WAYS AND MEANS COMMITTEE AGENDA August …...2020/08/10  · Ways & Means Referrals August 10, 2020...

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Board of Legislators County Office Building, Room 201 7 Court Street Belmont, New York 14813 Phone: 585-268-9222 Click here for Facebook live streaming: https://www.facebook.com/alleganycountyny/ WAYS AND MEANS COMMITTEE AGENDA August 10, 2020 1. Approval of Minutes - July 27, 2020 2. Approval of Audit 3. Carissa Knapp, County Administrator - Resolution to Delay Unnecessary Purchases 4. Referrals from Committees 5. Old Business 6. New Business 7. Good of the Order 8. Adjournment

Transcript of WAYS AND MEANS COMMITTEE AGENDA August …...2020/08/10  · Ways & Means Referrals August 10, 2020...

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Board of Legislators County Office Building, Room 201

7 Court Street

Belmont, New York 14813

Phone: 585-268-9222

Click here for Facebook live streaming:

https://www.facebook.com/alleganycountyny/

WAYS AND MEANS COMMITTEE AGENDA

August 10, 2020

1. Approval of Minutes

- July 27, 2020

2. Approval of Audit

3. Carissa Knapp, County Administrator - Resolution to Delay Unnecessary Purchases

4. Referrals from Committees

5. Old Business

6. New Business

7. Good of the Order

8. Adjournment

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Intro. No. 178-20 RESOLUTION NO. Page 1 of 1 pages

RESOLUTION DIRECTING DEPARTMENT HEADS TO DELAY ANY UNNECESSARY PURCHASES

Offered by: Ways & Means Committee

WHEREAS, as a result of the COVID-19 pandemic, Allegany County will likely face unprecedented fiscal challenges unplanned for in its current 2020 Budget adopted by this Board of Legislators in November of 2019, and WHEREAS, in order to mitigate any potential revenue losses and increases in expenses associated with the COVID-19 pandemic, immediate planning is required, now, therefore, be it RESOLVED: 1. That the Allegany County Board of Legislators direct Department Heads to delay any unnecessary purchases through December 31, 2020.

I, Brenda Rigby Riehle, Clerk of the Board of Legislators of the County of Allegany, State of New York, do hereby certify that

the foregoing constitutes a correct copy of the original on file in my office and the whole thereof of a resolution passed by said

Board on the ________ day of ________________________ 20______.

____________________________________________ Dated at Belmont, New York, this _____ day of ____________ 20_____ Clerk, Board of Legislators, Allegany County

Moved by _____________________ Seconded by _____________________ VOTE: Ayes_____Noes_____Absent_____Voice_____

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Board of Legislators County Office Building, Room 201

7 Court Street

Belmont, New York 14813

Phone: 585-268-9222

Ways & Means Committee

August 10, 2020 Referrals from Other Committees

Human Services Committee

1. Public Health Director Lori Ballengee requested a resolution to accept and appropriate

Epidemiology & Laboratory Capacity (ELC) COVID-19 funds in the amount of $251,934. Funding is being provided to local Health Departments for increased capacity to conduct case and contact investigations. The majority of this funding is expected to support new personnel to strengthen case investigations. Additional staff for coordination of contact investigation and reporting are eligible under this award. Some funding may be allocated to travel, computers, and other miscellaneous expenses in support of the new staff activities. Please note that the Epidemiology & Laboratory Capacity (ELC) COVID-19 funds are intended to increase public health staffing capacity and cannot supplement existing commitments. Should existing County-funded staff be moved to these funds, their existing position must be backfilled by the County. These funds should result in a net increase of total County public health staff.

Appropriation: Amount:

Accounts and Program Number Are To Be Determined $251,934

Revenue: Amount: Accounts and Program Number Are To Be Determined $251,934

2. Mrs. Ballengee is requesting a resolution approving the following transfer of funds:

From: To: Amount:

A4010.101 Regular Pay $3,800

A4190.405 Conference Expense $4,000

A4190.408 General Supplies $1,425

Total: $9,225

A4190.403 Maint Contract Office Machinery $1,375 A4190.409 Fees $ 350

A4190.414 Rentals: Real Property $ 600 A4190.424 Legal Advertising $6,900 Total: $9,225

