information Commissioner Controllers licence LGA 1972 s111 £ 35.00

Receipts: To note receipt of incomeHorningsham IT Usage Contribution £ 8.00Horningsham Sydenhams Rubbish Sacks Contribution £ 10.00Wiltshire Council Precept £7865.04VAT HMRC £ 189.07

18/026 Clerk’s Report

Local Councils Award SchemeResolved: noted the below communication from WALC regarding the Councils application.

Maiden Bradley Parish Council’s application to the Local Council Award Scheme is currently with the Accreditation Panel and I have been asked to contact you for some clarification on a couple of points.

The panel can’t seem to find a business plan covering a financial forecast for at least 3 years linked to revenue and capital plans for the council and its community. They have found the action plan from 2016 onwards but it’s a two-year plan and doesn’t seem to be directly linked to the council’s budget – they also couldn’t find the three year budget.

Council clarified that it was a three year plan it was completed in 2015 to cover 2015 to 2018. The Clerk was instructed to send the original copy of the Action Plan as evidence. The Clerk was also instructed to send the copy of the Finances where the 3 year budget was set. Could you point me in the right direction or send me anything that may help to meet Criteria 1 of the Quality Gold application. Council clarified that as a small Council the Action Plan and Budget fit together. It gives the longer term Defibrillator project the SID project and the recreational area refurbishment project. The Clerk was instructed to send the copy. There may be an issue on the part of some of the panel members as they cannot open all Excel and Word documents – only the PDF ones. This has caused them to wonder about the accessibility to residents if they don’t have “Office” software.The Clerk was asked if this had been highlighted by any parishioners. The Clerk reported not to date. Council instructed the Clerk to check each entry and PDF all copies so they are accessible to all.

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They have also asked for a bit more detail of 2.3 of the Criteria – a broad range of council activities, including innovative projects. Do you have any other information that can be supplied about where the council has taken the lead on something?

The Council has worked within the last 6 months with the Community Shop to use the Power of General Competence to enable it to continue to trade, sadly legalities regarding the debt it had encored took precedence but the Council worked with the Community who had engaged throughout the consultation period.

The Council has also been working with the Community to implement a Community Speed Watch Team and has purchased a Speed Indicator Device. The Parish Council has also worked alongside with the Village Hall Committee to get it through the first stage National Lottery process to replace the Roof on the Community Building. A new Village Shop has been set up in the Village Hall and the Parish Council will be working alongside the Village Hall Committee to assist it.

The Clerk would also clarify the reasons the meeting on the 12 th September 2017 and 13th February 2018 were inquorate to the panel by email.

National Association of Local Councils Employment BriefingResolved: noted that the Clerk had adjusted her salary in line with the NALC now published rates, Scale point 24 £11.643 per hour from the originally noted £11.88 NJC Local Government Services Publication 5th December 2017. Councillor Patrick Nixon asked if this should be changed. The Clerk said she felt it should so that her wages were in line with the Green Book figures.

GDPR UpdateResolved: noted the Clerk had passed the Certified GDPR Foundation and Practioners Course the Society of Local Council Clerks had recently sent her on, the Clerk is now a certified Data Protection Officer.Council noted that the Government are being tabled to exempt Councils for the need for a Data Protection Officers at present. The Legislation is to be implemented on the 25th May 2018.

Council approved the draft Data Mapping for Maiden Bradley Parish Councils Data Compliance and the implementation of the draft Privacy notices and draft Consent Forms attached. The Clerk reported that she had updated the Parish Councils Email Privacy disclaimer and is in use now. Councillor Sebastian Seymour commented on how long it was and could it not be shortened. The Clerk reported that the content was in line with the legislation to be implemented.

Council noted that the Data Impact Assessment Documentation is to be used for any future projects or actions taken by the Parish Council. Council noted that the information will evolve over the coming months as the GDPR is implemented by Government and further guidance is issued by the Information Commissioners Office. Council noted that it is expected to be seen to be working towards compliance and not be compliant on the 25th May 2018.

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HMRCResolved: noted that HMRC have sent a letter informing Council that the Councils VAT claim number has been changed. The Clerk confirmed that this has been altered on the Councils records and will be used for future VAT 126 refund applications. The Clerk informed Council that she would be actioning Claim Vat for the defibrillator purchase.

18/027 Meetings for Councillors to consider attending

Wiltshire Council & Society of Local Council Clerks Training and Networking DayResolved: noted the correspondence and meeting date.

The Clerk will be present in her position as Vice Chairman of the Wiltshire SLCC and will be manning a stand.

