WATER SYSTEM - City of Pasadena€¦ · · 2017-08-31Water System Priority Description...

A D O P T E D C A P I T A L I M P R O V E M E N T P R O G R A M B U D G E T F I S C A L Y E A R 2 0 1 7

WATER SYSTEM

Arroyo Seco - Upper Canyon

CIP_2015 Title Pages 2017:Layout 1 8/16/16 4:03 PM 5

Water System

Priority Description

AppropriatedThroughFY 2016

AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

FY 2017 - 2021 Capital Improvement Program

Distribution Mains FY 2017 - 2021 (1001)1 16,141,080 3,400,374 1,600,000 2,703,000 2,868,4452,757,060 2,812,201

Fire Protection System Improvements FY 2017 - 2021 (1019)2 6,516,981 1,093,153 650,000 1,218,900 1,043,5061,243,278 1,268,144

Arroyo Spreading Basins and Intake Structures (1040)3 12,442,870 3,842,870 2,300,000 4,500,000 50,0001,700,000 50,000

Facility Security Systems (1054)4 1,022,636 372,636 0 250,000 50,000300,000 50,000

Recycled Water (1013)5 31,885,564 13,885,564 0 2,000,000 015,000,000 1,000,000

Reservoir Improvements FY 2017 - 2021 (1037)6 10,344,746 1,219,746 125,000 500,000 500,0004,000,000 4,000,000

Sunset Disinfection System FY 2017 - 2021 (1062)7 1,115,674 665,674 400,000 50,000 00 0

Meters and Services FY 2017 - 2021 (1002)8 8,617,823 1,959,733 1,300,000 1,300,000 1,379,5701,326,000 1,352,520

Management Information Systems - Water and Power Department FY 2017 - 2021 (1025)

9 664,218 439,218 0 75,000 50,00050,000 50,000

Upgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2017 - 2021 (1020)

10 3,131,550 1,331,550 0 500,000 400,000500,000 400,000

Customer Driven Meters and Services FY 2017 - 2021 (1003)11 5,332,583 1,232,583 500,000 900,000 900,000900,000 900,000

Water Telemetry and On-Line Water Quality Detectors FY 2017 - 2021 (1034)

12 472,556 122,556 100,000 100,000 50,00050,000 50,000

Enterprise Resource Plan (ERP) - Water System (1072)13 760,023 580,023 180,000 0 00 0

Customer Information System (1011)14 2,589,585 965,585 0 650,000 200,000550,000 224,000

Water and Power Warehouse Modernization (1056)15 1,769,047 1,769,047 0 0 00 0

Devil's Gate Tunnels (1043)16 351,278 351,278 0 0 00 0

Geographic Information System - Water and Power Department (1009)

17 1,018,903 703,903 0 90,000 75,00075,000 75,000

Field Service Automation (1012)18 538,678 318,678 0 55,000 55,00055,000 55,000

Monk Hill Perchlorate Treatment Plant (1063)19 6,605,148 3,005,148 0 500,000 50,0003,000,000 50,000

New Well Projects (1021)20 2,525,880 275,880 250,000 1,000,000 01,000,000 0

Radio Equipment Replacement (1065)21 1,152,827 1,052,827 0 25,000 25,00025,000 25,000

Interactive Voice Response System (IVR) (1016)22 295,851 220,851 0 18,750 18,75018,750 18,750

16,435,650115,295,501 38,808,877 7,405,000 7,715,271Total 32,550,088 12,380,615

15 - Summary

Water SystemDistribution Mains FY 2017 - 2021

1001


Distribution Mains FY 2017 - 20211001

Priority DescriptionProject No.1


AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 3,400,374 1,600,000 2,703,000 2,868,4452,757,060 2,812,20116,141,080

3,400,374 1,600,000 2,703,000 2,868,445

DESCRIPTION: This project provides for the installation of both new and replacement water distribution mains at various locations throughout the City. Work includes installation of new gate valves, water services, fire hydrants, and asphalt or concrete patching/resurfacing of the trenches as required by code. The actual amount of pipe installed can vary due to size and complexity of projects. There are approximately 500 miles of water distribution mains in the system. The average life expectancy of a water main is between 80 and 100 years. The goal of this project is to replace all water distribution and fire protection mains every 80 to 100 years, or as required.

