WASHINGTON COUNTY BOARD OF COMMISSIONERS

WORK SESSION

ROOM 120D PUBLIC SERVICES BUILDING

June 2, 2020

8:30 a.m. (30 min.)

1. Board and Leadership Communication & Formal Agenda Item Discussion

9:00 a.m. (60 min.)

2. CARES Act Coronavirus Fund Workgroup Recommendations-Chair Kathryn Harrington and Stephen Rhodes, Interim County Administrator

10:00 a.m. CONVENE FOR REGULAR BUSINESS MEETING

1:00 p.m. (30 min.)

3. COVID-19 Update-Marni Kuyl, Director of Health and Human Services

1:30 p.m. (20 min.)

4. County Transit Committee Appointments and Bylaws-Stephen Roberts, Director of Land Use and Transportation; and Chris Deffebach,Senior Policy Analyst

1:50 p.m. (20 min.)

5. Discussion of Behavioral Health Council Applicants-Kristin Burke, Human Services Division Manager

2:10 p.m. (20 min.)

6. Developmental Disabilities Advisory Council Appointments-Colin Fitzgerald, Developmental Disabilities Program Manager

2:30 p.m. (20 min.)

7. Fair Board and Fairgrounds Advisory Committee Appointments-Leah Perkins-Hagele, Westside Commons Venue Manager

2:50 p.m. BREAK – 15 MINUTES

3:05 p.m. (30 min.)

8. Annual Sustainability Report Presentation-Robin Straughan, Sustainability Coordinator

3:35 p.m. (40 min.)

9. Washington County FY 2020 Fee Schedule-Jack Liang, Interim Director of Support Services/Chief Financial Officer

4:15 p.m. (15 min.)

10. House District 33 Appointment Update-Sia Lindstrom, Interim Assistant County Administrator; and Kevin Moss, Clerk tothe Board

REVISED05/29/20

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 60 minutes Title of Topic: CARES ACT COROAVIRUS FUND WORKGROUP RECOMMENDATIONS Department: County Administrative Office Presented by: Name(s) & Title(s)

Kathryn Harrington, Chair Board of Commissioners Stephen Rhodes, Interim County Administrator

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Summary of Programs Matrix of Funding Ideas

PURPOSE & DESIRED OUTCOME: Provide recommendations to the Board of Commissioners from the CARES Act Coronavirus Relief Fund workgroup regarding the disbursement of funds.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Does the Board accept the recommendations of the CARES Act Coronavirus Relief Fund workgroup?

SUMMARY OF TOPIC: The CARES Act, signed into law on March 27th, 2020, created the COVID-19 Relief Fund. As a qualified jurisdiction, Washington County received a direct disbursement from the US Treasury totaling $104.66 million. With those dollars came guidance from Treasury in late April that this fund could be used for direct costs incurred by jurisdictions as a result of COVID-19 as well as for programs intended to help businesses that were impacted by closure orders.

In developing guidelines for these funds the Board set two goals: 1. to provide the most positive impact for the most amount of people and2. to maintain adherence to the CARES Act and guidelines provided by the Treasury.

The Board also approved the following four principles: 1. Protect Public Health2. Stabilize our local economy3. Support facility adjustments for re-opening4. Build Public mental health and community psyche

The workgroup, comprised of two Commissioners of the Board, the Interim County Administrator, County Counsel, four Department Heads and the Chair’s Chief of Staff, worked hard to provide a thoughtful set of recommendations based on the goals and principles provided by the Board as well as keeping an eye on the guidance from the Treasury (re: how the funds can be used and how they should be distributed and reported) as well as from the State (re: how to meet and stay compliant with the Governor’s prerequisites for reopening).

Item #2REVISED

CRF Workgroup: Summary of Fund Disbursement Recommendations Updated by EMM, 5/29 In considering the CARES Act funds disbursed via the Coronavirus Relief Fund to Washington County, the workgroup recommended, and the Board of Commissioners approved, the following two goals:

1. Provide the most positive impact to help the most people 2. Ensure adherence to the CARES Act guidelines

From those two goals, came the following four principles (in no particular order) also approved by the Board:

1. Protect Public Health 2. Stabilize our Local Economy 3. Support Washington County Community Based Organizations and Non-Profits 4. Build public health and community psyche

The workgroup has faced several challenges. The primary being slow guidance from the Treasury on how to account for these funds so as to ensure a clean audit including outreach to our federal delegation who are also still working to get that information. As well, as the Governor’s orders regarding the prerequisites for opening became more clear, the internal Washington County team had to adjust costs in order to ensure we were able to meet the those prerequisites for reopening into and maintaining that level of preparedness through our the 2020 calendar year. However, we are tracking closely with the timing of the Governor’s office and their own roll out of disbursements to cities and counties throughout the state.

It is with a fair amount of confidence that we can report an expectation that Washington County will need $55 million to cover costs from the County’s direct response and to ensure a safe reopening through the end of 2020 (when the Coronavirus Relief Fund dollars must be expended).

Additionally, the workgroup requests the County put $7.5 million into a general contingency fund for additional or unexpected costs.

Within each of the four principles there are a variety of proposed programs. The remainder of this summary will provide an overview of these recommendations.

Table of CRF Workgroup Proposed Investments Principle Investment Protect Public Health $58,250,000 Stabilize the Local Economy $29,757,500 Support Washington County CBOs and Non-Profits $8,000,000 Build Public Mental Health $1,000,000 Contingency Fund $7,500,000

Protect Public Health

Within this category fall all of the basic needs of the County, cities, and service districts for both their Response (March 1 – May 31) and their Recovery (June 1 – December 31) costs. The primary purpose of this fund is to ensure Washington County can move beyond the Stay Home, Save Lives order into Phases 1 and 2. In order to accomplish that, protecting public health must be the primary investment of

CRF Workgroup: Summary of Fund Disbursement Recommendations Updated by EMM, 5/29 these funds. As such just over 50% of these funds are recommended to be spent on protecting public health.

These include, but are not limited to:

• Fully funding the State’s Reopening Prerequisites for Washington County; • Costs to support telecommuting, including equipment (e.g., laptops), cell phone allowance, and

added network bandwidth • PPE, thermometers, and cleaning supplies • Respite Center and staffing costs • Contact tracing staff and associated equipment • COVID response by Public Health including family support for those isolated • Mental Health residential treatment • Re-opening costs and retrofit of counter work areas to ensure a safe work environment in County

offices, particularly public facing areas • Wellness Program in Sheriff’s Office • Conducting testing for COVID and COVID antibodies • FMLA & OFLA vendor to handle anticipating surge of applications from staff • COVID leave costs associated with Temporary Leave policies • Costs for staffing EOC and other employee costs associated with the COVID response • Added Workers Comp cost potential • New library furniture that can be sanitized easily and set up for physical distancing • Added staffing for administering the CARES Act programs • Countywide support for COVID-19 health and safety facility upgrades and supplies including for

cities and service districts; • Other qualified items and programs as identified by the County Administrator.

Stabilize the Local Economy

While the County and several cities deployed direct assistance grants and loans to small businesses throughout the county, we all know our business sector is suffering. The workgroup understands that the local economy is another victim of this virus. As such, we recommend that nearly 30% of the total fund disbursement be dedicated to various aspects of helping to stabilize the local economy. Behind protecting public health, this is the largest recommended investment of funds.

While the Business Assistance Workgroup recommended early funding for many of these programs, we are recommending investments beyond those identified in their Economy Recovery funding proposal for both small business grants, workforce training and childcare facilities.

In addition to reimbursing programs that have already disbursed grant dollars to businesses from both the County and the Cities (see first bullet point), the workgroup is asking the Board to discuss the following programs with a focus on historically disadvantaged communities, minority-owned businesses and businesses with fewer than 25 employees:

• Reimburse cities for business grant programs (now funded through the Economic Recovery Proposal);

CRF Workgroup: Summary of Fund Disbursement Recommendations Updated by EMM, 5/29

• Support for health and safety facility upgrades and supplies (now funded through the Economic Recovery Proposal);

• Business recovery centers (now funded through the Economic Recovery Proposal); • Targeted small business grants for existing public and private childcare providers (partially

funded through the Economic Recovery Proposal); • Workforce training programs (partially funded through the Economic Recovery Proposal), • Investment in countywide childcare businesses (partially funded through the Economic Recovery

Proposal); • Countywide Rent and Mortgage assistance; • Countywide services for the houseless population.

