WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM ... · PDF filewater resources...

W A T E R R E S O U R C E S M A N A G E M E N T S E C T O R D E V E L O P M E N T P R O G R A M /P R O J E C T ( W R M S D P ) , C A M B O D IA (ADB LOAN/GRANT 2672-8253/0220-CAM [SF])

S E V E N T H Q U AR T E R L Y P R O G R E S S R E P O R TJ A N U A R Y 2 0 1 4

CN 2014-0052

31 January 2014

H.E. Veng Sakhon Secretary of State and Program Director Ministry of Water Resources and Meteorology (MOWRAM) 47 Preah Norodom Boulevard Phnom Penh, Cambodia

Subject: Water Resources Management Sector Development Program/Project (ADB Loan/Grant No. 2672-8253/0220 CAM [SF]) – SEVENTH QUARTERLY PROGRESS REPORT (QPR7) OF THE PROJECT MANAGEMENT CONSULTANT (PMC)

Your Excellency:

Happy Lunar New Year!

We are pleased to submit herewith five copies of our Seventh Quarterly Progress Report (QPR7) for the abovecaptioned ADB loan project of the Royal Government of Cambodia, as required in our consulting services contract with MOWRAM.

The report provides a summary of accomplishments during the three-month period, October-December 2013. identifies issues and concerns and recommends the action required, and lists activities to be carried out in the next quarter.

We trust that you will find the report in order. We will be pleased to respond to any questions you may have on its contents.

Thank you very much and best wishes.

Very truly yours,

ELVIRA C. ABLAZA President and CEO, PRIMEX

cc: Mr. Piseth Long, ADB CARM

CN 2014-0052

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM/PROJECT (WRMSDP), CAMBODIA (Loan/Grant 2672-8253/0220-CAM [SF])

SEVENTH QUARTERLY PROGRESS REPORT January 2014

PACIFIC RIM INNOVATION AND

MANAGEMENT EXPONENTS, INC.,

PHILIPPINES CAMBODIANS’ ACTION FOR

DEVELOPMENT CONSULTANT CO. LTD., CAMBODIA

IN ASSOCIATION WITH

AND

PHILIPPINES

TABLE OF CONTENTS Page i

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM (WRMSDP), CAMBODIA

(ADB LOAN/GRANT 2672-8253/0220 CAM [SF])

TABLE OF CONTENTS

Page

List of Tables .................................................................................................................................. ii List of Appendixes .......................................................................................................................... ii List of Abbreviations ...................................................................................................................... iii

I. EXECUTIVE SUMMARY OF IMPLEMENTATION PROGRESS ............................................ 1

II. UTILIZATION OF FUNDS ..................................................................................................... 2

III. PROJECT PURPOSE............................................................................................................ 3

IV. IMPLEMENTATION PROGRESS .......................................................................................... 4

A. Strengthening of PDWRAM ........................................................................................... 4 B. Rehabilitation and Improvement of Irrigation Systems ................................................... 7 C. FWUC Formation and Strengthening........................................................................... 10 D. Project Management ................................................................................................... 12

V. COMPLIANCE WITH COVENANTS .................................................................................... 14

VI. KEY ISSUES AND PROPOSED ACTIONS ......................................................................... 14

A. Procurement ................................................................................................................ 14 B. Updating of Resettlement and Compensation Plans in Core Subprojects .................... 14 C. FWUCs in NWISP and SCIRIP .................................................................................... 15 D. Flooding in the Project Area ........................................................................................ 15 E. FWUC Formation and Strengthening in WRMSDP ...................................................... 16 F. Consulting Services ..................................................................................................... 17 G. Reallocation of Budget from Category 4A and 4B to Category 05 ............................... 17

VII. KEY ACTIVITIES IN THE NEXT QUARTER (Q1, 2014) ...................................................... 18

TABLE OF CONTENTS Page ii



LIST OF TABLES

Table Title Page

1 List of Communes and Participants to the MAFF Rapid Rural Assessment ............. 4 2 Summary of Pre- and Post-Training Evaluation of Trainees .................................... 5 3 Summary of Assessment of Trainees on the Completed Courses and Performance of Trainers .......................................................................................... 5 4 Features of the Core Subprojects ............................................................................ 7 5 List of NCSPs Completed with Detailed Design ....................................................... 9 6 Procurement Milestones of Priority NCSPs .............................................................. 9 7 Status of FWUC Formation and Development in Core Subprojects ....................... 11 8 Summary of Findings of the Flood Damage Assessment Team ............................. 15

LIST OF APPENDIXES

Number Title

1 Project Layout Map 2 List of Contracts Awarded 3 Summary of Actual Disbursements 4 Project Results Profile 5 Summary Implementation Schedule of the Project 6 Monitoring Report on Completed Training Courses 7 Tracking Record of Milestones on Procurement 8 Status of Ongoing Support to Existing FWUCs in NWISP and SCIRIP 9 Status of FWUC Formation and Development in Core Subprojects 10 Summary of Consultant’s Mobilization 11 Consultants’ Field Schedule 12 Baseline Data Reports of Kampong Thkov Subproject 13 Summary Data of Core Subprojects Relevant to Project Results 14 Monitor on Compliance with Loan and Grant Covenants 15 Gender Action Plan Progress Report 16 Summary of Findings of Flood Damage Assessment Team

LIST OF ABBREVIATIONS Page iii



LIST OF ABBREVIATIONS

ADB Asian Development Bank AWP Annual Work Plan BER bid evaluation report CADTIS Cambodians’ Action for Development Consultant Co. Ltd. CDTA Capacity Development Technical Assistance COI corridor of impacts CSP core subproject DD detailed design DMS detailed measurement survey EA Executing Agency EMP Environmental Monitoring Plan EOI expression of interest ES Environment Specialist FS feasibility study FWUC farmer water users’ community GAP Gender Action Plan ha hectare HE His Excellency IA implementing agency ICB international competitive bidding IEE Initial environmental examination IOB Initial Operation Budget IRC Inter-Ministerial Resettlement Committee ISF irrigation service fee MAFF Ministry of Agriculture, Forestry, and Fisheries MEF Ministry of Economy and Finance MLMUPC Ministry of Land Management, Urban Planning, and Construction MOU Memorandum of Understanding MOWRAM Ministry of Water Resources and Meteorology NCB national competitive bidding NCSP non-core subproject NOL no objection letter NWISP Northwest Irrigation Sector Project O&M operation and maintenance OTS on-demand technical support PAM Project Administration Manual PBMES project benefit monitoring and evaluation system PC/IE Provincial Coordinator/Irrigation Engineer PDWRAM Provincial Department of Water Resources and Meteorology PIU Project Implementation Unit p-m person-month PMC project management consultant PMO Program Management Office PPMS project performance monitoring system PRC Procurement Review Committee PRIMEX Pacific Rim Innovation and Management Exponents, Inc. PSC Program Steering Committee PSU Project Support Unit QPR quarterly progress report QPR6 Sixth Quarterly Progress Report RCP Resettlement and Compensation Plan RCS replacement cost study RGC Royal Government of Cambodia

LIST OF ABBREVIATIONS Page iv



RRA rapid rural assessment SCIRIP Stung Chinit Irrigation and Rural Infrastructure Project SS Safeguards Specialist TA technical assistance TL team leader SS-TA Spean Sreng – Trapaing Ambel TOR terms of reference WRMSDP Water Resources Management Sector Development Program/

Project

MAIN TEXT

S E VENT H QUART ERLY PROGRESS REPORT Page 1

28 January 2014

Ms. April Nestlie PiasanCagayan De Oro City Email Address: [email protected]

Subject: Training-Workshop on Sustainable Watershed Ecosystem Management-4 (SWEM 4): Drafting and Approving the Watershed Management Plan– LETTER OFFER

Dear Ms. Piasan:

This is to formalize our offer to engage your services as Documenter during the conduct of the abovecaptioned training workshop under the ADB-funded Capacity Development TechnicalAssistance for Decentralized Framework for Sustainable Natural Resources and Rural Infrastructure Management, Philippines (TA 7716-PHI). The services will be provided for five daysfrom 3-7 February 2014.

As Documenter, you are expected to provide the following services:

(i) To assist in the preparation for the training-workshop; (ii) To provide documentation services during the training-workshop discussions; and (iii) To prepare a report on the insights learned in the conduct of the Workshop.

For your services, we offer a professional fee of Pesos Three Thousand Five Hundred (PhP3,500.00) perday to be paid upon the submission of materials and reports to PRIMEX in accordance with PRIMEX’s Guidelines on Salaries, Fees, and Honoraria. In addition, you shall be provided with a per diem of Pesos One Thousand Fifty (PhP1,050.00) for each night of your stay in Malaybalay City, which will cover the cost of local accommodation and incidental expenses. In addition, your land travel (by bus) from CagayanDe Oro City to Malaybalay City and back will be reimbursed upon submission of your bus tickets to the PRIMEX Office Manager in Malaybalay City.

Should the foregoing terms and conditions be acceptable to you, may we request you to indicate your conformity by affixing your signature on the space provided below and to send the signed letter to us either by email to [email protected] or by fax to PRIMEX at 02-6347340.

Thank you very much and best regards.

Sincerely,

ELVIRA C. ABLAZA



I. EXECUTIVE SUMMARY OF IMPLEMENTATION PROGRESS

1. The Royal Government of Cambodia (RGC), through the Ministry of Water Resourcesand Meteorology (MOWRAM), obtained loans and a grant from the Asian Development Bank (ADB) to finance the implementation of the Water Resources Management Sector Development Project (WRMSDP) (Loan/Grant No. 2672/8253/0220-CAM [SF]). The Project aims to rehabilitate existing small- and medium-scale irrigation systems, form and strengthen farmer water user communities (FWUCs) for sustainable operation and maintenance (O&M) of completed systems, and strengthen the administrative capacity of provincial and district level staff. MOWRAM is the executing agency (EA), and the Department of Engineering of MOWRAM and the Provincial Departments of Water Resources and Meteorology (PDWRAMs) of the provinces of Kampong Thom, Siem Reap, and Banteay Meanchey are the implementing agencies (IAs). The Department of Engineering is designated as Project Support Unit (PSU), and the PDWRAM as Project Implementation Unit (PIU). The project map showing the relative locations of the irrigation subprojects is in Appendix 1.

2. The loan was approved on 23 September 2010 and signed on 22 October 2010. It becameeffective on 3 June 2011 and will close on 30 June 2018. To provide the required project management consulting (PMC) services to MOWRAM and PDWRAMs, MOWRAM engaged the services of Pacific Rim Innovation and Management Exponents, Inc. (PRIMEX), Philippines in association with DCCD Engineering Corporation (Philippines) and Cambodians’ Action for Development Consultant Co. Ltd. (CADTIS) through a contract signed on 5 March 2012. The team of consultants was mobilized on 15 March 2012.

3. The last ADB review mission was conducted from 27 August to 6 September 2013. Themission visited and met with all three PIUs of Kampong Thom, Siem Reap, and Banteay Meanchey on 28-30 August 2013. The mission found that the project implementation made steady progress, but recommended that procurement of civil works and the formation and development of FWUCs in the three core subprojects be expedited.

4. The total disbursements of the project under the ADB loan category have reached about$2.17 million as of 31 December 2013, with $0.41 million during the quarter under review. Disbursement from the ADB Grant during the quarter was about $166,919; there have been no disbursements from the OFID loan. The overall disbursement of the project, including government counterpart, was $2.59 million.

5. Overall project implementation progress as of 31 December 2013 was 37.7% against anelapsed time of 36.6% since loan effectiveness. In the 4th quarter of 2013, significant progress in the procurement of civil works for subprojects was achieved. For the core subprojects (CSPs), the construction contract of O Mean was signed on 15 November 2013, the bid evaluation report (BER) of O Touk was submitted to ADB for no objection on 16 October 2013, and the bid opening for Spean Sreng-Trapaing Ambel (SS-TA) was done on 20 December 2013. For the non-core subprojects (NCSPs), bid opening for Prasart Pram was held on 3 December 2013, and the pre-bid meeting and site visit were done for O Andaeng and O Neak Takair on 24 and 25 December 2013, respectively. Likewise, invitations for bids were published on 27 December 2013 for Krahamkor and O Chik. The Procurement Specialist is now working on the BER for SS-TA and Prasart Pram for submission in early January 2014.

6. In comparison to the civil works, the progress of FWUC formation in the three CSPs hasbeen slow, with a weighted status of 25%, compared to 24% in the previous quarter. Frequent occurrence of heavy rain, which caused widespread flooding in the project area, hampered the activities in FWUC formation. Statute sub-committees and construction sub-committees were organized in all 11 villages in O Touk, 10 in O Mean, 13 Trapaing Ambel, and in four out of six in Spean Sreng, as indicated in the last QPR (QPR6). The formulation of statutes and coordination meetings of construction sub-committees have been completed in 23 out of the 40 villages

SEVENTH QUARTERLY PROGRESS REPORT Page 2

28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



covered by the CSPs. The master listing of beneficiaries in the CSPs has remained at 71%, based on the listed number of hectares. This area coverage will be confirmed by the FWUC Specialists, using the reference aerial photographs that became available in late November 2013.

7. The Ministry of Land Management, Urban Planning, and Construction (MLMUPC) finallyreturned the Memorandum of Understanding (MOU) on land titling of farms in the project irrigation schemes on 29 November 2013. PMO will submit the draft MOU to ADB for review and comments after incorporating the comments of MLMUPC.

8. PMO submitted the signed MOU between MOWRAM and the Ministry of Agriculture,Forestry, and Fisheries (MAFF) to ADB for no-objection on 21 October 2013. PMO received ADB concurrence on 11 November 2013. The National Program Director approved the work plan and budget of MAFF for the participatory planning workshops with the beneficiaries to formulate the specific plans for each province under WRMSDP. MAFF staff and the TA Agronomist conducted rapid rural assessment workshops from 11-25 December 2013 in the four communes in Kampong Thom, three communes in Siem Reap, and three communes in Banteay Meanchey. Some 836 people, including 339 women, attended the rapid rural assessment workshops in the 10 communes. MAFF staff scheduled the presentation of findings and consultation meeting with MOWRAM on 6 January 2014.

9. The Environment Specialist completed and submitted the updated initial environmentalexaminations (IEEs) of all three CSPs. The Specialist also completed the environmental impact categorization and IEE preparation for all 10 NCSPs. PMO submitted all these documents to ADB on 18 October 2013.

10. The preparation of the final updated Resettlement and Compensation Plan for the CSPsdepends on the completion of the detailed measurement survey (DMS) and replacement cost study (RCS) of the Inter-ministerial Resettlement Committee (IRC) on these subprojects. IRC has yet to start the DMS. The EA had designated and submitted its representatives to the IRC Technical Working Group. PMO, assisted by PSU and PIUs, has already established and pegged the corridors of impact (COIs) of the O Mean Subproject in Kampong Thom, and work on the pegging of COI will soon start in O Touk and SS-TA subprojects. It is not yet clear how soon IRC will start the activity on DMS, although there are indications that the DMS for O Mean could start in February 2014. This situation may delay the commencement of construction work in the CSPs and in the NCSPs, where procurement has progressed at a quick pace.

II. UTILIZATION OF FUNDS

11. As of 31 December 2013, the cumulative contract awards financed by the ADB loanamounted to $3,618,807, including the releases from the initial operation budget (IOB) to FWUCs of the Northwest Irrigation Sector Project (NWISP) (Appendix 2). Disbursements toward these contracts amounted to $2,023,966 or about 56%. The contracts awarded for financing under the ADB grant totaled $251,383,1 with disbursements of $167,934 or 67%. The contracts awarded under the OFID loan, as of 31 December 2013, amounted to $1,380,514 with no disbursements. Some $179,989 from the RGC counterpart funds had been contracted, but also with no disbursements.

12. Appendix 3 shows the summary of expenditures against the respective allocations fromthe loan, grant, and the RGC counterpart. As of 31 December 2013, expenditures under the ADB loan amounted to $2,173,017 (21.6%) and about $166,919 (6%) from the ADB grant. There were no disbursements from the OFID loan, although the civil works contract for O Mean Subproject was already awarded and signed on 15 November 2013. Some $246,489 (4.3% of allocation) was

1Of the amount of the consultancy services contract with PRIMEX, 90% is charged to the ADB loan and 10% to the grant. A further revision of the percentages charged to the loan and to the grant may be necessary to reflect the actual requirements of the FWUCs and the agriculture support portion of the consultancy services.


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



disbursed from the government counterpart, mostly for office operations of PMO, PSU, and PIUs. As of 31 December 2013, the total project disbursement from all funding sources amounted to $2,586,425.

13. Fund utilization depends largely on the progress of the project’s civil works implementation.The civil works procurement process improved significantly in the last reporting period. PMO received and opened the bids for civil works in O Mean subproject on 21 June 2013, submitted the BER to ADB for a NOL on 30 September 2013, and the contract was finally signed on 15 November 2013. In the O Touk subproject, bids were opened on 23 August 2013, and the BER was submitted to ADB on 16 October 2013. For the Prasart Pram NCSP bid opening was on 3 December 2013, and target submission of BER is in early January 2014. For the SS-TA subproject, bid opening was on 20 December 2013, and the target submission of BER is within the month of January 2014. All these will undergo the international competitive bidding (ICB) process. For the remaining subprojects, the process will be shorter under the national competitive bidding (NCB) process. The procurement of office and survey equipment is finally complete, with the deliveries of suppliers made in December 2013. The hiring of an Environment Specialist is at its final stages of contract negotiation, but PMO re-advertised and closed the invitation for expressions of interest (EOI) for the position of Resettlement Specialist on 22 November 2013, as no one qualified from the first batch of candidates.

14. The estimated cost of the project until completion remains the same, but it is necessary toreallocate appropriate budgets from Category 04A (Institutional Development and Strengthening PDWRAM Staff Training) and 04B (Institutional Development and Strengthening FWUC Capacity Building) to Category 05 (Land Titling, Survey, Investigation, Design and Mapping) to replenish the amount used for feasibility study and detailed design (FS/DD) of subprojects. The actual cost of the FS/DD of the subprojects based on the contracts of PMO with PSU and PIU is about $646,500 after the final construction cost estimate of all CSPs and NCSPs. PMC prepared the formal request for this reallocation and submitted it to PMO for submission to MEF and ADB approval on 24 October 2013. The restoration of Category 05 to its original allocation of $0.88 million will ensure that there will be enough funds for land titling of farms in the subprojects.

III. PROJECT PURPOSE

15. There are no changes in the project scope, and the implementation arrangements followthe recommendations in the Project Administration Manual (PAM). PSU and PIU completed the FS and DD of the subprojects with assistance from PMC, as planned, although there were time extensions. The Memorandum of Understanding (MOU) for the provision of agricultural extension service to farmer-beneficiaries has been signed by MOWRAM and MAFF, the signed MOU was submitted by PMU to ADB on 21 October 2013, and ADB sent the NOL to MOWRAM on 11 November 2013. MAFF completed the conduct of participatory planning with the beneficiaries in December 2013. For this work, MAFF made rapid rural assessments of 10 communes with 836 participants in the three provinces covered by the project (see Table 1 for the list of communes visited and the number of workshop participants). MAFF scheduled the presentation of its findings at a consultative meeting with MOWRAM on 6 January 2014. MAFF is currently preparing subproject-specific plans on agricultural development and provision of extension services. On 29 November 2013, MLMUPC sent back the final draft of the MOU relating to land titling of farms in the project area with their comments and suggested revisions. PMO will submit the final draft MOU to ADB for review and comments within the next quarter.

16. The Project Results Profile is in Appendix 4. The features that are relevant during thisreporting period are those related to the outputs. Actual civil works construction is yet to start following the successful procurement of civil works in the O Mean and O Touk subprojects. The baseline data for the project impact and outcome were set using the averages of the updated agro-socioeconomic data of the core subprojects.