JUSTIFICATION: New and replacement distribution mains are required to fulfill increased service demand, capacity needs, and upgrades to aging infrastructure to ensure system operating efficiency. This project will ensure adequate water for fire protection in accordance with public safety requirements.

SCHEDULE: In FY 2017, three miles of new distribution mains will be installed including installation and/or repair of 100 gate valves, water services, fire hydrants, and asphalt or concrete patching/resurfacing of the trenches as required by code. The actual amount of pipe installed will vary due to size and complexity of projects.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities.

IMPACT ON THE NORTHWEST: Portions of this project are located in Northwest Pasadena which is an area targeted for revitalization.

HISTORY: This is an ongoing project that was created before 1980. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).

Total 2,757,060 2,812,20116,141,080

15.1Responsible Department:Water and Power Department

Water SystemFire Protection System Improvements FY 2017 - 2021

1019


Fire Protection System Improvements FY 2017 - 2021

1019



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 1,093,153 650,000 1,218,900 1,043,5061,243,278 1,268,1446,516,981

1,093,153 650,000 1,218,900 1,043,506

Fire Protection System Improvements DESCRIPTION: This project provides for the installation of both new and replacement water distribution mains as necessary to sustain and/or improve fire flows for fire protection requirements at various locations throughout the City. Work includes installation of new fire hydrants, gate valves, services, and asphalt/concrete patch/resurfacing as required by code. New developments will pay for required new mains. When mains are installed anticipating a future development, special connection charge and/or front footage charges are assessed and collected from property developers as covered under project #1003.

JUSTIFICATION: This project will ensure adequate water for fire protection in accordance with public safety requirements and provides for a higher fire safety ranking, thus reducing insurance coverage costs, ultimately benefitting rate payers.

SCHEDULE: In FY 2017, three miles of new distribution mains will be installed including installation and/or repair of 100 gate valves, and asphalt/resurfacing, as needed. Total miles installed will include CIP projects 1001, 1019, and 1063. The amount of cashflow requested for each CIP project is needed to meet the workplan goal for water distribution main installations in FY 2017. The actual amount of pipe installed will vary due to size and complexity of projects.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure adequate water for fire protection.


Total 1,243,278 1,268,1446,516,981


Water SystemArroyo Spreading Basins and Intake Structures

1040


Arroyo Spreading Basins and Intake Structures1040



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 3,052,870 1,510,000 3,150,000 20,0001,550,000 20,0009,302,870Proposition 84 790,000 790,000 1,350,000 30,000150,000 30,0003,140,000

3,842,870 2,300,000 4,500,000 50,000

DESCRIPTION: This project provides for increased spreading of water runoff in the Arroyo Seco, restoration of habitat, and improvements to the Arroyo Seco Canyon area for recreational use.

JUSTIFICATION: This project will allow for the enhancement of the Arroyo Seco Canyon area and the capture and spreading of water runoff in the Arroyo Seco. The work allows for the diversion of water to the existing ponds for storage used for groundwater recharge. In addition, it facilitates better management of local water resources and may help to reduce reliance on expensive imported water.

SCHEDULE: In FY 2017, design and construction for a temporary bridge will be completed in order to provide access to contractors for the Arroyo Seco Canyon Project work at PWP's headworks and intake structure. Additional construction work will include new/expanded spreading basins, modified intake structure, new weir, and demolition of existing headworks.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure an adequate supply of safe potable water for consumption and adequate water for fire protection.

IMPACT ON THE NORTHWEST: This project is located in Northwest Pasadena which is an area targeted for revitalization.

HISTORY: This project was created in FY 1995 and received initial funding in FY 2001.

Total 1,700,000 50,00012,442,870


Water SystemFacility Security Systems

1054


Facility Security Systems1054



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 372,636 0 250,000 50,000300,000 50,0001,022,636

372,636 0 250,000 50,000

DESCRIPTION: This project provides for new security systems and upgrades to existing security systems at all water facilities. These security systems include: new monitoring systems; electronic keying devices; security lighting and cameras; intrusion alarm upgrades; perimeter protection upgrades; and gate entry protection upgrades.

JUSTIFICATION: These security systems will reduce the water system's exposure to security breaches and bring the system up to accepted industry standards.