Support Washington County Community Based Organizations and Non-Profits

The workgroup is keenly aware of the critical work done throughout the county by the Community Based Organizations and Non-Profits during this crisis. From creating public education campaigns to to taking the lead in testing and providing community support. The workgroup recommends making it a priority to provide sufficient funds to allow these organizations to get reimbursed for all staffing and facility related costs during both the Response (March 1 – May 31) and the Recovery (June 1 – December 31) periods. Additionally, we encourage the board to allow these organizations to get funds to complete needs assessments as they look ahead to what it will take to serve their clients in this new post-COVID-19 world.

Build the Public Mental Health and Community Psyche

As we look ahead to the summer and fall, we acknowledge that many of the events that help build community (like the County Fair, Farmer’s Markets, concerts and movies in the park, etc…) will either be canceled or will have to look very different. The workgroup would like the Board to consider setting aside funds that will allow community event organizers to increase their needed facilities & supplies, to increase the footprint of their events to allow for social distancing, as well as staffing in order to allow these programs to continue. The workgroup is recommending the Board provide grants to community organizations, events and camps throughout the County.

Conclusion

It was the intention of the workgroup to ask the board to allow for a Rapid Response Fund that would allow for a quick turn-around of dollars for those organizations with qualified reimbursements during the Response timeframe (March 1st – May 31st). With the creation of the Economic Recovery Fund by the Business Assistance Workgroup, we will work with County Administration to ensure we are coordinating these early efforts rather than creating two different programs.

County Administration will move quickly to establish a program to support the submission of qualified receipts that will include (but may not be limited to) Business Support Grant programs, additional staffing costs, PPE and other supplies. Sample worksheet included here for reference.

The workgroup moved as quickly as possible to provide these program recommendations and look forward to a robust discussion by and clear direction from the Board.

PRINCIPLES $ Amount % of total

County

wide

Protect Public Health 58,250,000$ 56%Funding for Washington County 54,000,000$ Including but not limited to:

Fully fund the State’s Reopening Prerequisites for Washington County;Costs to support telecommuting, including equipment (e.g., laptops), cell phone allowance, and added network bandwidth

PPE, thermometers, and cleaning supplies x COVID response by Public Health including family support for those isolated x Respite Center and staffing costs x Contact tracing staff and associated equipment x Mental Health treatment x Re-opening costs and retrofit of counter work areas to ensure a safe work environment in County offices, particularly public facing areas

Wellness Program in Sheriff’s OfficeConducting testing for COVID and COVID antibodies x FMLA & OFLA vendor to handle anticipating surge of applications from staffCOVID leave costs associated with Temporary Leave policiesCosts for staffing EOC and other employee costs associated with the COVID responseAdded Workers Comp cost potentialAdded staffing for administering the CARES Act programsCountywide support for COVID-19 health and safety facility upgrades and supplies including for cities and service districts x

Funding for Cities, Special Districts

1

PRINCIPLES $ Amount % of total

County

wide

Cities, Special Districts COVID-19 Staff & Facilities Reimburse 4,250,000$ x Cities, Special Districts COVID-19 Fund through EOY 2021 x

Stabilize Local Economy 29,757,500$ 28%

Reimburse cities for business grant programs 2,500,000$ x Business Recovery Centers 500,000$ x

Special Needs including Workforce Training and Job Access, PPE for small businesses, Childcare grant program, guidance for safety measures, other small business-related programs as identified by Coronavirus Relief Act Workgroup. 2,000,000$ x

WashCo Small Business Grant Program 1,000,000$ x Reimburse cities for business grant programs (See Economic Recovery Funding Proposal)

FOCUS: Historically disadvantaged & minority business ownersFOCUS: Businesses with fewer than 25 employeesSmall Business Assistance Grants 10,000,000$ x Support for COVID-19 Health & Safety facilities & Supplies (See Economic Recovery Funding Proposal)Business recovery centers (See Economic Recovery Funding Proposal)

Economic Recovery Funding Proposal - Business Assistance Workgroup

Countywide Small Business Support, March 1 - May 31

Countywide Small Business Support, June 1 - December 31

Childcare

2

PRINCIPLES $ Amount % of total

County

wide

Targeted small business grants (See Economic Recovery Funding Proposal)Targeted small business grants, additional $ 5,000,000 x

Workforce training: add’l funds for employment component currently in place with WSI, (See Economic Recovery Funding Proposal)Reimburse WSI for two rounds of layoff aversion programs, INELIGBLE -$ Workforce training, Additional Investment? x Vocational coach for COVID-19 related employment services $ 50,000 x

Rent and Mortgage Assistance (eg: $1,000/month x 6 months -- $1 million would help 166 families, $7m = 1,162 families) 7,000,000$ x

Temporary shelter for high risk houseless in South County and West County 760,000$ x Hotel vouchers for older or disabled homeless 270,000$ x Assistance for organized camps 262,500$ x Organized camps with sanitary equipment and supplies 415,000$ x

Programs for school aged kids (funded elsewhere)Groceries for extremely low-income seniors (funded elsewhere)

Support Washington County Community Based Organizations & Non-Profits $ 8,000,000 8%Response, March 1 - May 31

COVID-19 Related Staff Costs 3,500,000$ x

Countywide Stable housing

Food Access

Countywide Services for Houseless population

Workforce (re) Training

3

PRINCIPLES $ Amount % of total

County

wide

Recovery, June 1 - Dec 31Support for COVID-19 Health & Safety facilities & Supplies and Public Education Campaigns 3,500,000$ x Fund for assessment of needs for operating in new COVID-19 world $ 1,000,000 x

Build Public Mental Health and Community Psyche 1,000,000$ 1%Facilities or staffing support for community events (farmer's markets, movies in the park, etc…) and sunner camps and programs 1,000,000$

7,500,000$ 7% x

Total Percentage 100%

General Contingency Fund

4

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 30 minutes

Title of Topic: COVID-19 UPDATE Department: Health and Human Services Presented by: Name(s) & Title(s)

Marni Kuyl, Director of Health and Human Services

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS:

PURPOSE & DESIRED OUTCOME: Provide an update on what the EOC is doing to support our community as we begin phase 1 reopening. Kristin Burke will also provide an overview of a community counseling program.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER:

SUMMARY OF TOPIC: Washington County public health was notified of our first presumptively positive case of COVID-19 on February 28th, 2020. As of May 20, 2020 Washington, County has had 644 cumulative positive cases, 15 deaths and 130 people have been hospitalized. As of this date, Oregon has 3,726 total cases. Public Health and the EOC have been activated since March 3. Public health supported by the EOC continues to complete contact tracing, monitor identified contacts, and provide recommendations based on the CDC guidance to health care providers, community partners and the general public. Our priority is supporting the long-term care facilities, the houseless populations and incoming migrant and seasonal farmworkers.

As of June 1, Washington County is approved for phase 1 reopening. We have our public health measures in place to assure rapid case investigation, contact tracing and support of individuals or families in isolation or quarantine. But we continue to ask the public to do their part:

• Stay home at the first sign of illness.• Wash your hands. Cover your coughs/sneezes. Disinfectant frequently touched surfaces.• Get outside for fresh air and exercise with your family or a close friend.• Maintain a physical distance of six feet from others whenever possible but stay socially

connected for mental well-being. Call your loved ones, especially older family membersor neighbors.

• Wear face covering when in public and social distancing is difficult to maintain

Item #3

UPDATED

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 20 minutes

Title of Topic: COUNTY TRANSIT COMMITTEE APPOINTMENTS AND BYLAWS Department: Land Use & Transportation Presented by: Name(s) & Title(s) Stephen Roberts, Director; Chris Deffebach, Senior Policy Analyst

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: • [ADDED] PowerPoint presentation• Draft County Transit Committee bylaws (attached)• [ADDED] Supplemental Information and List of Nominees

PURPOSE & DESIRED OUTCOME: • Review County’s role in the tri-county Public Transportation Improvement Plan and process

to request Statewide Transportation Improvement Funds (STIF) for the next biennium• Review County Transit Committee draft bylaws• Review solicitation process and candidates for Board appointments to County Transit

Committee• Prepare for Board action for approval of the Committee bylaws and appointments

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: • Do the draft bylaws reflect the Board’s direction for the Transit Committee?• Does the Board have any direction on seeking additional nominees or in supporting

appointment of nominees?

