WCDepragati-wcdodisha.gov.in/Photos/UserManual_WCD_ePragati.pdf · In the Classification of...

Quality System Template CSM Technologies

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Women & Child Development Department

1

WCD

Revision History

Date Version Description Author

24-Nov-2016 1.0 User Manual MPR Sonali Nayak

18-Dec-2016 1.5 User Manual Child Monitoring Sonali Nayak

20-Dec-2016 2.0 User Manual Master & Communication Sonali Nayak

User Manual Nov 24, 2016


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Women & Child Development

Department

USER MANUAL


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Table of Contents

1. Introduction ............................................................................................................................................ 6

1.1 Purpose ..................................................................................................................................... 6

1.2 Getting Started .......................................................................................................................... 6

2. Supervisor ............................................................................................................................................. 6

2.1 ICDS MPR ................................................................................................................................. 7

2.1.1 Data Entry ............................................................................................................................. 7

2.1.1.1 Population Details ........................................................................................................... 8

2.1.1.2 SNP & Nutritional Status ................................................................................................ 9

2.1.1.3 Pre-School Education ................................................................................................... 11

2.1.1.4 VHND & NHED ............................................................................................................... 13

2.1.1.5 IFA ................................................................................................................................... 14

2.1.1.6 Staff Position ................................................................................................................. 15

3. CDPO .................................................................................................................................................. 16

3.1 ICDS MPR ............................................................................................................................... 17

3.1.1 Data Entry ........................................................................................................................... 17

3.1.1.1 Population Details ......................................................................................................... 17

3.1.1.2 SNP & Nutritional Status .............................................................................................. 19


3.1.1.4 VHND & NHED ............................................................................................................... 20

3.1.1.5 IFA ................................................................................................................................... 21

3.1.1.6 Staff Position ................................................................................................................. 22

4. DSWO ................................................................................................................................................. 25

3.2 ICDS MPR ............................................................................................................................... 26

3.2.1 Data Entry ........................................................................................................................... 26


3.2.1.2 SNP & Nutritional Status .............................................................................................. 27


3.2.1.4 VHND & NHED ............................................................................................................... 29

3.2.1.5 IFA ................................................................................................................................... 30

3.2.1.6 Staff Position ................................................................................................................. 31

5. Admin .................................................................................................................................................. 32

5.1 ICDS MPR ............................................................................................................................... 33


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5.1.1 Data Entry ........................................................................................................................... 33


6. Master ................................................................................................................................................. 35

6.1 DSWO ...................................................................................................................................... 35

6.2 CDPO ...................................................................................................................................... 37

6.3 Supervisor ................................................................................................................................ 39

6.4 Anganwadi Worker .................................................................................................................. 42

6.5 Demography Mapping ............................................................................................................. 44

6.6 Anganwadi Center ................................................................................................................... 45

7. Child Monitoring .................................................................................................................................. 47

7.1 Child Tagging........................................................................................................................... 48

7.2 Child Information ..................................................................................................................... 50

7.2.1 Add ...................................................................................................................................... 50

7.2.2 Update ................................................................................................................................. 51

7.3 Supplementary Nutrition Program ........................................................................................... 51

7.3.1 Hot Cook Meal ..................................................................................................................... 52

7.3.1.1 Add ................................................................................................................................. 52

7.3.1.2 View ................................................................................................................................ 52

7.3.2 Take Home Ration .............................................................................................................. 53

7.3.2.1 Add ................................................................................................................................. 53

7.3.2.2 View ................................................................................................................................ 54

7.3.3 Morning Snacks................................................................................................................... 54

7.3.3.1 Add ................................................................................................................................. 54

7.3.3.2 View ................................................................................................................................ 55

7.4 Immunization ........................................................................................................................... 56

7.5 SAM Children........................................................................................................................... 57

7.5.1.1 Add ................................................................................................................................. 57

7.5.1.2 View ................................................................................................................................ 59

7.6 Referral Service ....................................................................................................................... 60

8. Communication ................................................................................................................................... 62

8.1 Group Creation ........................................................................................................................ 62

8.2 Group SMS/Mail ...................................................................................................................... 64

8.3 Individual SMS/Mail ................................................................................................................. 65


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9. SOP (Standard Operating Procedure) ................................................................................................ 68

9.1 ICDS MPR ............................................................................................................................... 68

a. Supervisor ................................................................................................................................... 68

b. CDPO ............................................................................................ Error! Bookmark not defined.

c. DSWO ........................................................................................... Error! Bookmark not defined.