This transfer is to fund annual contract maintenance fees, dues, outreach, and rent expense. As background, the WIC program received a 2-year extension of the 5-year grant that ends September 30, 2020; however, no additional funds were included to cover the cost of living increases. That being the case, the NYSWIC Central and Regional offices have recommended that those agencies with available funds in the FFY 2020 grants (October 1, 2019, – September 30, 2020) use those funds to pay certain expenses that would be due after October 1, 2020. Allegany County does have availability in the FFY 2020 grant budget which is the result of grant

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Ways & Means Referrals August 10, 2020

Page 2 of 3

funded positions that were furloughed, conferences which were cancelled, and fewer general supply purchases being made due to the WIC office being closed during the COVID-19 pandemic.

3. Office for the Aging Director Anita Mattison is requesting permission to fill two part-time substitute Meals-on-Wheels drivers (Non-Union, $12/hour). These positions will be used as substitute drivers and trained on two to three different routes. Each position has an estimated annual salary of $3,744 with benefits estimated at $345. These positions are funded 30 percent with County funds, 28 percent with State funds, 18 percent with Federal funds, and 24 percent with “other” funds.

4. Ms. Mattison is requesting permission to fill two part-time Typist (Non-Union, Grade 4, Step: Base) positions. There is currently only one Typist position at Office for the Aging that is responsible for telephone and office reception as well as clerically supporting the whole agency. If other employees are asked to do these jobs, the County would be paying higher wages for typist duties. Each of these positions has an estimated annual salary between $9,928 and $13,237 with benefits estimated between $912 and $1,216. These positions are funded 20 percent with County funds, 57 percent with State funds, 10 percent with Federal funds, and 13 percent with “other” funds.

5. Ms. Mattison is requesting a resolution to accept and appropriate a donation in the amount of $4,000 from the Allegany County Area Foundation. The donation will help support increased volume and cost for Home Delivered Meals due to COVID-19. The funds should be appropriated as follows:

Appropriation: Amount: A2022.474 Contracts $4,000 Revenue: Amount:

A2022.2705.COVID – Gifts and Donations $4,000

6. Social Services Commissioner Edna Kayes is requesting a resolution to accept and appropriate additional Federal Aid for 2020 for the Department of Social Services – CARES Act Emergency Solutions Grant (ESG CV) Allocation. The funds should be appropriated as follows:

Appropriation: Amount: A2024.481 COVID 19 – DSS Cares Act ESG CV - Contractual $178,779 A2024.482 COVID 19 – DSS Cares Act ESG CV - Contractual $ 17,500

Revenue: Amount: A2024.4610.DSSCV COVID 19 – DSS Fed Aid – DSS CARES Act ESG CV $196,279

7. Ms. Kayes is requesting permission to fill one full-time Support Investigator (AFSCME, Grade 15,

Step: Base – Step 7) and all subsequent positions due to a retirement. This position is in the Support Collection Unit and assists with paternity establishment, child support order establishment, enforcement, and collection. The annual salary of this position is estimated between $39,428 and $49,123 with benefits estimated at 42.75 percent. This position is funded 66 percent with Federal funds with the remaining 34 percent offset by Temporary Assistance for Needy Families and Supplemental Nutrition collections.

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Ways & Means Referrals August 10, 2020

Page 3 of 3 Personnel Committee

1. County Clerk Rob Christman is requesting permission to fill one full-time Motor Vehicle Cashier Examiner (AFSCME, Grade 8, Step: Base). This position is responsible for DMV transactions that are required by the State of New York. The annual salary of this position is $31,941 with benefits estimated at $15,970. This position is funded 100 percent with County funds.

Public Safety Committee

1. District Attorney Keith Slep is requesting a resolution for the following 2020 Budget Adjustment to cover unexpected expenses that were not budgeted for.

(5 Surface Pros and Printer purchased and a misc. adjustment to Repairs)

Expense Adjustment: Amount:

A1165.407 District Attorney – Office Supplies $ (750) A1165.201 District Attorney – Office Equipment $ 5,600 A1165.411 District Attorney – Repairs/Personal Prop $ 250

Total: $ 5,100

Revenue Adjustment: Amount: A1165.2610.00 District Attorney – Fines & Forfeitures $ 5,100

2. Probation Director Robert Starks is requesting permission to purchase up to five (5) body armor

vests for Probation Officers. Three officers need to be fitted for their own vests and the other two vests will replace existing vests that are more than ten years old. The quote for the cost of a vest is $915.60 each. Mr. Starks is also requesting permission to transfer funds in the amount of $4,000 from A3140.403 (Maintenance Contracts) into A3140.208 (Police Equipment) to cover the costs.