SUMMARY OF TOPIC: The state legislature established a Statewide Transportation Improvement Fund (STIF) with adoption of House Bill 2017. STIF is funded by a new employee payroll tax. Funding will be used to increase or enhance existing transportation service statewide

The legislation designated TriMet as the Qualified Entity with responsibility for preparing the transit plan for the three-county area, including the area of Washington County outside of the TriMet and SMART district boundary. TriMet established the HB 2017 Transit Advisory Committee to advise and assist the TriMet Board in developing the plan. Commissioner Rogers represents the Board on this committee. At TriMet’s request, the County established a committee (MO 18-100) to advise TriMet’s HB 2017 Transit Advisory Committee on a plan to:

• Serve areas in Washington County that are outside the TriMet district;• Connect Washington County areas outside the TriMet district to TriMet service; and• Make first/last mile connections within the county and the TriMet district.

(continued)

Item #4

COUNTY TRANSIT COMMITTEE APPOINTMENTS AND BYLAWS BOC 06/02/20 The recommendations from the County’s transit advisory committee were recommended by TriMet’s HB 2017 Transit Advisory Committee as part of TriMet’s three-county Public Transportation Improvement Plan (PTIP), approved by the TriMet Board and subsequently approved by the Oregon Transportation Commission in 2019 for the FY19-21 biennium. The Board subsequently selected Ride Connection as the public transportation service provider to implement Washington County’s element of the PTIP and advanced funding for the North Hillsboro shuttle expansion (R&O 19-0057). The Board later entered into an IGA with TriMet for the full scope of the PTIP and approved an agreement with Ride Connection for its implementation (R&O 19-193). Service operation, vehicle procurement and public engagement are underway per the agreements. The three-county PTIP for funding in the next biennium must be submitted to the OTC by October 2020. Approval of the Washington County element of this plan by the TriMet HB 2017 Transit Advisory Committee is scheduled for August 2020. As in 2018, the County Transit Committee will provide input on project priorities for this submission with two to three meetings over the summer. Public comment on the plan would be sought through the TriMet PTIP process. Staff has drafted the attached bylaws for use in guiding the role, composition and operations of the County Transit Committee for Board consideration based on previous experience with the committee operations. As stated in the bylaws, some committee members are based on positions, including representation from the three cities outside the TriMet and SMART districts and a representative from the County’s Health and Human Services Department, while others are intended to be selected to promote diversity in demographic, geographic and transit-related perspectives. Staff continues to seek candidates for consideration and will share a list of candidates at the work session. Available funding for the county transit plan is likely to be less than was available in the last biennium due to COVID-19 economic impacts and the requirement to fund the Special Transportation Fund for older adults and persons with disability from STIF. Though the legislature did not take action on the STIF/STF consolidation as expected, it is assumed that state general fund will no longer be available for STF and forecasts should assume STIF will need to fund STF.

County Transit Committee bylaws and appointments

Board of CommissionersWork Session

June 2, 2020

Committee purpose

Advise BOC on public transportation priorities for Statewide Transportation Improvement Fund (STIF) funding for:

– Areas outside of TriMet and SMART districts

– Regional coordination services within TriMet district

2

Committee operations• Committee chair to call meetings as needed to

advise on transit project priorities

• Consensus approach desired; vote of majority present if consensus cannot be reached

• Quorum is simple majority of members/alternates

• All meetings are public with advance notice

• Meeting summaries will be prepared, distributed• Subcomittees may be formed by chair as needed

3

Committee members – 7 minimum• Board representative • Mayor/alternate from Banks, Gaston, North Plains• Division of Aging and Veterans Services manager • Diversity in demographics, transit perspectives:

– Low-income households– Historically marginalized communities– Older adults and persons with disabilities– Public transportation needs outside TriMet district and last

mile in TriMet district– Transit rider

• Ex-officio: SMART, TriMet, Ride Connection 4

Process

5

•Prepares Transit Development Plan (TDP)

•Convenes Transit Advisory Committee to advise on TDP and recommend priority projects for STIF

•BCC approves plan and projects for inclusion in PTIP

Local Plan (TDP)

•HB2017 Advisory Committee reviews and makes recommendation on PTIP

•TriMet Board approves the PTIP for submittal to ODOT

Tri-County Public Transportation Improvement Plan (PTIP)

•Completeness review

•Public Transportation Advisory Committee (PTAC) provides recommendation to Oregon Transportation Commission (OTC)

•OTC accepts or rejects PTAC recommendation

Statewide Transportation Improvement Fund (STIF)

Washington County

TriMet

ODOT

ODOT disburses quarterly payments to TriMet

Schedule

6

Board Action

Adopt Transit Advisory Committee bylaws and committee appointments

June 23Transit Advisory

Committee

• Review public transportation needs

• Review preliminary projects

• Finalize projects and priorities based on input

July/Aug Board Action

Endorsement of public transportation plan and priorities

August 18 Submit Projects

• Inclusion into three -county Public Transportation Improvement Plan

• TriMet HB 2017 Transit Advisory Committee recommends plan

Late August TriMet Board

Action

• Finalize Plan• OTC submission

Sept/Oct

Questions?

Thank you!

Chris Deffebach, Senior Policy Analyst, christina_deffebach@co.washington.or.us

7

Washington County Transit Advisory Committee Bylaws

June 2, 2020 Discussion Draft

Committee Name

The committee shall be known as the Washington County Transit Advisory Committee (County Transit Committee).

Committee Purpose

The committee will advise the Washington County Board of Commissioners (Board) on prioritizing transit service projects to be funded from moneys received from the Oregon Department of Transportation (Statewide Transportation Improvement Fund) for areas outside TriMet and SMART service districts and for regional coordination projects within the TriMet District in Washington County for consideration by TriMet’s HB 2017 Transit Advisory Committee for the three-county area.

Committee Operations 1. Meetings will be called by the committee chair as needed to advise the Board on transit project

priorities. The exact number of meetings will be determined by need but is expected to be nomore than three annually, primarily following the State biennial budget schedule.

2. Discussion to obtain consensus will be the prevailing procedure used at meetings. If consensuscannot be reached, a vote will be taken and the majority of those present shall prevail. Minorityreports will be prepared to communicate alternate views.

3. A quorum will consist of a simple majority of appointed members or alternates.4. The act of the majority of the members (or designated alternates) present at meetings at which

a quorum is present shall be the act of the Committee.5. A meeting summary will be prepared for each meeting and distributed to each member.6. All committee meetings are public meetings and will be conducted in accordance with Oregon’s

open meetings rules. Meetings will be held with at least 72 hours notice.7. An opportunity for public testimony will be made available at each committee meeting.8. The Department of Land Use & Transportation will staff the committee.

Subcommittees 1. Subcommittees may be formed as the committee chair deems appropriate to address specific

topics.2. Subcommittees may include other participants as appropriate for the topic.3. Subcommittees will be staffed by the Department of Land Use & Transportation.

Committee Membership

1. The committee shall consist of a minimum of 7 members.

2. Members shall be appointed by the Board.

3. Committee members must reside or work in Washington County. 4. Committee members must be knowledgeable about the public transportation needs of

residents or employees located within or traveling to and/or from the TriMet district in Washington County.

5. Committee members shall include: a. Member of the Washington County Board of Commissioners b. Mayor or their appointee from each of the cities of Banks, Gaston and North Plains c. Washington County Department of Health and Human Services Disability, Aging and

Veterans Services division manager d. Representatives from any combination of the following to contribute to a diversity of

demographic, geographic and transit-related perspectives on the committee:

i. Low income households

ii. Members of historically marginalized communities

iii. Older adults and persons with disabilities

iv. Public transportation needs outside of the TriMet and Smart districts v. Public transportation needs for last mile/regional coordination services within

the TriMet District

vi. Transit rider

6. Members may appoint alternates by providing advance written notification to the Department of Land Use & Transportation.

7. The committee shall include ex-officio members representing TriMet, SMART and Ride Connection.

8. The Board retains ultimate authority to remove, reappoint or otherwise change the composition of the committee.

Member Responsibilities and Terms

1. Committee members must:

a. Commit to attending up to three meetings per year and participating in the work of the committee.

b. Act as a liaison to organizations they may represent.

2. Appointed members will serve a two-year term and may be reappointed to three successive terms with the exception of elected representatives who may serve until their elected term expires. Current terms will expire December 31, 2021 and future terms will expire every two years afterwards.

