“We aim to be the human capital development authority in ...

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©2016 Human Resources Development Fund (HRDF) All rights reserved. No part of this document may be reproduced, stored in a retrieval system or transmitted in any form or by any means (electronic, mechanical, photocopying, recording or otherwise) without the permission of the copyright owner. “We aim to be the human capital development authority in strengthening the economic development of Malaysia” -PSMB Vision PEOPLE | PROWESS | PROGRESS 19 July 2016

Transcript of “We aim to be the human capital development authority in ...

Page 1: “We aim to be the human capital development authority in ...

©2016 Human Resources Development Fund (HRDF)

All rights reserved. No part of this document may be reproduced, stored in a retrieval system or transmitted in any form or by any means (electronic,

mechanical, photocopying, recording or otherwise) without the permission of the copyright owner.

“We aim to be the

human capital

development authority

in strengthening the

economic

development of

Malaysia”

-PSMB Vision

PEOPLE | PROWESS | PROGRESS

19 July 2016

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HRDF POOL FUND 1 TRAINING UNDER 1MALAYSIA OUTPLACEMENT

CENTRE 2

TRAIN AND REPLACE PROGRAMME (T&R) 3

GRADUATES ENHANCEMENT PROGRAMME

FOR EMPLOYABILITY (GENERATE) 4

AGENDA

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SME UPSKILLING AND RESKILLING

PROGRAMME 5 CERTIFICATION / VALUE ADDED PROGRAMMES

IDENTIFIED BY THE SECTORIAL TRAINING

COMMITTEES (STCS) / SPECIAL FUND FOR

INDUSTRIAL ASSOCIATION PROGRAMME

6

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HRDF POOL FUND 1

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1)THE TENDENCY FOR EMPLOYERS TO OPT FOR NON-TECHNICAL TRAINING

THREE (3) SKILL AREAS CATEGORY WITH THE HIGHEST NUMBER OF APPROVED

FINANCIAL ASSISTANCE

THREE (3) SKILL AREAS CATEGORY WITH THE HIGHEST NUMBER OF APPROVED

TRAINING PLACES

SAFETY & HEALTH QUALITY &

PRODUCTIVITY

MOTIVATION &

TEAMBUILDING

110,111 92,951 77,443

MOTIVATION &

TEAMBUILDING

RM52.69 mill

SAFETY & HEALTH QUALITY &

PRODUCTIVITY

RM46.45 mill RM37.22 mill

ISSUES & CHALLENGES

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19 July 2016 Page 6

ISSUES AND CHALLENGES

The above chart shows the accumulated HRD levy balance of approximately RM1 billion that has been increasing each year. It is necessary for PSMB to intervene and to identify different approach so that the HRDF could be utilised more effective and efficiently as well as in support to the Government national agenda.

2) INCREASING HRD FUND

*As at July 2015

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ISSUES AND CHALLENGES

3) INCLINATION OF EMPLOYERS TO SEND EMPLOYEES FOR TRAINING IN

THE FORM OF CERTIFICATES OF ATTENDANCE

From 1st January 2015 to 31st October 2015

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19 July 2016

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THE NEEDS FOR A DIFFERENT APPROACH

HRDF moving forward…

To support National aspirations toward having 35% skilled Malaysian workers by 2020.

To encourage existing employers to train employees through certification programmes recognized by professional bodies.

To increase knowledge and skills of employees, hence, increasing the productivity level of companies.

To be able to assist industries in identifying training that suits with their needs.

PSMB to shift from being EMPLOYERS CENTRIC to INDUSTRY

CENTRIC

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HRDF POOL FUND - IMPLEMENTATION

100%

HRD Fund

30%

70%

Con

so

lida

te

Ind

ivid

ua

l E

mp

loye

rs

1. Outplacement Centre

(Retrenched Workers)

2. Train and Replace

(Replacement of Foreign

Workers)