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



Table 1: List of Communes and Participants at the MAFF Rapid Rural Assessment

Date

Conducted Female Male Total

A. Kampong Thom

1. Meanchey Commune 12-Dec-13 15 29 44

2. Ngon Commune 12-Dec-13 27 52 79

3. Chhueteal Commune 13-Dec-13 27 62 89

4. Tang Krosao Commune 13-Dec-13 77 50 127

Subtotal 146 193 339

B. Siem Reap

5. Chhonleas Dai Commune 19-Dec-13 2 32 34

6. Kampong Thkov Commune 20-Dec-13 31 55 86

7. Ta An Commune 21-Dec-13 59 45 104

Subtotal 92 132 224

C. Banteay Meanchey

8. Tapho Commune 23-Dec-13 45 52 97

9. Spean Sreng Commune 24-Dec-13 49 70 119

10. Phnom Dei Commune 25-Dec-13 7 50 57

Subtotal 101 172 273

All Provinces/ Communes 339 497 836

Province/ CommuneNumber of Participants

17. The immediate project development objectives, such as rehabilitation of existing small- and medium-scale irrigation schemes, formation and strengthening of FWUCs for sustainable O&M of completed systems, and strengthening of administrative capacity of provincial and district level staff in the three provinces appear likely to be achieved. The increase in the unit development cost of rehabilitation and improvement of irrigation schemes may result in a slight reduction of the area coverage; however the TA FWUC Specialists and PIU staff need to expedite the conduct of activities in the formation and strengthening of FWUCs

IV. IMPLEMENTATION PROGRESS

18. The summary implementation schedule of WRMSDP, which also presents an estimate of physical progress, is in Appendix 5. The estimate of the weight contributed by each activity, as a percentage of the total project, is the basis of physical progress. Based on this, the estimated physical completion of the project is 37.7% as of 31 December 2013. The time elapsed from loan effectiveness is 36.6%, but the actual start-up of the project was only in March 2012. The sections below describe the progress under each of the project components.

A. Strengthening of PDWRAM

19. PMC implemented and completed two courses included in the ADB-approved training plan for the administrative strengthening of provincial and district level staff of PDWRAM within the 4th quarter of 2013. The completed courses were Construction Supervision and Management and Management of Civil Works Contracts, attended by 25 and 24 trainees, respectively. The actual expenditures in the conduct of the two courses were $9,350 for Construction Supervision and Management and $7,850 for Management of Civil Works Contracts, against a proposed budget of $9,350 and $8,019, respectively.

20. PMC completed 10 training modules by the end of 31 December 2013. The monitoring report on the completed training courses, with the scanned copies of the attendance sheets of the two latest modules,2 is in Appendix 6. The report also summarizes the pre- and post-training evaluation of the trainees on each course and the assessment results of the trainees under each module and trainers’ performance. Table 2 gives the summary of the evaluation of trainees done

2 The attendance sheets of the first eight training modules were included in QPR6.


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



by the trainers. On average, the trainees' knowledge gain was about 31%, the difference of the post- and pre-training average scores.

Table 2: Summary of Pre- and Post-Training Evaluation of Trainees

Training

Provider Pre-test Post-test Gain

1. TOT on PIMD, IMT Policy FWUC Dept No data

2. Feasibility study of irrigation systems ITC No data

3. Gender Awareness AF/RUA 24 71 47

4. Small business plan & marketing concept LWD 37 85 48

5. Report writing skills LWD 30 69 38

6. Community Management LWD 46 70 24

7. Quick book system for accounting VBNK 28 56 28

8. Materials testing for civil works PPIT 3 37 34

9. Construction supervision and management PPIT 23 37 15

10. Management of civil works contracts PPIT 43 56 13

Average 29.2 60.0 30.8

ITC = Institute of Technology in Cambodia

AF/RUA = Agriculture Faculty / Royal University of Agriculture

LWD = Life With Dignity

PPIT = Phnom Penh Institute of Technology

Average score in %

No. Training courseEvaluation of Trainees

21. The trainees also assessed the training courses and the performance of the trainers. On the average, about 46% of trainees said they were very satisfied with the training, while some 41% said they were more satisfied with the training courses and the trainers’ performance (Table 3).

Table 3: Summary of Trainees’ Assessment of the Completed Courses and Trainers’ Performance

Training

Provider VS MS S NS



3. Gender Awareness AF/RUA 39 37 24 1

4. Small business plan & marketing concept LWD 86 0 13 1

5. Report writing skills LWD 13 67 20 0

6. Community Management LWD 41 49 10 0

7. Quick book system for accounting VBNK 41 51 9 0

8. Materials testing for civil works PPIT 65 30 5 0

9. Construction supervision and management PPIT 47 42 10 2

10. Management of civil works contracts PPIT 40 49 9 2

Average 46.5 40.6 12.5 0.7

VS = Very Satisfied S = Satisfied

MS = More Satisfied NS = Not Satisfied





% of trainees reporting

No. Training courseTrainees evaluation of course/trainers

22. The three provincial PMC teams continued to assist the PIU staff in the three project provinces. Each team is composed of a Provincial Coordinator/Irrigation Engineer (PC/IE),


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



accountants, and FWUC specialists. In Kampong Thom and Siem Reap, an agronomist is included in the provincial PMC team to assist the PIU in the FS/DD of NCSPs. The PC/IE and his team assisted the PIU in undertaking all activities related to project implementation, particularly those concerning FS/DD preparation and financial management. The team also assisted in the (i) preparation of work plan and budget; (ii) coordination work; (iii) formation of FWUCs in the core subprojects; and (iv) demarcation and pegging of COI of subprojects. During the reporting period, the provincial teams worked in their assigned provinces and focused their activities on refining all DD reports, assisting the PIU in community presentation of DD, assisting in the preparatory works on DMS, and updating all agro-socio-economic baseline data of subprojects.

23. The PMC accountants continued to assist the PMO and PIU accountants in the preparation of financial reports, budget allocation, classification and recording of expenditures, asset registry maintenance, and preparation of documents for replenishment of Imprest accounts. The PMO accountants continued to require the assistance of the PMC Accountant, particularly in the classification and booking of financial transactions and in financial report preparation. The accountant assigned to Kampong Thom has provided this assistance since August 2012. This assistance is now diminishing because of the limited number of months allocated to the TA accountants. During the last ADB Mission, it was agreed that the input of one of the accountants will be increased to continue the assistance beyond 2013. Following the approval of Consultancy Contract Addendum No. 2 for this purpose, the lone TA accountant remaining in the project will be stationed at PMO to enable provision of assistance to both PMO and the three PIUs.

24. The FWUC specialists and agronomists assisted in mobilizing farmers, forming FWUCs, and assessing subproject resources and agro-socioeconomic situation in the subprojects within the province. During the quarter under review, these consultants assisted in the community presentation of the subproject design on Kampong Thkov, O Andaeng, O Neak Takair, and O Chik subprojects in Siem Reap and Kampong Thom. In addition, they also assisted in household survey and data collection to complete the agro-socioeconomic baseline data of the NCSPs.

25. The existing FWUCs in NWISP and Stung Chinit Irrigation and Rural Infrastructure Project (SCIRIP) continued to require periodic visitation and assistance of the PMC accountants and FWUC specialists. For on-demand technical support (OTS), the FWUCs need direct guidance in the preparation of prerequisite documents for the procurement of service providers to develop the capacity of FWUCs on priority technical assistance needs. PMC officially received ADB’s NOL on the revised procurement guidelines and procedures for procurement of service providers for OTS implementation on 23 December 2013. The final version of the guidelines will be translated to Khmer after incorporating the ADB comments contained in the NOL. TA specialists will then use the guidelines in the training of FWUCs on procurement and contract management of service providers.

26. In the year that just ended, the activities and outputs of this component included the following:

(i) Revision of the training plan in March 2013 pursuant to comments and suggestions of the ADB Mission of 26 February-7 March 2013;

(ii) Conduct of 10 training modules and one annual review and planning meeting included in the Training Program for PDWRAM;

(iii) Preparation and updating of a monitoring report on the completed training modules; (iv) Preparation and finalization of TOR for the core training program on OTS

implementation in NWISP and SCIRIP, following the comments received from ADB; (v) Preparation and updating of the procurement guidelines and procedures for OTS

implementation pursuant to ADB comments; (vi) Assistance in the replenishment of imprest accounts for the loan, grant, and

government counterpart; (vii) Assistance in the preparation of fixed asset reports and updating of asset registers;


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



(viii) Assistance in recording of financial transactions and preparation of financial reports of PIUs for submission to PMO; and

(ix) Continuing assistance to the PIUs related to project implementation, financial management, preparation of subproject FS/DD, formation and development of FWUCs, updating of agro-socioeconomic baseline data of CSPs, and orientation of PIU staff and communities on the project components and implementation arrangements.

B. Rehabilitation and Improvement of Irrigation Systems

27. As reported in QPR 6, all engineering activities in the FS/DD of subprojects had been completed. The PSU completed the DD of all three CSPs by the end of July 2013. It also finished the FS of five NCSPs and DD of four subprojects. The Kampong Thom PIU completed the FS and DD of six NCSPs within the province.

28. Core subprojects. As indicated in previous QPRs, there are three CSPs3 covering a total command area of 6,622 ha and a target yearly irrigation area of 7,643 ha. The estimated construction cost of all CSPs is about $9.6 million, or an average unit cost of about $1,445/ha of command area. The features of these core subprojects are presented below.

Table 4: Features of the Core Subprojects

1 Province KTH KTH SRP & BMC

2 No. of benefited communes 1 1 5 7

3 No. of benefited villages 10 11 15 36

4 Command area ha 764 1,050 4,808 6,622

5 Yearly irrigated area ha 1,292 1,328 5,023 7,643

6 Annual cropping intensith % 169 126 104 115

7 Construction cost estimate US$ 1,969,573 1,786,978 5,814,577 9,571,128

8 Bid opening date dd/mm/yy 21-Jun-13 23-Aug-13 20-Dec-13

9 Contract amount 1/ US$ 1,799,888 1,588,168 5,255,580 8,643,636

10 Unit cost per command area $/ha 2,578 1,702 1,209 1,445

11 Unit cost per irrigated area $/ha 1,524 1,346 1,158 1,252

12 Economic IRR % 26.1 20.0 25.8 24.6

SS-TA = Spean Sreng - Traping Ambel SRP = Siem Reap

KTH = Kampong Thom BMC = Banteay Meanchey

1/ Based on lowest bid.

TotalParticular Unit O Mean O Touk SS-TA

29. The O Mean subproject in Meanchey commune of Kampong Thom Province has a command area of 764 ha and a target yearly irrigation area of 1,292 ha, for a cropping intensity of 169%. The estimated cost of rehabilitation and improvement of the subproject is about $1.97 million. The EA signed the civil works contract amounting to $1,799,888 on 15 November 2013 and issued the notice to commence on 15 December 2013, and the contractor was mobilized immediately. The activities of the contractor are mostly preparatory work, including construction of temporary facilities (such as office, workshop, and workers’ bunk houses), survey of sources, and sampling and testing of construction materials including tensile strength of steel reinforcing bars, compressive strength of concrete samples, and physical and chemical properties of fill materials.

30. The O Touk subproject in Ngon commune of Kampong Thom Province has a command area of 1,050 ha and a target yearly irrigation area of 1,328 ha for a cropping intensity of 126%.

3

The CSPs are O Mean and O Touk in Kampong Thom Province and SS-TA in Siem Reap Province and Banteay

Meanchey Province.


28 January 2014



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ELVIRA C. ABLAZA



The estimated cost of rehabilitation and improvement of the subproject is about $1.79 million. Bids for O Touk were opened on 23 August 2013, and PMO submitted the BER to ADB on 16 October 2013. PMO will finalize and conclude the civil works contract upon receipt of the NOL from ADB. Meanwhile, PSU and PIU have been assisting in the demarcation and pegging of COI for the DMS of the subproject by IRC.

31. The SS-TA subproject covers the areas within Chanleas Dai and Ta An communes in Siem Reap, and Spean Sreng and Phnom Dey communes in Banteay Meanchey. The subproject command area is 4,808 ha with a target yearly irrigation area of 5,023 ha, or a cropping intensity of 105%. The command area of the subproject consists of 2,644 ha within the reservoir and 2,164 ha downstream of the reservoir served by the irrigation canals. The estimated cost for the rehabilitation and improvement of the subproject is about $5.81 million. The procurement of civil works for the subproject is through ICB, and has the following milestones: advertisement of invitation for bids, 8 November 2013; pre-bid meeting, 4 December 2013; site visit by prospective bidders, 5 December 2013; and opening of bids, 20 December 2013. The Procurement Specialist targets to submit the BER for the subproject within January 2014. Appendix 7 presents the tracking record of procurement milestones on civil works of all three core subprojects.

32. The IEE and Environmental Monitoring Plan (EMP) for all three CSPs were prepared and submitted to ADB on 18 October 2013. The Environment Specialist (ES) observed that the environmental officers at the PIU level have very limited capacity and experience. Such situation, in addition to the non-inclusion of these officers in the supplemental salary payment, will render the implementation of the EMP quite a challenge. To assist in capacitating PIU staff in environmental monitoring, the ES prepared a training module for PIU staff in environmental examination and monitoring. The ES will conduct the training in the first and second quarters of 2014.

33. The Safeguards Specialist (SS) has prepared the preliminary updated resettlement and compensation plan (RCP) for all three CSPs. The final RCP, however, needs a detailed measurement survey (DMS) and replacement cost study (RCS) done by the Inter-ministerial Resettlement Committee (IRC). PMC submitted the information for DMS for O Mean and O Touk to PMO for official submission to IRC on 9 September 2013. The SS and the Resettlement Unit of MOWRAM prepared the work plan and budget for the establishment, on the ground, of the COI of these two subprojects. PMO, with assistance from PIU and PSU, completed the demarcation and pegging of the COI on the alignment of canals and reservoir embankments of the O Mean subproject. The team will soon start this activity in O Touk subproject. The PIU completed the work plan and budget for demarcation and pegging of the COI for SS-TA, which will be undertaken in the first quarter of 2014.

34. Non-Core subprojects. PMC initially selected 13 NCSPs from the 24 candidate subprojects for FS and DD. PSU handled six NCSPs, PIU Kampong Thom worked on another six, and the Siem Reap PIU got the 13th NCSP. PSU immediately recommended dropping Tumnub Spean Lok in Kampong Thom as it is within the coverage of a Chinese-funded project. PMO subsequently decided to integrate the Tumnub Lok subproject in Siem Reap with the SS-TA CSP as it is within the command of the CSP and covers only about 100 ha. Eleven NCSPs were subjected to FS: five were conducted by PSU and six by the Kampong Thom PIU. PSU and PIU completed the FS of all 11 NCSPs. PSU continued the DD of only four NCSPs. PSU did not pursue the DD of Tumnub Prolay subproject in Kampong Thom as it overlaps with another Chinese-funded project. On the other hand, the Kampong Thom PIU pursued and completed the DD of all six NCSPs assigned to them. As indicated in QPR 6, only 10 NCSPs have complete FS and DD.

35. The four subprojects under PSU have an aggregate command area of 6,614 ha, and the six under Kampong Thom PIU have a total command area of 2,110 ha. The target yearly irrigation area of the 10 remaining NCSPs, after DD is about 9,205 ha. Considering the requirement of the three CSPs of about $9.6 million, only seven NCSPs (Table 5) could be initially accommodated


28 January 2014



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ELVIRA C. ABLAZA



within the civil works allocation of about $15.0 million. These seven priority NCSPs are: Prasart Pram in Banteay Meanchey, Tumnub Kampong Thkov in Siem Reap, and Tumnub O Andaeng, Tumnub O Neak Takair, Tumnub Krahamkor, Tumnub O Chik, and Tumnub Kbal Kmauch, all in Kampong Thom. The aggregate command area of these priority NCSPs is 4,458 ha, and the target yearly irrigation area is 4,739 ha or 106% annual cropping intensity. The cost estimate for rehabilitation and improvement of these NCSPs amounts to about $5.31 million, giving a total cost estimate for civil works of $14.9 million for both CSPs and priority NCSPs. Table 6 presents the schedule of procurement milestones of the seven priority NCSPs. The target completion of procurement of all the NCSPs is the second quarter of 2014, although six NCSPs may be completed within the first quarter.

Table 5: List of NCSPs Completed with Detailed Design

Command Yearly Construct'n EIRR

Area Irrigation Cost CA YIA

(CA) Area (YIA) ($) ($/ha) ($/ha) (%)

NCSPs under PSU

1 Prasart Pram BMC 1 7 1,311 1,311 1,661,305 1,267 1,267 21.1

2 Tumnub Kampong Thkov SRP 2 10 1,307 1,328 1,329,352 1,017 1,001 19.8

3 Spean Sreng Upper Area BMC 1 6 2,367 2,567 2,778,471 1,174 1,082 17.6

4 Tumnub Donkay Thmei SRP 1 9 1,629 1,629 1,976,779 1,213 1,213 20.2

Subtotal 5 32 6,614 6,835 7,745,907 1,171 1,133

NCSPs under PIU Kampong Thom

6 Tumnub O Andaeng KTH 1 6 490 550 680,556 1,389 1,237 24.1

7 Tumnub O Neak Takair KTH 1 6 390 400 480,252 1,231 1,201 22.9

8 Tumnub Krahamkor KTH 1 7 430 450 542,080 1,261 1,205 25.9

9 Tumnub O Chik KTH 1 4 280 350 334,127 1,193 955 29.2

10 Tumnub Kbal Kmauch KTH 1 4 250 350 279,311 1,117 798 21.6

11 Tumnub Yeay Nay KTH 1 3 270 270 321,610 1,191 1,191 23.8

Subtotal 6 30 2,110 2,370 2,637,936 1,250 1,113

Total 11 62 8,724 9,205 10,383,843 1,190 1,128

KTH = Kampong Thom SRP = Siem Reap BMC = Banteay Meanchey

Priority NCSPs for procurement under WRMSDP

Subproject Province

No. of benefited Unit cost per ha of

Commune Villages

Table 6: Procurement Milestones of Priority NCSPs

Prasart O O Neak Kraham- O Chik Kampong Kbal

Pram Andaeng Takair kor Thkov Kmauch

Command area, ha 1,311 1,307 490 390 430 280 250

Yearly Irrigation, ha 1,311 1,328 550 400 450 350 350

Cost estimate, $'000 1,661.3 1,329.4 0.681 0.48 0.542 0.334 0.293

Bid adverstisement 21-Oct-13 4-Dec-13 4-Dec-13 27-Dec-13 27-Dec-13 17-Jan-14 31-Jan-14

Pre-bid meeting 20-Nov-13 24-Dec-13 24-Dec-13 15-Jan-14 15-Jan-14 18-Feb-14 18-Feb-14

Site visit 21-Nov-13 25-Dec-13 25-Dec-13 16-Jan-14 16-Jan-14 19-Feb-14 19-Feb-14

Bid opening 3-Dec-13 9-Jan-14 9-Jan-14 29-Jan-14 29-Jan-14 4-Mar-14 4-Mar-14

BER submission Jan 2014 Feb 2014 Feb 2014 Mar 2014 Mar 2014 May 2014 May 2014

Particular

36. The Environment Specialist reported that all the 10 NCSPs are classified as Category B for their environmental impact. The Specialist submitted the IEE and EMP of all 10 NCSPs to ADB on 18 October 2013.

37. The Safeguards Specialist classified the resettlement impact of all 10 NCSPs as Category B. The preliminary RCPs for these subprojects were also prepared and will be used as reference for the preparation of the final RCPs for the respective NCSPs.

38. The final contract amount for the FS and DD of the completed subprojects, as indicated in QPR 6, is $646,500, broken down into: $287,134 with PSU for the CSPs, $280,228 with PSU for


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the NCSPs, and $79,138 with the Kampong Thom PIU for NCSPs. PSU completed the FS of five NCSPs, but prepared the DD of only four NCSPs.

39. For 2013, the activities and outputs under this component included the following:

(i) Assistance to PSU teams in the DD of major structures in SS-TA, including structural stability analysis, hydraulic performance assessment of conveyance structures, and design of irrigation canals and structures;

(ii) Assistance to PSU teams in the FS and DD of NCSPs, particularly in the finalization of cost estimates, FS and DD reports, and design of major structures;

(iii) Assistance to Kampong Thom PIU in the DD of major structures in the six NCSPs assigned to them;

(iv) Review and improvement of reports of PSU on DD of CSPs, and FS and DD of NCSPs;

(v) Assistance to the Kampong Thom PIU in the preparation of FS and DD reports for six NCSPs;

(vi) Review and assistance in the finalization of the bill of quantities (BOQ) and cost estimates of CSPs and NCSPs;

(vii) Assistance to PMO in the presentation of the DD to the local community; (viii) Assistance in updating resettlement and compensation plans, IEE, and financial and

economic analysis; and (ix) Assistance in civil works procurement of subprojects.