LAND USE & TRANSPORTATION MEMORANDUM Office of the Director

155 N First Avenue, Suite 350, MS 16, Hillsboro, OR 97124-3072 • phone: 503-846-3822 • fax: 503-846-3588 www.co.washington.or.us/lut • lutdir@co.washington.or.us

Date: May 29, 2020 To: Board of County Commissioners From: Chris Deffebach, Senior Policy Analyst Subject: County Transit Committee Appointments and Bylaws – Supplemental Information At the work session on June 2, you will have the opportunity to review the proposed bylaws for the Washington County Transit Committee and committee member nominees. Action on appointments and the bylaws is scheduled for June 23. Proposed bylaws are included in the Board packet. This memo supplements information in the packet with an update on committee member nominees and terms. Appointments As proposed in the bylaws, committee members would include five members by position. These include:

• Washington County Board representative – who would serve as committee chair • Mayor or their designee from the three cities outside of the TriMet and SMART districts -- Banks, Gaston

and North Plains • Disability, Aging and Veteran Services supervisor from the County Health and Human Services Department

Staff are seeking a recommendation for a Board representative to serve on the committee. In addition, the proposed bylaws call for a minimum of two additional members who can bring a diversity of demographic, geographic and transit related perspectives to the committee. To identify nominees, County staff reached out to the Washington County Civic Leaders, County Advisory Committee for Disability, Aging and Veteran Services, previous committee members and other contacts for volunteers. This outreach has resulted in the nominees on the attached table for your consideration at the work session on June 2 and action on June 23.

Bylaws The draft bylaws propose that the representatives from the Board, Cities and Health and Human Services remain eligible to serve on the committee while in their elected or appointed position. The bylaws propose that other members serve two-year terms and are eligible for three consecutive terms. Staff suggest the Board consider extending these term limits to four-years with two consecutive terms to allow for continuity over two biennia.

ATTACHMENT A – NOMINEES

County Transit Committee Description: The County Transit Committee advises the Board of Commissioners (Board)

on prioritizing transit projects to be funded from moneys received from the Oregon Department of Transportation (Statewide Transportation Improvement Fund) for areas outside TriMet and SMART districts and for regional coordination projects within the TriMet district in Washington County for consideration by TriMet’s HB 2017 Transit Advisory Committee.

Member Description: Five members represent elected and appointed positions. A minimum of two additional positions represent a diversity of demographic, geographic and transit-related perspectives and serve subject to the committee’s term limits. Ex-officio members assist in coordination with transit organizations and agencies.

Term Length: TBD Term Limit: TBD

Vacancy Total: NA Applicant Total: 10

First Appointed

Term Expires Affiliations/Representing

Nominees TBD 6/23/2020 ---- Washington County Board of County

Commissioners Mayor Pete Edison (or Designee) 6/23/2018 ---- City of Banks

Mayor David Meeker (or Designee) 6/23/2020 ---- City of Gaston

Mayor Teri Lenahan (or Designee) 6/23/2020 ---- City of North Plains

Rebecca Miller 6/23/2020 ---- HHS Aging and Veterans Services, Supervisor Annadiana Johnson 6/23/2020 ---- Transit rider, represents needs of older adults and

the disabled community Elaine Wells

6/23/2020 ---- Experienced public transportation professional, represents underserved people in Washington County

Mahesh Udata

6/23/2020 ---- Certified Civic Leader, brings experience in global

logistics and transit from India

Mary Ann Potter 6/23/2020 ---- Finance Director, Centro Cultural Deanna Palm

6/23/2020 ----

Co-Chair TriMet HB 2017 Transit Committee; represents employee transit needs and role for regional coordination services, Chamber President, Hillsboro Chamber

Ex-Officio Nominees Dwight Brashear 6/23/2020 ---- Executive Director, SMART Brenda Martin 6/23/2020 ---- Service Planner, TriMet Julie Wilcke 6/23/2020 ---- Executive Director, Ride Connection

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 20 minutes

Title of Topic: DISCUSSION OF BEHAVIORAL HEALTH COUNCIL APPLICANTS Department: Health and Human Services Presented by: Name(s) & Title(s)

Kristin Burke, Human Services Division Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Applicant matrix Applications for the Behavioral Health Council (hyperlinked)

PURPOSE & DESIRED OUTCOME: This presentation is to provide the Board of Commissioners information about Behavioral Health Council openings, applicants and the process used to recommend appointments.

Authorize an action for the June 16, 2020 board meeting to reappoint Dustin Sluman and Carol Greenough and to appoint Kim Cooper, Marcia Hille, John Sheridan, Balpreet Singh, Jessica Cardinal, Eric Schmidt, Emily Matkar, Karen James and Steven Youngs to the Behavioral Health Council.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: None

SUMMARY OF TOPIC: The Behavioral Health Council is a 19-member council appointed by the Board of Commissioners to address prevention, intervention and treatment issues of adults and children with mental health, alcohol and other drugs, gambling or other program areas related to behavioral health. The Council also acts as Washington County's Local Alcoholism Planning Committee. There are ten dedicated positions written into the bylaws and nine member at large positions. Four positions represent provider agencies and applicants are nominated by the local provider association.

This year, the council received 19 applications for 12 open positions. Two members are seeking reappointment and 17 new individuals applied to be on the council. Of the 12 open positions, 11 can be filled with applicants. One designated position did not receive any applications and therefore will remain open.

Item #5

Behavioral Health CouncilDescription: The Behavioral Health Council identifies community needs, recommends

funding priorities, and helps select and evaluate service providers. The County's emphasis on contracting with community agencies for social services makes the work of this volunteer advisory council critical.

Member Description: Nineteen members including specific roles for: provider of adult mental health services, provider of child mental health services, provider of adult addictions services, provider of youth addictions services, a representative of youth-serving social service agency, representative of K-12 education, family member of an adult receiving services, family member of a youth receiving services, adult consumer, and a person representing prevention services.

Term Length: 3 years

Term Limit: 6 years

Vacancy Total: 12

Applicant Total: 19

District* First

Appointed Term

Expires Position

New Applicants Recommended for Appointment

Kim Cooper n/a Provider – Child Mental Health Marcia Hille n/a Provider – Adult Mental Health John Sheridan 1 K – 12 School Representative Karen James 1 Family Member – Adult Recip. Jessica Cardinal n/a Citizen/Advocate Eric Schmidt 1 Citizen/Advocate Emily Matkar 3 Citizen/Advocate Balpreet Singh 2 Citizen/Advocate Steven Youngs 4 Citizen/Advocate Members with Expiring Terms Seeking Reappointment Dustin Sluman n/a 4/1/2017 3/31/2020 Citizen/Advocate Carol Greenough 3 4/1/2017 3/31/2020 Citizen/Advocate Other Applicants April Davis 4 Brian Burdett 1 Alison Dougherty 1 Shaun Savage 2 Mary Spiering 1 Ashley Pelton (withdrew) 1 Michael Pagalan n/a Blake Nelson 2 Current Members Rebecca Jones 2 4/24/2018 3/31/2021 Prevention Danielle Berner 1 11/24/2015 3/31/2021 Provider – Adult Addictions Mary Monnat n/a 3/1/1995 3/31/2021 Provider – Child MH Lynne Schroeder 1 5/26/2015 3/31/2021 Citizen/Advocate J. Sean Fields 2 5/23/2019 3/31/2022 Citizen/Advocate Dave Mowry n/a 5/23/2019 3/31/2022 Consumer Larysa Thomas 1 5/23/2019 3/31/2022 Citizen/Advocate

Expiring Terms (Not seeking Reappointment)

John Trinh 1 4/1/2014 3/31/2020 Provider – Adult MH Judy Harris 2 4/20/2004 3/31/2020 Provider – Child Addictions Mindy Stannard 2 4/1/2017 3/31/2020 Citizen/Advocate Mid-Term Vacancies-Resigned

Andrew Chipps 2 9/18/2012 3/31/2021 K-12 School Rep. Marland Henderson 3 4/17/2012 3/31/2021 Citizen/Advocate Bruce Bartlett 2 4/17/2012 3/31/2021 Citizen/Advocate Paul Underwood n/a 4/1/2017 3/31/2020 Family member – Adult Recip. Sandra Doan 4 4/1/2014 3/30/2020 Citizen/Advocate Patti Guptill 1 4/1/2017 3/31/2020 Family member – Child Recip. Cee Carver n/a 4/24/2018 3/31/2021 Citizen/Advocate Other Vacancies Open Family Member – Child Recip.

* For information purposes only; members are not appointed by Commissioner District. N/A indicates the person does not live in Washington County but has work interests in the County.

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 20 minutes

Title of Topic: DEVELOPMENTAL DISABILITIES ADVISORY COUNCIL APPOINTMENTS Department: Health and Human Services Presented by: Name(s) & Title(s)

Colin Fitzgerald, Developmental Disabilities Program Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: 1) Applicant matrix for Washington County Developmental Disabilities Advisory Council2) Applications of recommended candidates are hyperlinked online

PURPOSE & DESIRED OUTCOME: To provide information regarding Developmental Disabilities Advisory Council openings, applicants and the process used to recommend appointments.