3. SMEs Up-skilling & Re-Skilling

Programmes

4. Programmes for Future

Workers

5. 1Malaysia Globally

Recognised Industry &

Professional Certification

(1MalaysiaGRIP) Programme

6. Certification / Value Added

Programmes Identified by the

Sectorial Training Committees

(STCs) / Special Fund for

Industrial Association

Programmes

Identification

and

Development

of New

Programmes

Up-skilling

training

Employees’ training by

Employers

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HRDF POOL FUND UTILISATION DECISION

MAKING PROCESS

Companies own employees training

(Employers)

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BENEFITS TO THE INDUSTRY

EQUIP MALAYSIAN WORKFORCE WITH MORE CERTIFICATION-BASE COURSES / PROGRAMMES

• Provide avenue for employers and the industry to capitalise the improved quality of their workers that have gone through the up-skilling process, to enhance their level of competitiveness.

• Increase the supply of quality workers to support the business expansion needs of the industry.

TACTICAL DRIVEN SKILLS CERTIFICATIONS WILL ALLOW MALAYSIAN WORKFORCE TO GAIN A COMPETITIVE ADVANTAGE OVER THEIR FOREIGN COUNTERPARTS WORKING IN MALAYSIA

• Equip Malaysian workers with specific skills needed by the industries.

• Reduce the employers’ and the country’s dependency on foreign workers especially on the skilled job categories.

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BENEFITS TO THE INDUSTRY

ASSIST SME EMPLOYERS WITH INSUFFICIENT LEVY BALANCE TO CONTINUOUSLY TRAIN AND UPGRADE THE SKILLS OF THEIR EMPLOYEES

• Continuously assist SMEs to develop their human resources capability and capacity by acquiring the latest knowledge, expertise and technology through continuous up-skilling process of their workforce.

MORE FUNDING COULD BE GENERATED TO THE INDUSTRIES THAT HAVE IDENTIFIED THEIR SPECIFIC TRAINING NEEDS

• More funding could be provided to the industry, through employers’ associations, to implement high end technical courses / programmes that have been identified.

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TRAINING UNDER

1MALAYSIA OUTPLACEMENT

CENTRE (1MOC) 2

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OBJECTIVES

OUTPLACEMENT CENTRE

1) To act as a one-stop centre for Malaysian retrenched workers.

3) To reduce the burden of retrenched workers by providing counseling, planning and prepare for next career.

2) To assist retrenched workers by up-skilling or reskilling them.

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SERVICES OFFERED

ELEMENTS

1. PORTAL

2. COUNSELING

3. JOB PLACEMENT

4. TRAINING

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1. PORTAL - Online

- Walk – in (Employer/Training

Provider/ Individual)

- Need to register to leverage

services and download Mobile Job

Services Aps

- Employment Trend

- Statistic

- Article

- News etc.

- Employers Advertise Job Link To

Mobile Job Services Apps

- Link to Google Map and SMS alert

to retrenched workers

- Training Provider and Training

Programmes Listing

- Training Calendar/Schedule

WEB PORTAL

PROVIDE

RETRENCHMENT

INFORMATION

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REGISTRATION OF RETRENCHED WORKERS AND

JOB ADVERTISED BY EMPLOYER TO THE PORTAL

1. REGISTRATION OF THE RETRENCHED WORKERS

Below are the registration steps of retrenched workers in the portal:

Visit www.1MOutplacement.com

Sign Up

Fill up the form to create profile

Submit

Received an email notification to

download Mobile Apps

2. JOB ADVERTISEMENT BY EMPLOYER

Employers need to sign up and key-in information of available

vacancies

Vacancies offered would be shown in the portal and match with the preferred position

and qualification of retrenched worker

Retrenched worker could apply directly to the post or employer

could contact retrenched workers for

interview

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2. COUNSELING

Objective of the Counseling Session:

1) Access and Profiling the

retrenched workers starting

from define career goals,

skills gap and provide

guidance on employment

2) To help individuals gain

employment

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JOB MATCHING

Retrenched workers who are not able to find employment may request for

counselling services

During the counselling session, retrenched workers will be assessed to identify their

skills gap.