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1. Introduction

1.1 Purpose

The details pertaining to development of the child and mother for a particular district

entered by the Supervisor, which needs to be verified and approved by CDPO followed by

DSWO. If rejected at any point of time, the same is forwarded back to the Supervisor

wherein the process is repeated.

1.2 Getting Started

To start using the application, enter the URL (http://203.129.207.124/e-Pragati/) in the

browser to view the following login screen:

2. Supervisor For Supervisor login, enter the credentials of the authorized user in the respective fields to

enter the application-

Enter the User ID in the textbox provided. User id for supervisor consists of 12

alphanumeric characters. In this user id, first 3 alphabets are sup, which is same for

all the supervisors. Second 2 digits represent state code, next 3 digits for district

code, next 2 digits are for project code and last 2 digits are for sector code.


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Enter the Password of the user. It is same for the users by default i.e. password. It is

always recommended to change your password in first login and regular time

interval to maintain security of your data.

Enter CAPTCHA code as it is showing on your screen.

Click the LOGIN button to enter the application.

After clicking on login, the user can view the following dashboard as displayed below-

The dashboard displays a list of important global links in the left menu which can be

navigated along and studied. the center of the screen gives a graphical representation of the

SAM Child, Child Population, etc. along with other notifications and employee directory.

2.1 ICDS MPR

For entering details of the ICDS into respective fields, expand the ICDS MPR global link in

the left menu.

2.1.1 Data Entry

Click the Data Entry primary link in the left menu to enter the details of population, SNP &

nutritional status, Pre-school Education, VHND & NHED, IFA and Staff Position.


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2.1.1.1 Population Details

The Populations details screen is the default page-

The name of the District, Project and Sector remains default for the login supervisor

and those should not be changed. Year and Month remains default as per the current

month and year, for which population details are to be entered.


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If MPR details for the sector of selected month & year has been approved previously,

then a message box will be shown with approval date is mentioned.

In case they are not filled yet, then the system gives a message giving a timeline

when the data for the sector can be filled in.

In the Details of existing Anganwadi section-

o The figure for the total no. of Anganwadi sanctioned and functioning is

displayed.

o The total no. of Anganwadi centers reporting is to be entered which should

be equal or less than the total Anganwadi functioning.

Enter the number of Anganwadi centers opened on various days should be entered

and their summation will be same or less than no. of Anganwadi reporting.

In the ICDS Project Population details in Reporting AWs (as per AW Survey

Registers) section, the total no. of male and female in the respective area is

displayed.

For editing any data, select the checkbox for Enable Population data editing.

If the details for the total no. of Pregnant Women, Lactating Mother, children of

various age groups, Adolescent girls, etc. are populated in the respective fields, the

by enabling the edit option data can be modified for each.

In the Reported Births and Deaths section,

o Provide the numeric figure for the total birth and death of boys and girls

under various sections.

Enter or modify the details of the death of women during pregnancy, delivery and

Within 42 days of delivery in each given textboxes.

Click the Next option to proceed on to the next screen.

o On choosing the next option, the data entered in the respective screen is

saved which can be modified further on returning back in the same screen.

o Choosing the next functional tab doesn’t allow the data to be saved if any of

them have been modified at any point of time.

2.1.1.2 SNP & Nutritional Status

For entering the nutrition details of the children belonging to various groups and

categories, click the SNP & Nutritional Status tab-


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For the sector name selected-


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Enter or modify the numeric figure for the no. of Anganwadi provided SNP in a

month at various intervals of time.

In the SNP Coverage section-

o Provide the no. of beneficiaries of pregnant women, nursing mother, children

of various age groups belonging to different categories like SC, ST, etc. in the

respective textboxes given.

o Also provide the figure for the No. of received SNP within a month for

beneficiaries like pregnant women, nursing mother, children of various age

groups belonging to different categories like SC, ST, etc. in the respective

textboxes given.

In the Classification of Nutritional Status column,

o Enter the normal weight, moderately underweight and severely underweight

details of boys and girls of various age groups in different grades, calculating

the total figure for the same.

o For MUAC measurement, enter the numeric figure for the no. of boys and

girls of different age groups belonging to various zones such as Green, Yellow

and Red zone of nutrition.

The total number of children measured in different zones is

calculated.

Click the Next button to proceed in to the next step.





2.1.1.3 Pre-School Education

To enter the pre-school education details of the children of various age groups, click the

Pre-School Education tab-


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For the sector name chosen-

In the Pre School Education section, enter the numeric figure for the no. of

Anganwadi centers who conduct pre-school education in a particular month at

various intervals of time.

In the Attendance section-

o Provide the attendance of boys and girls who have attended school for 16 or

more days in a month. The students belong to various categories.