C. FWUC Formation and Strengthening

40. Ongoing support to FWUCs of NWISP and SCIRIP. There are 12 FWUCs4 in NWISP and SCIRIP within the five provinces of Kampong Thom, Siem Reap, Banteay Meanchey, Battambang, and Pursat. Continuing assistance for the strengthening of these FWUCs include a one-time IOB amounting to $3,000 per FWUC, on-demand technical support (OTS), and a $20,000 credit line per year for six years for each FWUC. The IOB will support the initial operation of the irrigation system by the FWUCs prior to the start of collection of irrigation service fee (ISF). Ten of the 12 FWUCs are qualified for IOB as two FWUCs (Punley and Stung Chinit) received this assistance in the past. The OTS will support the priority capacity building needs of the FWUCs through hands-on training in areas identified by the FWUCs themselves. These areas include irrigation water management, O&M of irrigation assets, ISF collection processes, production technology of rice and other crops, livestock production, post-harvest technology, and other livelihood opportunities. Contracted service providers will provide the training and support services. To date, however, there has been no issuance of credit line on the OTS as the preparatory documents of the FWUCs and requests for assistance are yet to be completed. Appendix 8 shows the basic information on the operation of FWUCs in NWISP and SCIRIP and the status of IOB implementation in the five provinces.

41. All ten IOB-eligible FWUCs received releases of $3,000 each from MOWRAM, as indicated in QPR5. By end of December 2013, the reported expenditures of FWUCs on IOB amounted to $20,402, equivalent to about 68% of the released fund. Most expenses fall under the category of office supplies and meetings of community members and advisory groups. The main topics discussed in the meetings were mostly the formulation of work plan and budget, identification of priority capacity building needs of the community, and strategies for the collection of ISFs. The ADB Mission of 27 August-6 September 2013 agreed with the recommendation of the EA Program Director to extend IOB by more than one year to give the FWUCs ample time to fully develop their capacity for O&M and ISF collection. Subsequently, ADB confirmed by email that (i) the extension shall be on annual basis; (ii) Punley and Stung Chinit can be included; and (iii) the extension

4 The FWUCs are: Punley, Po Pi Deum, and Don Aov in Banteay Meanchey; Canal N1 and Chork in Battambang;

Anlong Svay, Krouch Saeurch, Kuch Nup, and Tram Mneas in Pursat; Kork Thnong and Ta Soam in Siem Reap; and Stung Chinit in Kampong Thom.


28 January 2014



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ELVIRA C. ABLAZA



needs only the approval of the National Program Director. Thus, on 14 November 2013, PMC prepared and submitted the budget request for IOB extension to 2014 in the amount of $36,000. The National Program Director promptly approved the request on the same date.

42. The requirements for the OTS implementation are: (i) preparation of the FWUC annual work plan (AWP); (ii) identification of the priority capacity building needs of the FWUC; and (iii) contracting of service providers. The commune council, PDWRAM and district staff, village leader, and FWUC leader are involved in these activities in accordance with ADB-approved procurement and contract management guidelines. After several revisions and consultative meetings with ADB, PMO finally submitted the procurement and contract management guidelines to ADB on 28 November 2013 and on 23 December 2013, respectively. In response, ADB sent its NOL with a long list of comments. PMC will incorporate the comments in the final version of the guidelines, then translate them to Khmer. Meanwhile, PMO submitted the EOI and TOR for the procurement of the services of a service provider for OTS of Kroch Saeurch in Pursat to ADB for NOL on 2 December 2013. Once approved by ADB, the document will serve as template for all future FWUC requests for OTS assistance.

43. The core training program for OTS includes five modules identified based on the priority capacity building needs of the 12 FWUCs in NWISP and SCIRIP. The program captured at least three of the top five priorities of each FWUC. The FWUC could also add one or two topics to address the top priority needs of specific FWUCs outside the core program.

44. FWUCs in WRMSDP. PMC and PIU will organize, train, and develop four FWUCs in the three CSPs for the eventual transfer of management of the rehabilitated irrigation systems. These consist of one FWUC each for O Mean and O Touk subprojects and one for Spean-Sreng and another for Trapaing-Ambel. The SS-TA subproject will need two FWUCs because of its size and different situations. Spean Sreng is within the reservoir area, and Trapaing Ambel is in the irrigation area downstream of the reservoir. A committee representing the two FWUCs will take charge of the operation of the harvesting regulator to coordinate reservoir operation and cropping calendar in both areas and avoid conflicts in water conservation and releases.

45. The FWUC specialists in each province, together with the PIU and district staff, spearheaded the formation of FWUCs and provided support in the conduct of DD, particularly in the mobilization of communities and farmers for dialogue and information dissemination. The summary status of FWUC formation and development in the CSPs is presented in Table 7, and additional details are in Appendix 9.

Table 7: Status of FWUC Formation and Development in Core Subprojects

Command Weight

Area, ha Factor % Each Weighted

O Mean 764 11.10 32.75 3.64

O Touk 1,050 15.25 34.22 5.22

Spean Sreng 2,600 37.77 20.23 7.64

Trapaeng Ambel 2,470 35.88 23.99 8.61

All core subprojects 6,884 100.00 25.10

Subproject FWUCAccomplishment, %

46. The overall status of FWUC formation in the CSPs is about 25%. Current activities involve orientation and mobilization of farmers and election of FWUC committees, including the establishment of a master list of farmers in each CSP and the formation of statute and construction subcommittees. As of 31 December 2013, the status of accomplishment of activities related to the mobilization of farmers in the CSPs was 13% in O Mean and 14% each in O Touk, Spean Sreng, and Trapaing Ambel. The listing of farmers was 71% completed, based on the area coverage, but 85% based on the number of villages surveyed. The status of completion of activities related to the election of FWUC committees was 20% each in O Mean and O Touk, 10% in Trapaing Ambel, and


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7% in Spean Sreng. The occurrence of frequent heavy rains, which caused continuous flooding in the project area during the quarter, affected FWUC formation in the CSPs.

47. As indicated in QPR6, activities in FWUC formation and strengthening in the NCSPs have yet to start. The FWUC Specialists assisted in community mobilization, conduct of consultations, rapid participatory appraisal of the current situation, and selection of sample respondents for the agro-socioeconomic survey as a component of the FS/DD. FWUC formation and strengthening activities in the NCSPs will focus on the first priority subprojects shown in Table 5.

48. The summary of events, activities, and accomplishments under this component in 2013 is listed below.

Monitoring of utilization of the released IOB funds to FWUCs;

Assistance in facilitating the liquidation of IOB fund by beneficiary FWUCs;

Training of FWUC leaders on financial management and accounting;

Assistance in the preparation of requirements for OTS implementation;

Assistance to PSU and PIUs in the mobilization of farmers in the CSPs and NCSPs for consultation and orientation on the DD of subproject facilities;

Orientation and mobilization of farmers for the formation of FWUCs in the three CSPs;

Orientation and training of farmers in the formulation of FWUC statutes and conduct of coordination meetings;

Procurement of aerial photographs for use in preparing the master list of farmers;

Listing of farmers in CSPs in preparation for the formation of FWUCs; and

Formation of statute and construction subcommittees in O Mean, O Touk, and Spean Sreng-Trapaing Ambel subprojects.

D. Project Management

49. Project expenditures. The PMC accountants continued to assist PMO and the PIUs in recording and monitoring all financial transactions of the project. In the last quarter, most disbursements were made under the following ADB loan categories: consultant services (03B); PDWRAM staff training and capacity building (04A); ongoing support to existing projects (04B); and O&M cost of vehicles and equipment (06). Loan disbursement has been sluggish, as construction of civil works of subprojects has not yet started. Some disbursements from the ADB grant for consultancy services have started. Before the end of the 4th quarter of 2013, the civil works contract for one CSP, in the amount of $1.8 million, was completed and signed. Disbursements for Category 01, Civil Works, are expected to pick up in 2014.

50. PMC initiated the preparation of the AWP and budget for year 2014. It is expected that the AWP would be completed by early January for presentation to, and approval by, the Program Steering Committee (PSC), as was done in 2013. PMO will then submit the approved budget to ADB for comments and NOL.

51. Procurement of goods. MOWRAM has procured a total of $377,255 worth of vehicles and office equipment. The suppliers successfully delivered all procured vehicles and office equipment, including four-wheel drive pick-up trucks, by the end of September 2012, as reported previously. The procurement of additional equipment for PMC and PIUs worth $107,200 was completed in December 2013 upon the delivery of procured office and survey equipment to PMO and the PIUs. However, the disbursement for these items have not yet been included in this report.

52. Consulting services. PRIMEX in association with DCCD and CADTIS provides the main consulting services to the project. PMC just maintained the consultants already rendering services during the third quarter of 2013 through this quarter under review. Since the mobilization of the PMC team on 15 March 2012, 25 international and national consultants have been mobilized so far. As of 31 December 2013, the consultants have rendered 333 person-months against the total


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contract of 557.55 person-months (59.7%). In the last quarter of 2013, 43.7 person-months were utilized, of which 3.3 person-months (p-m) were for international consultants, and 40.4 p-m were for national consultants. The summary of consultants’ mobilization is in Appendix 10, and their fielding schedule is in Appendix 11.6

53. The Team Leader (TL) demobilized for a three-month input break on 16 October 2013, and will return to the field on 15 January 2014. In the TL’s absence, the Deputy Team Leader (DTL) acted as TL during the 4th quarter of 2013. As scheduled, the national Irrigation Engineer remobilized in November after a three-month input break. All three Provincial Coordinators also had input breaks from 0.5-1.0 month each, as scheduled, and one of the agronomists had an input break of 1.5 months.

54. The procurement of individual consultants, including 6 person-months of a national resettlement specialist and 3 person-months of a national environmental specialist, is yet to be completed. The procurement of a national environment specialist is in the final stages of contract negotiation with MEF, while the national resettlement specialist position was re-advertised as none of the EOIs received from the first batch of candidates was found acceptable.

55. Implementation arrangements with MAFF and MLMUPC. PMC completed and submitted the MOUs and draft implementing guidelines for both MAFF and MLMUPC, as indicated in the previous reports. MOWRAM and MAFF already signed the MOU on the provision of agriculture extension services to farmers. PMO submitted the signed MOU to ADB on 21 October 2013, and ADB sent its NOL on 11 November 2013. MAFF completed the field rapid rural assessment (RRA) workshops in 10 communes within the three WRMSDP provinces in December 2013. The results of the RRA will provide the basis for MAFF to develop the specific extension service program for the subprojects in each province. MAFF scheduled the presentation of RRA findings and the consultation meeting on the perceived extension program with MOWRAM on 6 January 2014.

56. MLMUPC finally sent back the draft MOU and implementing guidelines on land titling to PMO on 29 November 2013. PMC promptly incorporated the comments and the suggested revisions on the MOU and submitted the MOU to PMO on the same date. The EA will then submit the revised draft MOU and guidelines to ADB for comments and NOL.

57. Project performance monitoring system (PPMS). Specific forms and procedures for data collection to track the progress and status of the project components have been evolving for each of the project components. Appendixes 2–11 all relate to the progress of achieving the project inputs and outputs. PMC is developing the forms and reporting formats for monitoring the progress of the civil works contract for O Mean based on the work program of the Contractor. Similar forms and formats will also be developed for the other CSPs and the NCSPs. PMC completed updating the baseline data of the three CSPs and two NCSPs (Prasart Pram and Donkay Thmei), as reported in QPR 6. During this reporting period, the Agronomists completed the collection of baseline socioeconomic data in Kampong Thkov in Siem Reap and the six NCSPs in Kampong Thom. The report on the baseline data collection in Kampong Thkov is in Appendix 12, while the reports on the NCSPs are available at the PIU. Summary data for the CSPs relevant to the project results, impact, and outcome are in given in Appendix 13. The benchmark project results assessment shall be the average of the baseline data of the CSPs.

58. Highlights of activities and events in 2013 under this component include the following:

Conduct of annual project review and planning;

5 This figure includes an additional 12.5 person-months, as per Addendum No.1 of 19 June 2013 and 47 person-

months as per Addendum No. 2 of 23 December 2013. 6 This appendix is the revised version of the consultants’ field schedule, as agreed during the ADB Mission of 27

August–6 September 2013.


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Preparation of ICB bid documents for three CSPs and two NCSPs;

Preparation of NCB bid documents for five NCSPs;

Preparation of BERs for the O Mean and O Touk subprojects’ office and survey equipment;

Assistance in the preparation of evaluation reports for individual consultants;

Meetings between MOWRAM and MAFF regarding the finalization of the MOU on provision of agriculture extension services and work plan preparation;

Assistance to PSU and PIU in preparation of FS and DD reports for NCSPs;

Preparation of categorization reports on environmental and resettlement impacts of NCSPs;

Assistance in the preparation and finalization of IEE and RCP of NCSPs;

Data collection for the updating of the agro-socioeconomic baselines of three CSPs and eight NCSPs;

Preparation and submission of updated baseline data of three CSPs and two NCSPs;

Assistance in the presentation of DD outputs for three CSPs and seven NCSPs to the local communities;

Assistance in the demarcation and pegging of COI in three CSPs and seven NCSPs;

Provision of assistance to the ADB Review Mission in setting up of meetings and field inspection/visitation; and

Preparation and submission of quarterly progress report.

V. COMPLIANCE WITH COVENANTS

59. The major loan and grant covenants and corresponding progress of compliance are shown in Appendix 14, and the monitor on Gender Action Plan (GAP) implementation and participation of women in project activities are in Appendix 15. PMO is well aware of the importance of monitoring compliance with the loan and grant covenants, and PMC continues to provide assistance in this respect, as necessary. The recently concluded ADB Review Mission noted that the EA has complied with all covenants, or there is ongoing effort to ensure compliance, except the establishment of a website and a grievance redress mechanism. ADB requested the EA to expedite the implementation of these covenants and suggested the hiring of an individual consultant to maintain the project website, specifically for Output C. Hiring of this consultant is in progress, with MEF in the final stages of contract negotiation with the candidate selected by PMO.

VI. KEY ISSUES AND PROPOSED ACTIONS

A. Procurement

60. Progress of procurement of civil works, office and survey equipment, and individual consultants, as observed by the last ADB Review Mission, has been rather slow and needs improvement. The Mission recommended that procurement staff meet and assess the causes of delay. In addition, the Mission also requested the attachment of a procurement tracking sheet to monitor procurement progress and milestones, as is shown in Appendix 7. Further improvement in the procurement process may also result once the Procurement Review Committee (PRC) schedules and convenes the required meetings.

B. Updating of Resettlement and Compensation Plans in Core Subprojects

61. The preparation of updated RCPs for the subprojects requires the results of the detailed measurement survey and replacement cost study conducted by IRC. An RCP is a prerequisite for the start of civil works construction. The EA and the contractor already concluded and signed the civil works contract for O Mean. The procurement for O Touk subproject is nearly complete, with the BER submitted to ADB for NOL issuance on 16 October 2013. PMO submitted the engineers’ layout of the COIs of O Mean and O Touk to IRC on 23 October 2013. Also, PMO and PIU completed the demarcation and pegging of COI in O Mean, and work on O Touk will start soon.


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However, IRC’s DMS is yet to start in these two CSPs. Two more subprojects, SS-TA and Prasart Pram, are in the final stages of procurement as well. It is apparent that the issue on resettlement and compensation is a major constraint to construction implementation.

62. In view of the above, PMO needs to closely follow up with IRC on the commencement of the DMS in O Mean and O Touk in order to ensure that the RCPs for these two subprojects are finalized as soon as possible. Within the subprojects, there are construction areas that are unaffected by resettlement issues. In the case of O Mean, for instance, these are the spillway site, the existing reservoir embankment, sections of the left and right main canals, and some specific sites of canal structures, which are all unoccupied and/or have an existing right-of-way, where affected persons are not present. The construction effort could initially focus on these areas while the DMS and RCP are being prepared. In so doing, the contractor would be able to carry out some construction work without causing the involuntary displacement of people. The O Touk subproject is in a similar situation. To ensure that construction proceeds in full compliance with all loan and grant covenants, it is necessary to delineate the construction sites within each subproject, which have no resettlement issues. PMO should then instruct the contractor to concentrate on these specific sites until the required RCP and settlement of payments have been resolved in the remaining areas of the subproject.

C. FWUCs in NWISP and SCIRIP

63. All ten eligible FWUCs have received $3,000 each for their IOB, and disbursements are in progress. Implementation of OTS is yet to start, however. ADB finally issued the NOL for the procurement and contract management guidelines of OTS service providers to PMO on 23 December 2013. The FWUCs need direct guidance in the preparation of prerequisite documents for the procurement of service providers to develop the capacity of the FWUCs on priority technical assistance needs. PMC still needs to finalize and translate to Khmer the procurement and contract management guidelines following the ADB NOL. TA specialists will then use the guidelines in training FWUCs on procurement and contract management of service providers. These activities will still require some time before the actual mobilization of the OTS fund. Meanwhile, the OTS budget had started to pile up since 2012 so that by the end of 2013, the unused OTS fund had ballooned to $480,000.

D. Flooding in the Project Area

64. A team of TA consultants made two sets of field visits to assess the flood damage in the irrigation schemes of NWISP and Stung Chinit on 30 October–1 November and on 25–29 November 2013. The assessment aimed to determine the impact of the damaged structures on the functionality of the system, as that will affect the implementation of OTS of the FWUCs. The team conducted consultations with the FWUCs, followed by random field validation and photo documentation of the sites visited. As shown in Table 8 and Appendix 16, the floods caused one irrigation scheme, Chork in Battambang, to become non-operational. The other 11 irrigation systems remain operational or partly operational but are at high risk of further deterioration or becoming non-operational if immediate repairs or remedial measures are not done before the next flood season.

Table 8: Summary of Findings of the Flood Damage Assessment Team

Nature and Description of Damage Affected FWUCs and Irrigation Schemes

1. Breaches and low sections on reservoir embankments

6 FWUCs: Chork, Anlong Svay, Punley, Ta Soam, Canal No. 1, Kork Thnong

2. Eroded and damaged embankments of main, secondary, and drainage canals

8 FWUCS: Chork, Don Aov, Punley, Ta Soam, Canal No. 1, Po Pi Deum, Stung Chinit, Krouch Saeurch

3. Eroded/washed away laterite pavements of access and embankment roads

4 FWUCs: Chork, Canal No. 1, Stung Chinit, Krouch Saeurch


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Nature and Description of Damage Affected FWUCs and Irrigation Schemes

4. Eroded outlets and downstream sections of structures and side slopes of canals

8 FWUCs: Chork, Kuch Nup, Tram Mneash, Ta Soam, Canal No. 1, Kork Thnong, Stung Chinit, Krouch Saeurch

5. Siltation of canal prisms Stung Chinit

6. Low sections of protection dikes Po Pi Deum

7. Lack of freeboard on main canals Kork Thnong

8. Non-operational system due to damages Chork

65. To address the required repair of flood-induced damages, PMC recommends the following:

TA Engineers, together with the PIU Engineers, should prepare quantity and cost estimates for the repair of the damages in each FWUC.

The unused OTS fund for 2012 and 2013 should be utilized for the repair works.

Repair work should be done in a participatory manner to ensure the FWUC’s active participation in, and responsibility for, the repair work;

The approval of the EA and ADB for the utilization of the OTS allocation should be sought.

The FWUCs should be oriented on the participatory repair activity and they should be involved in the implementation of repair works.

The repair works should be implemented through the PIU of the corresponding province.

66. This scheme of repairs is applicable only in FWUCs, where the requirements are within the available OTS fund in the past two years. This will allow the immediate repair of the damages to avoid further deterioration of the systems, which could happen in the next flood season. Such a participatory scheme for the repair works would contribute to the organizational development and strengthening of the FWUCs and also enable the project to mobilize the unutilized OTS fund allocation.

E. FWUC Formation and Strengthening in WRMSDP

67. As observed during the last ADB review mission, the implementation progress in this component needs improvement. The PMC internal meeting on 5 August 2013 discussed this issue and made the following recommendations to expedite activities under this component:

(i) The FWUC Specialists will stay in the village during weekdays to work more closely with the community and save on travel time from town to village.

(ii) To make this possible, PMO will instruct the PIUs to support the specialists with motorcycle for transportation.

(iii) PMO will procure aerial photographs for use of the FWUC specialists in preparing the list of farmers.

(iv) PMO will motivate the PIUs and FWUC staff to work with the TA specialists in forming the FWUCs; and

(v) PMC will request the officials from FWUC Department to increase work in the project from 10 days to 15 days a month.