Authorize an action for the June 16, 2020 board meeting to reappoint Shaun Savage and appoint Anne Madden, Katharine Moran and Jessica Turner as new members to the Developmental Disabilities Advisory Council with terms ending February 28, 2023.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: None

SUMMARY OF TOPIC: The Developmental Disabilities Advisory Council (DDAC) is a 15-member council appointed by the Board of Commissioners and consists of members representing recipients of service, advocates, professionals in the field, key referral sources, provider representatives and lay citizens. The DDAC functions in an advisory capacity to the Department of Health and Human Services on program development, planning, monitoring and funding issues.

This year, the DDAC received four applications to fill four vacancies on the council. One member is seeking reappointment, and three individuals are seeking first-time appointment, all with terms expiring on February 28, 2023.

Item #6

Developmental Disabilities Council Description: The Council functions in an advisory capacity to the Department of Health and

Human Services and the Board of Commissioners on program development, planning, monitoring and funding issues.

Member Details: Comprised of 15 members including recipients of service, advocates, professionals

in the field, key referral sources, provider representatives and lay citizens. Members are residents of the county or have work interests in the county.

Term Length: 3 years Vacancy Total: # 4 Applicant Total: # 4

District* First

Appointed Term

Expires Position

Category New Applicants Recommended for Appointment Anne Madden 2 Parent Katharine Moran 4 Agency Jessica Turner 4 Parent Members with Expiring Terms Seeking Reappointment Shaun Savage 1 05/02/17 02/28/20 Advocate

Current Members Cindy Wilkins 4 07/26/05 02/28/21 Parent Debby McKnight 4 04/01/08 02/28/21 Advocate Kevin Burke 4 02/28/15 02/28/21 Agency Cindi Otis 1 05/01/18 02/28/21 Citizen at Large Emily Braman 1 04/04/16 02/28/22 Parent Angela Bradach 3 02/21/06 02/28/22 Parent Dan Peccia 1 10/26/04 02/28/22 Agency Lisa Leithauser 2 08/02/16 02/28/22 Parent Becky Richter 2 04/05/16 02/28/22 Agency Beth McShane 2 05/28/19 02/28/22 Parent Susan Nolte 2 05/28/19 02/28/22 Parent

Expiring Terms (Not seeking Reappointment)

Bernie Wilson 2 02/28/17 02/28/20 Agency

Mid-Term Vacancies Linda McGair 4 12/07/10 02/03/20 Parent Conall McLeod 2 08/02/16 01/12/20 Advocate * For information purposes only; members are not appointed by Commissioner District. **Appointed by position ***Appointed by position and non-voting member ****Currently ineligible because of Community Development Code (Section 107-2) restrictions on Planning Commission membership: no more than two members engaged principally in the buying, selling, or developing of real estate; and no more than two members engaged in the same occupation. N/A indicates the person does not live in Washington County but has work interests in the County.

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 20 minutes

Title of Topic: APPOINT MEMBER TO THE FAIR BOARD Department: Washington County Fair/Westside Commons Presented by: Name(s) & Title(s)

Leah Perkins-Hagele, Westside Commons Venue Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: 1. Fair Board members/applicant matrix2. Fair Board candidate applications (hyperlinked online)

Fairgrounds Advisory Committee (FAC) member/applicant matrix – for reference only

PURPOSE AND DESIRED OUTCOME: Review staff recommendation and provide direction on Fair Board appointment. One position is vacant due to a mid-term vacancy created by the recent resignation of member Erin Carroll. The department requests your Board appoint Ajoy Navin Chakrapani as a new Fair Board member. This position term is 3 years.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: What is the Board’s direction on appointment to the vacant Fair Board position? The appointment request could be placed on the June 16th Board meeting agenda.

SUMMARY OF TOPIC: On March 16, 2010, a Memorandum of Understanding (MOU) between the Fair Board and the Board of Commissioners was executed. Per the terms of the MOU, the Fair Board’s primary function is to oversee the planning, preparation and production of the annual County Fair. The Fair Board develops both short and long term plans for the promotion and production of County Fairs and provides facilities input to the Fairgrounds Advisory Committee and your Board. Fair Board members generally serve terms of three years.

The Board-approved Bylaws provide that members will be representative of the community geographically, as well as in the following fields of interest: Agriculture, livestock, youth/education, exhibitors/vendors, urban agriculture, and other interests determined by the Board. One County Commissioner may service as a member of the Fair Board in lieu of appointing a lay citizen.

FAC update/reminder: There are currently two expired positions on the Fairgrounds Advisory Committee (FAC), and both expired members are seeking re-appointment. Your Board requested that the FAC consider amending their bylaws to add two additional members to the committee and a designated seat for the City of Hillsboro. The FAC will meet on June 24, 2020, to consider the bylaws amendment. Staff will bring FAC board appointments and bylaws amendment to your Board in early July.

Item #7

REVISED

Fair Board Description: The Fair Board’s primary function is to oversee the planning, preparation and production of

the County Fair. The Fair Board will develop both short and long-term plans for the promotion and production of the County Fair and provide input to the County’s Facilities Maintenance Plan of the Fairgrounds. The Fair Board meets every other month.

Member Details: The Fair Board is comprised of seven members that are selected from a variety of interests

determined by the Board of Commissioners, including: Agriculture, Livestock, Youth/Education, Exhibitors/Vendors, Urban Agriculture and other interests as determined by the Board of Commissioners. In lieu of a citizen representative, one member may be from the Board of Commissioners.

Term Length: 3 years Term Limit: 2 Vacancy Total: 1 Applicant Total: 4

District* First Appointed Term Expires Position New Applicants Nancy Thomas 4 Balpreet Singh 2 Mitchell Nussbaumer 4 Ajoy Navin Chakrapani 4 Members with Expiring Terms Seeking Reappointment None

Other Applicants None

Current Members Bill Ganger 4 8/17/2010 12/31/2022 Livestock Andy Duyck 4 1/1/2019 12/31/2021 Agriculture Bob Rollinger 1 1/1/2016 12/31/2021 Vendor David Noyes 4 1/1/2016 12/31/2021 Youth Gary Seidel 4 1/1/2012 12/31/2020 Public Safety Jerry Willey ***

Expiring Terms (Not seeking Reappointment)

Mid-Term Vacancies Erin Carroll 4 1/1/2012 12/31/2021 Technology

Other Vacancies None

* For information purposes only; members are not appointed by Commissioner District. ***Appointed by position

Fairgrounds Advisory Committee

Description: The Fairgrounds Advisory Committee provides input on the priorities and development of the Fairgrounds Master Plan, and other plans including: capital projects, maintenance, non-fair marketing and other strategic intiatives. As advocates, this committee works with local partners and the community at-large to communicate and encourage participation in Fairground developments. The Fairgrounds Advisory Committee meets quarterly.

Member Details: Nine members who represent the County geographically and in fields of interest or occupation. Two members are ex officio: a member of the Board of Commissioners and the President of the Fair Board (or designee).

Term Length: 3 years

Term Limit: 2

Vacancy Total: 2

Applicant Total: 7

District* First Appointed Term Expires Position Category New Applicants Hector R. Hinojosa 4 Melissa J. Del Balzo 2 Bill Ganger 4 Nancy Thomas 4 Ajoy Navin Chakrapani 4 Members with Expiring Terms Seeking Reappointment Hal Ballard 4 1/1/2015 12/31/2019 Carolyn McCormick 1 5/22/2012 12/31/2019

Other Applicants None

Current Members Deanna Palm 2 4/23/2019 12/31/2021 Jennifer Rychlik 4 4/23/2019 12/31/2021 Daniel Pierson 1 1/1/2016 12/31/2020 Stephen Nagy 4 9/17/2013 12/31/2020 Carolyn McCormick 1 5/22/2012 12/31/2019 Hal Ballard 4 1/1/2015 12/31/2019 Steve Callaway 1/24/2017 12/31/2019 Gary Seidel *** Kathryn Harrington *** At-Large

Expiring Terms (Not seeking Reappointment) None

Mid-Term Vacancies None

Other Vacancies None

* For information purposes only; members are not appointed by Commissioner District.***Appointed by position

REVISED

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 30 minutes

Title of Topic: ANNUAL SUSTAINABILTY REPORT PRESENTATION Department: Support Services Department Presented by: Name(s) & Title(s)

Robin Straughan, Sustainability Coordinator

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: FY 2019 Sustainability Progress Update Presentation FY 2019 Sustainability Progress Summary

PURPOSE & DESIRED OUTCOME: The Sustainability Program will present their annual update, focusing on achievements to date, progress toward 2020 goals and current work.