The total count for the children is calculated.

o Enter the figure for the daily attendance of boys and girls belonging to

different age groups wherein total is calculated at the end.

Also record the no. of children absent throughout the month and

present for at least one day.

Provide the details of the number of days on which any PSE activity was conducted

and at least four PSE activity was conducted in the respective textboxes given.

Click Next to proceed to the next screen.




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2.1.1.4 VHND & NHED

To enter the details of vaccination and immunization given to the children of various age

groups, click the VHND & NHED tab-



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In the Immunization coverage section, enter the details of number of children born

and the figure who have taken immunization during this period in the respective

space provided.

Enter the detailed summary of the Village Health and Nutrition Day (VHND) in the

respective textboxes provided like any antenatal check-ups conducted or not, any

list prepared before NHD for Vit-A at any AWC, etc.

Enter the health check-up details done for boys, girls of different age-groups along

with that of pregnant Women and nursing mother in the respective textboxes

provided.

Enter the details of the frequency as to the number of times the officers who have

visited the AWC.

Click the Next button to proceed to the next screen.





2.1.1.5 IFA

For entering the details of the IFA medicines given to the girl child of different age groups,

click the IFA tab-



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In the AACP Data column, enter the detailed numeric figure for total no. of

Adoloscent girls in the location, girls who are out of school, no. of girls enrolled into

the scheme and no. of girls requiring 4 IFA tablets in the respective textboxes

provided.

Enter the detailed stock details of the IFA medicines including syrups and tablets.

o Provide the count for the Opening stock, receiving stock, stock distributed

and closing stock.

Click the Next button to move on to the next step.





2.1.1.6 Staff Position

To enter the details of the officers who are appointed for a particular location, click the

Staff Position tab-



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Enter the figure for the no. of appointments done for various officers under

Sanctioned, In-Position, Vacant and Trained categories in the respective textboxes

given.

Below the user gets a column which needs to be filled in by the CDPO only. The data

required are Sanctioned, In-Position and Vacant positions for different designations.

If the user wants to save the data in draft mode, then click the Save as Draft button.

If the data entered are correct in all respects, then click the Submit for Approval

button.

On submitting, the request is forwarded to the CDPO for approval.

Logout from the account of the Supervisor.

3. CDPO

The details submitted by the Supervisor needs to be verified and approved by CDPO. In

case of any mismatch, the application is rejected and is reverted back to the Supervisor for

modification.

For CDPO login, enter the credentials of the authorized user in the respective fields to enter

the application-


alphanumeric characters. In this user id, first 3 alphabets are cdpo, which is same

for all the supervisors. Second 2 digits represent state code, next 3 digits for

district code and next 2 digits are for project code.






After login, the user can view the following dashboard as displayed below-


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3.1 ICDS MPR

To verify the ICDS details, expand the ICDS global link in the left menu-

3.1.1 Data Entry

Click the Data Entry primary link in the left menu to view the details of population, SNP &



The Populations details screen is the default page. Select the name of the Sector from the

drop down list for


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In the population details displayed above are entered by the Supervisor. The CDPO verifies

the data entered.

The status of the MPR details, either approved or pending, is displayed.

Respective data gets populated in the respective fields.


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To verify the nutritional details of the children belonging to various groups and categories,

click the SNP & Nutritional Status tab-


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The nutritional details of the children as entered by the Supervisor for the respective sector

is displayed.

If the figures satisfy, then click the next tab, i.e. Pre-School education.


To display the pre-school education details of the children of various age groups as entered

by the Supervisor, click the Pre-School Education tab-

If the figures satisfy, then click the next tab, i.e. VHND & NHED.

3.1.1.4 VHND & NHED

To verify the details of vaccination and immunization given to the children of various age



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If the figures satisfy, then click the next tab.

3.1.1.5 IFA

To get the details of the IFA medicines given to the girl child of different age groups, click

the IFA tab-


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If the figures satisfy, then click the next tab, i.e. Staff Position.


To view the details of the officers who are sanctioned and appointed, click the Staff

Position tab-


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If the figures satisfy, then click the Approve button.

In case there is some mis-match in data, then click the Reject button giving an appropriate

reason for the same.

Enter the Reason for rejecting the application followed by choosing the mode of

communicating the same, i.e. either Email or SMS.

Click the Submit button.

If rejected, then the application is sent back to the respective supervisor to modify and re-

apply.

Logout from the account of the CDPO.

Login into the account of the supervisor and click the Data Entry primary link under ICDS

MPR.

Follow the similar process of entering data into the respective pages under each head and

move on to the next screen by choosing the Next option.