68. As of 31 December 2013, items (i), (iii) and (v) have been undertaken. The stay of the specialist in the village was only effective in Kampong Thom, as the PIU provided him with motorcycle support. The Banteay Meanchey PIU provided the specialist with a motorcycle only for one month, and the Siem Reap PIU did not provide a motorcycle at all. The FWUC staff of PIUs continues to show disinterest and lack of cooperation, except in Kampong Thom. The officials from


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



the FWUC Department have increased the work days in the project to 15 days a month since September 2013. A further increase in their support to 20 days, if possible, is necessary, as their continuing presence may trigger the interest of PIU FWUC staff. Transportation support to the TA FWUC specialists in Banteay Meanchey and Siem Reap is crucial to a more effective stay of the specialists in the villages for community organization purposes. 69. Despite the measures enumerated above, the implementation progress of the project’s FWUC formation and strengthening component continues to slide because one TA FWUC Specialist cannot handle all the activities in an entire province with multiple subprojects. In the case of Kampong Thom, for instance, there are two CSPs, O Mean and O Touk, and five priority NCSPs. In the last two quarters of 2013, PMC deployed the FWUC specialists from Banteay Meanchey and Siem Reap to Kampong Thom to assist in farmers’ mobilization, particularly in the listing and orientation of farmers. This arrangement is short-lived, however, as the FWUC specialists have to attend to activities in their assigned provinces. Even with this arrangement, FWUC formation activities in the NCSPs could not start. Experience in NWISP suggests the critical importance of a bigger investment for organizing and strengthening FWUCs. For example, in NWISP, an irrigation extension team (IET) composed of an O&M specialist, an agriculturalist, and FWUC specialist, organized and trained the FWUC in each subproject. Thus, 11 IETs from service providers, took care of the formation and strengthening of FWUCs in 11 subprojects under the NWISP. This is in addition to the international and national consultants assigned at PMO, who also provided capacity building to FWUC and PIU staff. Based on the experience of NWISP and considering that there are uncommitted resources under Category 3b of the loan and Category 3101 of the grant, it is strongly suggested that service providers be recruited to augment the current PMC resources to expedite the progress under this component.

F. Consulting Services

70. The activities for the formation and strengthening of FWUCs require additional inputs of the TA FWUC Specialists assigned to the three Project provinces. By the end of 2013, the remaining time of these specialists were 6.3 person-months (p-m) in Kampong Thom, 4.2 p-m in Banteay Meanchey, and 3.5 p-m in Siem Reap. The remaining input will be fully utilized within the first two quarters of 2014 without additional input, but the work on FWUC formation and strengthening will definitely extend beyond this period. In order to continue the services of the FWUC Specialists, which is very crucial for the achievement of the irrigation management transfer objectives of the project, PMC proposes to reallocate the person-month allocation of the unmobilized Agronomist for Banteay Meanchey to the FWUC specialists. This reallocation is an attempt to balance the remaining inputs of the three specialists.

71. Contract Addendum No. 2 was approved by ADB on 23 December 2013. Addendum No. 2 involved input extension of six national consultants equivalent to 47 p-m, broken down into: (i) 12 p-m for the FWUC Specialist; (ii) 10 p-m each for the Irrigation Engineer and Accountant; (iii) 6 p-m each for the Safeguards/Resettlement Specialist and the Agronomist; and (iv) 3 p-m for the Capacity Building Specialist. With the approval of Addendum Nos. 1 and 2, the total time input of national consultants has been increased by 59.5 p-m, from the original 444 p-m to a new total of 503.5 p-m, and thereby utilizing almost all of the funds under the contingency allocation of the consulting services contract.

G. Reallocation of Budget from Category 4A and 4B to Category 05

72. As discussed in para. 37, the final cost of FS/DD of subprojects amounts to $646,500. This is the amount taken from Category 05 to fund the cost of FS/DD of subprojects. PMC prepared and submitted the proposed reallocation of this amount from Category 4A and Category 4B to Category 05 to PMO on 24 October 2013. The proposed reallocation is now with MEF for submission to ADB.


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



VII. KEY ACTIVITIES IN THE NEXT QUARTER (Q1, 2014)

73. Strengthening of PDWRAM. The activities planned for implementation in the next quarter are the following:

Provide continuing assistance of the team of consultants to PMO and PIUs;

Prepare assessment procedures and appropriate questionnaire to evaluate how the trainees apply the knowledge gained from training courses in the performance of their duties and responsibilities;

Continue coordinating with CDTA Outputs A and B in the preparation of a Training Master Plan for WRMSDP;

Coordinate with PIUs on the schedule of training courses and identification of specific trainees for each course;

Prepare training modules and materials for the remaining training courses in the ADB-approved training plan;

Assist in preparing training modules and syllabus for courses handled by MOWRAM departments; and

Conduct training courses according to schedule and availability of expected trainers and participants.

74. Rehabilitation and improvement of irrigation systems. Following are the activities for implementation in the coming quarter:

Assist PMO/PIU in the review and evaluation of submitted construction methods and program by contractors;

Assist PMO/PIU in preparing monitoring plans to determine contractors’ compliance with technical specifications and construction drawings;

Assist PSU/PIU in preparing and reviewing construction drawings under the civil works contracts;

Assist PSU and PIUs in planning and implementing construction supervision and contract administration;

Assist PMO/PIU in demarcating and pegging the COIs of subprojects for reference of IRC in DMS;

Assist PMO/PIU in realigning subproject reservoir embankments, conveyance channels, and other facilities to avoid resettlement and right-of-way issues, such as the existing graves in O Mean, cutting across the National Highway, and avoiding the existing bridge in Kampong Thkov;

Assist PMO/PIU in materials testing of steel bars and concrete mix and interpreting results;

Assist PSU and PIU in reviewing and finalizing contractors’ billing claims with appropriate site inspection and measurements;

Assist PSU in delineating subproject boundaries and estimating number of landholdings for land titling; and

Conduct periodic construction site visitations and monitoring of contract implementation progress.

75. FWUC formation and strengthening. Activities for the next quarter are the following:

Continue providing support and assistance to FWUCs in NWISP and SCIRIP, particularly in facilitating liquidation of funds released for IOB;

Provide training to FWUC staff in PIUs on the implementation of IOB and OTS, particularly fund monitoring and liquidation of expenditures;

Coordinate with the MOWRAM FWUC Department in organizing support staff for implementation of activities related to formation, development, and strengthening of


28 January 2014



Dear Ms. Piasan:







Sincerely,

ELVIRA C. ABLAZA



FWUCs in WRMSDP subprojects and monitoring of IOB and OTS in NWISP and SCIRIP;

Assist in finalizing plans and support documents for OTS to FWUCs of NWISP and SCIRIP;

Assist in training FWUCs on procurement and contract management guidelines for procurement of service providers in OTS implementation;

Assist FWUC specialists and staff in the PIUs on FWUC formation and strengthening in CSPs;

Assist PMO and PIUs in organizing meetings in the communities and villages related to resettlement and compensation of affected families;

Assist in preparing a master list of land ownership and delineation of blocks and groups for the eventual formation and election of FWUCs;

Assist PIUs in the preparation of work plan and budget for FWUC formation and development activities; and

Assist PIUs in the conduct of FWUC formation and strengthening activities, particularly in orientation and training of farmers.

76. Agriculture support and extension. The activities planned for implementation in the next quarter include the following:

In coordination with FWUC specialists and agronomists in the PIUs, assist in plan preparation for the provision of extension services by PDA to farmers in the provinces covered under WRMSDP;

Continue assistance in the assessment of agricultural development status of subprojects and updating of agro-socioeconomic baseline data of CSPs;

Assist in implementing the MOU of MOWRAM and MAFF for the provision of agricultural extension services to farmers in rehabilitated irrigation systems, particularly those relating to specific contract for each subproject or province; and

Assist in the establishment and subsequent maintenance of a website for Output C of WRMSDP.

77. Project management. In the next quarter, the following activities are planned for implementation:

Review and assist in finalizing bid documents for tendering of civil works for NCSPs;

Assist in procurement of civil works for core and non-core subprojects, particularly, the preparation of BERs;

Assist MOWRAM in finalizing implementation arrangements with MLMUPC and in finalizing the draft MOU and implementation guidelines;

Prepare updated procurement plan for the year and assist in procurement of additional office equipment and individual consultants, as necessary;

Prepare plans for the conduct of project management workshops concerning project progress review and planning;

Assist in coordinating the updating of agro-socio-economic baseline data, IEE, and RCP of NCSPs;

Continue implementation of PPMS and refinement of monitoring forms based on work plans in various project components;

Continue the preparation of the Project Benefit Monitoring and Evaluation System (PBMES), including sampling scheme, questionnaire form, schedule of field surveys, and reporting format; and

Assist PMO in the preparation of required reports and project management information system.

APPENDIXES

APPENDIX 1Project Layout Map

APPENDIX 1: PROJECT LAYOUT MAP Page 1

WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROGRAM (WRMSDP), CAMBODIA (ADB LOAN 2672-CAM [SF])

PROJECT LAYOUT MAP

APPENDIX 2List of Contracts Awarded

APPENDIX 2: LIST OF CONTRACTS AWARDED Page 1


LIST OF CONTRACTS AWARDED

Table A2.1: Detailed List of Contracts Awarded

As of 31 December 2013

Cat. Category Name / Status /

No. Detailed Description Remarks Date Amount Disbursed Balance01 Civil Works 3/

1. O Mean Irrigation Scheme Rehabilitation Awarded 15-Nov-13 1,799,888 0 1,799,888

Subtotal for Cat. No. 01 1,799,888 0 1,799,888

02 Equipment

1. Narita Distribution Cambodia Co., Ltd (Supply of office equipment) Delivered 23-Dec-11 54,926 54,926 0

2. Dangvanh Limited (supply of air-con, fridge & furniture) Delivered 23-Dec-11 45,639 45,639 0

3. Yamaha Motor Cambodia Co., Ltd. (Supply of motorcycles) Delivered 23-Dec-11 10,980 10,980 0

4. RM Asia Co., Ltd. (Supply of vehicles) Delivered 5-Oct-11 265,650 265,650 0

5. Narita Distribution Cambodia Co.,Ltd (Supply of office equipment Lot 1 & 2) Awarded 18-Oct-13 42,619 42,619

6. Comin Khmere Co.Ltd (Supply of survey equipment) Awarded 18-Oct-13 64,596 64,596

Subtotal for Cat. No. 02 484,410 377,195 107,215

03A Construction Supervision None

03B Consulting Services (Project Management) On-going 5-Mar-12 2,192,070 996,795 1,195,275

3101 Consulting Services (FWUC Cap. Bldg. & Agri Support) On-going 5-Mar-12 243,563 158,099 85,464

Subtotal for Consulting Services 2,435,633 1,154,894 1,280,739

04A Institutional Development & Strengthening PDWRAM Staff Training

1. Institute of Technology of Cambodia (conduct of training on Feasibility Study of

irrigation system with 25 participants)

Conducted 24-28

Dec. 201219-Dec-12 2,665 2,665 0

2. Royal University of Agriculture (conduct of training on Gender Awareness for PIU

staff)

Conducted 8-11 Jan

132-Jan-13 1,640 1,640 0

3. Life With Dignity (LWD) for conduct of training on: Conducted: 18-Jan-13

a. Small business and marketing concept, 22-25 Jan 13 1,920 1,920 0

b. Report writing skil ls, 5-8 Feb 13 2,020 2,020 0

c. Community management 12-15 Mar 13 2,010 2,010 0

4. An Institute to Serve Facilitators of Development - VBNK (Quickbook System for

accounting for PIU and PDWRAM Staff)

Conducted: 20-23

Aug-1319-Aug-13 2,150 2,150 0

5. Phnom Penh Institute of Technology: Conducted 28-Aug-13

a. Material Testing for Civil Works 2-6 Sep-13 3,780 3,780 0

b. Construction Supervision and Management 4-8 Nov-13 3,200 3,200 0

c. Management of Civil Works Contracts 26-29 Nov-13 2,710 2,710 0

Subtotal for Cat. No. 04A 22,095 22,095 0

Contract Awarded/Committed in US$



Cat. Category Name / Status /

No. Detailed Description Remarks Date Amount Disbursed Balance3501 Institutional Development & Strengthening (FWUC Cap. Bldg. & Agri Support)

Small assignment- individual consultant (Mr Long Vannak) - Batch 1 Aerial Photo Map Completed 18-Sep-13 4,835 4,835 0

Small assignment- individual consultant (Mr Long Vannak) - Batch 2 Aerial Photo Map On-going 12/25/2013 2,985 0 2,985


04B Institutional Development & Strengthening (FWUC Capacity Building)

1. Initial Operating Budget for 10 FWUCs in NWISP 1/ Yr 1 ongoing 1/ 30,000 30,000 0

2. On-Demand Technical Support None

Subtotal for Cat. No. 04B 30,000 30,000 0

05 Survey, Investigation, Design & Mapping

1. PSU (Detailed Design of 3 Core Subprojects) 2/ On-going 26-10-12 287,134 288,598 -1,464

2. PSU (Feasibility study/Detailed Design of 6 non-core subprojects) 2/ On-going 26-10-12 280,228 229,276 50,952

3. PIU KTH (FS/DD of 6 non-core subprojects) 2/ On-going 26-10-12 79,138 79,137 1

4. PIU SRP (FS/DD of Tumnub Lok Subproject) 2/ On-going 26-10-12 4,347 869 3,478


Sum of contracts under ADB Loan No. 2672-CAM [SF] 3,618,807 2,023,966 1,594,841

Sum of contracts under ADB Grant No. 0220-CAM [SF] 251,383 162,934 88,449

Sum of Contracts under OFID Loan No. 8253 1,380,514 0 1,380,514

Sum of Contracts under RGC counterpart fund 179,989 0 179,989

Total of all Contracts 5,430,692 2,186,900 3,243,7921/ Releases of IOB to FWUCs started in December 2012 and completed on 20 April 2013

2/ Contract amount adjusted based on final cost estimates after detailed design and advance payment ($869.34) to SRP deducted from PSU CSP. Details are table below.

3/ Amount for Civil Works is shared among ADB Loan No. 2672-CAM [SF] (13.3%), OFID Loan No. 8253 (76.7%) and RGC (10%)

Contract Awarded/Committed in US$



Table A2.2: Details of Adjustments on PSU and PIU Contract Amounts on FS and DD Preparation

Initial 1/ Final 2/ Initial Final

Core Subprojects (CSPs) under PSU1. O Mean 916,593 1,969,573 27,498 59,087

2. O Touk 605,683 1,786,978 18,170 53,609

3. Spean Sreng-Trapaing Ambel 3,965,252 5,814,577 118,958 174,437

Subtotal 5,487,528 9,571,128 164,626 287,134

Non-Core Subprojects (NCSPs) under PSU4. Prasart Pram 2,193,350 1,661,305 65,801 49,839

5. Tumnub Donkay Thmei 215,500 1,976,779 6,465 59,303

6. Spean Sreng Upper Area 3,877,790 2,778,471 116,334 83,354

7. Tumnub Kampong Thkov 1,354,500 1,329,352 40,635 39,881

8. Tumnub Spean Lok 4/ 632,722 18,982

9. Tumnub Prolay 5/ 2,392,519 71,776 47,850

Subtotal 10,666,381 7,745,907 319,991 280,228

Non-Core Subprojects under PIU Kampong Thom10. Tumnub O Neak Takair 479,500 480,252 14,385 14,408

11. Tumnub Krahamkor 618,140 542,080 18,544 16,262

12. Tumnub O Andaeng 876,790 680,556 26,304 20,417

13. Tumnub O Chik 163,700 334,127 4,911 10,024

14. Tumnub Kbal Kmauch 231,000 279,311 6,930 8,379

15. Tumnub Yeay Nay 303,200 321,610 9,096 9,648

Subtotal 2,672,330 2,637,936 80,170 79,138

Non-Core Subprojects under PIU Siem Reap16. Tumnub Lok 6/ 144,890 4,347

Total of all subprojects 7/ 18,971,129 19,954,971 569,134 646,5001/ Cost estimates on FS of CSPs and subproject profiles of NCSPs

2/ Final engineers' cost estimates on completion of detailed design.

3/ Contract amount is 3% of cost estimates. For NCSPs, FS is 2% and DD is 1%.

4/ Spean Lok was dropped after reconnaissance survey as it overlaps with a Chinese Project

5/ Tumnub Prolay was dropped after FS as it impringes on a Chinese-funded Project.

FS of non-core subprojects was allocated 2% of initial construction cost estimate.

6/ Tumnub Lok was integrated with Spean Sreng-Trapaing Ambel as it is adjacent and apparently

within the command of Spean Sreng-Trapaing Ambel.

7/ Number of subprojects with completed detailed design is only 13 out of 16. Two were dropped

and 1 was combined with a core subproject.

SubprojectsConstruction Cost Estimate Contract Amount -FS/DD 3/

APPENDIX 3

Summary of Actual Disbursements

APPENDIX 3: SUMMARY OF ACTUAL DISBURSEMENTS Page 1


SUMMARY OF ACTUAL DISBURSEMENTS

%ADB %OFID %RGC ADB Loan ADB Grant OFID Loan RGC ADB Loan ADB Grant OFID Loan RGC ADB Loan ADB Grant OFID Loan RGC

01 Civil Works

1. Civil works 13.3 76.7 10 2,097,191 12,000,000 1,564,708 2,097,191 12,000,000 1,564,708

2. Resettlement 125,350 2,062 123,288

02 Vehicles and Equipment 100

1. Vehicle 100 442,297 276,630 165,667

2. Equipment 100 307,136 100,565 206,571

Consulting Services

03A 1. Consultant for Construction Supervision 100 93,107 93,107

03B 2. Main Consultant (Proj Management and Design) 100 2,442,144 996,795 1,445,350

3101 3. Main Consultant (FWUC & Agri Support) 100 914,000 158,099 755,901

Training and Extension

04A 1. PDWRAM Staff Training 100 475,840 67,472 408,368

2. Strengthening of Prov. & District Admin Capacity 100 78,220 18,522 59,698

3501 3. FWUC Training 100 911,865 8,820 903,045

4. Farmers Incremental Extension 100 974,135 974,135

04B On-Going Support to Existing Projects # 100 2,220,825 7,556 2,213,269

05 Land Titling (Survey, investigation, design & mapping) 100 886,804 597,881 288,923

06 Recurrent Costs

1. O&M of Vehicles 100 423,165 82,544 340,621

2. O&M of Equipment 100 135,474 11,708 123,766

3. O&M of Infrastructures* 100 1,110,804 1,110,804

07 Benefit Monitoring and Evaluation 100 30,527 30,527

08 Interest Charges 100 445,691 13,346 432,345

Project Implementation *** 100

1. National Project Management Office 670,000 157,104 512,896

2. PIU Banteay Meanchey 650,000 30,973 619,027

3. PIU Kampong Thom 870,000 28,853 841,147

4. PIU Siem Reap 710,000 27,498 682,502

Total 10,078,421 2,800,000 12,000,000 5,700,862 2,173,017 166,919 0 246,489 7,905,404 2,633,081 12,000,000 5,454,372

All allocations 30,579,283 ** % of allocation 21.56% 5.96% 4.32%

* Includes contribution of farmers Expenditures this Quarter in $ 413,573 80,771 80,095

** This amount is less than the total project cost of US$31.928 million as it included the cost of RGC for resettlement partially. Total this quarter 574,439

*** Taken from the Project Administration Manual Appendix 12. Total to date 2,586,425

# The IOB advances of $30,000 will be recorded as expense when liquidated by FWUC, as per ADB advice.

Category Number and DescriptionFinancing Arrangement Estimated Current Allocation Expenditure up to 31 December 2013 Estimated Allocation Balance (US$)

APPENDIX 4 Project Results Profile

APPENDIX 4: PROJECT RESULTS PROFILE Page 1


PROJECT RESULTS PROFILE (OUTPUT C)

Design Summary Performance Targets and

Indicators with Baselines Progress

Assessment to 30 September 2013

Recommendation

Impact

Enhanced food security Increased water security for food production, human livelihood and ecosystem services

Increased resilience to climate change

Output A and B?

Output A and B?

By 2018 (from 2010 levels):

Number of households in project area with income lower than the poverty line reduced by 30%

50% of households (HH) have income of <$1.00/day

Average of O Mean, O Touk, & Spean Sreng-Trapaing Ambel

Number of households in project area with insufficient rice production for year-round consumption reduced by 40%

52 out of 108 HH (48%) have insufficient rice for year-round consumption.

Average incomes in project area derived from agriculture increased by 30%

Average annual income derived from agriculture is $668

Outcome

By 2013:

Improved management of water resources in Cambodia and more efficient and sustainable irrigation systems in the proposed project area

Policy, legal and institutional framework in place to operationalize the Law on Water Resources

Output A and B?

By 2018: Average yield:

Wet season yield increased from 2010 level of 0.8 t/ha to 1.9 t/ha

Wet season yield is 0.93 t/ha from HH survey.