Following the success of last year’s Town and Parish Councils Training and Networking Day, we would like to invite you or a representative from your organisation to attend this year’s Training and Networking Day, which is being held on Friday 15 June at Trowbridge Civic Centre. The event, which is co-hosted by Wiltshire Council and the Society of Local Council Clerks, aims to increase awareness of the priorities and responsibilities of Wiltshire Council as well as the partnership working and services provided to town and parish councils. The format of the event is seated, with a variety of key speakers, workshops and networking opportunities during the day, which runs from 9am to 4pm. The event programme and more information about the event will released in the coming weeks. Spaces are limited and attendance will be on a strictly first come, first served basis, with a maximum of two representatives from a town or parish council. If you would like to attend, please complete the attached form and return to Wiltshire Council Events Team via events@wiltshire.gov.uk by Friday 18 May. We look forward to welcoming you to this training and networking day, which we hope you will find both informative and useful.

Kind regards Baroness Scott of Bybrook OBE Leader, Wiltshire Council Rob Smith Chief Executive, Society of Local Council Clerks

18/28 Correspondence received

Parishioners Correspondence Resolved: instructed the Clerk to contact a parishioner re the history for the bench before moving forward.

There is a wooden bench in a great spot on Back Lane, just near to the entrance of Bradley House. It is quite dilapidated and could do with being replaced. I wondered if it is owned by the parish or someone else. I'd be happy to put money toward

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replacing it. My dad is keen to use it as he walks that way every day, and he'd also be good at maintaining it. Could you let me know what to do?

Report from Rural Police Department Resolved: noted the contents of the Rural Policing Report.

Wiltshire Council Monitoring Officer Localism Act 2011 - StandardsResolved: noted the below correspondence. The Clerk was instructed to send a copy of the Code of Conduct in place to the monitoring Officer.

I am writing as Monitoring Officer for Wiltshire Council to seek your assistance on the following matters in connection with the standards framework for members and co-opted members under the above legislation.

1. Code of ConductAs you will know complaints against members of parish, town and city councils under their respective Code of Conduct are dealt with by this Council under arrangements agreed in accordance with the relevant provisions of the Localism Act. It will be of help to us in discharging this responsibility if you could provide us with a copy of your council’s current Code of Conduct so that we have this readily available. It will also give us a better idea of the range of codes that have been adopted in Wiltshire.

2. Registration of Interests As Monitoring Officer I am obliged under section 29 Localism Act to establish and maintain a register of interests of members and co-opted members of all councils in Wiltshire. You will be familiar with the arrangements we have in place for members of your council to register their interests on line and for these to be published on your web site, if you have one.It is important that members keep their register of interests up to date and to this end I would be grateful if you could remind them of their obligations in this respect and confirm that their register of interests has been duly completed.There is some guidance that we have found useful on the registration and declaration of personal in the (then) DCLG’s document ‘Openness and transparency on personal interests’ which may be found on the following link:https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/240134/Openness_and_transparency_on_personal_interests.pdf

3. Government Consultation on Local Government Ethical Standards.I should draw your attention to a review which the Committee on Standards in Public Life is undertaking on local government ethical standards. The review will consider all levels of local government and will:

examine the structures, processes and practices in local government in England for:

maintaining codes of conduct for local councillors investigating alleged breaches fairly and with due process enforcing codes and imposing sanctions for misconduct declaring interests and managing conflicts of interest whistleblowing

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assess whether the existing structures, processes and practices are conducive to high standards of conduct in local government

make any recommendations for how they can be improved note any evidence of intimidation of councillors, and make recommendations

for any measures that could be put in place to prevent and address such intimidation

Details of the consultation may be found on the link below:https://www.gov.uk/government/consultations/local-government-ethical-standards-stakeholder-consultation, the consultation closes on 18 May 2018. We would be interested to see a copy of any response your Council submits to the Government.

4. Training Finally, we are currently exploring options for the provision of training on the code of conduct and particularly the declaration and registration of interests. We will write further on this in due course, but in the meantime if you have any thoughts on what you would like the training to cover please let us know.

I would be grateful if you could respond on behalf of your council to the above points to my colleague, Anna Browne, Governance Support Officer either by email or using the postal address above, by Friday, 11 May 2018.

Wiltshire Council Councillors Briefing Note No. 348 Electoral Review of Wiltshire Council – Update Consultation on New Division Boundaries Background Resolved: noted the below Consultation, Council did not have any issue with the suggestion put forward. No reply was required. 1. As detailed in Briefing Note No. 337, on 17 October 2017 Full Council was informed that the Local Government Boundary Commission for England (‘the Commission’) would be undertaking an electoral review of Wiltshire Council. The review would be to consider the total number of councillors on the council, and then review the numbers and boundaries of electoral divisions within the council, for implementation at the next elections in May 2021.The decision on the number of councillors, and pattern of divisions, is taken by Parliament following the recommendation of the Commission.

2. Full Council established an Electoral Review Committee (‘the Committee’) to progress any council responses to the Commission. For the preliminary stage of the review the Council was invited to make a submission setting out what it felt the evidence demonstrated would be the optimum council size moving forward, taking into account the Council’s governance arrangements, its regulatory and scrutiny functions, and the representational role of councillors.

3. Following work from the Committee, on 20 February 2018 Full Council approved a submission which argued that the most appropriate council size moving forward would be 99, an increase of 1 from the current position. In particular, the fundamental role of community area boards was highlighted. The final version, as submitted to the Commission, can be found at this link.

