We Moved Your Core? What happens when Housing, Greek Life, and Construction Collide
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Transcript of We Moved Your Core? What happens when Housing, Greek Life, and Construction Collide
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We Moved Your Core?What happens when Housing, Greek Life, and Construction Collide
Versus?
Micheal K. SeraphinCoordinator of Purchasing, Willamette UniversityNWACUHO 2010February, 8, 2010
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Why this session?•History between Willamette and National Fraternities
•Commitment on the part of the Willamette
•Student Input & Involvement•Budgeting •Master Planning• My limitations as the presenter – I was the Area Coordinator
for the Fraternities during ¾ of this process, and the Coordinator of Purchasing the other ¼. I do not work in Facilities or Project Management
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How did Willamette get to this point?G. Herbert Smith – 1927 DePauw University alum
• President, Willamette University President from 1942-1969
• Secretary General, Beta Theta Pi Fraternity, 1935-1946
• President, Beta Theta Pi Fraternity, 1946-1951
• Fraternities vs. Residence Halls
• Starting in 1946 – Five national fraternities have been housed on Willamette’s campus▫ Beta Theta Pi▫ Delta Tau Delta▫ Phi Delta Theta▫ Sigma Alpha Epsilon▫ Sigma Chi
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The ProcessFall 2007 Spring 2008/Summer 20008• Breaking the news
▫ What the men felt▫ Concerns they had▫ How was the University
going to accommodate them?
▫ Entitlement issues• Finding a new home• Controlling the flow of
information• Meetings, meetings, more
meetings
• More meetings• Damage control• Preparation• Making accommodations• Bricks and trees• Damages to the facility• Saving goodbye
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Photos - Old Beta Theta Pi 5.30.08
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Budget – Demolition of “Old Beta”
Budget Changes Encumbrances Expense to Date(Encum. – Expen.)
Over / Under
Architectural Fees - HEANot to exceed $5k
$ 5,000.00
$ 5,000.00 $ 4,980.00 $ 20.00
Engineering Fees - BMGP Engineering
$ 2,250.00
$ 2,250.00 $ 672.00 $ 1,578.00
Plan Check Fee $ 710.00 $ 709.70 $ 709.70
Permits / Development Fees $ 710.00 $ 702.58 $ 702.58 $ -
General Contractor - HOFFMAN $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -
Owner Provided Construction $ 600.00 $ 561.27 $ 561.27 $ -
Owner Provided FFE's $ -
$ -
$ - $ -
Asbestos / Lead Abatement at BETA Demo $ 30,500.00
$ 5,000.00 $ 35,450.50 $ 30,450.50 $ 5,000.00
De-Commission Power / HVAC / Site Utilities
$ 2,000.00 $ 152.20
$ 5,051.40
$ 4,122.04 $ 929.36
Salvage BETA Stoop and Chapter Stuff
$ 1,000.00
$ -
$ - $ -
Temporary Secure Baxter In Hoffman $ -
Excavation Fill Hole / Grading / Special Inspect In Hoffman
$ -
$ - $ -
Moving / Storage of BETA Personal Items
$ 2,000.00
$ 4,500.00
$ 6,412.44
$ 6,412.44 $ -
Total $ 186,810.00 $ 9,652.20 $ 198,178.19 $ 192,248.83
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Photos - BETA Demo Summer 08
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Budget – Backfill of “Old Beta” Budget Changes Encumbrances Expense to Date
(Encum. – Expen.)Over / Under
Architect Fees $ 36,000.00 $ 35,000.00 $ 35,227.04
Equip, Furniture $ - $ - $ 4,251.50
Other Costs $ 3,800.00 $0.00 $ 0.00
Construction $ 7,500.00 $ - $ 6,999.00
Total$ 47,300.00 $ 35,000.00 $ 46,477.54
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Photos - Beta Theta Pi Backfill
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Budget - General Budget Changes Encumbrances Expense to Date
(Encum. – Expen.)Over / Under
Architectural Fees $ 100,350.00 $ 25,000.00 $ 125,350.00 $ 115,560.84 $ 9,789.16
Architectural Expenses- Added to budget will change
$ 4,990.51
$ 4,990.51
$ 4,990.51
Engineering Fees $ 2,700.00
$ 2,683.40
$ 2,254.40 $ 429.00
Plan Check Fee $ 3,400.00 $ 70.10
$ 3,470.10
$ 3,470.10 $ -
Building Permit(s) $ 4,100.00 $ 486.64
$ 4,472.89
$ 4,472.89 $ -
Abatement $ 24,000.00 $ (136.00) $ 23,864.00 $ 23,864.00 $ -
General Contractor - FORTIS CONSTRUCTION $ 1,137,011.00 $ 87,101.00 $ 1,267,101.00 $ 1,203,745.95 $ 63,355.05
Owner Provided Construction (w/WITS / Security) $ 50,000.00 $ (5,242.12) $ 44,757.88 $ 44,757.88 $ -
Owner Provided FFE's $ 25,000.00 $ (24,325.00) $ 675.00 $ 675.00 $ -
<Less Architectural Fee for Terra South> $ (25,000.00) $ (25,000.00)
TOTAL: $ 1,351,551.51 $ 57,954.62 $ 1,452,364.78 $ 1,403,791.57
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Other Construction Costs Budget Changes Encumbrances Expense to Date Purpose
Entrance Controls $ 565.00 $ 565.00 $ 565.00 Entrance
White Glove $ 510.00 $ 510.00 $ 510.00
Christensen Electric $ 14,320.50 $ 14,320.50 $ 14,320.50 Technology Fiber
JE Fire Watch $ 748.00 $ 748.00 $ 748.00
Salem Blue $ 82.68 $ 82.68 $ 82.68
Salem Blue $ 10.10 $ 10.10 $ 10.10
Salem Blue $ 5.40 $ 5.40 $ 5.40
River City Excavation $ 19,465.00 $ 19,465.00 $ 19,465.00 Fire Line
A-1 Striping Co. $ 360.00 $ 360.00 $ 360.00
Lowes $ 60.20 $ 60.20 $ 60.20
Sonitrol $ 1,250.00 $ 1,250.00 $ 1,250.00 Security Fire etc.
Sonitrol $ 1,250.00 $ 1,250.00 $ 1,250.00
River City Excavation $ (5,093.00) $ (5,093.00) $ (5,093.00)
Total: $ 44.757.88 $ 44757.88 $ 44757.88
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Photos - New Beta Construction 2008_06_13
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Total Expenses to Date…
• $ 1,687,275.82
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Photos - Beta Theta Pi 2010
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Things to Consider/Lessons Learned
•When to bring students into the process•Communicating with the rest of the
campus•Communicating with the other potential
students/residential communities•Real wants vs. real needs•Dealing with inter-organizational
communication/issues
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Thanks for the following:•Jan Gardner – Director of Facilities•Cindy Anderson – Assistant to the
Director of Facilities•The Men of the Gamma Sigma chapter of
Beta Theta Pi•The Men of the Delta Zeta chapter of
Sigma Chi