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In the final screen, i.e. Staff Position, enter details of total staff appointed in the AWC as

shown below-

After entering data, to save the same in the draft mode, click the Save as Draft option.

After approving the MPR data for all the sectors only, the user can get the Submit for

Approval option by the DSW.

For submitting data for approval by the CDPO, click the Submit For Approval option.


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After the CDPO approves the application, next the same is forwarded to the DSW.

4. DSWO

The details submitted by the CDPO needs to be approved by DSWO finally. In case of any

mismatch, the application is rejected and is reverted back to the Supervisor for

modification.

For DSW login, enter the credentials of the authorized user in the respective fields to enter

the application-


alphanumeric characters. In this user id, first 3 alphabets are dsw, which is same for

all the supervisors. Second 2 digits represent state code and next 3 digits for

district code.





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For DSWO login, enter the credentials of the authorized user in the respective fields to

enter the application in the login screen.

After login, the user can view the following dashboard as displayed below-

3.2 ICDS MPR


3.2.1 Data Entry




The Populations details screen is the default page. Select the name of the Project, Year and

Month for which the user wants to view the ICDS details-


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In the population details displayed above are entered by the Supervisor and verified by

CDPO. The DSWO verifies the data entered.

Respective data gets populated in the respective fields.



To verify the nutritional details of the children belonging to various groups and categories,

click the SNP & Nutritional Status tab-


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The nutritional details of the children as entered by the Supervisor is displayed.

If the figures satisfy, then click the next tab, i.e. Pre-School Education.


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To display the pre-school education details of the children of various age groups as verified

by CDPO, click the Pre-School Education tab-


3.2.1.4 VHND & NHED

To verify the details of vaccination and immunization given to the children of various age



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If the figures satisfy, then click the next tab, i.e. IFA tab.

3.2.1.5 IFA

To get the details of the IFA medicines given to the girl child of different age groups, click

the IFA tab-


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If the figures satisfy, then click the Staff Position tab.


To view the details of the officers who are sanctioned and appointed, click the Staff

Position tab-

After verifying the data, if the data is correct in all respects, then click the Approve button.


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In case there is some mis-match in data, then click the Reject button giving an appropriate

reason for the same.

If rejected, then the application is sent back to the supervisor to modify and re-apply.

After the MPR data is approved for all the projects, then only the user gets the option to

Submit for Approval which is the final approval stage as shown below-

Verify the data and click the Submit for Approval button.

5. Admin To view the project wise details approved by the DSWO for all Anganwadi centers, login

into the application with the credentials of the Administrator.

Here the user with admin privilege can view the project/sector wise details and can also

make the necessary changes in any case of emergency.


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5.1 ICDS MPR


5.1.1 Data Entry




The Populations details screen is the default page-


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Here, select the name of the District, Project, Sector, Year and Month from the respective

fields for which the user needs to view the status-

The population details for a selected sector are displayed.

Here the admin user can modify data in the respective fields is required.

Click the Next button to save and proceed to the next screen.


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Administrator can only modify the data fields in sector level. In case of district or project

selection, cumulative data of projects/sectors will be shown and those cannot be modified.

Similarly, the other tabs processes are carried out.

6. Master To add for the master data for managing the responsibilities of the officers belonging to

different designations, expand the Master global link in the left menu-

Master data can be managed under the following heads-

DSWO

CDPO

Supervisor

Anganwadi Worker

Demography Mapping

Anganwadi Center

6.1 DSWO

To add/update the master data of the DSWO for a district, click the DSWO primary link in

the left menu to view the following screen-


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Select the name of the District for which the DSWO designation is to be added from

the drop down list followed by the Designation for the same.

Enter the Name of the official to be appointed along with its Code.

Choose the Gender of the official either Male or Female.

Provide the Father/Husband Name of the appointed official in the given space.

Select the Date of Birth of the person from the calendar control.

Select the Effective from and till date from the calendar controls to choose for the

validity of the designation.

Provide the Contact Number of the official in the textbox give followed by its Email

id and UID (Aadhaar) number.

Choose the Marital Status of the official i.e. either Single or Married.

Select the Educational Qualification of the official from the list provided.

Enter the detailed Address of the DSWO in the given text area.

Click the Choose File option to search and Upload the photograph of the official in

the given format.


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Click the Submit button to save the details of DSWO as entered.

Click the View option to display the list of DSWO official lists added-

Select the name of the District from the drop down list to filter the list.

The details of the DSWO is displayed along with the name and contact details.

Click the Print ( ) option to generate printout of the list.

To remove any DSWO data from the list, click on Delete ( ) button for the respective

record.