SCHEDULE: In FY 2017, staff will continue to develop the scope of work for security system upgrades at all Water facilities including: new security cameras, motion detectors, keycard access, and installation of new gate entry system.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of public service through more efficient management of resources.

HISTORY: This project was created and received initial funding in FY 2003.

Total 300,000 50,0001,022,636


Water SystemRecycled Water

1013


Recycled Water1013



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 13,885,564 0 2,000,000 015,000,000 1,000,00031,885,564

13,885,564 0 2,000,000 0

DESCRIPTION: This project provides for evaluation of potential sources to obtain recycled water, determination of use base, and design/construction of facilities and infrastructure to provide and distribute non-potable/recycled water. This project also includes the cost to participate in the expansion of the City of Glendale's recycled water system (contribution ends in FY 2017). The scope of work will include the installation of a pipeline and storage facility at Sheldon Reservoir site to capture tunnel water and store recycled water, and installation of approximately 4.5 miles of 20" pipeline starting at the Scholl Canyon in Glendale to the Art Center College, Brookside Golf Course, and ending at the Brookside Park. The project will also include the evaluation and conversion of an existing drinking water tank to recycled water or the installation of a new 1.25 MG storage tank at Scholl Canyon, one pressure reducing station on West Drive, and a 20" pipeline to Sheldon recycled water reservoir.

JUSTIFICATION: Future water supplies in Southern California are expected to be limited. Recycled water can augment fresh water supplies through its use for golf courses, freeway landscaping, parks, schools, large turf areas, and industrial processes.

SCHEDULE: In FY 2017, the design will be completed and necessary regulatory and pre-construction permits will be obtained. The final design will facilitate the preparation of bid documents for the construction bid package. Staff is actively seeking outside sources of funding (governmental grants and loans). Phase I construction which is the installation of piping from the Scholl Canyon reservoir, installation of a pressure reducing station at West Drive, and installation of pipeline between School Canyon and West Drive will begin when funds are identified.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the General Plan and would allow the purchase of more economical water for specific use. It will also allow the Department to utilize existing water resources efficiently, and it is consistent with Land Use Element Objective 18 by increasing the efficiency of water use.



Total 15,000,000 1,000,00031,885,564


Water SystemReservoir Improvements FY 2017 - 2021

1037


Reservoir Improvements FY 2017 - 20211037



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 1,219,746 125,000 500,000 500,0004,000,000 4,000,00010,344,746

1,219,746 125,000 500,000 500,000

DESCRIPTION: This project provides for major repairs and upgrades to the City's 15 existing water tanks and reservoirs. Most of the tanks and reservoirs are over 60 years old. Examples of the repairs and upgrades may include replacement of reservoir roofing, lining the reservoir floor with hypalon liners, changing old outlet and inlet valves, seismic upgrades, and replacement of structural supports.

JUSTIFICATION: The reservoir repairs will improve overall reservoir integrity, seismic stability, and reduce or eliminate leaks.

SCHEDULE: In FY 2017, contractors will prepare the enviromental documentation and begin design for the replacement of Sunset Reservior Unit 1.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities, and it is also consistent with the Seismic and Safety Element by minimizing losses due to natural disasters.

HISTORY: This project was created and received initial funding in FY 1994. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).

Total 4,000,000 4,000,00010,344,746


Water SystemSunset Disinfection System FY 2017 - 2021

1062


Sunset Disinfection System FY 2017 - 20211062



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 665,674 400,000 50,000 00 01,115,674

665,674 400,000 50,000 0

DESCRIPTION: This project provides for the design and construction of a water quality treatment system for the Sunset Reservoir wells that will convert the treatment from chlorine to chloramine. This will improve compatibility with the blending of Pasadena groundwater with MWD surface water. Phase I of the project will construct the Sunset Disinfection Facility to treat groundwater from Bangham, Sunset, Copelin, Villa, and Garfield wells.

JUSTIFICATION: The Sunset Reservoir wells were shut down in January 2002 when the State lowered its action level for perchlorate. An investigation is being conducted to determine the source of the perchlorate contamination affecting the Sunset Wells. The City can resume using its local water resources once the contamination levels have been addressed and State requirements can be met.