Will be referred and suggested to attend a specific training based on

competency

Guide and assist by Job Placement Team for direct placement

No skills gap Skills gap

Registered retrenched workers will be match with the preferable job

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3. JOB PLACEMENT

SOURCE OF EMPLOYMENT

i) Job Portal www.1MOutplacement.com

(vacancies advertised by employers)

ii) Job Placement Team

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4. TRAINING

TRAINING

Up-skilling and re-

skilling

Matched with the

skills required for job

placement

Skills gap assessment need to be done for each of

the retrenched workers to determine the relevancy

of training courses and the job offered

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TARGET GROUP FOR TRAINING

Malaysian Workers

Register HRDF Employees From Industries

Covered Under HRDF

Employees who were terminated due to disciplinary actions are not qualified

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COURSES OFFERED

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Training

Courses

Re-skilling and up-skilling courses

related to the skills gap of retrenched

workers and the job offered by the

HRDF registered employers.

Duration shall not exceed more than

three (3) months

Training must be conducted as a full-time basis

since the trainees are currently unemployed

METHOD OF TRAINING

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SUBMISSION OF TRAINING COURSES BY

TRAINING PROVIDER

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1. Training provider information

2. Details of the retrenched workers

3. Details of job placement available

4. Competency assessment form

5. Course details 6. Course content

7. Schedule of price 8. Trainer’s profile

The proposal will be evaluated by the secretariat before to

be tabled in the Selection Committee for approval.

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PROCESS FLOW FOR SUBMISSION OF

PROPOSAL BY TRAINING PROVIDER

Training providers submit the proposal to PSMB to

obtain approval for the courses

The proposal to be evaluated by the Secretariat and

tabled in the Selection Committee Meeting for approval

Selection Committee Meeting will discuss and

deliberate on the proposed courses to be approved and

offered under 1Malaysia Outplacement Centre

Secretariat issue approval letter of proposed courses

that has been considered by the Selection Committee

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PROCEDURES TO SUBMIT TRAINEE

APPLICATION BY TRAINING PROVIDER

• Training providers are required to submit in trainees application at least seven (7)

working days before the commencement of training • Training provider required to keep the hardcopy of the application forms and

supporting documents for inspection purposes

1) Retrenched workers complete the Application Forms and submit to training

providers

2) Training providers compile all information of trainee and attached with

relevant supporting documents and key in the information via online

A copy of MyKAD (Identity Card)

A letter of retrenchment or Letter from nearest Labour Office to prove

that he/she has been retrenched

Skills Assessment Form of each retrenched workers

Letter of intent (LOI) from the HRDF registered employers who hiring the

retrenched workers

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PROCEDURES TO SUBMIT TRAINEE APPLICATION BY

TRAINING PROVIDER

Key in session plan via online with the training duration

approved

Changes must be informed three (3) days before

commencement of training through email/letter to PSMB

Maximum number of trainees : 25 pax

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Replacement and Cancellation Of Trainees

Replacement not allowed

Training providers select committed trainees

Cancellation of approval class need

to be informed three (3) days before training

Request for change of date is

not allowed

Once cancelled, training providers need to make new application at least seven (7) working days prior to the new date of the session.

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Withdrawal Of The Trainees

If trainees drop out

Three (3) days after the

withdrawal of the trainees

Fill up Withdrawal Form

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JOB PLACEMENT

• Training providers must

arrange job placement for

trainees at the HRDF

registered employer to claim

70% course fee.

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FEE & MONTHLY ALLOWANCE

19 July 2016 Page 31

Upon completion of

training

• Maximum of RM500/month or RM22.73/day

• Paid according training days

• Paid upfront by Training providers and

reimburse by PSMB

Upon placement of

trainees at the HRDF

registered employer

premises

Claim Form

Attendance Form

Job Placement Declaration Form

Offer Letter

Invoice

Payment Voucher for Allowance

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PAYMENT OF COURSE FEE

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100% training fee if trainee attendance 80% and above

50% training fee if trainee attendance between 50%-

79%

No payment if trainee attendance below than

50%

• Payment of course fee will be made within 14 working days from the date HRDF

received complete claim forms from training providers

• Training providers must ensure the claim is submitted within three (3) months

upon completion of training

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INSPECTION VISIT

PSMB will conduct verification visit to training premise to check on the compliance with the implementation guidelines set by PSMB and to verify trainee’s attendance. During the verification visit by PSMB’s officers, all parties must give their fullest cooperation.