County-wide sustainability accomplishments and the work of the Sustainability Program is understood and acknowledged. The FY 2019 Sustainability Progress Summary report is shared.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER:

SUMMARY OF TOPIC: County Sustainability Program staff will share program information, along with key achievements from the past fiscal year. The presentation includes data and information compiled from County departments to track progress toward the sustainability goals and objectives outlined in the County sustainability plan. Some of the current projects from this year will also be showcased to highlight ongoing work.

Item #8

FY 2019 Progress Update

Presented to the Board of Commissioners June 2020

Sustainability Program Overview

Primarily internally facing

Guide actions, implement best practices and drive behavior change

Advance sustainability in day-to-day operations and planning

Focus = environment, economy and equity

Key program elements:

Policy & Planning

Education & Awareness

Technical Assistance

Measuring & Reporting

2

Sustainability DefinitionWashington County strives to improve the triple bottom line through policies and programs that:

Foster workplace excellence by empowering and engaging staff

Connect a healthy environment with wellness and quality of life

Recognize and celebrate cultural differences while creating a collaborative work environment

Promote responsible stewardship of County resources

3

Program Achievements in FY 2019

Launched durable dishware and tablecloth loan program

Led the largest household goods drive for Community Warehouse

Engaged employees in Earth Day events

4

County Achievements in FY 2019

PSB retrofit energy efficiency upgrades

Internal DEI work group produced equity report

New automation allows for improved library processing

Food scrap collection expanded

5

Any questions? 6

Progress on County Goals

INTERNAL MEASURE 2020 GOAL 2019 ACHIEVEMENTS

Building Energy 20% 35% per FTEWater 2% 25% per FTEFleet Fuel 8% 37% per FTEGarbage 25% 26% per FTERecycling 50% 10% per FTERecovery Rate 50% 40%

7

Progress on County Goals

Down 35%

per FTE

8

Progress on County Goals

Down 26%

per FTE

9

Fleet Services Division Spotlight

Fuel use down 37% per FTE

More efficient vehicles

Added EV charging stations

Switched to renewable diesel blend

EcoBiz certified shop

Named a Top 100 Fleet in the Americas

10

Annual Resource Cost

RESOURCE FY 2008 (price indexed for 2019) FY 2019

Electricity $1,468,497 $1,337,766

Natural Gas $570,668 $312,377

Fleet Fuel $1,557,031 $1,029,072

Waste $120,774 $139,692

Paper $244,355 $122,578

11

Any questions? 12

Community Measures

MEASURE 2019 ACHIEVEMENTS

Green Building 253 Renewable Energy Permits Issued

Auto Use Reduction 10.5 miles Bike & Pedestrian Upgrades

Bicycle Counts 2,003 observations

Transportation Options

27% Non-Single Occupancy Vehicle Commutes

13

Community Measures

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COUNTY RENEWABLE ENERGY PERMITS

14

Community Measures15

Looking Ahead

Sustainability team change

PGE Green Future Impact

More on-site solar

Online employee charitable giving

Sustainability Program on Healthier Together Washington County

16

Thank you for your time!

Sustainability Program

Robin Straughan, Sustainability Coordinator

Carolina Martins, Program Specialist

County Administrative Office

Erin Calvert, Deputy County Administrator

17

2019PROGRESS SUMMARYFi

scal

Yea

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This report showcases Washington County’s accomplishments to improve sustainability as of June 30, 2019.

SUSTAINABILITY PROGRAM ACHIEVEMENTSIn Fiscal Year 2019, Washington County’s Sustainability Program engaged employees in new ways, innovated solutions to sustainability challenges and helped promote community social equity. The Sustainability Program launched a dishware loan system enabling County employees to borrow durable dishes to reduce disposables and save money. The project was a success and quickly expanded to include more types of dishes and tablecloths. Since starting, the project has helped keep thousands of tableware items out of the landfill and promoted a culture of sustainability.

In early 2019, the Sustainability Liaisons hosted a household goods drive for Community Warehouse and it was the most successful yet. County employees donated more than 800 items directly benefitting families and individuals in need. It was a record setter: “Your collection drive was by far the LARGEST and MOST SUCCESSFUL that we have ever seen. WAY TO GO!!” – Veronica Booth, Community Warehouse.

The Energy Team led events celebrating Earth Day in April that engaged hundreds of employees. Activities included a scavenger hunt, a green eating challenge, and an energy fair staffed by educational vendors paired with an electric vehicle showcase and a sustainable chili cookoff.

KEY COUNTY ACCOMPLISHMENTSPart of the Public Services Building (PSB) seismic retrofit wrapped up in summer 2018 and employees moved back into the renovated portion. The retrofit was ultimately completed in spring 2019 and more departments settled back in throughout 2019. The project provided the opportunity to make efficiency upgrades to critical lighting and mechanical systems, which will improve the sustainability of the building.

The County Administrative Office convened an internal diversity, equity and inclusion (DEI) work group in summer 2018 focused on improving equitable outcomes for the County. The group provided direction for the County’s DEI priorities and strategies in their winter 2018 report. The report set the stage for a longer process that resulted in the Board of County Commissioners’ passage of the Resolution on DEI on February 25, 2020.

In summer 2018, Washington County Cooperative Library Services moved their Outreach and Courier Services location. The new facility includes an Automated Materials Handling machine for holds processing which saves time and money by reducing 24.5 staff hours a day, reduces energy use at libraries, and lowers carbon emissions as the system operates just one truck now instead of two and travels 50 miles less each day.

During FY 2019, County departments initiated more programs for food scrap diversion to commercial compost. The Blanton Street office began a breakroom collection, and Harkins House juvenile residential center set up a program in their kitchen to divert compostable scraps from meals.

The Sustainability Program leads implementation of the County’s sustainability plan. The goals in the plan reference a 2008 baseline and target completion by the end of FY 2020. Goals were originally developed for a ten-year horizon, but due to the drastic changes to building occupancy and facility space, the goals were extended through 2020 to allow a better comparison to the baseline year.

The Sustainability Program works with departments to gather and analyze data for internal and community measures. Internal data is normalized by the number of full-time equivalent (FTE) employees, providing an accurate year-to-year comparison of resource use. FTE was selected as a normalizing factor because it is common to all internal measures. Washington County has experienced tremendous growth; FTE is up nearly 39% since 2008. The County building footprint has also grown; square footage of County-owned and leased property rose 15% since 2008.

Over the last several years, the County has prioritized efficiency upgrades in building energy, water, and fleet fuel, shown by outperforming goals in these areas. Facilities and Parks Services has led many efforts in building electricity and natural gas reductions through advances in lighting and heating, ventilation, and air conditioning (HVAC) improvements. Water reductions are primarily due to irrigation improvements.

2

MEASURING COUNTY PROGRESS

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70,000

kBtu

2008 2014 2019 Fiscal Year

BUILDING ENERGY USE PER FTE

2020 Goal 2020 Goal

10,000

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Fiscal Year

WATER USE PER FTE

2008 2014 2019

2020 Goal

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FLEET FUEL USE PER FTE

INTERNAL MEASURE 2020 GOAL 2019 ACHIEVEMENT

Building Energy 20% 35% per FTE

Water 2% 25% per FTE

Fleet Fuel 8% 37% per FTE

Garbage 25% 26% per FTE

Recycling 50% 10% per FTE

Materials Recovery Rate 50% 40%

Fleet Services has driven reductions in fuel use, which exceed the 2020 goals. Fuel use is down 37% per FTE, down 31% per vehicle, and down 12% in total gallons purchased since 2008.

Fleet has purchased more efficient vehicles of all types, including 33 hybrid, plug-in hybrid and all-electric vehicles. Seven hybrid patrol interceptor utility vehicles are being added for the Sheriff’s Office in 2020. These efficient vehicles reduce the environmental impacts of unnecessary idling, maximize fuel economy, and cut overall vehicle emissions without compromising performance.

3

In addition, Fleet has also:

• Worked with Facilities to upgrade and add more electric vehicle charging stations for motor pool vehicle and public use.

• Switched from petroleum diesel to a blended bio/renewable diesel product, Ultra Clean Diesel.

• Maintained an EcoBiz-certified shop since 2011 using environmentally preferred practices.