Average of O Mean, O Touk, & Spean Sreng- Trapaing Ambel

Dry season yield increased from 2010 level of 1.7 t/ha to 3.6 t/ha

Dry season yield is 1.31 t/ha from HH survey.

Cropping intensity increased from 2010 level of 100% to 160%

Annual CI is 108%.

APPENDIX 4: PROJECT RESULTS PROFILE Page 2


Design Summary Performance Targets and

Indicators with Baselines Progress

Assessment to 30 September 2013

Recommendation

Outputs

By 2015:

Sustainable rehabilitation of existing small- and medium-scale irrigation schemes in the Tonle Sap basin

15,000 ha of irrigation schemes rehabilitated within the provinces of Kampong Thom, Banteay Meanchey, and Siem Reap

Procurement of works for O Mean is 70% and O Touk is 67%.

DD of three CSPs with 7643 ha is 100% complete

FS/DD of 10 NCSPs with 9205 ha 100% complete

Facilitate procurement of works for CSPs and priority NCSPs to start civil works

FWUC management committees established in all rehabilitated schemes under the project (target: 30% of members to be women)

Farmers listing in three CSPs is 70%.

Formation of 4 FWUCs in 3 CSPs is ongoing

Capacity building of FWUCs should be synchronized with construction and O&M phases

FWUC members and farmers have received vocational training in irrigation water management and system operations (target: 30% of beneficiaries to be women)

These activities are set for the O&M phase of the subprojects

CSP = core subproject NCSP = non-core subproject

APPENDIX 5 Summary of Implementation Schedule

of the Project

APPENDIX 5: SUMMARY OF IMPLEMENTATION SCHEDULE OF THE PROJECT Page 1


SUMMARY OF IMPLEMENTATION SCHEDULE OF THE PROJECT

% % of % of

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Weight Activity Total

A. Strengthening Provincial and District Level Admin Capacity 10 51.9 5.21. Training Needs Assessement 1 100 1.00

2. Preparation of Master Training Plan 1 100 1.00

3. Arrangement of schedule and modules 1 50 0.50

3. Conduct Training 5 45 2.25

4. Technical Assistance & capacity building 2 22 0.44

B. Rehabilitation and Improvement of Irrigation Systems 50 32.8 16.4

B.1 Core Subproject 20 23.32 4.66

1. Detailed Design 3 100 3.00

2. Resettlement & Compensation 1 12 0.12

3. Land Titling 1 3 0.03

4. Procurement of Civil Works 2 76 1.51

5. Construction of Civil Works 12

6. Construction Supervision & defect revision 1

B.2 Non-Core Subproject 30 39.2 11.76

1. Screening and Selection of Candidate SPs 1 100 1.00

2. Feasibility Study 4 100 4.00

3. Detailed Design 6 100 6.00

4. Resettlement & Compensation 1

5. Land Titling 1

6. Procurement of Civil Works 2 38 0.76

7. Construction of Civil Works 14

8. Construction Supervision & defect revision 1

C. FWUC Formation and Strengthening 25 26.5 6.6

C.1 Existing FWUCs in NWISP and Stung Chinit 10 57.4 5.74

1. Orientation of PIU and FWUC 1.5 100 1.50

2. Participatory Planning for Assistance 1/ 2.5 75 1.88

3. Implement and Monitor IOB 2/ 2 78 1.56

4. Implement and Monitor OTS 3/ 4 20 0.80

C.2 FWUCs in WRMSDP 15 6.0 0.891. Orientation and Mobilization of Farmers 2 14 0.28

2. Election of FWUC Committee 4 15 0.61

3. Training of FWUC Committee 3

4. FWUC Registration & Hand-over Ceremony 1

5. Planning of O&M and Agri-Extension 2

6. Implement O&M and Agri-Extension 3

D. Project Management 15 62.8 9.41. Procurement of Vehicles and Equipment 1 70 0.7

2. Procurement of Project Consultant 1 100 1.00

3. Guidelines, TOR and MOUs 1 65 0.65

4. Project Monitoring System & Procedures 1.5 55 0.83

5. Project Benefit M&E System 1.5 58 0.87

6. Field Works of Consultants 4/ 9 59.7 5.37

Total Estimated Physical Progress 100 37.7

1/ Includes agriculture extension 2/ Initial Operation Budget 3/ On-Demand Technical Support Time elapsed based on effectivity date= 36.6 %4/ Based on amended number of person-months pursuant to Addenda No. 1 and No. 2

2016 2017Component / Activity

2011 2012 2013 2014 2015

As of December 2013

APPENDIX 6Monitoring Report of Completed Training

Courses

APPENDIX 6: MONITORING REPORT OF COMPLETED TRAINING COURSES Page 1


(ADB LOAN 2672-CAM [SF])

IMPLEMENTATION OF TRAINING PLAN FOR PIU STAFF: MONITORING REPORT FOR COMPLETED TRAINING COURSES

(As of 31 December 2013)

A. Introduction

1. One of the components of the Water Resources Management Sector Development Project (WRMSDP) is the capacity building of project management staff. In 2012, the Project Management Consultant (PMC) formulated a training plan for strengthening the administrative capacity of the Provincial Department of Water Resources and Meteorology (PDWRAM) in project implementation. The results of the training needs assessment (TNA) conducted among PDWRAM personnel assigned to the Project Implementation Unit (PIU) in the three provinces of Kampong Thom, Siem Reap, and Banteay Meanchey were used in the formulation of the plan. The training plan consists of some 50 courses on various aspects of irrigation development with a budgetary requirement of about $458,142 in four years.

2. PMC reviewed and revised the training plan in March 2013 pursuant to the recommendations of the ADB Review Mission of 26 February–7 March 2013. The revised plan retained only the essential courses relevant to project implementation and effectively reduced the number of courses and budget allocation to about 50% of the original.

B. The Training Plan

3. The subject of this monitoring report is the implementation of the revised training plan that was reviewed and approved by ADB on 29 April 2013. The training plan consists of 15 courses, five annual review and planning meetings, four batches of in-country exchange visits, and two batches of study visits on Irrigation Management Transfer (IMT) within Asia. The training plan has a total allocation of about $227,534 and addresses the provincial and district levels of PIUs (Table A6.1).

Table A6.1: Approved Revised Training Plan

Duration Date/ Training Training

F M Sum (day) Schedule Provider Cost ($)

Completed courses to 15 March 2013

1. TOT on PIMD, IMT Policy 3 28 31 4 Sihanok Ville 23-26 Oct 2012 FWUC Dept 8,668

2. Feasibility study of irrigation systems 1 25 26 5 Siem Reap 24-28 Dec 2012 ITC 7,302

3. Gender Awareness 3 18 21 4 Kampong Thom 8-11 Jan 2013 AF/RUA 4,512

4. Small business plan & marketing concept 2 14 16 4 Banteay Meanchey 22-25 Jan 2013 LWD 3,672

5. Report writing skills 26 26 4 Phnom Penh 5-8 Feb 2013 LWD 6,441

6. Community Management 2 19 21 4 Phnom Penh 12-15 Mar 2013 LWD 6,202

Subtotal 11 130 141 25 36,797

Courses for implementation in 2nd and 3rd Quarter of 2013

1. Materials testing for civil works 22 5 Phnom Penh 2nd Q 2013 TSC 7,950

2. Management of civil works contracts 15 5 Province 3rd Q 2013 TBNL 6,475

3. Construction supervision 15 5 Province 3rd Q 2013 TSC 5,875

4. Quick book system for accounting 12 5 Phnom Penh 2nd Q 2013 TBNL 3,950

Subtotal 64 20 24,250

Courses for implementation in 2014

1. Operation of irrigation systems 19 5 Phnom Penh 4th Q 2013 TSC 7,475

2. Maintenance of irrigation systems 19 5 Phnom Penh 4th Q 2013 TSC 7,975

3. Irrigation system management 19 5 Phnom Penh 1st Q 2014 TSC 7,975

4. Participatory impact evaluation 19 5 Province 1st Q 2014 TBNL 7,546

5. Conflict resolution in irrigation systems 22 5 Province 1st Q 2014 TBNL 7,546

Annual Review and Planning, 1/yr for 5 yrs 250 1 Phnom Penh First Q of year TA-PMC 27,420

In-country exchange visits, 4 batches 48 5 Province 2014 to 2016 TA-PMC 63,350

Out of country study visits on IMT, 2 batches 12 5 Asia 2014 & 2015 TA-PMC 37,200

Subtotal 408 36 166,487

GRAND TOTAL 613 81 227,534

ITC - Institute of Technology de Cambodge AF/RUA - Agriculture Faculty/ Royal University of Agriculture

TSC - Training Service Center LWD - Life With Dignity

TBNL - To be named later

TA-PMC - TA Project Management Consultants

No. of TraineesNo. Training course Location




C. Completed Courses and Trainees

4. As of September 2013, eight courses and one annual review and planning meeting were completed (Table A6.2). The total number of participants and trainees was 257, of whom 14 (5.4%) were women.1 The actual cost of the completed training was $66,481, about 10.6% lower than the allocated budget of $74,353.

Table A6.2: Summary of Completed Training Courses

D. Evaluation of Trainees

5. Eight out of the completed 10 courses had pre- and post-training evaluation of the trainees based on the reports of the training providers. A summary of this information is shown in Table A6.3 below.

Table A6.3: Pre- and Post-training Evaluation of Trainees

1 The attendance sheets of the previous training courses were included in QPR6.

Duration Date/

Women Men Sum (day) Schedule Budget Actual

Completed courses to 31 December 2013

1. TOT on PIMD, IMT Policy 3 28 31 4 SVille 23-26 Oct 2012 10,425 8,669

2. Feasibility study of irrigation systems 1 25 26 5 SRP 24-28 Dec 2012 7,835 7,302

3. Gender Awareness 3 18 21 4 KTH 8-11 Jan 2013 6,900 4,512

4. Small business plan & marketing concept 2 14 16 4 BMC 22-25 Jan 2013 4,900 3,672

5. Report writing skills 26 26 4 PNP 5-8 Feb 2013 6,900 6,441

6. Annual review and planning meeting 3 38 41 1 PNP 19 Feb 2013 918 978

7. Community Management 2 19 21 4 PNP 12-15 Mar 2013 6,500 5,585

8. Quick book system for accounting 9 9 4 PNP 20-23 Aug 2013 4,052 3,952

9. Materials testing for civil works 17 17 5 PNP 2-6 Sep 2013 8,554 8,171

10. Construction supervision and management 2 23 25 5 PNP 4-8 Nov 2013 9,350 9,350

11. Management of civil works contracts 2 22 24 4 PNP 26-29 Nov 2013 8,019 7,850

Total 14 239 257 44 74,353 66,481

TOT = Training of Trainers PNP = Phnom Penh

IMT = Irrigation Management Transfer LWD = Life With Dignity

TBNL = To be named later TSC = Training Service Center

SRP = Siem Reap BMC = Banteay Meanchey

ITC = Institute of Technology in Cambodia KTH = Kampong Thom

AF/RUA = Agriculture Faculty / Royal University of Agriculture Prov = Province

SVille = Sihanouk Ville PPIT = Phnom Penh Institute of Technology

No. Training course

No. of Trainees

Location

Training Cost, ($)

Training

Provider Pre-test Post-test Gain



3. Gender Awareness AF/RUA 24 71 47

4. Small business plan & marketing concept LWD 37 85 48

5. Report writing skills LWD 30 69 38

6. Community Management LWD 46 70 24

7. Quick book system for accounting VBNK 28 56 28

8. Materials testing for civil works PPIT 3 37 34

9. Construction supervision and management PPIT 23 37 15

10. Management of civil works contracts PPIT 43 56 13

Average 29.2 60.0 30.8





Average score in %

No. Training courseEvaluation of Trainees




6. The pre- and post-training evaluations are questionnaires administered to the trainees to gauge their level of knowledge on the course subject matter. The average knowledge gain is the difference of the post-training and pre-training scores. The pre-training average scores ranged between 3%–46%, with an average of 29%, while the post-training average scores ranged between 37%-85%, with an average of 60%. The average knowledge gain of the trainees from all completed and evaluated courses is, therefore, about 31%.

E. Performance of Trainers

7. At the end of each training course, the trainees were asked to assess the performance of the trainers and the quality of the courses. The trainees assessed various aspects of the training, such as training strategy, methodology, relevance, and satisfactory completion of training topics, and training arrangements. On average, 87% of the trainees rated the trainers and the courses as very satisfactory and more satisfactory; 12% rated them as satisfactory, and less than 1% said these were not satisfactory (Table A6.4).

Table A6.4: Trainees’ Evaluation of Trainers and Courses

F. Conclusions and Recommendations

8. Eight out of the completed training courses conducted included the prescribed pre- and post-training evaluation to gauge the knowledge gained by the trainees. On the average, the trainees had about 31% knowledge gain from the training courses.

9. Eight completed training courses also presented a quantified assessment of the trainers and the courses by the trainees. On the average, about 46% of the trainees rated the trainers and courses as very satisfactory, and about 41% rated as more satisfactory. About 12% of the trainees said the courses and trainers were satisfactory.

10. The implementation of the completed courses did not completely exhaust the allocated budget. Overall, there were savings of about 10.6%, i.e., the total expenditures were about $66,481 against an allocation of $74,353.

Training

Provider VS MS S NS



3. Gender Awareness AF/RUA 39 37 24 1

4. Small business plan & marketing concept LWD 86 0 13 1

5. Report writing skills LWD 13 67 20 0

6. Community Management LWD 41 49 10 0

7. Quick book system for accounting VBNK 41 51 9 0

8. Materials testing for civil works PPIT 65 30 5 0

9. Construction supervision and management PPIT 47 42 10 2

10. Management of civil works contracts PPIT 40 49 9 2

Average 46.5 40.6 12.5 0.7

VS = Very Satisfied S = Satisfied

MS = More Satisfied NS = Not Satisfied





% of trainees reporting

No. Training courseTrainees evaluation of course/trainers




11. Based on the above, there are indications that the training courses are helping attain the capacity development and strengthening of the district and provincial levels of PIU staff in the management of project implementation. PMC, therefore, recommends that the implementation of the training plan with the evaluation of trainees, trainers, and courses be continued.

12. Upon the remobilization of the Capacity Building Specialist, he will conduct an assessment of how the trainees have utilized the knowledge gained from the training courses, particularly in the performance of their duties and responsibilities. The specialist will prepare a questionnaire and administer the same to randomly selected sample respondents from the participants of the completed training courses.



Annex A

SCANNED COPY OF ATTENDANCE SHEETS

APPENDIX 7Tracking Record of Milestones

for Works Procurement

APPENDIX 7: TRACKING RECORD OF MILESTONES FOR WORKS PROCUREMENT Page 1


TRACKING RECORD OF MILESTONES ON PROCUREMENT

Table A7.1: Tracking Record of Milestones for Works Procurement

No. Particular O Mean CSP O Touk CSPPrasat Pram

NCSP

Spean Sreng-

Trapeang

Ambel CSP

Tumnub

Kampong

Thkov NCSP

Tumnub O

Andeng NCSP

Tumnub O

Neak Takair

NCSP

Tumnub

Krahamkor

NCSP

Tumnub O

Chik NCSP

1. Contract No.WRMSDP/ADB

& OFID_OM-001

WRMSDP/ADB

&OFID_OT-001

WRMSDP/ADB

&OFID_PSP-001

WRMSDP/ADB

&OFID_SS-TA-

001

WRMSDP/AD

B &OFID_KPT-

001

WRMSDP/ADB

&OFID_OAD-

001

WRMSDP/ADB

&OFID_ONT-001

WRMSDP/ADB

&OFID_TKK-

001

WRMSDP/ADB

&OFID_TOC-

001

2. Contract descriptionO Mean

Irrigation Rehab

O Touk Irrigation

Rehab

Prasat Pram

Irrigation Rehab

Spean Sreng-

Trapeang Ambel

Irrigation Rehab

Tumnub

Kampong

Thkov

Irrigation

Rehab

Tumnub O

Andeng Irrigation

Rehab

Tumnub O Neak

Takair Irrigation

Rehab

Tumnub

Krahamkor

Irrigation Rehab

Tumnub O Chik

Irrigation Rehab

3. Prior (P) or Post Review (PR) (P) (P) (P) (P) (P) (P) (PR) (PR) (PR)

4. Method of selection ICB ICB ICB ICB ICB NCB NCB NCB NCB

5. Design and cost estimate

5.1 Engineers' Cost Estimate US$ $1,969,572.95 $1,786,978.12 $1,661,305.32 $5,815,208.54 $1,330,420.70 $682,075.95 $480,413.69 $542,587.65 $338,846.70

6. Bidding Documents and Bidding Process

6.1 PMC submitted BD to EA Date 11-Feb-13 11-Jun-13 20-Aug-13 16-Oct-13 28-Nov-13 16-Oct-13 28-Nov-13 19-Dec-13 19-Dec-13

6.2 EA sent BD to DP for NOL Date 13-Mar-13 17-Jun-13 25-Sep-13 21-Oct-13 5-Dec-13 21-Oct-13 N/A N/A N/A

6.3 EA received DP's NOL Date 4-Apr-13 28-Jun-13 16-Oct-13 1-Nov-13 20-Dec-13 4-Nov-13 N/A N/A N/A

6.4 EA sent BD to DP for Posting on Website Date 6-May-13 3-Jul-13 N/A N/A N/A

6.5 Bid Invitation Issued Date 10-May-13 11-Jul-13 21-Oct-13 8-Nov-13 4-Dec-13 4-Dec-13 27-Dec-13 27-Dec-13

6.6 Pre-bid meeting and Site Visit Date 10-11-Jun-2013 12-13 Aug 2013 20-21 Nov 13 04-05-Dec-2013 24-25-Dec-2013 24-25-Dec-2013 15-16-Jan-2014 15-16-Jan-2014

6.7 Bids Opened Date 21-Jun-13 23-Aug-13 3-Dec-13 20-Dec-13 9-Jan-14 9-Jan-14 29-Jan-14 29-Jan-14

7. Contract evaluation/contract award

7.1PMC submitted letter of clarification to

EA to send to biddersDate 12-Jul-13 12-Sep-13 24-Dec-13

7.2PMC submit letter to EA for cost break-

down of some bid items by lowest bidderDate Not applicable 30-Sep-13

7.3 EA sent letter of clarification to bidders Date 13-Aug-13 12-Sep-13

7.4EA sent letter of cost breakdown to lowest

bidder DateNot applicable 30-Sep-13

7.5 PMC submitted BER to EA Date 10-Sep-13 18-Oct-13

7.6 EA PRC's Approved on BER Date 30-Sep-13 21-Nov-13

7.7 EA sent BER to DP for Approval Date 30-Sep-13 22-Nov-13

7.8 EA received DP's NOL Date 4-Nov-13




Table A7.2: Tracking Record of Milestones for Equipment Procurement

Table A7.3: Tracking Record of Milestones for Consultant Recruitment

No. ParticularOffice

Equipment

Survey

Equipment

1. Contract No.

NSH/WRMSDP/

ADB-MOWRAM

/OE 01

NSH/WRMSDP/

ADB-MOWRAM

/SE 01

2. Contract description

Office

Equipment ( 2

lots)