Actions shall be taken to whom did not comply with the guideline. Show cause letter or warning letter will be issued to the associations who did not comply with this guideline. Training providers will be blacklisted if the show cause letter or warning letter has been issued by HRDF more than three (3) times.

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EFFECTIVENESS STUDY

GENERATE By Pembangunan Sumber Manusia Berhad

Effectiveness Study Is Conducted Upon Completion Of Training To Evaluate Training Effectiveness Offered by HRDF As To Measure

The ROI (Return Of Investment) Towards Achievement Of Programmes Objective

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PROCESS FLOW OF 1MALAYSIA

OUTPLACEMENT CENTRE

Retrenched workers

register in the portal

Retrenched workers those

still looking for a job may

request for counseling

services through the portal

No skills gap

Guidance by Job Placement

Team to obtain

employment

Job Application / Interview

session

Job Placement

Skills gap

Training

Job Matching via

Portal & Mobile

Application

Job Application/ interview

session

Job Placement

Counsellor will contact the

retrenched workers to

arrange for counselling

session

Counselling Session and

Skills gap assessment

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TRAIN & REPLACE

PROGRAMME 3

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OBJECTIVES

Objectives

To equip local workers with specific

skills needed by employers to replace

the foreigners/expatriates

To assist employers find qualified skilled workers especially in knowledge intensive industries will enhance the company’s competitiveness on an ongoing basis

To reduce the country’s dependency on

foreigners/expatriates, especially skilled

workers and contribute to the achievement of

35% skilled workers by the Year 2020

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TARGET GROUP

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Target Group: Unemployed/Future workforce

To Replace: Foreigners/expatriates:-

-Middle skills foreigners (salary range between RM2,000-RM5,000); and

-Expatriates (salary range from RM5,000 and above)

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METHOD OF TRAINING

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Method of Training

Public Training/In-house

Conducted by Appointed

Training Providers

In-house training/coaching

Conducted by Internal Trainers

Training must be conducted as a full-time basis

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COURSES OFFERED

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TRAINING

COURSES

• Certification or industry specific

courses

• Based on skills requirements to

replace foreigners/expatriates

Duration:

• Long-term training: between three

(3) to twelve (12) months.

• Short-term training: depends on

type and requirement of the

courses

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AGREEMENT/INTERVIEW

19 July 2016 Page 41

Employers/training providers arrange

for an interview session.

Three (3) to five (5) years to serve HRDF registered employers

Applicable for specific courses with

high course fee (course fee that

above RM50,000) and determined by

PSMB.

TRAINEES

&

PSMB

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SUBMISSION OF TRAINING COURSES BY

EMPLOYER

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1. Company background/information

2. Background/overview of the proposal

3. Objectives

4. Information of foreigners/expatriates to be replaced by the company and skills assessment

5. Proposed training 6. Estimated financial assistance

7. Expected outputs and outcomes

The proposal will be evaluated by the secretariat before

to be tabled in the Selection Committee for approval.

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PROCESS FLOW FOR SUBMISSION OF

PROPOSAL BY EMPLOYER

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Employers submit the proposal to PSMB to obtain

training grant or financial assistance

The proposal is evaluated by the Secretariat and

tabled in the Selection Committee Meeting for approval

Selection Committee Meeting is discussing and

deliberating on the proposed courses to be approved

and offered under Train and Replace Programme (T&R)

Secretariat issue approval letter of proposed courses

that has been considered by the Selection Committee

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PROCEDURES TO SUBMIT TRAINEES APPLICATION BY

EMPLOYERS/TRAINING PROVIDERS

• Training providers/employers are required to submit in trainees application at least

seven (7) working days before the commencement of training • Training providers/employers required to keep the hardcopy of the application forms

and supporting documents for inspection purposes

1) Trainee submit Application Forms to training providers/employers.