• Gathered telematics data to improve efficiency and sustainability of the fleet.

• Been named one of the “Top 100 Fleets in the Americas” at the 2018 and 2019 NAFA Fleet Management Association Institute & Expo, an award for attributes including use of technology, creativity, and stewardship of resources.

• Been recognized in Government Magazine as a ‘Notable Fleet’ with Fleet Manager Tom Keyser noted a finalist for Government Fleet Manager of the Year.

Beyond saving natural resources and protecting the environment, the County is seeing financial savings by implementing sustainability practices. The following table includes the total annual costs for different resources paid in the baseline year (adjusted by the consumer price index for inflation) as compared to the amount paid in the report year for those same resources. Along with reductions in usage, fuel cost volatility helped drive cost savings in natural gas and fleet fuel. At least six departments moved the needle on paper costs by moving to more paperless systems, also saving space, time and employee labor.

ANNUAL RESOURCE COSTS Electricity Natural Gas Fleet Fuel Waste Paper

FY 2008 (price indexed for 2019) $1,468,497 $570,668 $1,557,031 $120,774 $244,355

FY 2019 (report year) $1,337,766 $312,377 $1,029,072 $139,692 $122,578

For the first time this year, the County met the garbage reduction goal. The County has also increased recycling and composting, progressing toward significant recycling and recovery rate goals. Changes in recycling markets have slowed progress toward the recycling goal, but composting has been growing. The County continues to assess opportunities to expand food scrap collections at facilities to divert recoverable food for composting. FY 2020 saw expansion of these collections in the PSB.

2020 Goal

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GARBAGE PER FTE

2008 2014 2019

4

COMMUNITY MEASURE METRIC 2019 ACHIEVEMENT

Green Building County Renewable Energy Electrical Permits 253 issued

Auto Use Reduction County Bike & Pedestrian Road Improvements 10.5 miles added

Bicycle Counts Average Annual Daily Bicycle Traffic 2,003 observations

Transportation Options Non-Single Occupancy Vehicle Commute Mode 27%

The Sustainability Program tracks community objectives such as sustainable building, alternatives to vehicle use, commute modes, and bicycle use. Progress in these areas depends on community education and involvement, special project funding, and cultural changes; therefore, goals were not set for the measures.

COMMUNITY MEASURES

Washington County issues renewable energy electrical permits for building projects. The majority of the renewable energy permits are for solar arrays. The number has risen over time, but likely dropped off recently due to changes in solar energy incentives.

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COUNTY RENEWABLE ENERGY PERMITS

2009 2011 2013 2015 2017 2019

The County has also improved accessibility for pedestrians, bicycle riders and others who travel around the area without vehicles by adding sidewalks, bike lanes, widened road shoulders and off-road paths. In FY 2019, 4.1 miles of pedestrian and 6.4 miles of bicycle facilities were added. The County tracks bicycle traffic at 13 locations and has seen an increase in ridership since starting the counts in 2011.

Data reported in the American Community Survey by the U.S. Census Bureau on the commute choices made by County residents shows a decrease in driving alone. Washington County community members are choosing more active and sustainable options like transit, biking or carpooling instead. The data shows an uptick in working from home – this choice saves drive alone miles and vehicle emissions, reduces demands for office space as the workforce grows, and promotes employee satisfaction and work-life balance.

COUNTY RESIDENT COMMUTE CHOICES, 2008-2018Change Over Time (Absolute Percentage Change)

Worked fromhome1.4%

Drovealone0.9%

Tooktransit0.5%

5

LOOKING AHEAD

Moving forward into FY 2020, the Sustainability Program experienced change and growth. During August 2019, the program office was relocated to the Facilities Building to accommodate growth in the County Administrative Office. Carolina Martins, a new full-time staff member, was brought onboard in October 2019 to help with data management, outreach and program support. Carolina joined Sustainability as a Program Specialist bringing new skills, energy and capacity to the program, and she has championed the durable dish loan program among other projects. Carolina also led a drive to collect small electronics with Wireless Alliance to support EarthShare Oregon, resulting in 45 lbs of donated cell phones and electronics from employees in 2020.

Sustainability Program: Jennifer Nelson, Robin Straughan and Carolina Martins.

During summer 2019, Washington County joined the Portland General Electric (PGE) Green Future Impact program, along with 16 other local businesses and municipalities. As part of Green Future Impact, 50% of the electricity for County operations will be supplied by a new large-scale Oregon solar facility beginning in 2021. Due to PGE’s requirement to add more renewable electricity to their basic mix, this should put the County on a trajectory to get to 100% renewable electricity by 2040.

The County also invested in more on-site solar generation. A 100-kW system at the Public Safety Training Center came online in fall 2019, and two more are planned for buildings currently under construction.

Also in FY 2020:

• The Employee Giving Program partnered with United Way to provide a secure online giving platform. The new system makes giving easier and more private for employees, streamlines communications, reduces data entry, and reduces cost and paper waste from publishing paper forms.

• The Sustainability Program developed the Employee Commute Options (ECO) Trip Reduction Plan which documents County efforts to encourage employee use of transportation options for their commute.

• An employee suggestion for social sustainability resulted in a new art installation in PSB. The County Wellness Program partnered with Kaiser Permanente to add inspirational outdoor photos with encouraging slogans to help inspire more use of stairs by those who are able.

• Facilities completed a secure bike corral, replacing worn out bike lockers so that employees who commute by bike have a safe place to store bikes and the County Bike Fleet has a more accessible space.

• The Sustainability Program developed the County’s first internal baseline report on workforce and procurement diversity to assist the Board of County Commissioners in developing the Resolution on DEI.

• In early 2020, clean air construction standards were adopted into County purchasing rules, in alignment with fellow local jurisdictions, to help reduce air pollution associated with large construction projects.

• The Sustainability Program data is now featured on Healthier Together Washington County website, as a way to visually share more information from our program and tell the County sustainability story to a broader audience.

Solar array at the Public Safety Training Center.

6

Washington County is committed to sustainability actions and sustainable operations, even in the face of dramatic growth and change. The County believes that sustainability strategies must produce measurable results, provide long-term benefits and improve operations. The County is working toward meeting goals and objectives that will make it more sustainable, effective and resilient.

Washington County recognizes the responsibility for public agencies to conserve natural resources, be fiscally responsible and celebrate the achievements of a productive organization. These efforts are advancing sustainable practices in day-to-day operations. With future generations in mind, Washington County emphasizes sustainability as a framework for planning, policy development and management. The County is committed to building on its sustainability initiatives and practices in support of its mission and vision.

OPPORTUNITIES ABOUND

Washington County’s Sustainability Program provides guidance throughout the organization. The program addresses four strategic areas: planning and policy development, technical assistance to departments and community partners, education and awareness of employees and constituents, and progress measurement and tracking.

PROGRAM FOCUS

Washington County strives to improve the triple bottom line through policies and programs that:

• Foster workplace excellence by empowering and engaging employees

• Connect a healthy environment with wellness and better quality of life

• Recognize and celebrate cultural differences while creating a collaborative work environment

• Promote responsible stewardship of County resources

The Sustainability Program reports progress toward its objectives to the Board of County Commissioners, employees and the community annually. The County’s sustainability plans, reports and policies are all located on the program website. We invite you to stay connected via our website or our Facebook page to learn and grow with us.

For more information, contact: Robin Straughan Sustainability Coordinator

169 N First Ave, Hillsboro, OR 97124 503-846-8857

robin_straughan@co.washington.or.us www.co.washington.or.us/Sustainability

SUSTAINABILITY DEFINED

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 40 minutes

Title of Topic: WASHINGTON COUNTY FY 2020-21 FEE SCHEDULE Department: Support Services – Finance Division Presented by: Name(s) & Title(s)

Jack Liang – Director of Support Services (Interim) / Chief Financial Officer

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: FY2020-21 Washington County Fee Schedule Working Draft (hyperlinked online)

PURPOSE & DESIRED OUTCOME: Provide an overview of the County FY2020-21 Fee Schedule highlighting changes in the new fiscal year’s fees. The County’s fees are set by Oregon Revised Statute (ORS) & Oregon Administrative Rule (OAR), County Municipal Code/ Rule, Cost Recovery analysis, or market rate comparison.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: N/A

SUMMARY OF TOPIC: The Department of Support Services - Finance Division is responsible for requesting updated fee schedule information from departments to include in the County’s annual fee schedule. New fees, deleted obsolete fees, or changes to fees are reviewed by the Finance Division annually.