For any modifications in the DSWO details, click the Edit ( ) option and update the

changes made.

6.2 CDPO

To add the master data of the CDPO for a district, click the CDPO primary link in the left

menu to view the following screen-


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Select the name of the District for which the CDPO designation is to be added from

the drop down list followed by the Project name for which the CDPO is to be

appointed.

Enter the Name of the official to be appointed along with its Code.




Select the Effective from and till date from the calendar controls to choose for the

validity of the designation.

Provide the Contact Number of the official in the textbox given followed by its Email




Enter the detailed Address of the CDPO in the given text area.


the given format.


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Click the Submit button to save the details of CDPO as entered.

Click the View option to display the list of CDPO official lists added-

Select the name of the District and Project from the respective drop down lists to filter the

list.

The details of the CDPO is displayed along with the name and contact details.


To remove any CDPO data from the list, click on Delete ( ) button for the respective

record.

For any modifications in the CDPO details, click the Edit ( ) option and update the

changes made.

6.3 Supervisor

To add for the master data of the Supervisor covered under a particular project in the

district, click the Supervisor primary link in the left menu to view the following screen-


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Select the name of the District for which the Supervisor details are to be added from

the drop down list followed by the Project name with which the supervisor is

associated.

Select the name of the Sector to which the supervisor belongs from the list.

Enter the Supervisor Name to be appointed along with the Supervisor Code.




Provide the Contact Number of the official in the textbox give followed by its Email



Enter the detailed Address of the supervisor in the given text area.

Select the Date of Appointment of the supervisor at the sector from the calendar

control followed by the Date of joining.


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Choose either Yes or No if Job course training is being undertaken by the supervisor

or not.

o If training is taken, then enter the details of No. of Refresher Training taken

by the official followed by the Last Refresher training taken in the respective

textboxes.


the given format.

Click the Submit button to save the details of supervisor as entered.

Click the View option to display the list of supervisors appointed -

To filter the list, select the name of the District, Project and Sector from the respective drop

down lists and click the Show button.

The details of the supervisor is displayed along with the name and contact details.


To remove any supervisor data from the list, click the Delete ( ) button for the respective

record.


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For any modifications in the supervisor details, click the Edit ( ) option and update the

changes made.

6.4 Anganwadi Worker

To add for the master data of the Anganwadi workers working at an Anganwadi center of a

district, click the Anganwadi Worker primary link in the left menu to view the following

screen-

Choose the Employee Type either as AWW or AWH from the options provided.

Select the name of the District for which the worker details are to be added from the

drop down list followed by the Project name with which the worker is associated.

Select the name of the Sector to which the worker belongs from the list followed by

selecting the name of the AWC (Anganwadi center) from the given list.

Enter the Name of the worker to be appointed.

Provide the Father/Husband Name of the appointed worker in the given space.


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Select the Gender of the worker either Male or Female.


Provide the Contact Number of the worker in the textbox given followed by its Email


Select the Educational Qualification of the worker from the list provided.

Select the Date of joining of the worker at the center from the calendar control.


Choose either Yes or No if Training is being undertaken by the worker or not.

o If Yes, select the Date of training from the calendar control.

Choose either Yes or No if Refresh Training is taken by the worker or not.

o If Yes, select the Date of Refresh training taken from the calendar control.

Select the dwelling place of the Anganwadi worker by choosing the radio button

either for Village or City.

Mention the total Distance between the Anganwadi worker’s house and AWC (in

KM).

Provide the detailed Address of the Anganwadi worker’s dwelling place.

Click the Choose File option to search and Upload the photograph of the worker in

the given format.

Click the Submit button to save the details of worker as entered.

Click the View option to display the list of Anganwadi workers appointed -


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To filter the list, select the name of the District, Project, Sector and AWC names from the

respective drop down lists and click the Show button.

The details of the Anganwadi workers are displayed along with their name and contact

details.


To remove data from the list, click the Delete ( ) button for the respective record.

For any modifications in the worker details, click the Edit ( ) option and update the

changes made.

6.5 Demography Mapping

For tagging the blocks, wards and villages covered under various Anganwadi centers with

the Sector included under various Projects, click the Demography Mapping primary link in

the left menu to view the following screen-


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To populate the list, select the name of the District, Project and Sector from the respective

drop down lists.

On doing so, the following list is displayed-

For the Anganwadi center names displayed, select the name of the Block, GP/Ward name

along with the Village name from the respective drop down list for the sector name chosen.

Select the checkbox for the Anganwadi center name that is to be tagged to the sector and

click the Submit button.

On doing so, the respective demography is tagged.