SCHEDULE: In FY 2017, construction of the Sunset Disinfection Facility will continue with completion expected by the end of the fourth quarter. Any further effort towards final resolution of the perchlorate contamination of the Sunset Wells will be minimal as the plans for future replacement of the Sunset Reservoir should occur before moving forward with a perchlorate treatment system at the same site.

Total 0 01,115,674


Water SystemSunset Disinfection System FY 2017 - 2021

1062


RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element Objective 1 by providing a high level of public service at minimum cost. The project is also consistent with Objective 2 by providing a more efficient utilization of public facilities. In addition, the project is consistent with Objective 5 by providing a high level of maintenance of existing facilities.


HISTORY: This project was created and initially funded in FY 2005. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses). In FY 2017, the project name was changed from Sunset Perchlorate Treatment Plant to Sunset Disinfection System, with separate Phase I and Phase II for project expenditures tracking and capitalization.


Water SystemMeters and Services FY 2017 - 2021

1002


Meters and Services FY 2017 - 20211002



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 1,959,733 1,300,000 1,300,000 1,379,5701,326,000 1,352,5208,617,823

1,959,733 1,300,000 1,300,000 1,379,570

DESCRIPTION: This project provides for the installation of new water meters and services throughout the City. Work included in this project involves the replacement of worn-out meters, services, and meter vaults, boxes, and steel plate covers, as needed.

JUSTIFICATION: Upgrading the water metering technology will benefit the customer by allowing them greater access to their water use data. Enhancements to the billing system will also be realized. The replacement of old and non-functioning water meters, services, meter vaults, boxes, and covers is necessary to meet customer demand and provide a safe and efficient city infrastructure. Repair or replacement of steel plates and/or vaults have been included for the safety of pedestrians.

SCHEDULE: In FY 2017, contractors will complete the replacement of approximately 2,300 non-AMR meters with new AMR meters. PWP crews will install 200 new services, 3 meter vault/steel plate covers, and, as part of an ongoing Meter Replacement Program, 400 small meters and 50 large meters will be replaced.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities.


Total 1,326,000 1,352,5208,617,823


Water SystemManagement Information Systems - Water and Power Department FY 2017 - 2021

1025


Management Information Systems - Water and Power Department FY 2017 - 2021

1025



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 439,218 0 75,000 50,00050,000 50,000664,218

439,218 0 75,000 50,000

DESCRIPTION: This project provides for the development, upgrade, and maintenance of local area networks (LAN) at each of four departmental worksites; acquisition of equipment to interconnect substations, water facilities, and existing networks; and integration of all information critical to Water and Power (PWP) operations into the same, non-redundant database. It will further:

• Install routers and firewalls in the PWP network structure; • Convert Water and Power documents and drawings to electronic format and

collect/validate field data; • Procure an Automated Data Collection/Bar Coding system for the Warehouse; • Convert the existing meter and transformer inventory system currently stored on the

HP into a client-server application; and• Clean existing data prior to beginning the conversion process.

JUSTIFICATION: The Department's October 1991 MIS study found that considerable time savings, administrative and operational benefits would accrue if manual procedures were automated and if existing "islands of automation" were integrated. This would eliminate large amounts of data entry and re-entry performed by several groups, resulting in increased productivity and reduced errors. The barcode project will save time and money by automating inventory utilizing hand-held barcode readers and barcodes. These automated systems reduce time and labor required to perform inventory counts and virtually eliminate data entry errors, thus enabling the department to collect inventory accurately and efficiently at a lower cost and with greater integrity. The existing meter and transformer inventory systems are outdated and not serving the department's current needs and they need to be converted to a client-server type application.

SCHEDULE: In FY 2017, PWP Technology staff will conduct an assessment to replace or upgrade the HighJump Inventory system. IT upgrades pertaining to servers, switches, software, and data center utilities will be completed and vulnerability assessment recommendations will be implemented.

Total 50,000 50,000664,218


Water SystemManagement Information Systems - Water and Power Department FY 2017 - 2021

1025


RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of service through more efficient management of resources.

HISTORY: This project was originally created in FY 1991 and received initial funding in FY 1992. The project was segmented into multi-year phases starting in FY 2012. This is the new phase of this project for FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).