2) Training providers/employers compile all information of trainee and

attached with relevant supporting documents and key in the information

via online

A copy of MyKAD (Identity Card)

A copy of working permit of foreigners/expatriates to be replaced

Letter of intent (LOI) from the HRDF registered employers who hiring the

future workforce

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PROCEDURES TO SUBMIT TRAINEE APPLICATION BY

TRAINING PROVIDER/EMPLOYER

Key in session plan via online with the training duration

approved

Changes must be informed three (3) days before

commencement of training through email/letter to PSMB

Maximum number of trainees : 25 pax

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Replacement and Cancellation Of Trainees

Replacement not allowed

Employers/training providers select

committed trainees

Cancellation of approval class need

to be informed three (3) days before training

Request for change of date is

not allowed

Once cancelled, training providers/employers need to make new application at least seven (7) working days prior to the new date of the session.

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Withdrawal Of The Trainees

If trainees drop out

Three (3) days after the

withdrawal of the trainees

Fill up Withdrawal Form

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JOB PLACEMENT

• Training providers/employers

must replace

foreigners/expatriates with the

trainees to claim 70% course

fee upon completion of the

training.

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FEE & MONTHLY ALLOWANCE

19 July 2016 Page 49

Upon completion of

training

• Maximum of RM1000/month or RM45.45/day

• Paid according training days

• Paid upfront by Training providers/employers

and reimburse by PSMB

Upon placement of

trainees at the HRDF

registered employer

premises

Claim Form

Attendance Form

Job Placement Declaration Form

Invoice

Payment Voucher for Allowance

Immigration Letter

Offer Letter

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PAYMENT OF COURSE FEE

19 July 2016 Page 50

100% training fee if trainee attendance 80% and above

50% training fee if trainee attendance between 50%-

79%

No payment if trainee attendance below than

50%

• Payment of course fee will be made within 14 working days from the date HRDF

received complete claim forms from training providers/employers

• Training providers/employers must ensure the claim is submitted within three (3)

months upon completion of training

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INSPECTION VISIT

PSMB will conduct verification visit to training premise to check on the compliance with the implementation guidelines set by PSMB and to verify trainee’s attendance. During the verification visit by PSMB’s officers, all parties must give their fullest cooperation.

Actions shall be taken to whom did not comply with the guideline. Show cause letter or warning letter will be issued to the associations who did not comply with this guideline. Employers or training providers will be blacklisted if the show cause letter or warning letter has been issued by HRDF more than three (3) times.

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EFFECTIVENESS STUDY

GENERATE By Pembangunan Sumber Manusia Berhad

Effectiveness Study Is Conducted Upon Completion Of Training To Evaluate Training Effectiveness Offered by HRDF As To Measure

The ROI (Return Of Investment) Towards Achievement Of Programmes Objective

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PROCESS FLOW FOR TRAIN AND

REPLACE PROGRAMME (T&R)

53

Unemployed/future workforce filling up Application Form

and submit to training providers/employers

Training providers/employers compiled all trainees

application submit online application and attached with

supporting documents to obtain financial assistance

PSMB officer received application, verified supporting

documents and process the application

Notification email sent out to training providers/employers

for class approval / query

Training is conducted at approved training premise

Job placement at HRDF registered employers premises

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FUTURE WORKERS TRAINING

PROGRAMME: Graduates

ENhancEment pRogrAmme for

Employability (GENERAtE)

4

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THE MANDATE OF

FUTURE WORKERS TRAINING (FWT)

GENERATE By Pembangunan Sumber Manusia Berhad

“11th Malaysia Plan has cited six (6) strategies thrusts that will be the main be focus for the development of Malaysia

as whole. Under the strategies three (3) ; Accelerating human capital development for an advanced nation is

highlighted through the implementation of Future Workers Training Scheme (FWT) anchored by Human Resource

Development Fund (HRDF)”

In total, there are around 400,000 unemployed individuals in the country. Out of this figure, it was cited that 161,000 of them are graduates (Source:

Utusan Malaysia, Online, 12 May 2015).