3. Sheriff Rick Whitney is requesting permission to fill one full-time Correction Officer (Local Council 82 Bargaining Unit, Job Class: 55, Step: Base) due to a resignation. The annual salary of this position is $45,795.98 with benefits estimated at $18,309.23. This position is funded 100 percent with County funds.

4. Sheriff Rick Whitney is requesting permission to fill one full-time Correction Sergeant (Local Council 82 Bargaining Unit, Job Class: 88, Step: Base) and all subsequent positions due to a resignation. The annual salary of this position is $50,277.55 with benefits estimated at $20,100.96. This position is funded 100 percent with County funds.

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M E M O R A N D U M O F E X P L A N A T I O N For Acceptance and Budgeting of GRANTS

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: _Human Services ______ Date: _August 5, 2020 __________________ Explanation of Grant: Funding is being provided to Local Health Departments (LHD) for increased capacity to conduct case and contact

investigations. The majority of this funding is expected to support new personnel to strengthen case investigations.

Additional staff for coordination of contact investigation and reporting are eligible under this award. Some funding

may be allocated to travel, computers and other miscellaneous expenses in support of the new staff activities.

Please note that the Epidemiology & Laboratory Capacity (ELC) COVID-19 funds are intended to increase public

health staffing capacity and cannot supplant existing commitments. Should existing County-funded staff be moved

to these funds, their existing position must be backfilled by the County. These funds should result in a net increase of

total County public health staff.

Appropriations ($251,934.00)

Accounts and Program Number Are To Be Determined

Revenues ($ 251,934.00)

Accounts and Program Number Are To Be Determined FISCAL IMPACT: Total grant: $251,934.00

Local county share: $ 0.00

State Grant? _______ Revenue # ____________________ $ ___________________ Federal Grant? __X___ Revenue # _To Be Determined_______ $ _$251,934.00________ If Federal, please list Federal Catalog of Federal Domestic Assistance

(CFDA) number _93__- 323____ This grant is a _____ renewal of existing grant funded program or __X__ new grant fund program. Grant Fiscal Year: 7/1/2020 through 6/30/2022

Obligation of County after grant expires: None Major benefits of accepting this grant are: Support additional (new) staffing as well as fund associated equipment and other costs associated with:

Conducting COVID-19 rapid and complete case investigations

Coordinating contact tracing activities with State contact tracers

Ensuring daily monitoring of cases and contacts and any social support needs are being met for effective isolation/quarantine.

Department Head Signature: ______________________________________________________

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M E M O R A N D U M O F E X P L A N A T I O N Introduction No: __________________ (clerk’s use only) COMMITTEE: Human Services DATE: 08/05/20 From: To: Amount: A4010.101 Regular Pay $3,800.00 A4190.405 Conference Expense 4,000.00 A4190.408 General Supplies 1,425.00 Total $9,225.00

A4190.403 Maint Contract Office Machinery $1,375.00 A4190.409 Fees 350.00 A4190.414 Rentals: Real Property 600.00 A4190.424 Legal Advertising 6,900.00 Total $9,225.00 The Health Department is requesting to transfer monies from the Health Department’s Regular Pay account and the WIC conference and WIC general supplies expense accounts to fund annual contract maintenance fees, dues, outreach, and rent expense. As background the WIC program received a 2-year extension of the 5 year grant that ends September 30, 2020 however no additional funds were included to cover the cost of living increases. That being the case the NYSWIC Central and Regional offices have recommended that those agencies with available funds in the FFY 2020 grants (October 1, 2019 – September 30, 2020) use those funds to pay certain expenses that would be due after October 1, 2020. Allegany County does have availability in the FFY 2020 grant budget which is the result of grant funded positions that were furloughed, conferences which were cancelled, and fewer general supply purchases being made due to the WIC office being closed during the COVID-19 pandemic. FISCAL IMPACT: Applying the above expenses to the 2019-20 grant budget WIC additional flexibility will be realized in the October 1 2020-September 2021 grant budget. For further information regarding this matter, contact: David Rahr, Accountant-Department of Health (585)268-9261

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Description of Expenses

Account Number Description Amount

A4190.403 Maintenance. Contract Office Machinery

To cover the annual maintenance fees for the printer/fax (KOS $450), WIC phone system (Grant and Brinks $425), and postage meter rental (Neopost $500).