6.6 Anganwadi Center

To add the master data for various types of Anganwadi centers located at various sectors,

click the Anganwadi Center primary link in the left menu-


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Select the name of the District, Project and Sector from the respective drop down

lists under which the respective Anganwadi center is covered.

Provide the name of the Anganwadi center in the textbox given followed by the

Anganwadi Code.

Choose the Anganwadi type either as Mini or Normal.

Select the location to which the Anganwadi center belongs i.e. either Rural, Urban or

Town from the list.

Select the name of the location from where the match functions from the

Functioning Status drop down list.

Select the name of the Scheme under which the center was sanctioned followed by

selecting the Location for the same.

Select the name of the functioning body under whom the Anganwadi center runs.

Enter the numeric figure for the No. of AWC availability in the respective village.

Provide the details of total number of Families residing along with the total

Population in the respective area.

Select the name of the month when the Previous Survey was done from the list.

Select the Anganwadi Building Status of the center followed by its Building

Condition and Toilets available.

Select the type of Water Facility available in the toilets at the center.


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Choose either Available or Not Available if electricity is available or not.

Select the type of Drinking Water available from the list.

Click and upload the Anganwadi center images available.

Click the Submit button to save the center details entered.

Click the View option to display the details of Anganwadi centers added-

A list of Anganwadi centers is displayed along with their name, code, type, etc.


To remove AWC data from the list, click the Delete ( ) button for the respective record.

For any modifications in the center details, click the Edit ( ) option and update the

changes made.

7. Child Monitoring To monitor the behavior of the children residing at various locations including their

nutrition, immunization, etc., expand the Child Monitoring global link in the left menu-


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Child Monitoring can be discussed under the following heads-

Child Tagging

Child Information

Supplementary Nutrition Program

Immunization

SAM Children

Referral Service

7.1 Child Tagging

To get the details of the children under a particular block and GP belonging to different

religion, caste and suffering from malnutrition, etc., click the Child Tagging primary link in

the left menu-


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Select the name of the District, Block, GP and Village from the respective drop down

list to populate the names of the children along with their family belonging to the

respective location.

Enter the SL (Serial Number) of the child in the given space followed by its parents’

name if not auto-generated.

Verify the Date of Birth of the child in DD/MM/YYYY format.

In the R (Religion) column, enter the numeric figure assigned for each respective

religion against each child, e.g. 1-Hindu, 2-Muslim, etc.

Similarly, assign C (Caste) to the child as per the desired numeric value followed by

the MT (Mother Tongue), G (Gender), D (Disability), MC (Mother’s Code) and SAM

(Severe Acute Malnutrition).

Select the NS (Nutritional Status) of the child O (Orange), G (Green) or Y (Yellow).

Green indicates that the child is in safe zone and well nourished.

Provide the Aadhaar no. allotted to the child.


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Select the name of the Anganwadi center from the drop down list to which the child

belongs or to which the respective child is to be tagged.

Select the checkbox for the respective child name who is tagged to different

Anganwadi centers and click the Update button.

7.2 Child Information

To add the detailed information of the children coming under various Anganwadi centers

in different sectors, click the Child Information primary link in the left menu-

7.2.1 Add

The Add screen is the default page wherein the select the name of the District, project,

Sector and AWC from the respective drop down lists to populate the lists accordingly-

For the Anganwadi center name chosen, provide the serial number (SL), house hold

number (HH), the serial number of the family in the Anganwadi center, name of the Child,

its parents name and Mobile number for contact in the respective textboxes provided.

Enter the Date of Birth (DOB) of the child in DD/MM/YYYY format.

Enter the numeric figure assigned for the type of R (Religion), C (Caste), MT (Mother

Tongue), G (Gender) and other details in the respective column along with the Aadhaar

number.

Click the Submit button to save the child information entered.


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7.2.2 Update

To update the information of the children as entered for the respective AWC, click the

Update tab-

Select the name of the District, Project, Sector and AWC from the respective drop down lists

to populate the details of the child already added for the respective center.

The record highlighted in brown color indicates that the data for the same is already

verified and updated.

For updating any record, enter data in the respective fields followed by selecting the

checkbox for the respective record and click the Update button.

7.3 Supplementary Nutrition Program

Each Anganwadi center comes under a certain nutrition program wherein children are

provided with hot served mid-day meal along with morning snacks in a hygienic manner.


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7.3.1 Hot Cook Meal

Click the Hot Cook Meal tab to maintain a record of total number of children coming under

various AWC who are served with hot cooked meal-

7.3.1.1 Add

The add screen is the default page which enables user to keep a track of total number of

children being served hot cooked meal-


to populate the total number of children in the respective center.