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PROGRAMME OBJECTIVE

To occupied/ facilitate trainee with high end

skills and competencies that are

required by the industries

To provide relevant working experience

that can enhance their employability

To explore new route path for trainee’s careers; and job

placement

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FOCUS GROUP & PROGRAMME

IMPLEMENTATION

GENERATE By Pembangunan Sumber Manusia Berhad

Graduates (Diploma , Degree or

Equivalent)

Remained unemployed for at least 3 months after graduation

Attending maximum of three (3) months classroom training

Placement in HRDF Registered Employers upon training completion

Training

Full time five (5) days / week /7 hours /day

9.00 a.m to 5.00 p.m

25 trainees per class

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SUBMISSION OF PROPOSAL BY HRDF

EMPLOYERS’ ASSOCIATION/EMPLOYER

Page 58

1. HRDF Registered Employers or Employers Association background/information

2. Background/overview of the proposal

3. Objectives

4. Information on job vacancies offered by HRDF registered employers

5. Proposed training 6. Estimated financial assistance

7. Expected outputs and outcomes

The proposal will be evaluated by the secretariat before to be

tabled in the Selection Committee for approval.

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COURSES OFFERED

• Marine Industry • Tourism • Wholesale & Retail

• Marine Industry • Tourism • Aluminum Industry • Wholesale & Retail • Wood Based Industry

• Marine Industry • Tourism • Creative • Healthcare • Information Technology • Wholesale & Retail

• Marine Industry • Tourism • Biotechnology • Wholesale & Retail • Manufacturing

• Tourism • Healthcare • Information

Technology • Wholesale & Retail

Courses that are offered under the GENERAtE programme are

identified as high end skills and application-based as required

by the industries. Focus areas of programme offered are in line

with the needs of skilled manpower required by Economic

Corridors (NCER, SCORE, SEDIA, ECER and IRDA such as in

the area of wholesale and retail, tourism, logistic or freight and

etc.

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PROCESS FLOW SUBMISSION OF

PROPOSAL BY EMPLOYERS’

ASSOCIATION/EMPLOYER

Employers’ associations/

employer submit the proposal

to the HRDF to obtain financial

assistance

The proposal is evaluated by the

secretariat

Secretariat issued out letter of

approval based on the approved

programme by the Selection

Committee.

Selection Committee Meeting is

discussing and deliberating on the

proposed courses to be approved

and offered under Generate

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PROCEDURES TO SUBMIT TRAINEES APPLICATION

BY EMPLOYERS ASSOCIATION/APPOINTED TRAINING

PROVIDER

• Employers Association/Appointed Training Provider are required to submit in

trainees application at least seven (7) working days before the commencement of training.

• Employers Association/Employer required to keep the hardcopy of the application forms and supporting documents for inspection purposes.

1) Unemployed graduates submit Application Forms to Employers

Association/Appointed Training Provider

2) Employers Association/Appointed Training Provider compile all information

of trainee and attached with relevant supporting documents and key in the

information via online

A copy of MyKAD (Identity Card)

A copy of Diploma/Degree

Letter of intent (LOI) from the HRDF registered employers who hiring the unemployed graduates

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PROCEDURES TO SUBMIT TRAINEE APPLICATION BY

EMPLOYER’S ASSOCIATION/APPOINTED TRAINING

PROVIDER

Key in session plan via online with the training duration

approved

Changes must be informed three (3) days before

commencement of training through email/letter to PSMB

Maximum number of trainees : 25 pax

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Replacement and Cancellation Of Trainees

Replacement not allowed

Employers Association/Appointed Training Provider select

committed trainees

Cancellation of approval class need

to be informed three (3) days before training

Request for change of date is

not allowed

Once cancelled, Employers Association/Appointed Training Provider need to make new application at least seven (7) working days prior to the new date of the session.

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Withdrawal Of The Trainees

If trainees drop out

Three (3) days after the

withdrawal of the trainees

Fill up Withdrawal Form

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JOB PLACEMENT

Employers' Associations/Appointed Training

Provider must facilitate trainees to obtain high-

value job at the HRDF registered employers upon

completion of the programme as follows:

Diploma holder : RM2,000 including fixed

allowances

Degree holder : RM3,000 including fixed

allowances

Employers’ Associations/Appointed Training

Provider are not allowed to hire trainees and need

to ensure that job placement must be at HRDF

registered employers.