Survey

Equipment

3. Prior (P) or Post Review (PR) (P) (P)

4. Method of SelectionNational

Shopping

National

Shopping

5. Design and cost estimate

5.1 Cost Estimate (Amount) $28,090.00 $45,940.00

6. Bidding Documents and Bidding Process

6.1 PMC submitted BD to EA Date 25-Apr-13 25-Apr-13

6.2 EA sent BD to DP for NOL Date 21-May-13 21-May-13

6.3 EA received DP's NOL Date 28-May-13 28-May-13

6.4 Bid Invitation Issued Date 14-Jun-13 14-Jun-13

6.5 Bids Opened Date 2-Jul-13 2-Jul-13

7. Contract evaluation/contract award

7.1 PMC submitted BER to EA Date 1-Aug-13 1-Aug-13

7.2 EA PRC's Approved on BER Date 10-Sep-13 10-Sep-13

7.3 EA sent BER to DP for Approval Date 17-Sep-13 17-Sep-13

7.4 EA received DP's NOL Date 7-Oct-13 7-Oct-13

No. ParticularEnvironment

Specialist

Resettlement

Specialist

Resettlement

Specialist

1. Contract No. Re-advertized

2. Contract descriptionEnvironment

Specialist

Resettlement

Specialist

3. Prior (P) or Post Review (PR) (P) (P)

4. Method of Selection ICS ICS

5. TOR/EOI

5.1 Cost Estimation US$ $13,250.00 $26,499.00

5.2PMC submitted TOR and Invitation for

EOI to EADate 25-Apr-13 25-Apr-13

5.3 EA sent to DP for NOL Date 7-May-13 7-May-13

5.4 EA received DP's NOL Date 9-May-13 9-May-13

5.5 EA issued EOI Date 11-Jul-13 11-Jul-13 8-Nov-13

5.6 EA received EOI & CVs Date 25-Jul-13 25-Jul-13 22-Nov-13

6 Shortlist and Evaluation Report

6.1

PMC sent Evaluation report to EA for

Finalize Date22-Aug-13 22-Aug-13 25-Dec-13

6.2 EA PRC's Approval on Evaluation Report Date 2-Oct-13 2-Oct-13

6.3 EA sent to DP for NOL Date 9-Oct-13 9-Oct-13

6.4 EA received DP's NOL Date 25-Oct-13 25-Oct-13

7 Contract

7.1 EA arrange contract negotiation meeting with selected candidate14-Nov-13

7.2 EA send draft Contract to the DP for NOL

7.3 EA received PD's NOL

7.4 Contract Signed

7.5 Consultant's Name

7.6 Contract Amount ($)

7.7 Contract Started

7.8 Contract Completion




Table A7.4: Tracking Record of Milestones for FWUC-OTS

No. Particular

Procurement

and

Contract

Management

Guideline

1PMC sent draft BD(using format in PIM) to DP

for unofficial reviewDate 13-Jun-13

2DP reply with comments and advices to adopt

CDF's GuidelineDate 2-Jul-13

3

PMC sent email to seek advice in regard to

preparation of new guideline and new

approch of FWUC's training program

Date 19-Jul-13

4

DP replied confirming with development new

guideline and new training approach for

FWUC's OTS

Date 22-Jul-13

5PMC sent draft guidelines, and TOR of traning

Program to DP for unofficial review againDate 2-Sep-13

6DP provided unofficial comments on gudieline

to PMCDate 22-Oct-13

7

PMC incorporated comments into guidelines

and re-sent to DP again for final unofficial

review

Date 4-Nov-13

8DP confirmed and request EA to submit

guideline for DP's officially review Date 21-Nov-13

9PMC sent revised guideline to EA for

submission to DPDate 22-Nov-13

10 EA sent BD to DP for NOL Date 28-Nov-13

11 EA received DP's NOL Date 23-Dec-13

APPENDIX 8 Status of Ongoing Support to Existing

FWUCs in NWISP and SCIRIP

APPENDIX 8: STATUS OF ONGOING SUPPORT TO EXISTING FWUCs IN NWISP AND SCIRIP Page 1


STATUS OF ONGOING SUPPORT TO EXISTING FWUCS IN NWISP AND SCIRIP

A. Basic Information of FWUCs in NWISP and SCIRIP

Construction CI as %

Wet Dry CI % Commune Village Farmers Finished Wet Dry CI % of Target

1. Punley* 440 118 127 2 4 438 Oct 2009 426 68 112 89 Dam broken Oct

2. Po Pi Deum* 1,279 100 4 13 1,156 Sep 2010 1,218 550 138 138

Under water w/

damaged canals

3. Don Aov* 1/ 1,101 100 3 10 735 Nov 2010 1,035 650 153 153

Under water w/

damaged canals

Subtotal, BMC 2,820 118 104 9 27 2,329 2,679 1,268 140 134

4. Canal N1 1/ 1,061 100 3 7 513 Oct 2010 1,058 1,000 194 194

Under water w/

damaged canals

5. Chork 1,372 120 109 2 8 2,091 Dec 2010 1,087 250 97 90 Dam broken Oct

Subtotal, BAT 2,433 120 105 5 15 2,604 2,145 1,250 140 133

6. Anlong Svay 795 120 115 2 8 448 Oct 2010 763 96 83

Under water w/

damaged culverts

7. Krouch Saeurch 1,000 100 110 Oct 2010 962 1,000 196 178 No flood

8. Kuch Nup 790 45 106 1 5 579 Nov 2010 761 96 91

Erosion on

reservoir & canals

9. Tram Mneas** 1,212 250 121 1 6 926 Sep 2010 1,095 130 101 84 Under water

Subtotal, Pursat 3,797 515 114 4 19 1,953 3,581 1,130 124 109

10. Kork Thnong 207 100 1 5 174 Nov 2010 197 95 95 Under water

11. Ta Soam 187 100 1 6 243 Nov 2010 181 97 97 Under water

Subtotal, SRP 394 0 100 2 11 417 378 0 96 96

12. Stung Chinit, KTH 2,398 100 3 25 2,829 2007 2,292 200 104 104 No flood

Total, All FWUC 11,842 753 106 23 97 10,132 11,075 3,848 126 118

* Has problems on flooding

** Main canal ruined by flood in 2012

1/ Has difficulty in getting water from Bovel Canal

Remarks on 2013

FloodNo. FWUC Name

Target Command Area, ha Beneficiary Irrigated Area 2013

APPENDIX 8: STATUS OF ONGOING SUPPORT TO EXISTING FWUCs IN NWISP AND SCIRIP Page 2


B. Implementation Status of Initial Operation Budget

Date US $ % US $ %

1. Punley 1/ BMC Preah Netr Preah

2. Po Pi Deum BMC 3481-00971345-25 Mongkul Borey 13-Dec-12 3,000 100 2,634 87.8

3. Don Aov BMC 3481-01272727-17 Phom Toch 13-Dec-12 3,000 100 2,865 95.5

Subtotal 6,000 100 5,499 91.7

4. Canal N1 2/ BAT 0303-20001245-11 Thmar Kaul, BAT 20-Apr-13 3,000 100 1,095 36.5

5. Chork BAT 3490-01-207146-36 Maung Russey 13-Dec-12 3,000 100 2,237 74.6

Subtotal 6,000 100 3,332 55.5

6. Anlong Svay Pursat 3458-01-285360-1-4 Bakan 31-Dec-12 3,000 100 1,973 65.8

7. Krouch Saeurch Pursat 3458-01-289008-1-3 Bakan 31-Dec-12 3,000 100 2,810 93.7

8. Kuch Nup Pursat 3479-01292051-1-1 Krokor 31-Dec-12 3,000 100 1,845 61.5

9. Tram Mneas Pursat 0400-01089910-20 Pursat Head Office 13-Dec-12 3,000 100 1,629 54.3

Subtotal 12,000 100 8,257 68.8

10. Kork Thnong SRP 0109-20-000560-1-1 Angkor Chum 13-Dec-12 3,000 100 1,517 50.6

11. Ta Soam SRP 0109-20-000559-1-1 Angkor Chum 13-Dec-12 3,000 100 1,797 59.9

Subtotal 6,000 100 3,314 55.2

12. Stung Chinit 1/ KTH Kampong Thmar

Total 30,000 100 20,402 68.0

1/ These FWUCs are not entitled to IOB fund. 78

2/ Canal No. 1 has just been registered lately and got its bank account recently.

Spent to 31-Dec-13No. FWUC Name Province

ACLEDA Savings

Account No.

ACLEDA Bank Branch

in the Province

Fund Tranfer Data

APPENDIX 9 Status of FWUC Formation and

Development in Core Subprojects

APPENDIX 9: STATUS OF FWUC FORMATION AND DEVELOPMENT IN CORE SUBPROJECTS Page 1


STATUS OF FWUC FORMATION AND DEVELOPMENT IN CORE SUBPROJECTS

FWUC Formation Monitor in Core Subprojects To: 31 Dec 2013

% Wt. All Core Subprojects

Factor Target Person Done % Target Person Done % Target Person Done % Target Person Done % Target Person Done %

A. Orientation and mobilization of farmers

1 Collecting Master List of beneficiaries 12 Village 10 7 70.0 11 11 100.0 6 6 100.0 13 10 76.9 40 34 85.0

HH 1280 742 58.0 1,068 1,068 100.0 1,100 1,100 100.0 1,370 1,100 80.3 4,818 4,010 83.2

ha 764 430 56.3 1,050 719 68.5 2,600 2,071 79.7 2,470 1,644 66.6 6,884 4,864 70.7

2 Orientation on PIMD, IMT and FWUC policy 3 Village 10 930 10 100.0 11 1144 11 100.0 6 784 4 66.7 13 1110 13 100.0 40 3,968 38 95.0

3Orientation on FWUC Organizing, Gender/

Vulnerable Mainstreaming3 Village 10 1088 10 100.0 11 1132 11 100.0 6 712 4 66.7 13 1441 13 100.0 40 4,373 38 95.0

4 FWUC Formation and Development 10 10 100 0 11 100 0 100 0 100 0 400 0

Farmers Blocks (60%) Block 15 21 52 49 137

Farmers Groups (25%) Group 2 2 4 4 12

FWUC (15%) Comm 1 1 1 1 4

Subtotal for C.2.1 28 12.75 14.22 13.56 13.99 14.18

B. Election of FWUC Committees

5 Statute subcommittee (SSC) 5 Village 10 20/10 10 100.0 11 22/11 11 100 6 50 4 66.7 13 26/13 13 100.0 40 50 38 95.0

6 Formulate Statute & finalize with villagers 5 Village 10 100 10 100.0 11 100 11 100 6 100 13 100 2 40 400 23 57.5

7 Construction subcommittee (CSC) 5 Village 10 20/10 10 100.0 11 22/11 11 100 6 50 4 66.7 13 26/13 13 100.0 40 50 38 95.0

8 CSC Coord. meetings with stakeholders 5 Village 10 100 10 100.0 11 100 11 100 6 100 13 100 2 40 400 23 57.5

9FWUC elections, committee selection, roles

& responsibility, selection of advisory group13 Village 10 100 11 100 6 100 13 100 40 400

Subtotal for C.2.2 33 20.00 20.00 6.67 10.00 15.25

C. Training of FWUC Committees

10Training Basic Administrative Management

for FWUC3 Event 2 30 2 50 2 120 2 150 2 350

15 Training FWUC Accounting 3 Event 2 30 2 50 2 120 2 150 2 350

16 Training Conflict Resolution 3 Event 1 30 1 50 1 120 1 150 1 350

17 Training Financial Management 3 Event 1 30 1 50 1 120 1 150 1 350

18 Training Participatory Impact Evaluation 3 Event 2 30 2 50 2 120 2 150 2 350

19Training Report Writing, proposal writing,

community planning3 Event 3 30 3 50 3 120 3 150 3 350

20 FWUC Exchange Visits 3 Event 1 30 1 50 1 120 1 150 1 350

21Practical training on tertiary canal/drain

digging3 Event 1 30 1 50 1 120 1 150 1 350

22Training Small business concept, marketing

concept3 Event 2 30 2 50 2 120 2 150 2 350

Subtotal for C.2.3 27 0.00 0.00 0.00 0.00 0.00

D. Planning of O&M and agri-extension

11 Training Irrigation System Management 3 Event 5 30 0 5 50 5 120 5 150 5 350

12 Training O & M 3 Event 5 30 0 5 50 5 120 5 150 5 350

13 Training Repairs and Maintenances 3 Event 5 30 0 5 50 5 120 5 150 5 350

14 Training Irrigation Service Planning 3 Event 3 30 0 3 50 3 120 3 150 3 350

Subtotal for C.2.5 12 0.00 0.00 0.00 0.00 0.00

Total 100 32.75 34.22 20.23 23.99 29.43

Spean Sreng Trapaing AmbelNo. Activities Unit

O Mean O Touk

APPENDIX 9: STATUS OF FWUC FORMATION AND DEVELOPMENT IN CORE SUBPROJECTS Page 2



FWUC Formation and Development To: 31 September 2013

Subproject FWUC Command Weight Accomplishment, %


O Mean 764 11.10 27.75 3.08

O Touk 1,050 15.25 28.77 4.39

Spean Sreng 2,600 37.77 20.23 7.64 Trapaeng Ambel 2,470 35.88 23.92 8.58


FWUC Formation and Development To: 31 December 2013

Subproject FWUC Command Weight Accomplishment, %


O Mean 764 11.10 32.75 3.64

O Touk 1,050 15.25 34.22 5.22

Spean Sreng 2,600 37.77 20.23 7.64 Trapaeng Ambel 2,470 35.88 23.99 8.61


APPENDIX 10 Summary of Consultants’ Mobilization

APPENDIX 10: SUMMARY OF CONSULTANTS’ MOBILIZATION Page 1


WATER RESOURCES MANAGEMENT SECTOR DEVELOPMENT PROJECT (WRMSDP) CONSULTANTS’ MOBILIZATION

15 March 2012 to 31 December 2013

Note: This Quarter is Oct-Dec 2013

Name Position Firm

Summary of Consultant's Mobilization

Contract

Cumulative Input

Balance Previous

This Quarter

To Date

INTERNATIONAL

1. Dr. Jose A Galvez Team Leader/WR Engineer PRIMEX 34 17.13 0.53 17.66 16.34

2. Mr. Enrique B. Tajanlangit Jr. Irrigation Engineer (IE) DCCD 20 10.03 2.80 12.83 7.17

Sub-total for International Consultants

54 27.17 3.33 30.50 23.5

NATIONAL, ASSIGNED AT PHNOM PENH

1. Mr. Prum Viratha Deputy Team Leader/ IE CADTIS 60 18.27 3.00 21.27 38.73

2. Mr Chheng Sarouen Irrigation Engineer 3/ CADTIS 28.5 15.33 2.50 17.83 10.67

3. Mr. Kim Sarun Agronomist 3/ CADTIS 22 14.24 2.17 16.41 5.59

4. Mr. Oum Sopharo 1/ Economist/Financial Specialist CADTIS 9 5.23 0.00 5.23 3.77

5. Mr. Sour Sethy Environment Specialist CADTIS 19 5.96 2.00 7.96 11.04

6. Mr. Ly Chean M & E Specialist CADTIS 9 9.00 0.00 9.00 0.00

7. Mr. Thlan Sovann Safeguard Specialist 3/ CADTIS 12 12.00 0.00 12.00 0.00

Mr. Oum Sith 2/ Safeguard Specialist 3/ CADTIS 12 3.40 2.57 5.97 6.03

8. Ms. Ly Kalyane FWUC Specialist CADTIS 32 17.49 2.47 19.96 12.04

9. Mr Khoun Sambo O&M Engineer CADTIS 11 0.00 0.00 0.00 11.00

10. Mr. Chea Vun Capacity Building Specialist 3/ CADTIS 17 13.80 0.37 14.17 2.83

11. Mr. Em Sokchea Procurement Specialist CADTIS 12 6.14 3.00 9.14 2.86

12. Ms. Heng Thavy Irrigation Engineer (IE) CADTIS 12 1.67 2.00 3.67 8.33

Subtotal of National, Assigned at Phnom Penh 255.5 122.53 20.08 142.61 112.89

NATIONAL, ASSIGNED TO PDWRAMs

1. Mr. Khin Toda Provincial Coordination/IE, KTH CADTIS 30 16.80 2.50 19.30 10.70

2. Mr. Vong Dara Provincial Coordination/IE, SRP CADTIS 28 15.33 2.00 17.33 10.67

3. Mr. Thai Pipheak Provincial Coordination/IE, BMC CADTIS 28 16.20 2.57 18.77 9.23

4. Mr. Kley Kimsot Agronomist, KTH CADTIS 20 9.47 2.53 12.00 8.00

5. Mr. Chan Noeng Agronomist, BMC CADTIS 18 0.00 0.00 0.00 18.00

6. Mr. Hy Sopheap Agronomist, SRP CADTIS 18 9.00 1.03 10.03 7.97

7. Mr. Run Saray FWUC Specialist, KTH CADTIS 22 12.70 3.00 15.70 6.30

APPENDIX 10: SUMMARY OF CONSULTANTS’ MOBILIZATION Page 2


Name Position Firm

Summary of Consultant's Mobilization

Contract

Cumulative Input

Balance Previous

This Quarter

To Date

8. Mr. Mok Samoeun FWUC Specialist, BMC CADTIS 19 11.83 3.00 14.83 4.17

9. Mr. Touch Sam Nang FWUC Specialist, SRP CADTIS 19 12.50 3.00 15.50 3.50

10. Mr. Thouen Chantha Accountant, KTH 3/ CADTIS 24 13.30 0.70 14.00 10.00

11. Mr. Thenh Sovuthy 4/ Accountant, BMC CADTIS 12.4 12.40 0.00 12.40 0.00

12. Ms. Heng Manith 4/ Accountant, SRP CADTIS 9.6 9.60 0.00 9.60 0.00

Subtotal of National, Assigned at PDWRAM 248 139.12 20.33 159.45 88.55

TOTAL ALL CONSULTANTS to 30 September 2013 557.5 288.82 43.74 332.56 224.94

% of total contract 59.7

1/ Mr Oum Sopharo replaced Mr PouK Kuch 2/ Mr Oum Sith took-over from Mr Thlan Sovann in May 2013

3/ With extension per Addendum No. 1 4/ Resigned as of May 2013 & balance given to Mr Sovuthy.

APPENDIX 11 Consultants’ Field Schedule

APPENDIX 11: CONSULTANTS’ FIELD SCHEDULE Page 1


CONSULTANTS’ FIELD SCHEDULE

As end of Dec 2013

Q1

M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M This Quarter To Date

INTERNATIONAL

1. Dr. Jose A Galvez

International WREngineer / Team Leader 17 30 30 28 30 30 30 30 30 30 28 21 28 30 30 30 30 30 16 15 28 30 15 15 30 30 15 15 28 30 15 15 30 30 15 15 30 15 30 28 9

2. Mr. Enrique B. Tajanlangit JR

International Irrigation Engineer 23 30 30 30 28 30 30 30 30 30 8 24 30 30 30 28 30 30 30 30 30 5

Sub-total for International Consultants 54 0 54 3.33 30.50

NATIONAL, ASSIGNED AT PHNOM PENH

1. Mr. Prum Viratha

Irrigation Engineer/ Deputy Team Leader 17 30 30 30 30 30 28 30 30 30 30 28 30 30 30 30 23 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 30 30 28 22

2. Mr Chheng Sarouen

Irrigation Engineer 10 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 15 30 30 28 30 30 30 30 30 20 30 30 30

3. Mr. Kim Sarun

Agronomist 17 30 30 30 30 30 10 16 30 30 30 28 24 16 6 7 30 30 30 5 30 30 28 30 30 30 19

4. Mr. Pouk Kuch/ Mr. Oum Sopharo

Economist/Financial Specialist 7 30 30 30 30 30 30 30 23 28

5. Mr. Sour Sethy

Environment Specialist 7 9 24 30 27 21 14 11 18 16 16 22 22 30 30 30 30 30 30 30 30 30

6. Mr. Ly Chean

Monitoring and Evaluation Specialist 17 30 30 30 30 30 30 30 30 13

7. Mr. Thlan Sovann/ Mr. Oum Sith

Safeguard Specialist 17 30 30 30 30 30 30 30 30 30 28 30 14 24 27 19 21 30 25 22 30 28 30 30 30 30 11

8. Ms. Ly Kalyane

FWUC Specialist 17 28 30 30 30 30 30 30 30 30 30 23 24 21 24 30 28 30 28 18 26 30 30 28 30 30 30 30 30 15 30 30 30 30 16

9. Mr Khoun Sambo

O&M Engineer 30 30 30 30 30 30 30 30 28 30 30

10. Mr. Chea Vun

Capacity Building Specialist 17 30 30 30 30 30 30 30 30 30 30 28 13 7 28 13 7 11 30 30 24

11. Mr. Em Sokchea

Procurement Specialist 10 18 22 13 30 30 30 30 30 30 30 15 15 15 15 15 9

12. Ms. Heng Thavy

Irrigation Engineer 27 23 30 30 30 28 30 30 30 30 30 30 10

Subtotal of National, Assigned at Phnom Penh 206.00 49.50 255.50 20.07 142.29

NATIONAL, ASSIGNED TO PDWRAMs

1. Mr. Khin Toda

Provincial Coordination / Irrigation Engr, KT 24 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 15 30 30 30 30 15 30 30 30 30 30 30 30 6

2. Mr. Vong Dara

Provincial Coordination/Irrigation Engr, SR 10 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 28 30 20

3. Mr. Thai Pipheak

Provincial Coordination/Irrigation Engr, BM 6 30 30 30 30 30 30 30 30 30 28 30 30 30 30 30 30 30 30 17 30 28 30 30 30 30 30 30 30 6