Water SystemUpgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2017 - 2021

1020


Upgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2017 - 2021

1020



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 1,331,550 0 500,000 400,000500,000 400,0003,131,550

1,331,550 0 500,000 400,000

DESCRIPTION: This project provides for the upgrading or replacing of older and less efficient well and booster pumps, meters, and obsolete and outdated switchgears.

JUSTIFICATION: Some of the existing well and booster pumps and meters are old and inefficient. Some of the switchgears are also old and may not meet current codes. Greater operating reliability and efficiencies will be realized by these upgrades.

SCHEDULE: In FY 2017, the Monte Vista Well will be rehabilitated and construction on the Arroyo Booster Station upgrades will begin. Upgrades to other well, booster pump, meters, and switchgear will be completed as required.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient operation of our equipment.


HISTORY: This project was created and received initial funding in FY 1994. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).

Total 500,000 400,0003,131,550


Water SystemCustomer Driven Meters and Services FY 2017 - 2021

1003


Customer Driven Meters and Services FY 2017 - 2021

1003



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Aid to Construction (Water) 1,232,583 500,000 900,000 900,000900,000 900,0005,332,583

1,232,583 500,000 900,000 900,000

DESCRIPTION: This project provides for the installation of new water meters, services, and mains, including final paving, as requested by customers and developers throughout the City. It also includes new fire hydrants, new gate valves, services, asphalt or concrete patching/resurfacing of the trenches, and other code requirements from the Fire Department for new building/development projects.

JUSTIFICATION: Meeting customer and developer requests for new meters, services, and water mains is an important priority in providing water service. Work is done in conjunction with the Fire Department requirements.

SCHEDULE: In FY 2017, crews will install mains, meters, and services for customers upon request and at customers' expense for new building, construction, and development projects.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of service and greater work productivity by using available technology.

HISTORY: This project was originally created and received initial funding in FY 2007. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).

Total 900,000 900,0005,332,583


Water SystemWater Telemetry and On-Line Water Quality Detectors FY 2017 - 2021

1034


Water Telemetry and On-Line Water Quality Detectors FY 2017 - 2021

1034



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 122,556 100,000 100,000 50,00050,000 50,000472,556

122,556 100,000 100,000 50,000

DESCRIPTION: This project provides for upgrading the existing Supervisory Control and Data Acquisition (SCADA) system used at citywide water facilities to make it more reliable under normal and major failure conditions.

JUSTIFICATION: The current SCADA system for the Water Division was implemented in FY 2001. The new system entails computer communication equipment, and instrumentation and controls at remote Water Division sites. The system provides reliable, accurate, and additional water system data through upgraded telemetry equipment and field instrumentation. It also provides more reliable and expandable service, reduces manual reporting, and allows integration of software programs such as inventory control and maintenance management.

SCHEDULE: In FY 2017, work will include moving and upgrading the existing phone connections for the communication lines to fiber optics and/or radio transmission for the Water SCADA system communications.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure an adequate supply of safe potable water for consumption and adequate water for fire protection.

HISTORY: This project was created and received initial funding FY 1994. The project was segmented into multi-year phases starting in FY 2012. The new phase will be FY 2017 - 2021. The Appropriated Through FY 2016 amount represents carry-over available appropriations (total approved appropriations from FY 2012 - FY 2016, less total project expenses).

Total 50,000 50,000472,556


Water SystemEnterprise Resource Plan (ERP) - Water System

1072


Enterprise Resource Plan (ERP) - Water System1072



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 580,023 180,000 0 00 0760,023

580,023 180,000 0 0

DESCRIPTION: This project provides for the replacement of the City’s financial, human resources, payroll, and budget systems with an Enterprise Resource Planning (ERP) system that seamlessly integrates all information from these systems. The scope of this multi-year initiative includes the analysis, selection, purchase and implementation of the software and hardware necessary to replace and integrate these systems under a single ERP system.

JUSTIFICATION: The City of Pasadena's prior financial system was implemented on July 1, 1997 and was no longer supported by the vendor. In addition, various components within this system were not integrated which resulted in numerous inconsistencies in the financial information provided. Further, this system was not integrated with the human resources, payroll, and budget systems. This non-integration required extremely labor-intensive processes to validate the information for accuracy, which resulted in an increased risk for human error.