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4. The Council will be informed by the end of April 2018 of the ‘minded to’ decision of the Commission on council size. A further update to councillors will follow at that stage.

Next Phase 5. The next phase of the Electoral Review, which is officially the first stage of the formal review process, is for the Commission to seek representations on new electoral division boundaries for Wiltshire Council, based on the total number of councillors being proposed. As part of this process there will be public consultation on the new division boundaries for the Council. This will be to allow the Council, other organisations and members of the public, to make representations and provide evidence on the most appropriate pattern of divisions moving forward. The Commission will use that evidence to assist in drawing up their draft recommendations for electoral divisions, on which they will consult later in the year.

6. The Commission will create a consultation portal for the Wiltshire Council review onTheir website, on which they will include all relevant materials and instructions for organisations and the public to construct a suitable submission.

7. Any submissions to the Commission will be required to seek to create divisions as close as possible to the figure of electors per division (not total population per division) identified by the Commission’s ‘minded to’ decision, whilst also seeking to reflect Community identities and provided convenient and effective local government.Localised evidence from organisations and communities may justify a certain level of variance from that figure, but submissions will need to provide evidenced justification for any such variance.

8. The consultation for the next phase will begin on 1 May 2018 and run until 9 July 2018. Any parties interested in making a submission on division boundary patterns should submit this directly to the Commission.

Wiltshire Council Consultation

9. Although any interested parties are encouraged to submit any representations directly to the Commission, the Committee would also welcome any views from organisations, communities or the public, as it prepares a submission on behalf of the Council. Any representations to the council should be sent to committee@wiltshire.gov.uk.

Booklets, Brochures and leaflets on the below list were received.CPRE Wiltshire Voice

Emails on the below list were received and sent to Councillors.Press Release: New national alliance calls for “Government to get serious on design’’Rural Opportunities BulletinTemporary Closure of: C41 Druley Hill, Kilmington (REVISED DATES 06/04/2018 and 09/04/2018)Hinterland - Rural intelligence from behind the headlines - Friday, 6 April, 2018

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Magazine Advertise Debt Alert 05/04/2018 20:04:04 [214278]Online Marketplace Fraud Advice for Sellers 05/04/2018 15:32:17 [214276]Courier Fraud Alert for South Wales and Surrounding Regions 05/04/2018 13:29:50 [214282]Bobby Van NewsletterWeekly Email News Digest - Monday, 9 April, 2018Frome Town Clerk's UpdateGrants for Green Spaces - My CommunityGuidance for Parish and Town Councils on Receiving and the Use of CiL FundsConsultation: unauthorised developments and encampmentsEnvironment Agency - Flood Warning Service UpdatesCPRE We want... planning for peopleHeart of Wessex LAG April e-bulletinRural Vulnerability Service - Rural Broadband - April 2018NALC’s Study Tour is coming to ChippenhamPress Release: Griff Rhys Jones supports new report and says we must not lose our precious countryside byHinterland - Rural intelligence from behind the headlines - Friday, 13 April, 2018Briefing note 348- Consultation on new division boundariesFieldwork: the latest campaigning news and ideas from CPREHinterland - Rural intelligence from behind the headlines - Friday, 20 April, 2018Briefing Note 349 - Changes to Planning Legislation – Permission in PrincipleBriefing Note 350 - Fostering, Recruitment of Foster CarersSupport for vulnerable adults within your ParishCllr Mrs Wayman's May 2018 Highways NewsletterParking and Waiting Restrictions review 2018/19Rural Vulnerability Service - Fuel Poverty - April 2018Frome Town Clerk's UpdateCPRE Two weeks to save the countrysideCPRE Wiltshire AGM InvitationBriefing note 351 Adult Care TransformationBriefing Note 352 - Termination of free of charge waste collection services from hallsCalor Rural Community Fund - What's your project?Rural Services Network Weekly Email News Digest - Monday, 30 April, 2018CIL & 106 Guidelines Parish and Town CouncilsRural Service Network Rural Opportunities BulletinHeart of Wessex LAG Annual LAG Forum

18/029 Parish Clerks Delegated Powers LGA 1972 s101Resolved: noted none had been used.

18/030 Notice of items to be taken into consideration at the next meeting in June.Resolved: the below list:

Budget Report Certify the Accounting Statements- Annual Year End AccountsConsider the Annual Internal Audit Report Approve Annual Governance StatementApprove Accounting Statement

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Publish the Audit on the WebsiteApprove the dates for the Public to exercise their rightsGeneral Data Protection Regulations A time change for meetings 7.30pm to 7.00pm start.

18/031 Items for Parish Newsletter & Notice BoardsResolved: instructed the Clerk to highlight the appointments for the coming civic year.

18/032 Date of the next meetingResolved: that Tuesday 12th June 2018 is the date of the next ordinary Parish Council meeting. The Parish Meeting will start at 7.30pm. All are welcome to attend. The Meeting finished at 8.36pm.

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