4. Mr. Kley Kimsot

Agronomist, KT 29 30 28 30 30 30 30 30 30 15 30 16 30 28 30 30 15 30 30 15 30 30

5. Mr. Chan Noeng

Agronomist, BM 30 30 30 30 28 30 30 30 30 30 30 30 28 30 30 30 30 30

6. Mr. Hy Sopheap

Agronomist, SR 30 28 30 30 30 30 30 30 30 16 15 30 28 30 30 30 30 30 29

7. Mr. Run Saray

FWUC Specialist, KT 28 30 30 30 30 28 30 23 30 30 30 30 30 30 30 30 23 21 30 30 23 23 30 7

8. Mr. Mok Samoeun

FWUC Specialist, BM 14 30 30 30 30 28 30 14 30 30 27 30 30 30 30 30 28 30 30 30 5

9. Mr. Touch Sam Nang

FWUC Specialist, SR 28 30 30 30 30 28 30 23 24 30 30 30 30 30 30 30 28 30 30 15

10. Mr. Thouen Chantha

Accountant, KT 10 30 30 30 30 30 30 16 28 15 30 30 23 30 15 20 5 16 30 30 30 30 30 30 30 30 30 30

11. Mr. Thenh Sovuthy

Accountant, BM 10 30 30 30 30 15 30 30 15 30 14 30 30 30 7 11

12. Ms. Heng Manith

Accountant, SR 10 30 30 30 30 19 30 17 28 30 13 19

Sub-total National, Assigned in PDWRAMs 238.00 10.00 248.00 20.33 159.50

Total for National Consultants 444.00 59.50 503.50 40.40 301.79

Legend:

Rendered Planned (Original time) Planned (Additional time) Rendered under Additional Time

Sethy's contract chagned from 30 to 22 working day fron Jul 2013

CADTIS 11 -1.4 9.6 0.00 9.60

0.00 12.44CADTIS 11 1.4 12.4

CADTIS 14 10 24 0.70 14.00

3.00 15.50CADTIS 19 0 19

CADTIS 19 0 19 3.00 14.83

3.00 15.70CADTIS 22 0 22

CADTIS 18 0 18 1.03 10.03

0.00 0.00CADTIS 18 0 18

CADTIS 20 0 20 2.53 12.00

2.57 18.77CADTIS 28 0 28

CADTIS 28 0 28 2.00 17.33

2.50 19.30CADTIS 30 0 30

CADTIS 12 0 12 2.00 3.67

3.00 9.14CADTIS 12 0 12

CADTIS 12 5 17 0.37 14.20

0.00 0.00CADTIS 11 0 11

CADTIS 20 12 32 2.47 19.95

2.57 17.63CADTIS 18 6 24

CADTIS 9 0 9 0.00 9.03

2.00 7.96CADTIS 19 0 19

CADTIS 9 0 9 0.00 5.23

2.17 16.37CADTIS 12 10 22

CADTIS 12 16.5 28.5 2.50 17.83

3.00 21.27CADTIS 60 0 60

DCCD 20 0 20 2.80 12.83

0.53 17.67PRIMEX 34 0 34

Addi-

tionalTotal

RenderedQ1 Q2 Q3 Q4 Q1 Total

Original

Q3 Q4 Q1 Q2 Q3 Q4

2017 Input Schedule in Months

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Name and Position of Consultant Firm

2012 2013 2014 2015 2016

Q2

APPENDIX 12Updated Baseline Data of Tumnub

Kampong Tkov Subproject

APPENDIX 12: UPDATED BASELINE DATA OF TUMNUB KAMPONG TKOV SUBPROJECT Page 1



UPDATED BASELINE DATA FOR THE TUMNUB KAMPONG TKOV SUBPROJECT IN SIEM REAP PROVINCE

A. Introduction

1. The Tumnub Kampong Tkov Subproject, one of 24 candidate non-core subprojects(NCSPs), is located in Kampong Tkov Commune, Kralanh District, Siem Reap province. The subproject site could be reached through National Road No. 6 from Siem Reap town to the western direction, over a distance of about 65 km, and to the northeastern through National Road No. 68 and another 7 km to Kralanh District.

2. This report establishes the updated agro-socio-economic data of the non-core subproject,which will provide the basis for future assessment of project impacts. The report is based on a household survey conducted by the national Agronomist Consultant in the subproject area from 24 October 2013 to 1 November 2013.

B. Survey Findings

3. Household-level data were provided by 27 sample respondents (including three women)from eight villages of Kampong Tkov commune through a pre-designed survey instrument. The sample respondents were randomly selected from those who attended the preparatory meetings conducted in the villages before the implementation of the survey. The gender and location of the respondents are shown in Table A12.1.

Table A12.1: Distribution of Sample Respondents in the Benefited Villages

4. Respondents’ household size, age, and education. Of the 27 sample respondents, 24are household heads, and the other three are female spouses of household heads. The average age of the sample respondent is 55 years; the youngest is 32 years old, and the oldest, 68. The distribution of educational attainments of the respondents is as follows: 54% had some primary education, 22% had some secondary school, 8% had some high school education, 1.4% had some college/university education, 0.7% had vocational training, and 14% had no formal schooling whatsoever. Farming is the main livelihood of all respondents. The respondent households had a total number of household members of 150 persons, including 71 female, for an average household size of 5.6 persons per household; household size ranged from 2-10 persons (Table A12.2).




Table A12.2: Respondents’ Age, Education, and Household Size

Particular Unit NR %

Total Number of Respondent Person 27 100

Relation to household head

Head Person 24 89

Spouse Person 3 11

Sex of respondent

Male Person 24 89

Female Person 3 11

Age of respondent

Average Year 55

Youngest Year 32

Median Year 57

Oldest Year 68

Education of respondents

None Person 5 19

Primary Person 19 70

Secondary Person 3 11

Main source of livelihood

Farming Person 27 100

Household members

Male Person 79 53

Female Person 71 47

Total Person 150 100

Average household size Person/HH 5.6

HH – household; NR: number of respondents

5. Land area and land use of households. The total landholding of the 27 respondents in Tumnub Kampong Tkov is 95.39 ha, giving an average landholding of 3.53 ha/HH and a range of 0.74 ha/HH to 31.66 ha/HH. All the respondents owned their land but do not have titles to the land. Majority of the landholding, 85.1 ha or 89.2% of the total land area, is planted to rainfed rice. The residential area is about 3.96 ha, or an average of about 1,469 sq m per HH. The average size of a rice farm is 3.15 ha/HH; the size range is from 0.6 ha/HH to 30 ha/HH. The reported landholding, tenurial status, and land use of the sample respondents is shown in Table A12.3.

Table A12.3: Land Area, Tenurial Status, and Land Use

Particular Unit NR Area % Area

Total land area ha 95.39

Average area per HH ha/HH 3.53

Tenurial status

Owned, without title ha 27 95.39 100.0

Total 27 95.39 100.00

Land Use

Rain-fed rice area ha 27 85.1 89.2 Up land crop area ha 4 3.82 4.0 Forest/permanent tree area ha 2 2.5 2.6 Residential Land area ha 27 3.96 4.2

Average residential Plot m2/HH 1,469

Average rice farm size ha/HH 3.15




6. Rice production, yields, and cropping intensity. The ricelands of all the respondents are totally planted to rice. Yields are quite low, with a range of 0.33 t/ha to 2.00 t/ha and an average of 1.05 t/ha during the wet season. There are no data for the dry season rice crop and yield. Current cropping intensity is 100% during the wet season, as shown in Table A12.4.

Table A12.4: Rice Production, Yield, and Cropping Intensity

Particular Unit NR Area

Total rice land of respondents ha 27 85.1

Wet season

Planted area ha 27 85.1

Report production ton 27 98.1

Yield t/ha 1.15

Dry season

Planted area ha 0 0

Reported production ton 0 0.0

Yield t/ha 0.0

Cropping intensity % 100

7. Livestock production of respondents. As shown in Table A12.5, 14 out of the 27 respondents (52%) own cattle, five (19%) own pigs, 22 (or 81%) own chicken, and some 37% own ducks.

Table A12.5: Livestock of Sample Respondents

8. Assets and wealth. All 27 respondents own the lots and houses they live in. Majority of the houses have tin roofs (59%) and walls made of wood (67%) (Table A12.6). They also own some appliances and equipment, as shown in Table A12.7. Of the respondents, 25 (or 93%) of the respondents own cellular phones while 25 (93%) have TV sets, 21 (78%) have radios, 5 (19%) have electric fans, 21 (78%) own motorcycles, 5 (19%) households reported owning two-wheel hand tractors, and one (4%) household reported owning plow and harrow. Most farmers use their own or rent two-wheel hand tractors for land preparation. Two households (7%) own cars. As shown in Table A12.8, seven respondents (26%) consider themselves poor, 19 (70%) said they are neither rich nor poor, and one (4%) said they are better off. Six respondents or 22% said their rice supply is not sufficient for year-round consumption of the household. On average, they experience insufficient supply of rice for two months a year.




Table A12.6: Houses Owned by Respondents

Table A12.7: Appliance and Equipment Owned by Respondents

Table A12.8: Household Category, as Rated by Respondents

9. Health and sanitation. The most accessible health care facilities are drugstore, health center, private clinic, and village nurse and midwife (Table A12.9). Almost all of the respondents (26 or 96%) reported having experienced sickness in the past two years. The common illnesses reported are flu, cough, diarrhea, and other illnesses including stomach and intestinal diseases. Four households (15%) do not have toilets, but 85% have water-sealed toilets (Table A12.10). All of the respondents use rain water for drinking and ponds or wells for washing.




Table A12.9: Health Care Facilities in the Villages

Table A12.10: Water Supply Sources and Toilet Facilities

10. Household income and expenses. The main sources of household income are the sale of crops, livestock, and poultry, business, followed by overseas migrants’ salaries, and labor in other farms (Table A12.11).

Table A12.11: Annual Income of Sample Respondents

11. The average annual income of the respondent households is about Riels12.3 million per household (equivalent to $3,082); median household income is equivalent to $6.23 per day, with a maximum of $29.28 per day and a minimum of $3.06 per day (Table A12.12). Some 30% of the respondents have incomes equivalent to, or higher than, $2.00 per day per HH, but 33% of the respondents have incomes of less than $1.00 per day per person, and 37% of the respondents have incomes between $1-2 per day per person (Table A2.13).




Table A12.12: Annual Income of Respondents

Table A12.13: Category of Respondents based on Annual Income

12. The average total annual non-farm expenses of the sample households amounts to Riels7.7 million or $1,936; the median is Riels6.52 million ($4.47/day), the maximum is Riels33 million ($22.61/day), and the minimum is Riels3.85 million ($2.64/day). All the household respondents have expenses higher than $2.00 per day per HH. Fifteen of the respondents (56%) reported spending less than $1.00 per person per day, while 9 (33%) spend from $1-2 per person per day, and 3 (11%) have expenses higher than $2.00 per person per day. Table A12.14 shows the annual non-farm expenses of the respondents, while Table A12.15 gives details of the expense statistics. Table A12.16 presents the category of households based on annual expenses.

Table 2.14: Annual Non-farm Expenses of the Respondents

Average

Riels US$ $/HH/yr $/HH/day $/d/p

Respondents with income of <1$/day

Respondents with income of US$1 to2$/day

Respondents with income of >2$/day 27 332,845,000 83,211.25 3,081.90 8.44 100 1.54

Respondents with income of <1$/day/person 1/ 9 73,970,000 18,493 2,054.72 5.63 33 0.77

Respondents with income of 1-2$/day/person 1/ 10 86,870,000 21,718 2,171.75 5.95 37 1.38

Respondents with income of >2$/day/person 1/ 8 172,005,000 43,001 5,375.16 14.73 30 3.00

1/Computed based on HH size of corresponding sample respondents.

Category of respondents based on annual income NRTotal Report by NR Average Income of NR % of Sample




Table 2.15: Statistics of Annual Expenses of Respondents

Table 2.16: Category of Respondents based on Annual Expenses

13. Problems and assistance needed. Respondents reported that the most serious problems in farming are the lack of irrigation facilities, incidence of pest and diseases, lack of availability of labor, lack of capital/credit, lack of storage facilities, and poor marketing facilities (Table A12.17). All of the respondents identified the need for the dissemination of new rice varieties as an important area for assistance, while 21 respondents (78%) require technical assistance in livestock rearing and fertilizer application. Fifteen respondents (56%) said that they need assistance in pest and disease control, six (22%) need marketing assistance, and four (15%) need assistance in processing, fish production, and breeding.

Table A12.17: Problems in Farming and Assistance Needed

Average

Riels US$ $/HH/yr $/HH/day $/d/p

Respondents with expenses of <1$/day

Respondents with expenses of US$1 to2$/day

Respondents with expenses of >2$/day 27 209,141,300 52,285.33 1,936.49 5.31 100 18.18

Respondents with expenses of <1$/day/person 1/ 15 83,192,500 20,798 1,386.54 3.80 56 0.66

Respondents with expenses of 1-2$/day/person 1/ 9 68,953,800 17,238 1,915.38 5.25 33 1.19

Respondents with expenses of >2$/day/person 1/ 3 56,995,000 14,248.75 4,749.58 13.01 11 2.45

1/Computed based on HH size of corresponding sample respondents.

Category of respondents based on annual expenses NRTotal Report by NR Average Expenses of NR % of

Sample




C. Conclusions and Recommendations

14. Rice remains the major crop cultivated by commune farmers during the wet season. Average rice yield is 1.05 t/ha in the wet season. Low yields are due mainly due to unimproved farming practices and the reluctance of farmers to use more production inputs without assurance of regular water supply.

15. Crop diversification is very limited – the household survey data showed that the planted area consisted only of wet season rice. Crop diversification could take place when the irrigation system is improved.

16. The main sources of household income are small family businesses, sale of crops livestock and poultry, and migrant work. Most of the household income is derived from doing business, indicating that majority of the farmers are currently under a subsistence farming situation.

17. The average annual income of the respondent households is only $3,082 or just about $8.44 per day or $1.53 per day per person, assuming an average household size of 5.6 members per household. Further analysis of the reported household income revealed that nine respondents have incomes of less than $1.00 per person per day, and an average of a measly $0.77. Similarly the annual expenses of the sample households average about $1,936 or just about $5.31 per day or $0.96 per person per day at the average household size of 5.6 persons. Based on the corresponding household sizes of the respondent, there are 15 respondents whose expenses are less than $1.00 per day per person and an average of about US$0.66. This means that about 56% of the sample respondents are currently subsisting on a budget of less than $1.00 per day per household member, a strong indication of poverty incidence in the subproject area.

18. The objectives of increasing yields and corresponding farm incomes require integrated and sustained comprehensive agriculture extension support and services. Firstly, extension support and services must focus on rice production, and at least two demonstration farms should be established with farmer-cooperators in the command area of Tumnub Kampong Tkov. The demo-farms must be accessible to the majority of the farmer-beneficiaries. They must introduce new high-yielding varieties and demonstrate appropriate practices in nursery operation, land preparation, direct seeding, input levels and timing of application, irrigation water management, and early detection of pest infestation and disease infection. They should also promote IPM and the system of rice intensification (SRI) as a form of water-saving technology in the command area.

APPENDIX 13 Summary Data of Core Subprojects

Relevant to Project Results

APPENDIX 13: SUMMARY DATA OF CORE SUBPROJECTS Page 1



SUMMARY DATA OF CORE SUBPROJECTS RELEVANT TO PROJECT RESULTS

Indicators of Project Results from Core Subprojects

Spean Trapaing Overall

Sreng Ambel Average

Province KTH KTH BMC SRP

Command area ha 764 1,050 2,644 2,164 6,622

Yearly target irrigated area ha 1,292 1,328 2,644 2,379 7,643

Number sample respondents HH 27 27 27 27 108

Number of benefited villages Village 10 11 8 10 39

Households Survey dates dd/mm/yy 5/12/12 to 10/04/13 to 20/06/13 to 5/05/13 to 5/12/12 to

13/12/12 12/04/13 07/07/13 16/05/13 07/07/13

A. IMPACT: (To be attained by 2018)

1. Households with income of <1$/day/person (To be reduced by 30% in 2018)

No. of households reporting HH 18 19 8 9 54

% of sample households % 67 70 30 33 50

Average Annual Income $/yr 927 1,264 1,722 1,240 1,288

2. Households with insufficient rice production for year-round consumption (To be reduced by 40% in 2018)



Average no. of months per year month 4.6 2.4 4.5 6 4

3. Average annual income of respondents (Average income from agri to increase by 30% in 2018)



3.1 Average from all sources $/yr 1,744 1,667 2,010 2,756 2,044

Average annual income from agriculture

Crops sales $/yr 1,018 225 45 188 369

Livestock sales $/yr 377 405 265 141 297

Fish sales $/yr 0 9 0 0 2

3.2 Average from agriculture $/yr 1,395 639 310 329 668

% of total income % 80 38 15 12 33

B. OUTCOME:

4. Rice yield (Wet season yield increase to 1.9 t/ha and dry season to 3.6 t/ha)

Wet season t/ha 1.08 1.27 0.58 0.77 0.93

Dry season t/ha 1.26 1.35 (No data) (No data) 1.31

5. Cropping intensity % 120 113 100 100 108

(Cropping intensity increased to 160% by 2018)

Source: Household survey of sample respondents from benefited villages, December 2012 to July 2013

Particulars/Indicators Unit O Mean O Touk

APPENDIX 14

Compliance with Loan and Grant Covenants

APPENDIX 14: COMPLIANCE WITH LOAN AND GRANT COVENANTS Page 1



MONITORING REPORT ON COMPLIANCE WITH LOAN AND GRANT COVENANTS Project Loan and Grant (L2672 and G0220)

Reference in Financing Agreement

Covenant Status of Compliance

Section 4.02(a)

The beneficiary shall:

(i) maintain or cause to be maintained separate accounts for the Project, including separate accounts for the Loan and Grant;

(ii) have such accounts and related financial statements audited annually, in accordance with appropriate auditing standards consistently applied, by independent auditors whose qualifications, experience, and terms of reference are acceptable to ADB;

(iii) furnish ADB, as soon as available, but in any event not later than six months after the end of each related fiscal year, certified copies of such audited accounts and financial statements and the report of the auditors relating thereto (including the auditors’ opinion on the use of the Loan proceeds and the Grant proceeds and compliance with the financial covenants of the Financial Agreement as well as on the use of the procedures for imprest accounts/ statement of expenditures), all in the English language; and

(iv) furnish ADB with other information concerning such accounts and financial statements and the audit thereof, as ADB shall from time to time reasonably request.

First AFS due on 30 June 2013

PMO submitted first AFS on 29 November 2013

Section 4.02(b)

The Beneficiary shall enable ADB, upon ADB’s request, to discuss the Beneficiary’s financial statements for the Project and its financial affairs related to the Project with the auditors appointed by the Beneficiary pursuant to Section 4.02(a) and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB, provided that any such discussion shall be conducted only in the presence of an authorized officer of the Beneficiary, unless the Beneficiary shall otherwise agree.

To be complied with

Schedule 5, para. 1

Implementation arrangements. The Beneficiary and the Project Executing Agency shall ensure that the Project is implemented in accordance with the detailed arrangements set forth in the PAM. Any subsequent change to the PAM shall become effective only after approval of such change by the Beneficiary and ADB. In the event of any discrepancy between the PAM and the Financing Agreement, the provisions of the Financing Agreement shall prevail.

Being complied with






Schedule 5, para. 2

Subproject selection criteria. The Beneficiary, through MOWRAM and the respective PDWRAMs, shall select a subproject based on the following criteria:

The subproject has been considered as a priority project under the provincial, district, and commune planning process.

The subproject profile has been prepared through participatory rapid appraisal and, as required, special studies and/or detailed surveys have been undertaken.

The soils in the location for the subproject shall be well-suited to irrigated agriculture.

The subproject shall have adequate basin level water availability without compromising other water uses within the basin, including non-agricultural water use, and environmental flow.

The subproject shall have adequate water resources to meet crop water requirements for at least 4 out of 5 years.

The subproject shall be located outside designated wildlife and forest reserves, the protected area of the Tonle Sap biosphere reserve and buffer zone.

A subproject within an area of high incidence of poverty shall be prioritized.

The subproject shall be located in an area cleared of land mines.

The subproject shall not have significant adverse environmental impacts that are irreversible, diverse, or unprecedented.

The subproject with involuntary resettlement impact shall have appropriate mitigation measures included in the approved resettlement plan.

The subproject shall have existing structures and does not require investment beyond $2,000 per hectare.

The subproject shall result in economic internal rate of return of more than 12%. In the event the estimated construction costs shall have increased by 20% or the command area shall have reduced by 20% between the completion of the subproject profile and the final detailed design, then the economic internal rate of return shall be recomputed to ensure that it remains greater than 12%.