$1,375.00

A4190.409 Fees

To cover the annual dues for the New York WIC Association. $ 350.00

A4190.414 Rentals: Real Property To cover the additional cost of the lease renewal at the WIC office at 112 Park Ave Wellsville for Oct. 2020 -Dec 2020 (increase of $200 per month)

$ 600.00

A4190.424 Legal Advertising To cover the annual fee of using the WIC Strong (Foster Martin) web-based media campaign that sends referrals directly to the ACDOH WIC program.

$6,900.00

TOTAL $9,225.00

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MEMORANDUM OF EXPLANATION

Intro. No.____________

(Clerk’s use only)

COMMITTEE: Human Services DATE: August 5, 2020

The Allegany County Office for the Aging requests a resolution to accept a

donation of $4,000.00 from the Allegany County Area Foundation. The

donation will help support increased volume and cost for Home Delivered

Meals due to COVID-19.

Please appropriate as follows:

Increase Expenditure Account #

A2022.474 Contracts $4,000.00

Increase Revenue Account #

A-2022.2705.COVID – Gifts and Donations $4,000.00

FISCAL IMPACT: Increase funding for meals due to COVID

For further information regarding this matter, contact:

Anita Mattison, Director Office for the Aging (585) 268-9390

Name and Department Telephone

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MEMORANDUM OF EXPLANATION

Intro No. ________________

(Clerk’s Use Only)

COMMITTEE: Human Services Date: 8/5/2020

RE: Requesting a resolution to accept and appropriate additional Federal Aid for 2020 for the Department of

Social Services – CARES Act Emergency Solutions Grant (ESG CV) Allocation. These budget adjustment

changes are requested based on a recently received allocation award letter.

Revenue A 2024.4610.DSSCV COVID 19 – DSS Fed Aid – DSS CARES Act ESG CV $196,279

Expense

A 2024.481 COVID 19 – DSS Cares Act ESG CV - Contractual $178,779

A 2024.482 COVID 19 – DSS Cares Act ESG CV - Contractual $ 17,500

FISCAL IMPACT: additional $196,279 in federal aid to support DSS- Emergency Solutions

$0 local share

Edna B. Kayes, Commissioner 268-9365

Allegany County Department of Social Services

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M E M O R A N D U M O F E X P L A N A T I O N

Introduction No: __________________ (clerk’s use only) COMMITTEE: Public Safety DATE: August 5, 2020 I am requesting a resolution for the following budget adjustment for the 2020 budget to cover unexpected expenses that were not budgeted for. (5 Surface Pros and Printer purchased and a misc adjustment to Repairs) Budget Adjustment should be as follows: District Attorney A 1165 Account Description Amount: Expense Adj: Office Supplies A 1165.407 $ (750) Office Equipment A 1165.201 $ 5,600 Repairs/Personal Prop A 1165.411 $ 250 $ 5,100 Revenue Adj: Fines & Forfeitures A 1165.2610.00 $ 5,100 FISCAL IMPACT: $ 5,100 in additional funds from diversion program – no local share For further information regarding this matter please contact: Keith Slep, DA (585) 268-9226

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MEMORANDUM OF EXPLANATION

Intro. No. _____________________ (Clerk’s Use Only) COMMITTEE: Public Safety The Allegany County Probation Department needs to purchase up to five (5) Body armor vests for our Officers. Three officers need to be fitted for their own vests and the other two vests will replace existing vests that are more than ten years old. The quote for the cost of a vest is $915.60 each. I am requesting that $4,000.00 be transferred from Appropriation Account No. A3140.403 (Maintenance Contracts) into Appropriation Account No. A3140.208 (Police Equipment) to cover the costs. FISCAL IMPACT: The funds have already been budgeted. For further information regarding this matter contact:

Robert P. Starks, Director of Probation Telephone Number (585)593-6506 (home)

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