An ERP system is a software package that can seamlessly integrate all information flowing through an organization from a single information repository, including financial and accounting, human resource information, payroll, budget, inventory, asset, customer information, and others. An ERP system can deliver new management capabilities, improve operating efficiencies by streamlining or eliminating inefficient manual processes, increase accuracy, and deliver real-time financial information and reporting to City management. In the process, it will eliminate disparate standalone systems, provide an opportunity to re-engineer processes with industry best practices and templates, and establish a backbone structure that can be leveraged to handle all operational processes.

SCHEDULE: The ERP is an enterprise project being coordinated through DoIT. The FY 2017 budget includes the Water Fund's cost allocation for the ERP project, the cost allocation for new Timekeeping software upgrades, and additional PWP costs to build interface solutions to Tyler Munis.

Total 0 0760,023


Water SystemEnterprise Resource Plan (ERP) - Water System

1072


RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with Public Facilities Element Policy 202.0 by achieving a high level of public service through more efficient management and greater work productivity.

SPECIAL CONSIDERATION: The budget includes the Water Fund's cost allocation for the ERP project, the Enterprise - Electronic Timekeeping and Scheduling System project, and additional PWP costs to build interface solutions to Tyler Munis.

HISTORY: This project was created as the Enterprise Resource Planning System (project 71149) in FY 2013 and initially funded with Water Fund in FY 2015.


Water SystemCustomer Information System

1011


Customer Information System1011



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 965,585 0 650,000 200,000550,000 224,0002,589,585

965,585 0 650,000 200,000

DESCRIPTION: This project provides for the purchase and implementation costs to acquire a new Customer Information and Utility Billing System (CIS). The current billing system (ECIS) has been in place for over 10 years and is unable to keep up with the newer technologies available to improve meter reading, billing, customer payment and collection. While investigating new systems and software to improve and maintain a positive customer experience, ongoing upgrades, interfaces to financial systems, 3rd party vendor systems such as Interactive Voice Response, and Web IVR and IWR for credit card payments, MV90 and MV-RS meter reading software must be maintained.

JUSTIFICATION: The CIS utility billing system is vital to the security and timeliness of customer information, meter reads, billing, customer payment and collection. As the system ages and its capabilities become limited, the system does not deliver the service and information customers expect. Further, the current system is not flexible, which requires vendor support at an hourly rate for any changes needed to be made by the Department.

SCHEDULE: In FY 2017, a needs assessment will be initiated for a new CIS system and Request for Proposals will be prepared to obtain a vendor. The current CIS system will be maintained and upgraded as necessary.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping maintain a high level of public service through expanded services, efficient management and greater work productivity.

HISTORY: This project was created and received initial funding in FY 2000. One CIS system software upgrade was completed in FY 2003, a second upgrade completed in FY 2007, and a third upgrade completed in FY 2009.

Total 550,000 224,0002,589,585


Water SystemWater and Power Warehouse Modernization

1056


Water and Power Warehouse Modernization1056



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 1,769,047 0 0 00 01,769,047

1,769,047 0 0 0

DESCRIPTION: This project provides for the modernization of the warehouse including the upgrading of the freight elevator. Included in this plan is the enhancement of the existing fire sprinkler system along with installation of new fire alarms to bring the building up to code. These changes will allow the warehouse to operate with maximum efficiency using a computer inventory tracking system. Racks, shelving, and bin systems will be replaced as needed, or if deemed to be seismically unsafe. Racking and shelving will be a combination of open and closed for maximum space utilization. Grip pallet racks for oversized or heavier-weight items will be installed and current open racks retrofitted for weight-bearing loads. Materials handling equipment including pallet jacks, carts, dollies, basket hampers, coil lifters, etc. will be replaced as needed. Ergonomically correct workstations will also be installed throughout the warehouse.

JUSTIFICATION: The warehouse has not had any significant upgrades in approximately 30 years. Racking systems inside the warehouse are inadequate, undersized, and not properly laid out to provide for efficient storage and retrieval of inventory. Exterior racks at the City Yard are not up to code for heavy loads and are seismically unsafe.

SCHEDULE: In FY 2017, work on existing warehouse building is scheduled to continue for Water utility functions.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through efficient warehouse management and greater work productivity. It also provides a safe and secure working environment for employees.