The proposed FY2020-21 Fee Schedule includes the following highlights:

New Fees: • DA’s Office: Criminal Discovery Fees – Justice Court. (Page 6)• Justice Court: Adult Diversion, Collection fee. (Page 10)• LUT Current Planning: Flag lot and infill projects surcharge, Neighborhood Meeting Mailing

List, Template Test fees. (Page 25)• HHS Public Health: New Tuberculosis (TB) screening and case management fees, food service

license fees, childcare facility inspections fee, and tobacco retail license fee. (Page 31 – 37)

Deleted Fees: • WCCLS: Removed $5.00 processing fee for lost materials. (Page 6)

(Continued)

Item #9

SUMMARY OF TOPIC: • HHS Emergency Medical: Removed additional fees for number students in excess of 6 in a

CPR and AED training class. (Page 8) • LUT Current Planning: Deleted Alteration/Restoration/Replacement fees to be combined

with Replacement Dwelling Fees. (Page 16-19) • HHS Public Health: Deleted obsolete Tuberculosis (TB) testing and case management fees.

New screening and case management fee structure is established. (Page 31-32) Changed Fees: The FY2020-21 Fee Schedule also include changes to 511 fees in various departments. Most of the fees had moderate increase adjustments at or under 5% based on inflation and cost of living adjustments (COLA). The fees increased more than 5% are mostly due to catching up to recover cost of services.

• A&T Tax Collection Warrant fee was decreased to $62. This fee was adjusted in accordance with HB 4007. (Page 5)

• LUT Building Services and Current Planning are implementing a 5% increase in most fees. Some selected fees have more significant increases to ensure cost recovery for the programs and services. (Page 11 – 26)

WORK SESSION|ROUNDTABLE

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: June 2, 2020 Length of Time Requested: 15 minutes

Title of Topic: HOUSE DISTRICT 33 APPOINTMENT UPDATE Department: County Administrative Office Presented by: Name(s) & Title(s)

Sia Lindstrom, Interim Assistant County Administrator Kevin Moss, Clerk to the Board

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: House District 33 Notice from Secretary of State’s office (attached) Proposed House District 33 Appointment Agenda (attached) ORS 165.010.0060 (attached)

PURPOSE & DESIRED OUTCOME: Provide Board direction on the agenda and meeting procedures for a joint meeting with the Multnomah County Board of Commissioners to select a replacement for the vacancy left by long-time State Representative Mitch Greenlick from House District 33. The joint meeting is scheduled for Friday, June 12th at 2:00pm via Zoom.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: • Does the Board suggest any changes to the proposed agenda for the joint meeting?• Does the Board wish to ask each nominee a total of six questions, three from Multnomah County

and three from Washington County, with the option to allow any Commissioner to ask anyadditional questions if they so choose?

• How would the Board like to select its three questions?

SUMMARY OF TOPIC: Long-time State Representative Mitch Greenlick passed away on May 15, 2020. Upon his death the State Democratic Party received a notice of office vacancy from the Secretary of State’s office that a new Representative needs to be appointed within 30 days pursuant to ORS 165.010.0060 and ORS 171.060(1). Oregon Secretary of State Bev Clarno selected Chair Harrington to serve as the Chair of Appointing Authority for the vacancy appointment process.

The State Democratic Party has until June 5, 2020, to hold a meeting and select 3-5 nominees to send to the Secretary of State for verification. Commissioners from Multnomah and Washington counties then have until June 15, 2020, to hold a joint meeting and select a replacement.

In working on this logistics for this House District Appointment, staff has confirmed the following: • Clerk to the Board Kevin Moss has been in touch with staff from Multnomah Chair Deborah

Kafoury’s office about potential meeting dates and times, a proposed agenda forCommissioner approval, and meeting procedures.

• Staff confirmed with the Secretary of State that we can utilize Zoom for the meeting and useour auditorium as the physical space in case members of the public or nominees wish tocome in person.

• Secretary of State will send us the revised notice with list of nominees and materials for finalsignature from Commissioners at the conclusion of the process.

Item #10

ADDED ITEM

OFFICE OF THE SECRETARY OF STATE

BEV CLARNO SECRETARY OF STATE

ELECTIONS DIVISION

STEPHEN N. TROUT

DIRECTOR

255 CAPITOL STREET NE, SUITE 501 SALEM, OREGON 97310-0722

(503) 986-1518

Carla Hanson Democratic Party of Oregon 232 NE 9th Ave Portland, OR 97232 chair@dpo.org

May 18, 2020

Re: Vacancy in State Representative District 33

Effective May 16, 2020, there is a vacancy in State Representative District 33 due to the passing of Representative Mitch Greenlick.

Pursuant to ORS 171.060(1), you are hereby notified of the vacancy. The party is required to nominate no fewer than three and not more than five qualified persons to fill the vacancy. The nominating convention shall be scheduled and conducted according to party rules.

ORS 171.051(2) requires each nominee to be a citizen qualified to hold the office, an elector of State Representative District 33 and a member of the Democratic Party for 180 days prior to the date of the vacancy. In addition, Article IV, section 3 of the Oregon Constitution requires that the appointee shall have been an inhabitant of the district for at least one year prior to the date of the appointment. It is the responsibility of the Democratic Party to ensure that all nominees meet these qualifications before the submission of the “Willingness to Serve” statements to the Secretary of State.

You are required to notify the Secretary of State of the persons nominated not later than June 5, 2020.

The notification to the Secretary of State shall be accompanied by a signed written statement of each nominee’s willingness to serve in the vacated office. I have included the required form (SEL 145).

Once the three to five nominees are chosen the Multnomah County Board of Commissioners and Washington County Board of Commissioners must meet to select one person. Pursuant to ORS 171.060(1), the Secretary of State shall set a time and place for the meeting. The vacancy must be filled by appointment not later than June 15, 2020.

Pursuant to ORS 171.060(1), the Secretary of State shall set a time and place for the meeting, and name a chair. In accordance with ORS 171.062 and 171.064 when a vacancy occurs in a legislative district encompassing two or more counties, each county is entitled to one vote for each 1,000 of its electors or major fraction of 1,000 (more than 500 registered electors, but less than 1,000) residing within the district at the time the vacancy occurred. Based on the number of registered electors on May 16, 2020, each county commissioner is allotted the following number of votes:

County Number of Registered Electors

Votes per County

Number of Commissioners

Votes per Commissioner

Multnomah 18,521 19 5 3.8

Washington 33,133 33 5 6.6

If further information is needed, please contact our office at (503) 986-1518. Thank you.

Sincerely,

Lydia Plukchi Compliance Specialist

c: Brad Martin, Executive Director, Democratic Party of Oregon Molly Woon, Deputy Director, Democratic Party of Oregon Candy Emmons, Operations Director, Democratic Party of Oregon Deborah Kafoury, Multnomah County Commission Chair Sharon Meieran, Multnomah County Commissioner Susheela Jayapal, Multnomah County Commissioner Jessica Vega Pederson, Multnomah County Commissioner Lori Stegmann, Multnomah County Commissioner Tim Scott, Multnomah County Elections Director Kathryn Harrington, Washington County Commissioner Dick Schouten, Washington County Commissioner Pam Treece, Washington County Commissioner Roy Rogers, Washington County Commissioner Jerry Willey, Washington County Commissioner Margaret Garza, Washington County Interim Director Assessment & Taxation Mickie Kawai, Washington County Elections Division Manager

JOINT MEETING OF

MULTNOMAH and WASHINGTON COUNTY COMMISSIONERS

To fill the vacancy for Oregon House District 33

Friday June 12, 2020 2:00pm

Charles D. Cameron Public Services Building, Auditorium

155 North First Avenue, Hillsboro, Oregon 97124

Welcome, Introductions and Chair Harrington, Chair Overview of Process Public Comment (20 Minutes) Constituents State name and city;

1 minute per person for comments Nominee’s Opening Statement Each Nominee, proceeding alphabetically.

2 minutes for each statement

Commissioners’ Questions Commissioners will ask six questions to each 2 minutes for each response nominee before moving to the next nominee Nominees will be sequestered and presented

alphabetically Possible Break At direction of the Commissioners Closing Statements Each Nominee, proceeding alphabetically

2 minutes for each statement Statement regarding allotment of votes Chair Harrington, Chair per county

Deliberation All County Commissioners Roll Call Vote All County Commissioners, proceeding Alphabetically.

Read Written Statement Kevin Moss, Washington County Clerk

Sign Written Statement All County Commissioners

Adjournment Chair Harrington, Chair