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FEE & MONTHLY ALLOWANCE (TRAINING CONDUCTED BY EMPLOYERS ASSOCIATION)

19 July 2016 Page 66

Upon completion of

training

• Maximum of RM1000/month or RM45.45/day

• Paid according training days

• Paid upfront by Employers

Association/Appointed Training Provider

and reimburse by PSMB

Upon placement of

trainees at the HRDF

registered employer

premises

Claim Form

Attendance Form

Job Placement Declaration Form

Invoice

Offer Letter

Payment Voucher for Allowance

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FEE & MONTHLY ALLOWANCE (TRAINING CONDUCTED BY APPROVED TRAINING PROVIDER)

19 July 2016 Page 67

Upon completion of

training

• Maximum of RM1000/month or RM45.45/day

• Paid according training days

• Paid upfront by Employers

Association/Appointed Training Provider

and reimburse by PSMB

Upon placement of

trainees at the HRDF

registered employer

premises

Claim Form

Attendance Form

Job Placement Declaration Form

Invoice

Offer Letter

Payment Voucher for Allowance

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PAYMENT OF COURSE FEE

19 July 2016 Page 68

100% training fee if trainee attendance 80% and above

50% training fee if trainee attendance between 50%-

79%

No payment if trainee attendance below than

50%

• Payment of course fee will be made within 14 working days from the date HRDF received complete claim forms from Employers Association/Appointed Training Provider

• Employers Association/Appointed Training Provider must ensure the claim is submitted within three (3) months upon completion of training

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INSPECTION VISIT

PSMB will conduct verification visit to training premise to check on the compliance with the implementation guidelines set by PSMB and to verify trainee’s attendance. During the verification visit by PSMB’s officers, all parties must give their fullest cooperation.

Actions shall be taken to whom did not comply with the guideline. Show cause letter or warning letter will be issued to the associations who did not comply with this guideline. Employers’ associations/appointed training provider will be blacklisted if the show cause letter or warning letter has been issued by HRDF more than three (3) times.

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EFFECTIVENESS STUDY

GENERATE By Pembangunan Sumber Manusia Berhad

Effectiveness Study Is Conducted Upon Completion Of Training To Evaluate Training Effectiveness Offered by HRDF As To Measure

The ROI (Return Of Investment) Towards Achievement Of Programmes Objective

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PROCESS FLOW FOR GENERATE

PROGRAMME

Unemployed graduates

filling up Application Form

and submit to Employers’

Association/ Appointed

Training Provider

Employer’s association/appointed training provider

compiled all trainees application submit online

application and attached with supporting documents

Notification email sent out to employers’

associations for class approval / query

Job placement at HRDF registered employers

PSMB officer received application, verified

supporting documents and process the application

Training is conducted at approved training premise

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SME UPSKILLING AND

RESKILLING PROGRAMME 5

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SMALL AND MEDIUM ENTERPRISES (SME)

SMEs registered with HRDF

Manufacturing: 5 – 200 local employees

Services: 5 – 75 local employees

No levy arrears

Definition of SME

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EMPLOYERS’ ASSOCIATIONS

Employers’ Associations

Society or body registered to Registrar of Societies

Membership is consisting of local HRDF registered SME employers

Examples: Malaysia Employers Federation (MEF) , Federation of Manufacturers Malaysia (FMM); SMI Association; Association of Chinese Chambers of Commerce Malaysia (ACCCIM)

Definition of Employers Association

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PROCESS FLOW

Proposal Received from Employers’

Association

Evaluation and Assessment of the

Proposal by Secretariat

Engagement with Employers’

Associations

Deliberation by Transformation

Management Office (TMO)

Management Approval

Implementation of Programme

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SUBMISSION OF PROPOSAL BY

EMPLOYERS’ ASSOCIATIONS TO PSMB

Part 1 - Employers’ Association

background:

• Cover letter

• General information

Part 2 - Technical

information

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PART 1 – EMPLOYERS’ ASSOCIATION

BACKGROUND

Cover Letter

i. Association name, address, telephone number, fax, number and email address.

ii. Purpose of the proposal.

iii. Name of authorised contact person.