HISTORY: This project was created in FY 2003 and fully funded in FY 2012.

Total 0 01,769,047


Water SystemDevil's Gate Tunnels

1043


Devil's Gate Tunnels1043



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 351,278 0 0 00 0351,278

351,278 0 0 0

Water flow from Devil's Gate Tunnel DESCRIPTION: This project provides for the rehabilitation of the Devil's Gate Tunnels, upgrades to pumping equipment for maximized use of surface runoff water through Devil's Gate tunnels, and the installation of a metering system for water diverted for irrigation.

JUSTIFICATION: Water from the Devil's Gate Tunnels can be diverted for irrigation at various locations and will reduce the use of groundwater and the purchase of more expensive imported water.

SCHEDULE: In FY 2017, this project will remain open to supplement the Recycled Water project (#1013).

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient management of resources. It is also consistent with the Conservation Element by encouraging a more efficient utilization of the City's water resources.

HISTORY: This project was created in FY 1996 and was fully funded in FY 2014.

Total 0 0351,278


Water SystemGeographic Information System - Water and Power Department

1009


Geographic Information System - Water and Power Department

1009



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 703,903 0 90,000 75,00075,000 75,0001,018,903

703,903 0 90,000 75,000

DESCRIPTION: This project provides for the analysis, development, and procurement of a departmental geographic information system (GIS) for the Water and Power Department. The base map has been completed, followed by application development, hardware procurement and/or procurement of custom and/or off-the-shelf programs, and conversion of utility data.

JUSTIFICATION: The GIS will reduce the cost of maintaining manually produced and updated maps and record systems. It will also reduce duplicate record keeping by different sections of the department. In addition, it will provide greater reliability, faster data access, and more efficient processing of information.

SCHEDULE: In FY 2017, PWP Technology staff will complete web GIS enhancements, Mapplet implementation for iOS, Water Mobile GIS enhancements, ESRI and ArcFM software training.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public service through more efficient management and greater work productivity.

HISTORY: This project was created before FY 1994 and received initial funding in FY 1994.

Total 75,000 75,0001,018,903


Water SystemField Service Automation

1012


Field Service Automation1012



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 318,678 0 55,000 55,00055,000 55,000538,678

318,678 0 55,000 55,000

DESCRIPTION: This project provides for the following upgrades for the Customer Service Field Service Group Meter Readers and Reconnect: Automatic Meter Reads (AMR) - Radio Frequency Meter Reading Handheld Devices and drive-by meter reading equipment; Upgrades of Meter Reading Software (MVRS); and Meter Reading Training Software. This project is expected to help automate to the extent possible, utility meter reading and reconnect processes.

JUSTIFICATION: Upgrades to the Customer Service Meter Reading Operation will reduce the operational costs of meter reading and help improve billing accuracy by enabling the department to obtain accurate reads from the field. AMR water meters are being installed throughout the City. Meter Reading Handheld devices are being upgraded and enabled to read regular water meters and AMR water meters. MVRS Meter Reading Software is being upgraded to accommodate changes in the upload and download of information from the billing system. Meter Reader Training Software will be upgraded to provide meter readers with the latest training tools. Other forms of meter reading such as drive-by and remote reading technology will be investigated for possible pilot programs. Mobile dispatching of service orders will also be investigated for a possible pilot program.

SCHEDULE: In FY 2017, PWP Technology and Customer Service staff will evaluate and request software and hardwware upgrades to meter reading handheld devices, water touch probes, electric probes and related meter reading software as needed.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public service through expanded services, efficient management and greater work productivity.


Total 55,000 55,000538,678


Water SystemMonk Hill Perchlorate Treatment Plant

1063


Monk Hill Perchlorate Treatment Plant1063



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Federal Funds - NASA 3,005,148 0 500,000 50,0003,000,000 50,0006,605,148

3,005,148 0 500,000 50,000

DESCRIPTION: This project provides for the design and construction of water treatment systems and functions which support the Monk Hill Treatment Plant and the Monk Hill wells. The plant will treat Arroyo, Well 52, Windsor, Ventura, and JPL wells. Due to perchlorate first detected June 1997, a treatment system and program was implemented to lower the action level of detected perchlorate and bring the water quality into State compliance. This project is reimbursed by JPL/NASA.