Being complied with

13 NCSPs selected out of 24 candidate SPs for feasibility study (FS). PSU handles six NCSPs, PIU Kampong Thom (KTH) handles six, and PIU Siem Reap handles one subproject. As of the end of the 3rd quarter 2013, PSU finished FS and detailed design (DD) of four NCSPs and PIU KTH, six NCSPs. All NCSPs hurdled the selection criteria.

Schedule 5, para. 3

The subproject selection process. The Beneficiary, through the PSC, shall endorse the selection of the subprojects to be included under the Project, which shall then be submitted to ADB for concurrence.

Being complied with






Schedule 5, para. 4

The beneficiary shall cause (i) the relevant PDWRAM to be responsible for conducting the detailed design and procurement for subprojects that cover an area of less than 500 hectares; and (ii) MOWRAM to be responsible for conducting the detailed design and procurement for the other subprojects. PDWRAM shall undertake construction supervision of the subprojects with appropriate support from MOWRAM.

Being complied with.

PSU and PIUhandles the FS/DDof all subprojects.

Schedule 5, para. 5

The Beneficiary shall issue notice to proceed (NTP) under the Works Contract upon the fulfillment of the following conditions:

The payment of compensation and otherentitlements to the affected people for thesubproject have been satisfactorily completed, withthe exception of the long-term income restorationprogram, in accordance to the approvedresettlement plan for the subproject;

The construction area for the subproject have beencleared from any lien and encumbrances;

The scheme layout and proposed beneficiaries’contribution to the O&M costs for the subprojecthave been approved by at least two-thirds of thepotential Project stakeholders;

The land title have been issued by the MLMUPC tothe relevant subproject stakeholders that do nothave land title;

In the event that a land within the irrigated commandarea does not have land title, the time-boundcontract for the delivery of the land-titles related tothe subproject have been executed betweenMOWRAM and MLMUPC;

The FWUC for the subproject have beenestablished and registered with the Department ofFWUC and the relevant FWUC managementcommittee shall have commenced relevant trainingoffered by either the TSC or the Department ofFWUC;

The time bound contract between MOWRAM andMAFF for the delivery of the irrigated agriculturalextension services related to the proposedsubproject have been executed.


MOU betweenMOWRAM andMAFF has beensigned, andpreparation forparticipatoryplanning is ongoing.MOU betweenMOWRAM andMLMUPC is beingfinalized.

IRC DMS for OMean and O Touksubprojects set tostart in October2013.

Schedule 5, para. 6

Involuntary Resettlement. The Beneficiary through MOWRAM shall ensure that all land acquisition and resettlement activities under the Project shall be conducted in accordance with

(i) the Resettlement Framework agreed by the Beneficiary and ADB;

(ii) the relevant laws, regulations, and procedures of the Beneficiary; and


Each subproject isdesigned withcommunityconsultations, andthe associated RP isprepared incoordination with the






(iii) ADB’s Safeguard Policy Statement (2009). In case of differences between the laws, regulations, and procedures of the Beneficiary with ADB’s Safeguard Policy Statement, then ADB’s Safeguard Policy Statement shall apply. The Beneficiary through MOWRAM should minimize any land acquisition activities under the Project. In the event that land acquisition is unavoidable, then the consequences thereof should be mitigated by preparing and implementing the Resettlement Plan in accordance with (a) ADB’s Safeguard Policy Statement; and (b) the Resettlement Framework.

IRC for the preparation of RP for the core subprojects. DMS of O Mean and O Touk subprojects to start in February 2014.

Schedule 5, para. 7

Notwithstanding the generality of the above paragraph, the Beneficiary through MOWRAM shall ensure that the affected people who are required under the Project to change their cropping schedule shall be provided on a timely basis with compensation and other entitlements stipulated in the Resettlement Framework to assist in the restoration of their livelihood. The Beneficiary through MEF and MOWRAM shall ensure that adequate funds for this purpose shall be made available in a timely manner.


Schedule 5, para. 8

Environment. The Beneficiary through MOWRAM shall ensure that all the Project facilities shall be constructed, operated, maintained, and monitored in accordance with:

(i) all applicable environmental laws and regulations, policies, procedures, and guidelines of the Beneficiary, and

(ii) ADB’s Safeguard Policy Statement. If there is any discrepancy between the Beneficiary’s environmental laws and regulations and ADB’s Safeguard Policy Statement, then ADB’s Safeguard Policy Statement shall prevail.


Updated IEE of CSPs already prepared.

IEE of all completed FS/DDs of NCSPs were prepared and submitted to ADB in October 2013.

Schedule 5, para. 9

The Beneficiary through MOWRAM shall ensure that:

(i) PDWRAM shall prepare the Initial Environmental Examination (IEE) for each subproject in accordance with the Environmental Assessment and Review Framework (EARF);

(ii) PDWRAMs shall adequately supervise the construction works carried out by contractors to ensure compliance with the mitigation measures and monitoring set forth in the IEEs; and

(iii) all bidding documents and works contracts contain provisions that require contractors to comply with the monitoring and mitigation measures set forth in the IEEs and to allocate a budget for all environmental mitigation and monitoring measures. The Beneficiary through MOWRAM shall submit to ADB on semi-annual basis an environmental monitoring report on the implementation of the subproject environmental management plans.







Schedule 5, para. 10

The Beneficiary through MOWRAM shall ensure that as part of the environmental assessment, PDWRAMs shall:

(i) carry out public consultation to ensure that the subproject communities’ views and concerns are taken into consideration in the design, construction, and operation of the subproject, and adequate mitigation and monitoring measures are incorporated; and

(ii) consult with and obtain the approval from the Fisheries Administration prior to finalization of IEEs to adequately assess likely impacts on fish movement.


Schedule 5, para 11

Gender Action Plan. The Beneficiary through MOWRAM shall provide sufficient resources to implement the Gender Action Plan within MOWRAM, provincial departments, district offices, and FWUCs in order to enhance opportunities for participation by women under the Project. In particular, the Beneficiary shall:

(i) ensure that by 2015 at least 25% of annual intake of the students for integrated water resource management training program offered by ITC shall be female;

(ii) ensure that at least 30% of the participants of the management and technical training within PDWRAMs and district offices shall be female;

(iii) facilitate and advocate the recruitment of women in MOWRAM, PDWRAMs, and district offices, and provide equal opportunities for promotion between women and men;

(iv) ensure that at least 30% of those employed for rehabilitation work are women and ensure that women and men are treated equally in labor contracting and wages by contractors;

(v) ensure that by the end of Project implementation, 30% of FWUCs management and board members shall be women; and

(vi) ensure that at least 30% of the women FWUC members shall be given the opportunity to attend vocation training in irrigation water management, and system operations as well as improved agriculture extension.


A separate monitoring table on Gender Action Plan is included as Appendix 15 in this Quarterly Progress Report.


Counterpart Funds. The Beneficiary shall ensure that:

(i) adequate counterpart funds required during project implementation period are provided on a timely basis to the relevant agencies of the Beneficiary;

(ii) annual budgetary appropriation requests are submitted in a timely manner; and

(iii) appropriated funds are disbursed promptly when needed for project implementation purposes.


AWP and budget for 2014 will be presented to PSC in the first quarter of 2014, which will be submitted to ADB once approved by PSC.







Good Governance. The Beneficiary through MOWRAM shall ensure that Project implementation at the subnational level is aligned with its decentralization and deconcentration systems, and procedures, and that the associated fiduciary risks related to these are appropriately managed.



Capacity Support to Implement O&M Programs. Upon completion of a subproject, the Beneficiary:

(i) through the TSC shall provide relevant PDWRAM and PDA staff as well as the FWUC management committee with continuing training; and

(ii) through MOWRAM shall provide necessary operational support and resources to PDWRAM, PDA, and FWUC to implement the required O&M under the subproject.


MOU between MOWRAM and MAFF already signed.


The Beneficiary through MOWRAM shall ensure the establishment of partnerships between PDWRAMs and PDAs to strengthen linkages between agronomy and irrigation water management.



Anticorruption. The Beneficiary shall:

(i) undertake necessary measures to create and sustain a corruption-free environment for activities under the Project;

(ii) institute, maintain and ensure compliance with internal procedures and controls for activities under the Project, following international best practice standards for the purpose of preventing corruption, money laundering activities, and the financing of terrorists, and shall require all relevant ministries and agencies to refrain from engaging in any such activities;

(iii) comply with requirements of ADB’s Anticorruption Policy (1998, as amended to date);

(iv) where appropriate, ensure that relevant provisions of ADB’s Anticorruption Policy are included in all bidding documents for the Project; and

(v) ensure that the Good Governance Framework is implemented in a timely manner.



The Beneficiary acknowledges that in accordance with ADB’s Anticorruption Policy, ADB will assess allegations of any alleged corrupt, fraudulent, collusive, and coercive practices relating to the Project, and where appropriate, recommend administrative action for ADB to address such allegations. The Beneficiary shall facilitate ADB’s request to conduct any investigation with ADB, in accordance with procedures to be agreed between the Beneficiary and ADB.








The Beneficiary through MOWRAM shall within nine months of the effective date ensure that (i) a Project website is established to disclose project information including procurement contracts, bidding procedures, list of goods and services procured, grievance redress procedures; (ii) the existing system of notice board display of information at the commune council offices, including display of information on contracts list of participating bidders, name of the winning bidder, basic details on bidding procedures, contract award, and list of goods and services procured, is used or new similar system is developed for the project; (iii) the communities are adequately informed about the data and location of selected events in the procurement process; and (iv) grievance redresses mechanism is established at the PMO and PIUs to (a) review and address grievances of project stakeholders, in relation to either the project, any of the service providers, or any person responsible for carrying out the project; and (b) set the threshold criteria and procedures for handling such grievances, for proactively responding to them, and for providing the stakeholders with notice of the chosen mechanism/action. MOWRAM shall further ensure that the PMO or PIU provides a formal reply, to any complain, within 20 working days of its receipt and report such grievances in their progress reports to the PSC and ADB.

The website has been created by Output C as http://www.wrmsdp. org/ with default email without password. As ADB suggested, PMO will establish a separate website for Output C and will hire an individual consultant to maintain the website.

http://www.wrmsdp/

APPENDIX 15 Gender Action Plan Progress Report

APPENDIX 15: GENDER ACTION PLAN PROGRESS REPORT Page 1



GENDER ACTION PLAN PROGRESS REPORT

Progress Report on Compliance with Gender Action Plan, DMF, and Financial Agreement (as of 31 December 2013)

Project Title : Water Resources Management Sector Development Program (WRMSDP)1

Country : Cambodia Project No. : 38558-01 Type of Project (Loan/ TA) : Loan 2672 and Grant 0220 Approval, Effective, and Closing : September 2010, June 2012, June 2019 Gender Category : Effective Gender Mainstreaming (EGM) Mission Leader : Mr. Long Vou Piseth Project Impact : Enhanced food security Project Outcome : Improved management of water resources in

Cambodia and more efficient and sustainable irrigation systems in the proposed project area

1

The project was approved by the board on 23 September 2010, the effective date was June 2012, and estimated loan closing date is June 2019. The total investment project cost is estimated at $31.9 million, including taxes and duties of $3.2 million. The project is implemented in three provinces (Kampong Thom, Siem Reap, and Banteay Meanchey). However, FWUC activities are implemented in five provinces, including two other provinces from NWISP and Stung Chinit (Pursat and Battambang).



Table A15.1: Progress of Gender Action Plan Implementation

Activities, Indicators and Targets, Timeframe and Responsibility

Progress to Date2

Issues and Challenges3

Output C: Sustainable rehabilitation of existing small and medium scale irrigation schemes in the Tonle Sap basin

C.1. Rehabilitated and improvement of irrigation infrastructure

C.2.1. At least 30% of women are employed for rehabilitation work and ensure women and men are treated equally in labor contracting and wages by contractors

Responsibility: Time:

Contractor commenced field work on 15 December 2013. The contractor mobilized their own staff, including three women who served as cooks.

C.2. Enhance technical skills, livelihood opportunities, and capacity for FWUCs and farmers within rehabilitated irrigation systems

C.2.1. Elect one third women as the FWUCs management/board members with roles and responsibilities identified


Committee election and board members’ formation will take place in April 2014. Construction Sub-committee (CSC) and Statute Sub-committee (SSC) have been elected in the three CSPs. Women participation is 50% or 136.

C.2.2. Equal opportunity provided to women board members to attend vocational training in irrigation water management and system operations and other related training such as management skills


Vocational training for committee and board members has not yet started.

C.2.3. At least 30% of women members received training on crop diversification, seed production, processing, compost making, and marketing


C.2.4. Equal opportunity provided to women to build capacity in integrated pest management

Responsibility:

Vocational training in integrated pest management for committee and board members has not yet started.

2 This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates e.g. number of participating women, women

beneficiaries of services. 3 Please include reasons why an activity was not fully implemented, or if targets fall short, or reasons for delay.



Activities, Indicators and Targets, Timeframe and Responsibility

Progress to Date2

Issues and Challenges3

Time:

C.2.5. Ensure women are fully aware of the land registration procedures and their rights in the project areas


This activity has not yet started.

Table A15.2: Status of Compliance with Design and Monitoring Framework (DMF)

Design Summary Performance Targets and Indicators Progress to Date4

Output C: Sustainable rehabilitation of existing small and medium scale irrigation schemes in the Tonle Sap basin

FWUC management committees established in all rehabilitated schemes under the project (target: 30% of members to be women)

FWUC committee election will be convened in April 2014

FWUC members and farmers have received vocational training in irrigation water management and system operations (target: 30% of beneficiaries to be women)

This activity has not yet started.

4 This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g., number of participating women, women

beneficiaries of services, etc.). However, some would be in process, so explain what has happened towards meeting this target..



Table A15.3: Status of Compliance with Financial Agreement

Reference in the Grant Agreement

Major Covenants Status5

FA, Schedule 5, para. 11

Gender Action Plan The Beneficiary through MOWRAM shall provide sufficient resources to implement the Gender Action Plan within MOWRAM, provincial departments, district offices and FWUCs in order to enhance opportunities for participation by women under the Project. In particular, the Beneficiary shall:

(i) ensure that by 2015 at least 25% of annual intake of the students for IWRM training program offered by ITC shall be women;

(ii) ensure that at least 30% of the participants of the management and technical training within PDWRAMs and district offices shall be women;

There are 10 technical trainings in Component C. There were 15 women out of 218 trainees (about 7%).

TOT PIMD, IMT Policies: 31 trainees, 3 female (9.7%)

Feasibility Study of Irrigation System: 26 trainees, 1 female (4%)

Gender Awareness: 21 trainees, 3 female (14.28%)

Small Business Plan and Marketing Concept: 16 trainees, 2 female (12.5%)

Report Writing Skill: 26 trainees, no females

Community Management: 21 trainees, 2 female (9.52%)

Quick Book:10 trainees, no females

Material Testing for Civil Work: 18 trainees, no females

Contract Supervision and Management: 25 trainees, 2 female 8%)

Management of Civil Work Contracts: 24 trainees, 2 female (8.33%)

(iii) facilitate and advocate the recruitment of women in MOWRAM, PDWRAMs and district offices and provide equal opportunities for promotion between women and men;

(iv) ensure that at least 30% of those employed for rehabilitation

5 This should include information on period of actual implementation, sex-disaggregated qualitative and quantitative updates (e.g. number of participating women, women

beneficiaries of services, etc.). However, some would be in process - so explain what has happened towards meeting this target.



Reference in the Grant Agreement

Major Covenants Status5

work are women and ensure that women and men are treated equally in labor contracting and wages by contractors;

(v) ensure that by the end of Project Management, 30% of FWUCs management and board members shall be women;

N/A

(vi) ensure that at least 30% of the women FWUC members shall be given the opportunity to attend vocational training in irrigation water management and system operations as well as improved agricultural extension.

N/A

Comments/ Remarks/Observations: Most actions in the plan are yet to start.

Suggestions/Recommendations:

APPENDIX 16Summary of Findings of Flood Damage

Assessment Team

APPENDIX 16: SUMMARY OF FINDINGS OF FLOOD DAMAGE ASSESSMENT TEAM Page 1


SUMMARY OF FINDINGS OF FLOOD DAMAGE ASSESSMENT TEAM

FWUC Province Area Description of Damages Extent 1 Recommendation

A. Schemes that are totally non-operational due to the flood damages

1. Chork Batt 1,372 Embankment of reservoir broken at several sections 130 m Prepare detailed study and design of repairs and cost estimates

Piping on embankment adjacent to spillway wall No data

Erosion on main canal embankment 30% of length

Erosion on embankments of SC 1, 2, 3, 4 35-60% of L

Erosion on embankments of SD 1, 2, 3 40% of L

Erosion of laterite pavement on SD 1, 2, 3 80% of L

B. Schemes that are operational but likely to be non-operational if damages are not repaired before next flood season

2. Anlong Svay Pursat 795 Two holes on reservoir embankment that could cause No data Immediate survey and repair

dam break if left un-attended

3. Kuch Nup Pursat 790 Downstream of spillway caved-in and may cause the stilling basin to collapse.

No data Immediate survey and repair with deeper cutoff wall

4. Tram Mneas Pursat 1,212 Erosion at structure outlets that may cause collapse of No data Immediate survey and repair

outlet transition

5. Don Aov BMC 1,101 Breached sections of main conveyance and secondary canals. These are temporarily repaired with sand bags.

No data Immediate survey and repair

6. Punley BMC 440 Break on reservoir embankment 5 m Immediate survey and repair

Low embankment of reservoir no data

Damaged sections of SC 3 150 m

7. Ta Soam SRP 187 Eroded sections of reservoir embankment in 5 sites. These 85 m Immediate survey and repair

are mostly on outlet structures.

Damaged sections of SC 1 and 2 103 m

Eroded sections SD 1 and 2 (average depth of 0.85 m) 339 m

Erosion on outlet transition of bridge on drainage canal

8. Canal No. 1 Batt 1,061 Damaged road and MC embankments caused by over- Immediate survey and repair

topping and erosion 7400 m

Damaged reservoir embankment 125 m

Erosion on embankment of SD 1 and 2 15,120 m

Eroded road surfacing of access road 1, 2, and 3 7,800 m Erosion on outlet transition of structures No data

1

The extent of damage was mostly obtained from the FWUC as the Team did not make actual measurement.



FWUC Province Area Description of Damages Extent 1 Recommendation

9. Po Pi Deum BMC 1,279 Over-topped and damaged protection dike 150 m Immediate survey and repair Eroded and damaged embankments of MC and SC No data

10. Kork Thnong SRP 207 Breached sections of MC in seven sections, some are total breaks

no data Immediate survey and repair

Erosion on reservoir embankment beside spillway

Washed away stone pitching downstream of spillway

Low embankments of MC (very low freeboards)

11. Stung Chinit KTH 2,398 Annex A shows the list of damages prepared by farmers. Details in Annex A

Immediate survey and repair The damages are summarized below:

Damaged MC and SC embankments

Siltation of canal bottom

Erosion on side slopes

Lack of road surfacing

12. Krouch Pursat 1,000 Erosion on control gate No. 4 (L=14, B=5.5, H=2.2 m) 170 m3 Immediate survey and repair

Saeurch2 Erosion on control gate No. 2 (L=4 m) Vol.?

Eroded sections of SC 1, 2, 3, 4, and 5 20% of L

Eroded laterite pavement of SC 10% of L

Severely damage section of SC2 (3 sections) 25 m3

Severely damage section of SC5 (1 section)

10 m3

2

The Team observed that Krouch Saeurch has demonstrated a higher level of organizational maturity compared to other FWUCs. For example, this FWUC had constructed some

420 m of tertiary canal out of their own funds to improve the operational performance of the system.




Annex A

DAMAGES IN STUNG CHINIT AS IDENTIFIED BY FARMERS

Location Affected

Length (m) Embankment / Type of

Damage

Extent of Damage

(%)

Depth of Erosion

(m)

Main canal 6,900 Left and right 50 0.35

Secondary canal 1 1,000 Left 50 0.20

1,500 Siltation of canal 75 0.25

500 Damaged side slope 50 0.35

Secondary canal 2 1,100 Left 50 0.30


1,100 Damaged side slope 45 0.40

Secondary canal 3 1,200 Siltation of canal 50 0.25

1,200 Left 38 0.30


Secondary canal 4 3,000 Left and right 25 0.30



Secondary canal 5 4,400 Siltation of canal 50 0.35


4,400 Left and right 6 0.30

Tertiary canal 10 (SC5) 1,900 Left and right 50 0.40

Access road (SD3) 1,000 Surfacing 50 0.40

Access road (SD4) 1,000 Surfacing 50 0.15

- As prepared by Stung Chinit FWUC

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