General Information:

i. Information on the establishment of the association.

ii. Please describe the type of industry represented by the association.

iii. Number of members who are HRDF registered SMEs and their category of

business or trade.

iv. Agenda / Purpose of association.

v. Current performance snapshot of SME members in term of revenue, employment

and involvement in export market.

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PART 2 – TECHNICAL INFORMATION

Technical Requirements:

i. Justification of proposed training programme. Why the training programme is needed in

relation to the SMEs and the industry?

ii. How the proposal was developed?

iii. Name of the proposed training programme.

iv. Target group by level of management (senior managers, executive, support staff, etc).

v. Training details (overview, content, duration, certification awarding body)

vi. Expected outcome. How can the programme increases productivity and revenue? How

proposed training assist the contribution to GDP, employment and exportability?

vii. Estimated training fee.

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PART 2 – TECHNICAL INFORMATION

Criteria of Proposed Training Programme

Strategic Training Programme Functional Training Programme

• Must be a certification programme.

• For CEOs, Managing Directors, Directors and decision makers of the SME businesses.

• Focuses on the capacity building at the

strategic level to enhance their leadership capabilities in order to become and remain competitive in the increasingly challenging business environment.

• Programme is recognised by the industry.

• Must be a certification programme. • For middle management to operational

level. • Technical and non technical training. • Must be industry related. • Lead to the improvement of company’s

productivity and revenue stream. • Programme is recognised by the industry.

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CERTIFICATION / VALUE ADDED

PROGRAMMES IDENTIFIED BY THE

SECTORIAL TRAINING COMMITTEES (STCS)

/ SPECIAL FUND FOR INDUSTRIAL

ASSOCIATION PROGRAMME

6

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SECTORAL TRAINING COMMITTEE

STC is a strategic collaborations with industries through associations and industry partners in

human capital development.

Leveraging on such partnership, STC actively seeks and develop strategic alliances with

PSMB in driving human capital development in line with the national agenda.

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SECTORAL TRAINING COMMITTEE

Big Data Analytics

Commodity Based Product

Education

Electric, Electronic and

Machinery Support

Food and Beverages

Healthcare

Information and

Communication Technology

Logistics and Warehousing

Mineral-based Products

Oil, Gas and Energy

Plastic

Security Services

Telecommunication

Textile, Apparel and

Footwear

Tourism and Event

Management

Transportation

Utility and Services

Wholesale and Retail

Wood Based and

Furniture

20 Sectorial Training Committees (STCs)

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SECTORAL TRAINING COMMITTEE

Roles and Responsibilities:

Provide industrial inputs in the form of up-to-date

knowledge and expertise to assist the industries to identify

skills gaps;

Conduit in facilitating for the development of training

programmes needed by the industries;

Provide inputs on improvements to be made by PSMB,

which cater the current and future needs required by

specific industries; and

Establish collaboration between PSMB and the industries

on future projects/initiatives as required by the

Government/PSMB.

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PROCESS FLOW

Proposal Received by

Secretariat

Presentation of Proposal

to STC

Proposal Rejected by

STC

Proposal Accepted by

STC

Implementation of

Proposal

Proposal Approved by

PSMB Proposal Returned

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CRITERIA OF PROPOSED PROJECT OR

PROGRAMME UNDER STC

Development of industry-driven training

programmes;

Activities that support the human capital

development in the industry;

Customisation of programmes to address the

human capital needs of the industry;

Impactful projects in developing human capital

development across the industry; and

Strategic collaboration projects with PSMB in

area related to human capital development.

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PROPOSAL FORMAT FOR STC

Proposal Format:

Objectives or Purpose of Proposal

Background

Basis for Considerations

Justifications

Proposed Mechanism for Project /Programme

Implementation Plan of Project/Programmes

Monitoring of Project/Programmes

Effectiveness Study

Financial Implications

Recommendation

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