JUSTIFICATION: Treating the Monk Hill wells will help control the spread of the perchlorate contamination plume in the groundwater. With treatment, the City can continue using its local water resources instead of relying on expensive imported water supplies. The responsible parties will pay the cost of this groundwater treatment process.

SCHEDULE: In FY 2017, contractors will complete pipeline installation to support the Monk Hill Treatment Plant. Design work is expected to begin for the new JPL well at the Monk Hill/Arroyo Well site. Project expenditures will be reimbursed by NASA.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element Objective 1 by providing a high level of public service at minimum cost. The project is also consistent with Objective 2 by providing a more efficient utilization of public facilities. In addition, the project is consistent with Objective 5 by providing a high level of maintenance of existing facilities.



Total 3,000,000 50,0006,605,148


Water SystemNew Well Projects

1021


New Well Projects1021



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

CIC Funding 275,880 250,000 1,000,000 01,000,000 02,525,880

275,880 250,000 1,000,000 0

Monte Vista Well Site DESCRIPTION: This project provides for drilling new groundwater wells and recovery wells and capital facilities that could include aquifer recharge and storage. Recovery wells allow for injection of water into the groundwater aquifer. Groundwater wells have a useful life of approximately 100 years. Many of the Water and Power wells are at the end of their usefull life. Drilling new wells will serve to replace existing older wells.

JUSTIFICATION: The option of refilling natural aquifers with injection or percolation has become more important, particularly during long-term dought conditions. Economies of scale will be realized from more efficient use of the available storage space in the underlying groundwater basin, and at the same time improve the reliability of water supplies during droughts.

SCHEDULE: In FY 2017, consultants will begin design work for the new Monte Vista well, and a feasibility study will be conducted to determine locations for new groundwater well sites.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient management of resources. It is also consistent with the Conservation element by encouraging a more efficient utilization of the City's water resources.

OPERATING BUDGET IMPACT: The wells will permit greater purchases of MWD water at reduced rates. The result will be a reduction in annual operating expenses.


Total 1,000,000 02,525,880


Water SystemRadio Equipment Replacement

1065


Radio Equipment Replacement1065



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 1,052,827 0 25,000 25,00025,000 25,0001,152,827

1,052,827 0 25,000 25,000

DESCRIPTION: This project provides for the research, analysis, procurement, and implementation of new digital radio equipment for Pasadena Water and Power (PWP) field operations. This project will also look into incorporating mobile data terminal technology or vehicle locator devices for PWP vehicles.

JUSTIFICATION: The existing radio equipment does not conform to the upcoming Federal Communications Commission rule requirements. Therefore, PWP plans to replace existing equipment with digital radio equipment that conforms to the new requirements.

SCHEDULE: In FY 2017, additional radios will be purchased as needed.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with Objective 4 of the Public Facilities Element of the General Plan by helping to provide a high level of service and greater work productivity by using available technology. This project is also consistent with Public Facilities Objective 2 by providing more efficient development and utilization of public facilities.


Total 25,000 25,0001,152,827


Water SystemInteractive Voice Response System (IVR)

1016


Interactive Voice Response System (IVR)1016



AdoptedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

ProposedFY 2021

and Beyond

TotalEstimated

Costs

Water Fund 220,851 0 18,750 18,75018,750 18,750295,851

220,851 0 18,750 18,750

DESCRIPTION: This project provides for the Water Division's share of an Interactive Voice Response/Interactive Web Response (IVR/IWR) system.

JUSTIFICATION: The new IVR/IWR system will expand service to customers by providing immediate alternatives for automated information access and payments as well as personal assistance via telephone or the internet. It is an integral part of Pasadena Water and Power's effort to increase customer service levels while reducing operating costs in a deregulated environment. Integration of the IVR/IWR system with Orcom will bring call-back functionality to the system.

SCHEDULE: In FY 2017, PWP Technology staff will review and implement IVR/IWR system enhancements and modifications to improve customer experience.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public services, efficient management and greater work productivity.


Total 18,750 18,750295,851


WATER SYSTEM - City of Pasadena€¦ · · 2017-08-31Water System Priority Description...

Documents

Transcript of WATER SYSTEM - City of Pasadena€¦ · · 2017-08-31Water System Priority Description...