Select the financial Year and Month from the drop down lists for which the meals

distributed were recorded.

Choose either Yes or No if meal was distributed or not-

If Yes, then provide the numeric figure for the Total no. of children availed the hot cooked

meal.

Click the Submit button to save the meal distribution details.

7.3.1.2 View

Click the View option to display the details of the children who have availed the hot cooked

meal-


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To filter the list, select the name of the District, Project, Sector and AWC from the respective

drop down lists and click the Show button.

The figure of the total number of children who had availed the meal is displayed.

Click the Print ( ) option to generate printout of the list displayed.

For any modifications click the Edit ( ) option to make the necessary changes and

update the same.

Click the Delete ( ) option to remove meal distribution data from the list, for the

respective AWC.

7.3.2 Take Home Ration

To add the details of the ration items for making meals at the AWC under different blocks,

click the Take Home Ration tab-

7.3.2.1 Add

Click the Add tab-


to populate the details of the children in the respective center.


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Select the Distribution Date from the calendar control when the ration was distributed to

the children at the AWC.

Click the Submit button to save the data entered.

7.3.2.2 View

Click the View option to display the list of children to who ration was distributed-

The names of AWC is displayed along with the child name and its details to whom ration

was distributed.

Click the Print option to generate printout of the list displayed.

7.3.3 Morning Snacks

Click the Morning Snacks tab to track the details of the children who have been served

morning snacks at a particular AWC.

7.3.3.1 Add

Click the Add button to enter the children details that have availed the morning snacks-


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to populate the total number of children in the respective center.

Select the financial Year and Month from the drop down lists for which the morning snacks

distributed were recorded.

Choose either Yes or No if meal was distributed or not.

If Yes, then provide the numeric figure for the Total no. of children availed the morning

snacks.

Click the Submit button to save the snacks details entered.

7.3.3.2 View

Click the View option to display the details of the children who have availed the morning

snacks-



The figure of the total number of children who had availed the snacks is displayed.



update the same.

Click the Delete ( ) option to remove data from the list, for the respective AWC.


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7.4 Immunization

To display the list of children coming under a particular AWC at various sectors who have

been given immunization for different diseases, click the Immunization primary link in the

left menu-



If the child name is known, then enter the initials of the child in the space provided and

click the Show button.

The list of children name along with their parents’ name, date of birth and gender is

displayed.

To update the immunization details for a child, click the Update ( ) option-


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For the various immunization list displayed, select the date from the calendar control when

the respective child was vaccine with the same.

Click the Update button to save the data entered.

7.5 SAM Children

To maintain the record of the children at various AWC suffering from acute malnutrition

due to the type of food being served, click the SAM Children primary link in the left menu-

7.5.1.1 Add

In the Add screen displayed, the user can view the list of children suffering from

malnutrition-


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The details of the children coming under the selected center is displayed with its parents

name, DOB, date of enrollment, weight, etc.

Children for whom data have been already updated, can no more be modified.

For others, the user can modify or enter data in the respective fields which include

enrollment date, weight, MUAC, etc.

Select the checkbox for the name of the child for whom data is to be updated and click the

Submit button.

The child can exit from the SAM list by choosing the Exit ( ) option. On doing so, the

following pop-up screen is displayed-


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The name and details of the child along with its parents is displayed.

Provide the Weight of the child in the given space.

Select the Exit Date from the calendar followed by choosing the Reason for exiting from the

options provided, i.e. cured, migrated or dead.

Enter the requisite Remarks for exiting the SAM child.

Click the Submit button to finish the exiting process.

7.5.1.2 View

To display the list of children in the SAM list, click the View option-


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The list of exited SAM children is displayed as per the selected criteria.

7.6 Referral Service

To get the details of the SAM children who will be referred to other health units for

checkup due to certain health issues which could not be cured at the current AWC, click the

Referral Service primary link-


drop down lists.

If the child name is known, then enter the initials of the child in the space provided and

click the Show button.

The list of children names along with its parents’ name, date of birth and gender is

displayed.


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To update the details of health facility to which the child is referred, click the Update ( )

option-

The name of the child along with its parents name and date of birth is displayed.

Select the date when the child was referred to other health unit from the Referral

Date calendar control.

Enter the name of the authority that has been referred in the Referred by textbox.

Select the type of health center to which the child was referred from the Referred to

health facility drop down list.

Select the type of health issue faced by the child from the Health Issue drop down

list.

Choose Yes or No if the child has availed the facility? Or not.

Select the status of how far the child has recovered after being referred in the new

unit from the Recovery Status drop down list.

Click the Update button to save the data entered.


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8. Communication To build and maintain communication between the AWC and other authorities for

monitoring the welfare of the children, expand the Communication global link in the left

menu-

Communication can be discussed under the following heads-

Group Creation

Group SMS/Email

Individual SMS/Email

8.1 Group Creation

Before communicating, authorities need to be teamed-up under different groups to ease

the process of communication. For doing so, click the Group Creation primary link in the

left menu followed by the Add tab-

Enter an unique name to be assigned in the Group Name textbox.

Select the type of group from the drop down list to populate the names of the

authorities under the respective group type.

On doing so, the names of the users coming under the selected group type is displayed as

shown below-


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Single click on the desired user name in the left column and move the selected

names to the right column by choosing the right navigator ( ). Vice-versa for

removing the names.

Click the Submit button to finish creating the new group.

Click the View tab to display the list of group names added-

The names of the groups along with their type are displayed.



update the same.

Click the Delete ( ) option to remove data from the list, for the respective group name.

Click the group name hyperlink to display the group details-


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The list of addressee of AWH is displayed along with their contact number and mail id.

8.2 Group SMS/Mail

For communicating with the group members in a mass at the same time either through SMS

or through Email, click the Group SMS/Mail primary link in the left menu followed by the

Add tab-

Here, choose the Mode of Communication either through SMS or Email.

Select the name of the Group from the drop down list, according to which the User names

get populated in the User list.

Select the name of the District for which the group is to be configured-


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Single click on the desired user name in the left column and move the selected

names to the right column by choosing the right navigator ( ). Vice-versa for

removing the names.

Enter the content for the SMS or Email to be sent to the selected user names in the

given text area.

Click the Submit button to finish creating the new SMS/Email group.

Click the View option to display the group names along with their mode of communication-

The names of the groups along with their communication mode are displayed.



update the same.

Click the Delete ( ) option to remove data from the list, for the respective group name.

Click the Details hyperlink to display the SMS/Email group details.

8.3 Individual SMS/Mail

For communicating with the Anganwadi workers and helpers either through email or SMS,

click the Individual SMS/Mail primary link in the left menu followed by the Add tab-


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Select the name of the District, Project and Sector from the respective drop down list to

populate the names of the AWC coming under the selected area and sector-

Single click on the desired Anganwadi center name in the left column and move the

selected names to the right column by choosing the right navigator ( ). Vice-versa

for removing the centers.

Select the user type to whom SMS or Email is to be sent by selecting the check box

either for AWH or AWW.

Choose the radio button either for SMS or Email to select for the Mode of

Communication to the selected users.

Enter the detailed Description for the SMS or Email to be sent to the selected user

names in the given text area.


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Click the Submit button to finish sending SMS/Email to the individuals.

Click the View option to display the list of individuals to whom SMS or Email is to be

communicated-

The list of user types along with the mode of communication is displayed.

Click the Anganwadi center hyperlink to display the details of SMS/Email content.


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9. SOP (Standard Operating Procedure)

9.1 ICDS MPR

Process Flow diagram of Monthly Progress Report(MPR)

Supe

rvis

orC

DP

O

Add/Update MPR

End

Approve/Reject MPR

Update MPR

Start

DSW

O

PopulationDetails

SNPPre-SchoolEducation

VHND&NHED

IFA Staff Position

Supe

r A

dmin

istr

ato

r

Approve/Reject MPR

a. Supervisor

MPR data entry is initiated by the supervisor. In this process he/she has to enter MPR details of

Population, SNP & Nutritional Status, Pre-school Education, VHND & NHED, IFA and Staff

Position.

In all screens, the data are saved on click of Next button except staff position. For staff position,

supervisor has to enter position of Supervisor, AWW and AWH. Click on Save as Draft button to

save staff position.

Submit for Approval is used to send MPR details to corresponding CDPO for approval. After

clicking this button, supervisor could not modify the MPR details of that month.


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If the corresponding CDPO rejects that MPR request, supervisor can modify the MPR and re-

submit for approval.

MPR time line and cut-off date for each month and year is showing to all the supervisors, as they

are responsible for the data entry.

b. CDPO

Project officer has to verify information provided by each corresponding sectors and finally

he/she has to submit the project information to DSWO as a whole.

MPR time line and cut-off date for each month and year is showing to all CDPOs, as they are

responsible to verify MPR data.

c. DSWO

Social welfare officer has to approve the information provided by each Project one by one and

finally he/she has to submit the MPR information of the district to the state monitoring

authority.

MPR time line and cut-off date for each month and year is showing to all the DSWOs, as they are

responsible for the approval of MPR data.

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